LTC 047-2022 Procurement Reports047-2022
DocuSign Envelope ID: D 1FDA 7 AB-F5C5-41 CD-A458-23C5B5705BAA
r
OFFICE OF THE CITY MANAGER
NO. LTC # LETTER TO COMMISSION
To:
From:
Date:
Honorable Mayor Dan Gelber and Members of the City Commission
Alina T. Hudak, City ManagA«
02/03/2022 (JJ' I I
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOG) and indefinite quantity contracts (IQC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A will expire or be eligible for
renewal/extension within the next 180 days. In addition to reporting on all existing City contracts, a
listing of piggyback contracts, pursuant to Section 2-369 of the City Code, used as an ongoing source
for goods and/or services, has been included.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid thresholds amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Department Description Total Date Vendor Order No.
20221253 Information Novatime Timeclock $58,567.00 12/6/2021 Ascentis
Technology Solution Corporation
20221299 Information Adobe Creative Cloud for $80,310.40 12/7/2021 CDW LLC Technology Citywide FY2022
20221341 Information StealthBits Records $86,300.00 12/9/2021 Alturna-Tech, Inc. Technology Auditing Software
20221374 Public Works Purchase of Holophane $88,048.00 12/13/2021 Torres Electrical
Street Lighting Fixtures Supply Company
DocuSign Envelope ID: 01 FDA7AB-F5C5-41 CD-A458-23C5B5705BAA
2
Purchase Department Description Total Date Vendor Order No.
20221397 Public Works Vacuum Truck Rental $75,000.00 12/14/2021 Environmental
Services Products Group
20221518 Public Works Purchase of Main Street $67,250.00 12/28/2021 MSLS Group,
Light Poles LLC
3. CAPITAL OR INFRASTRUCTURE PROJECTS AWARDED PURSUANT TO THE
SOURCEWELL (PREVIOUSLY NATIONAL JOINT POWERS ALLIANCE (NJPA))
COMPETITIVELY SOLICITED CONTRACT FOR CONSTRUCTION SERVICES AND/OR
PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. The
indefinite quantity IQC process is used extensively by the local, state, and federal governmental
agencies throughout the United States to expedite the delivery of construction projects through pre-
established contracts. As a governmental agency member, the City is authorized to utilize the IQC
contract for construction services competitively awarded. At its April 23, 2014, meeting, the City
Commission approved a recommendation by the Administration to utilize the IQC process to expedite
the delivery of construction projects under $250,000 or for emergency projects as approved by the
City Manager. Subsequently, on October 16, 2019, the Mayor and City Commission awarded 1TB
2019-257-KB for Job Order Contracting Services, which awarded contracts to 18 vendors for five (5)
specialty trades for construction projects. Below is a list of projects awarded pursuant to the JOG
contracts or indefinite quantity IQC process for construction services for the preceding month.
Project Title Department JOC/ JOC/IQC Vendor Estimated
IQC No. Value
7th Street Parking Facilities and JOC 22-150-01 Lee Contract Amount
Garage Facility Fleet Construction $279,665.42
Upgrades to Existing Management Group, Inc.
Fire Sprinkler Systems
& Replacement of Fire
Pump
Indian Creek Seawall Public Works JOG 21-348-01 Shoreline Contract Amount
Project 25th to 41 st Engineering Foundation, $4 ,344,291.48
Streets Inc.
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Purchase . .
Order No. Description Vendor Value
DocuSign Envelope ID: 01 FDA7AB-F5C5-41 CD-A458-23C585705BAA
3
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amounts established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Emergency Purchases
Nothing to Report
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
r:~~~ '~-L~ ~ AH/MT/AD/ME
Unauthorized Purchases
Nothing to Report.
DocuSign Envelope ID: D 1 FDA 7 AB-F5C5-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description Vendor
----JANUARY 2022 21-141-01 LEASE OF MAIL PROCESSING EQUIPMENT QUADIENT LEASING USA, INC
I 14-302-01 CLAIMS ADM SVCS FOR WORKERS COMPENSATION CORVEL ENTERPRISE COMP, INC
I 20-197-01 MAINTENANCE AND REPAIRS OF EMS STRETCHERS & CHAIRS CSA SERVICE SOLUTIONS, LLC
FEBRUARY 2022 18-097-02 CITYWIDE GEOTECHNICAL & LABORATORY TESTING SERVICE GFA INTERNATIONAL, INC.
18-005-01 MERCHANT INDUSTRY CONSUL TING SERVICES
18-240-02 FIRE ALARM SYSTEMS CITY WIDE (PRE QUALIFIED POOL)
18-240-03 FIRE ALARM SYSTEMS CITY WIDE (PRE QUALIFIED POOL)
18-240-04 FIRE ALARM SYSTEMS CITY WIDE (PRE QUALIFIED POOL)
19-156-01 THE RENTAL OF PUMPS AND RELATED ITEMS
16-139-01 ACCESS CONTROL & SECURITY SYSTEMS CONSULTANTS
17-032-01 PAINTING & STRIPING OF DEDICATED BICYCLE LANES
18-249-02 PORTABLE FOOD CONCESSION AND BAR CARTS
i 19-007-01 PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
I 19-007-02 PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE
17-039-01 PLUMBING SERVICES
18-040-05 HVAC CONTROLS MAINTENANCE AND REPAIRS
MARCH 2022 20-037-05 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING ETC.
17-038-01 MAINTENANCE OF STREET LIGHTS ON STATE ROAD IN CMS
21-200-01 CITYWORKS SOFTWARE
21-205-01 ASSIST THE INSPECTOR GENERAL OFFICE
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 1 of 7
CARD ASSOCIATION PAYMENT EXPERTS LLC
FIRE ALARM SYSTEMS & SECURITY, INC.
ELECTRONIC SECURITY & LOW VOLTAGE
SOLUTIONS LLC
METRO DADE SECURITY SYSTEMS INC
MWI CORPORATION
BURNS & MCDONNELL ENGINEERING
COMPANY INC
ATLANTIC PAVING CO, INC.
IKONIQ, INC.
SOLISCO PRINTING, INC.
SOLO PRINTING, LLC
PIPELINE PLUMBING SERVICES OF
BROWARD, INC.
HYVAC MECHANICAL SERVICES INC
MCKESSON MEDICAL-SURGICAL MINNESOTA
SUPPLY INC.
R & D ELECTRIC, INC.
AZTECA SYSTEMS HOLDINGS LLC
JILL KLASKIN PRESS
Length of
Renewal the
End Date Option Renewal
Left Period In
Years --1/26/22 0 0
1/31/22 0 0
1/31/22 0 0
2/3/22 2
2/4/22 2
2/5/22 2
2/5/22 2
2/5/22 2
2/11/22 3
2/12/22 0 0
2/12/22 0 0
2/20/22 2
2/20/22 2
2/20/22 2
2/23/22 0 0
2/25/22 3
3/1/22
3/13/22 0 0
3/13/22 0 0
3/18/22 0 0
1/24/2022
DocuSign Envelope ID: D1 FDA? AB-F5C5-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description Vendor
MARCH2022 17-038-02 MAINTEN ANCE OF STREET LIGHTS ON STATE ROADS IN CMB UNDER POWER CORP.
17-038-03 MAINTENANCE OF STREET LIGHTS ON STATE ROAD IN CMB HORSE POWER ELECTRIC INC
APRIL2022 17-025-01 FINANCIAL ADVISORY SERVICES RBC CAPITAL MARKETS, LLC
44-10/11 VENDING MACHINE CONCESSIONS BETTOLI TRADING, CORP.
MAY2022 17-126-03 GENERAL TRANSPORTATION PLANNING & TRAFFIC ENGINEER KITTELSON & ASSOCIATES, INC
19-136-02 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND SAND CHIN DIESEL, INC.
19-136-03 FOR THE PURCHASE OF AGGREGATE, TOP SOIL, AND SAND FLORIDA SUPERIOR SAND, INC
17-126-05 GENERAL TRANSPORTATION PLANNING & TRAFFIC ENGINEER CALVIN, GIORDANO & ASSOCIATES, INC.
16-29311 GATEWAY PROVIDER OF CREDIT CARD PROCESSING SERVICE WINDCAVE INC.
22-084-01 TRAINING & SUPPORT SERVICES PARKING DEPARTMENT ROCIO DEL CARMEN ALBA
17-095-01 PEST CONTROL HULETT ENVIRONMENTAL SERVICES, INC.
17-155-02 A & E SERVICES HISTORIC DISTRICT RESILIENCY & ADAP BENDER & ASSOCIATES ARCHITECTS PA
18-017-01 HVAC WATER TREATMENT SERV ROUTINE TEST AND INSPECT PRO WATER TREATMENT, INC.
17-126-07 GENERAL TRANSPORTATION PLANNING & TRAFFIC ENGINEER HNTB CORPORATION
17-155-03 A & E SERVICES HISTORIC DISTRICT RESILIENCY & ADAP R.J. HEISENBOTTLE ARCHITECTS, P.A.
21-290-01 METHOD LEARNING SAT/ACT ONLINE ADAPTIVE PROGRAMS METHOD TEST PREP, INC.
17-070-02 JANITORIAL SERVICES SFM SERVICES, INC.
18-008-01 ELEVATOR MAINTENANCE REPAIRS PART NEW EQUIPMENT SUNCOAST ELEVATOR SOLUTIONS INC
21-023-01 FIRE AND LIFE SAFETY SYS-MONI AT 1700 COVENTION JOHNSON CONTROLS, INC.
18-081-02 COST CONTROL & RECOVERY AUDIT SERVICES ELITE CONSULTING SERVICES INC
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 2 of 7
Length of
Renewal the
End Date Option Renewal
Left Period in
Years
3/23/22 0 0
3/23/22 0 0
4/23/22
4/30/22 0 0
5/2/22
5/7/22 2
5/7/22 2
5/9/22
5/11/22 A
5/12/22 0 0
5/14/22 0 0
5/16/22
5/16/22
5/22/22
5/22/22
5/23/22
5/27/22 2
5/29/22
5/29/22 1 3
5/30/22 2
1/24/2022
DocuSign Envelope ID: D1 FDA? AB-F5C5-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description Vendor
--"'""" -,-MAY2022 17-238-01 COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION HOYT ARCHITECTURE LAB, INC
17-238-02 COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION PENNONI ASSOCIATES INC
20-037-01 FIRST AID,EMERGENCY,MEDICAL/ATHLETIC TRAINING ETC. BOUND TREE MEDICAL LLC
20-037-02 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING ETC. MEDWHEELS, INC.
20-037-03 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING ETC. SCHOOL HEAL TH CORPORATION
JUNE 2022 17-095-02 PEST CONTROL THE TERMINIX INTERNATIONAL COMPANY LP
19-133-01 JOC CONSUL TING SERVICES/ MANAGEMENT THE GORDIAN GROUP INC
21-229-01 PREKINDERGARTEN PILOT PROGRAM SCHOOL BOARD OF MIAMI-DADE
21-284-01 PREKINDERGARTEN PILOT PROGRAM GORY HOLDINGS, INC.
21-285-01 PREKINDERGARTEN PILOT PROGRAM TORAS EMES ACADEMY OF MIAMI, INC.
21-286-03 PREKINDERGARTEN PILOT PROGRAM LEV MONTESSORI, INC.
21-287-01 PREKINDERGARTEN PILOT PROGRAM YESHIVA ELEMENTARY, INC.
21-288-01 PREKINDERGARTEN PILOT PROGRAM SCHOOL KINDERLAND 4 KIDZ, LLC
21-289-01 PREKINDERGARTEN PILOT PROGRAM SCHOOL TEMPLE BETH SHOLOM, INC.
21-291-01 PREKINDERGARTEN PILOT PROGRAM THE MIAMI CHILDREN'S MUSEUM, INC.
21-305-01 PREKINDERGARTEN PILOT PROGRAM LITTLE HAVANA ACTIVITIES & NUTRITION
CENTERS OF
21-327-01 PREKINDERGARTEN PILOT PROGRAM MIAMI HEBREW ACTIVITY CENTER LLC
21-333-01 PREKINDERGARTEN PILOT PROGRAM VIVI'S CHILD CARE INC.
21-334-01 PREKINDERGARTEN PILOT PROGRAM LEHRMAN COMMUNITY DAY SCHOOL, INC.
21-343-01 PREKINDERGARTEN PILOT PROGRAM SUPER Y ACADEMY INC.
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 3 of 7
Length of
Renewal the
End Date Option Renewal
Left Period in
Years
5/31/22 1 1
5/31/22
5/31/22
5/31/22
5/31/22
6/5/22 0 0
6/6/22
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
6/8/22 0 0
1/24/2022
DocuSign Envelope ID: 01 FDA? AB-F5C5-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description Vendor
-JUNE 2022 21-345-01 PREKINDERGARTEN PILOT PROGRAM LUBAVITCH EDUCATIONAL CENTER, INC.
22-013-01 PREKINDERGARTEN PILOT PROGRAM SCHOOL BOARD OF MIAMI-DADE
18-014-01 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL ORION OIL, LLC.
16-178-01 POLICE AND FIRE DEPARTMENT UNIFORMS & ACCESSORIES GLOBAL TRADING INC.
18-008-02 ELEVATOR MAINTENANCE REPAIRS PART NEW EQUIPMENT SOUTH FLORIDA ELEVATOR SERVICE CORP
18-014-02 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL URBIETA OIL INC
18-014-03 PICK UP/DELIVERY OF UNLEADED GASOLINE/DIESEL FUEL MANSFIELD OIL COMPANY OF GAINESVILLE,
INC.
18-077-01 TRAFFIC SIGNAL IMPROVEMENT & REPAIRS AUM CONSTRUCTION, INC.
18-077-02 TRAFFIC SIGNAL IMPROVEMENT & REPAIRS AGC ELECTRIC INC.
20-027-01 RENTAUBARRICADES RELATED TRAFFIC CONTROL EQUIPMEN ALL AMERICAN BARRICADES CORP
20-027-02 RENTAUBARRICADES RELATED TRAFFIC CONTROL EQUIPMEN ACME BARRICADES LC
20-027-03 RENTAUBARRICADES RELATED TRAFFIC CONTROL EQUIPMEN BOB'S BARRICADES, INC.
20-037-04 FIRST AID,EMERGENCY,MEDICAUATHLETIC TRAINING ETC. HENRY SCHEIN INC.
17-002-01 EMERGENCY MEDICAL TRANSPORT BILLING/COLLECTION SRV ADVANCED DATA PROCESSING, INC.
17-129-01 WATER & WASTEWATER SYSTEMS CONSULTANT HAZEN AND SAWYER P.C.
18-038-01 CITYWIDE PRINTING AND BULK MAILING SERVICES POSTAL CENTER INTERNATIONAL INC
18-217-01 DISASTER DEBRIS MONITORING SERIVCES ROSTAN SOLUTIONS, LLC
18-217-02 DISASTER DEBRIS MONITORING SERIVCES TETRA TECH, INC.
19-047-01 GYMNASTIC INSTRUCTIONAL SERVICES GYM KIDZ INC.
20-312-01 MIAMI BEACH E-MARKETPLACE EQUAL LEVEL INC
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 4 of 7
Length of
Renewal the
End Date Option Renewal
Left Period In
Years
6/8/22 0 0
6/8/22 0 0
6/14/22
6/12/22 0 0
6/19/22
6/19/22
6/19/22
6/19/22
6/19/22
6/23/22 3
6/23/22 3
6/23/22 3
6/25/22
6/26/22 2
6/26/22 0 0
6/26/22
6/26/22 2
6/26/22 2
6/30/22 2
6/30/22 0 0
1/24/2022
DocuSign Envelope ID: D 1 FDA 7 AB-F5C5-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description
JUNE 2022 21-371-01 INTERLOCAL AGREEMENT FOR VOLUNTARY VPK
I
21-422-01 FIRE EQUIPMENT AND SUPPLIES
22-117-01 FIRE EQUIPMENT, PARTS, SUPPLIES AND SERVICES
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice.
Vendor
SCHOOL BOARD OF MiAMI-DADE -----
MUNICIPAL EQUIPMENT COMPANY LLC
BENNETT FIRE PRODUCTS COMPANY, INC.
5 of 7
Length of
Renewal the
End Date Option Renewal
Left Period in
Years
6/30/22 2 1
6/30/22 0 0
6/30/22 0 0
1/24/2022
DocuSign Envelope ID: 01 FDA? AB-FSCS-41 CD-A458-23C5B5705BAA
Period Contract#
1-02-08/09
13-266-01
14-015-01
14-195-01
19-217-01
14-195-03
.c: 14-195-04 -C
0 :E 15-081-01 0 -.c: -15-112-03 C 0 :E
15-146-01
15-29008
16-034-01
16-149-01
17-130-01
18-166-01
ATTACHMENT A
Contract Description
RED LIGHT VIOLATION CAMERA ENFORCEMENT
TITLED COMMERCIAL RECORDS MANAGEMENT
PSYCHOLOGICAL SERVICES FOR EMPLOYEES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
GROUNDS MAINTENANCE SERVICES
INVESTMENT ADVISORY SERVICES
WELLNESS SERVICES FOR ACTIVE EMPLOYEES
PARKING ATTENDANTS FOR CITY PARKING GARAGE
CONCESSION LOCATED IN SOUTH POINTE PARK
FIRE/POLICE FALSE ALARM BILLING SYSTEMS
Vendor
CONDUENT STATE & LOCAL SOLUTIONS, INC.
GRM INFORMATION MANAGEMENT SERVICES INC
LAW ENFORCEMENT PSYCHOLOGICAL AND
COUNSELING
BRIGHTVIEW LANDSCAPE SERVICES, INC.
SUPERIOR LANDSCAPING & LAWN SERVICE, INC.
EVERGLADES ENVIRONMENTAL CARE, INC.
ELAN LAWN & LANDSCAPE SERVICES
PUBLIC TRUST ADVISORS LLC
HARRIS, ROTHENBERG INTERNATIONAL INC.
SP PLUS CORPORATION
SOUTH POINTE CAFE LLC
PMAM-ATB CORPORATION
LEASE OF GOLF COURSE TURN MAINTENANCE EQUIPMENT EFE INC
LEASING OF POLICE MOTORCYCLES PETERSON'S HARLEY-DAVIDSON OF MIAMI LLC
VALET PKG SRVC/THE FILLMORE/JACKIE GLEASON/MBCC FIRST CLASS PARKING SYSTEMS LLC
6 of 7 1/24/2022
DocuSign Envelope ID: D 1 FDA 7 AB-FSCS-41 CD-A458-23C5B5705BAA
ATTACHMENT A
Period Contract# Contract Description Vendor
.c 20-319-01 .... LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR HOLDINGS INC
C 0 :E 53-11/12 0 VARIOUS BANKING SERVICES TRUIST BANK ....
.c .... CMO-01-11 C COCA-COLA BOTTLING AGREEMENT COCA-COLA BEVERAGES FLORIDA, LLC
0 :E
15-115-01 TRANSPORTATION & PARKING MANAGEMENT SYSTEM KIMLEY-HORN AND ASSOCIATES, INC.
7 of 7 1/24/2022