Resolution 2022-32060RESOLUTION NO, 2022-32060
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY
AND FLORIDA CONSTRUCTION & ENGINEERING, INC, RELATING TO THE
REHABILITATION OF THE CITY'S AFFORDABLE HOUSING PROJECT KNOWN AS
THE MADELEINE VILLAGE APARTMENTS, LOCATED AT 7861-7871 CRESPI
BOULEVARD; SAID CHANGE ORDER INCLUDING THE FOLLOWING
ADDITIONAL SCOPE OF WORK: 1) PERFORMING MOVING SERVICES FOR
TENANTS WHO ARE DISPLACED AS A RESULT OF THE CONSTRUCTION WORK,
IN THE AMOUNT OF $14,400; 2) SUPPLYING AND INSTALLING NEW FLOORING IN
ALL SIXTEEN UNITS, IN THE AMOUNT OF $69,776; 3) REMOVING AND
RELOCATING TWO (2) EXISTING JUNCTION BOXES AND THEIR RESPECTIVE
CONDUITS, IN THE AMOUNT OF $8,807.50; 4) PERFORMING ELECTRICAL
MODIFICATIONS OF THE KITCHEN AREA IN ALL UNITS, IN THE AMOUNT OF
$11,992.50; 5) SUPPLYING AND INSTALLING TWO (2) ADA HANDRAILS IN REAR
APARTMENTS, IN THE AMOUNT OF $595.00; 6) SUPPLYING AND INSTALLING
CONCRETE PAVERS ON THE SOUTHERN WALKWAY TO PROVIDE AN
ADDITIONAL ESCAPE ROUTE, AS REQUESTED BY THE CITY'S FIRE
DEPARTMENT, IN THE AMOUNT OF $3,654.72; 7) INSTALLING FIRE PADS ON
EXISTING BOXES WITHIN FIRE WALLS IN ADJACENT UNITS TO MEET THE FIRE
CODE, IN THE AMOUNT OF $852.80; 8) SUPPLYING AND INSTALLING CONFLEX
SHERLASTIC ELASTOMERIC COATING TO THE OUTDOOR FACADE OF ALL FOUR
BUILDINGS, IN THE AMOUNT OF $14,895.38; 9) REMOVING AND REPLACING THE
BATHTUB, TILES, FAUCETS AND DRAIN FOR ONE OF THE UNITS, IN THE AMOUNT
OF $5,398.67; AND 10) EXTENDING THE CONTRACT TIME BY 60 DAYS, FOR A
TOTAL CHANGE ORDER AMOUNT OF $130,372.57, THAT INCREASES THE
CONTRACT AMOUNT FROM $609,687.00 TO $740,059.57.
WHEREAS, on February 12, 2020, the Mayor and City Commission approved the award of
Invitation to Bid ("ITB") No. 2020-069-JC for the Madeleine Village Apartments Rehabilitation
Project (the "Project"), in the amount of $609,687.00; and
WHEREAS, the Madeleine Village Apartments is an affordable housing project, located at
7861-7871 Crespi Boulevard, comprised of four buildings and a total of sixteen units ("the
Property"); and
WHEREAS, on March 27, 2020, the City and Contractor executed a construction contract
(the "Contract") with respect to the Project, which scope of work included the rehabilitation of the
interior and exterior facade of the Property; and
WHEREAS, the Project is funded, in part, by the Department of Housing and Urban
Development (HUD) and Federal Emergency Management Agency (FEMA); and
WHEREAS, the City's Fire Department has inspected the Property and required several
modifications in order for the Project to receive a Temporary Certificate of Occupancy (TCO); and
WHEREAS, the following additional work and/or services are required in order for the
Project to achieve substantial completion, for a total cost of $130,372.57:
1) performing moving services for tenants who are displaced as a result of the construction
work, in the amount of $14,400;
2) supplying and installing new flooring in all sixteen units, in the amount of $69,776.00;
3) removing and relocating two (2) existing junction boxes and their respective conduits, in
the amount of $8,807.50;
4) performing electrical modifications of the kitchen area in all units, in the amount of
$11,992.50;
5) supplying and installing two (2) ADA handrails in rear apartments, in the amount of
$595.00;
6) supplying and installing concrete pavers on the. southern walkway to provide an additional
escape route, as requested by the City's Fire Department, in the amount of $3,654.72;
7) installing fire pads on existing boxes within fire walls in adjacent units to meet the fire
code, in the amount of $852.80;
8) supplying and installing conflex sherlastic elastomeric coating to the outdoor fagade of all
four buildings, in the amount of $14,895.38; and
9) removing and replacing the bathtub, tiles, faucets and drain for Unit No. 8, located at
7871 Crespi Boulevard, in the amount of $5,398.67; and
WHEREAS, the proposed Change Order will increase the Contract time by 60 days and
increase the Contract amount from $609,687.00 to $740,059.57; and
WHEREAS, the City has the funds available to cover this additional expense without
exceeding the funding budget; and
WHEREAS, the Project has expenditure deadlines in connection to the HUD awarded funds
that must. be met by April 2, 2022; and
WHEREAS, the City. Manager recommends approving Change Order No. 1 to the Contract,
incorporated herein by, reference and attached to the City Commission Resolution accompanying
this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and authorize the City Manager to execute Change Order No. 1 to the Contract between
the City and Florida Construction & Engineering, Inc., relating to the rehabilitation of the City's
affordablehousing project known as the Madeleine Village Apartments, located at .7861-7871
Crespi Boulevard; said change order including the following additional Scope of
Work: 1) performing moving services for tenants who are displaced as a result of the construction
work, in the amount of $14,400.00; 2) supplying and installing new flooring in all sixteen units, in the
amount of $69,776.00; 3) removing and relocating two (2) existing junction boxes and their
respective conduits, in the amount of $8,807:50; 4) performing electrical modifications of the kitchen
areain all units, in the amount of $11,992.50; 5) supplying and installing two (2) ADA handrails in
rear apartments, in the amount of $595.00; 6) supplying and installing concrete pavers on the
southern walkway to provide an additional escape route, as requested by the City's Fire
Department, in the amount of $3,654.72; 7) installing fire pads on existing boxes within fire walls in
adjacent units to meet the fire code, in the amount of $852.80; 8) supplying and installing conflex
sherlastic elastomeric coating to the outdoor facade of all four buildings, in the amount of
$14,895.38; 9) removing and replacing the bathtub, tiles, faucets and drain for one of the units, in
the amount of $5,398.67; and 10) extending the contract time by 60 days, for a total Change Order
amount of $130,372.57, that increases the Contract amount from $609,687.00 to $740,059.57.
PASSED and. ADOPTED THIS I
ATTEST:
MAR 1 4 2022.
RAFAEL E. GRANADO, CITY CLERK
.......
. ..�'j'•
P!fORPtiOkbTED:'
DAY OF IW14'1 , 2022.
DAN GELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
3-1— -2-L
City Attorney �1 �— Date
Resolutions - C7 C
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: March 9, 2022
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT
BETWEEN THE CITYAND FLORIDA CONSTRUCTION & ENGINEERING,
INC., RELATING TO THE REHABILITATION OF THE CITY'S AFFORDABLE
HOUSING 'PROJECT KNOWN AS THE MADELEINE VILLAGE
APARTMENTS, LOCATED AT 7861-7871 CRESPI BOULEVARD; SAID
CHANGE ORDER INCLUDING THE FOLLOWING ADDITIONAL 'SCOPE
OF WORK: 1) PERFORMING MOVING SERVICES FOR TENANTS WHO
ARE DISPLACED AS A RESULT OF THE CONSTRUCTION WORK, IN THE
AMOUNT OF $14,400; 2) SUPPLYING AND INSTALLING NEW FLOORING
IN ALL SIXTEEN UNITS, IN THE AMOUNT OF $69,776; 3) REMOVING AND
RELOCATING TWO (2) EXISTING JUNCTION BOXES AND THEIR
RESPECTIVE CONDUITS, IN THE AMOUNT OF $8,807.50; 4)
PERFORMING ELECTRICAL MODIFICATIONS OF THE KITCHEN AREA
IN ALL UNITS, IN THE AMOUNT OF $11,992.50; 5) SUPPLYING AND
INSTALLING TWO (2) ADA HANDRAILS IN REAR APARTMENTS, IN THE
AMOUNT OF $595.00; 6) SUPPLYING AND INSTALLING CONCRETE
PAVERS ON THE SOUTHERN WALKWAY TO PROVIDE AN ADDITIONAL
ESCAPE ROUTE, AS REQUESTED BY THE CITY'S FIRE DEPARTMENT,
IN THE AMOUNT OF $3,654:72; 7) INSTALLING FIRE PADS ON EXISTING
BOXES WITHIN FIRE WALLS IN ADJACENT UNITS TO MEET THE FIRE
CODE, IN THE AMOUNT OF $852.80; 8) SUPPLYING AND INSTALLING
CONFLEX SHERLASTIC ELASTOMERIC COATING TO THE OUTDOOR
FACADE OF ALL FOUR BUILDINGS, IN THE AMOUNT OF $14,895.38; 9)
REMOVING AND REPLACING THE BATHTUB, TILES, FAUCETS AND
DRAIN FOR ONE OF THE UNITS, IN THE AMOUNT OF $5,398.67; AND 10)
EXTENDING THE CONTRACT TIME BY 60 DAYS, FOR A TOTAL CHANGE
ORDER AMOUNT OF $130,372.57, THAT INCREASES THE CONTRACT
AMOUNT FROM $609,687.00 TO $740,059.57.
RECOMMENDATION
The Administration recommends adopting the Resolution.
Page 91 of 874
BACKGROUND/HISTORY
The Madeleine Village Apartments is a City -owned, 16-unit multi -family garden -style apartment
building located at 7861-7871 Crespi Boulevard. The property consists of four (4), one-story
apartment buildings constructed in 1952, and is situated on a 0.26-acre residential multifamily
zoned site situated within the North Shore Historic District and fronting the restricted, deep water
access Tatum Waterway. The Madeleine Village Apartments is a contributing property to the
North Shore Historic District.
The Madeleine Village Apartments is operated as an affordable housing property for low to
moderate- income residents and it is managed by the Office of Housing, & Community Services.
The property location is impacted by climate change and sea rise and required development
and engineering because of the elevations. The Madeleine Seawall Replacement is underway
-as a separate project. The seawall will be raised to current City requirements and along with
drainage improvements and waterproofing protection to the building and replacement of the
doors with impact resistant doors, will improve the resiliency of the building. The roof has been
replaced in 2019 with a membrane roofing system with enhanced insulation R-30 to improve
energy usage and enhance resiliency.
Madeleine Village Building Rehabilitation Project
On February 12, 2020, the Mayor and City Commission approved Florida Construction &
Engineering, Inc (FC&E) as the lowest, most responsive bidder in ITB 2020-069-JC.
On March 27, 2020, the contract by and between the City of Miami Beach and Florida
Construction and Engineering was executed for the Madeleine Village Apartments
Rehabilitation in the amount of $609,687.00, including a,10% contingency. The project is funded
by HOME Investment Partnership Program, Community Development Block Grant (CDBG),
and Federal Emergency Management Agency (FEMA). The HOME funds, awarded to this
project have a deadline of April 2, 2022. The Administration will request an extension from HUD
to complete the project close-out and to ensure compliance with federal guidelines.
On March 16t', 2021, the permit was issued by the CMB Building Department. The delay was
caused by a DERM requirement that an unrelated permit (the seawall replacement) be issued
prior to the issuance of the Rehab permit. Permit number BC1911342 was issued 11 days after
issuance of the seawall replacement permit BC1911307.
On May4t', 2021, the second Notice to proceed was issued to FC&E. The NTP2 was held
pending acceptable insurance placement by FC&E..
ANALYSIS
The Madeleine Village Apartments rehabilitation project represents a comprehensive building
renovation, focused on preserving this City -owned, low- to moderate- income housing property.
The scope of work has been carefully designed to be performed while the buildings are
occupied, causing the minimum possible disruption to the tenants while ensuring compliance
with federal guidelines and property standards. The rehabilitation will help maintain and further
enhance the historic architectural integrity of the property.
The Madeleine Village Apartments consists of four (4) one-story buildings containing four (4)
studio apartments per building. The proposed improvements include: waterproofing the
buildings, new site drainage, relocation of two entrance doors to accommodate for the new
drainage, raising the sidewalks to eliminate water ponding, removal of the un-permitted laundry
structure, replacement of all exterior doors with impact resistant doors, installation of laundry
washers and dryers in each unit, waterproofing the historic planters along the sides of the
Page 92 of 874
buildings, replacement of lighting fixtures with high efficiency fixtures, and exterior/interior patch
and paint.
FC&E submitted a proposal and other documentation (Exhibit A) for the following additional
scope requested by the City:
1. Relocation of the tenants and all personal belongings to vacant units within the Madeleine
Village Apartments then back to their original units upon completion of the interior
rehabilitation in the amount of $14,400. The City requested the contractor to add this task
to the project scope to save in excess of $30,000.00 compared to the cost of hiring a
contractor to relocate the residents off site.
2. Furnish and install slip resistant, waterproof flooring in all units in the amount of
$69,776.00. This item was added to the scope to provide greater safety to the residents
while improving building resiliency.
3. Specific electrical modifications at units 7861-8 & 7871-8 in the amount of $8,807.50.
Included the removal of existing main line junction boxes, hand dig trenches to relocate
conduit, installation of new junction boxes above the new doorways, wiring extended
between junction boxes and terminations completed waterproof lugs and bushings. Upon
the relocation of the entrance doors, the main electrical line junction boxes were
discovered to interfere with the new doorway placement and required relocation.
4. Correction of existing unsafe electrical installations in each unit in the amount of
$11,992.50. Serious electrical deficiencies were discovered during the installation of the
wiring and plumbing connections for the individual laundry appliances. Changes required
for the safety of the tenants and to meet current code.
5. The fabrication and installation of ADA handrails at the entranceway of units 7861-8 &
7871-8, in the amount of $595.00. ADA handrails along the wall were added for tenant
safety and code requirements.
6. Installation of concrete pavers on the southern walkway as required for life safety, in the
amount of $3,654.72. Installation of a concrete paver walkway was required by the City
Fire Prevention inspector.
7. Installation of fire barrier pads on existing junction boxes in demising walls in the amount of
$852.80. Upon the demolition of drywall as required in the original contract scope,
deficiencies discovered included missing fire barriers.
8. Installation of specialized elastomeric coating per FEMA flood proofing requirements in
the amount of $14,895.38. A FEMA grant awarded subsequent to the award of this
contract was incorporated into this project. As a requirement of the grant, specific flood
proofing improvements were added to the scope.
9. Replacing bathtub, tiles, faucets, drain and cement wall board in unit 7871-8, in the amount
of $5,398.67. During rehabilitation extensive water damage was discovered in the subject
bathroom requiring demolition and removal of bathtub and fixtures and reconstruction of
the cement wallboard and tile.
10. An extension to the contract time of 60 days. The added scope impacts the project
schedule by an additional 60 days.
This change order No. 1 will increase the contract amount by $130,372.50, to be funded by
previously appropriated grant funding, revising the total contract amount to $740,059.57, and
extending the contract duration by 60 days to substantial completion.
The nature of this project is not unlike any other project which includes remodeling, refurbishing
and rehabilitation. It is not uncommon to encounter unforeseen conditions which require added
scope and effort. Further complicating projects of this nature is the fact that work is ongoing, the
residential units are occupied and delays impact more than just the completion date. I n order to
mitigate those impacts, city staff has endeavored to balance the project scope and corrective
Page 93 of 874
measures of those unforeseen conditions. In order to reduce the impact to the tenants, the
project has utilized the previously approved contingency to move the project forward, including
some of the scope listed above. This change order shall serve to authorize the contractor to
complete the added scope and replenish the project contingency.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
N/A
Amount(s)/Account(s):
The account numbers for the project are listed below:
Account Number
Original
Contract
Amount
Change
Order #1
New
Contract
Amount
CDBG
132-0530-000346-00-404-534-00-00-00-40020
$100,834.18
$ 32,898.69
$133,732.87
135-0530-000346-00-404-534-00-00-00-40020
$ 8,986.76
$ 8,986.76
137-0530-000346-00-404-534-00-00-00-40020
$ 10,468.66
$ 10,468.66
139-0530-000346-00-404-534-00-00-00-40020
$ 39,240.46
$ 39,240.46
HOME
181-0530-000346-23-404-534-00-00-00-40020
$ 41,601.02
$ 11,660.10
$ 53,261.12
184-0530-000676-00-410-535-00-00-00-62618
$ 220,213.98
$ 54,759.62
$ 274,973.60
186-0530-000312-23-404-534-00-00-00-62618
$198,810.60
$ -
$198,810.60
FEMA
303-0530-069357-23-410-535-00-00-00-53621
$ -
$ 20,585.50
$ 20,585.50
Total Contract
1 $ 609,687.00
$130,372.57
$ 740,059.57
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution
approving and authorizing the City Manager to execute this change order with FC&E, for the
Madeleine Village Building Renovations and Site Improvements in the amount of $130,372.50
and extending the contract duration by 60 days to substantial completion.
Applicable Area
Not Applicable
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
No
Strategic Connection
Non -Applicable
Legislative Tracking
Does this item utilize G.O.
Bond Funds?
No
Page 94 of 874
Housing and Community Services
ATTACHMENTS:
Description
❑
FCE Proposal 1-3
❑
FCE Proposal 4
❑
FCE Proposal 5
❑
FCE Proposal 6
❑
FCE Proposal 7
❑
FCE Proposal 8
❑
FCE Proposal 9
❑
Attachment
❑
Resolution
Page 95 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
PROJECT NAME: Madeleine Village Apartments Rehabilitation
A/E CONSULTANT: KCI Technologies
CONTRACTOR: Florida Construction & Engineering
RPRlCEI:
Continaency Draw NO. i DATE CREATED: 08.09.2021
DUE DATE: 08.14.2021
Reason for Contingency Draw:
This contingency request will reimburse the contractor for the cost of repairing cut and spliced wires discovered inside the kitchen walls
along the length of the kitchen counters. Contract documents and architectural plans anticipated that the electrical wiring had been
completed safely and to code. The unsafe and unworkmanlike way the electrical wiring was installed remained hidden until the walls
were cut to install new plumbing lines for the washer/dryer units. These wires provide service to the countertop receptacles. New lines
will be run to the outlets from the panel to correct the condition and bring the wiring to current code requirements.
Additional Scope:
Please submit a proposal itemizing labor/material cost and time proposal for changes in the contract time for the following proposed work:
1. Removal of damaged Romex wire in the kitchen at each unit, to be replaced with new 12/2 Romex,
2. Install one new GFCI receptable and one new load -controlled receptacle along the countertop,
3. Install one AFCI 20 amp. breaker at each unit for modified circuit,
4. Removal of the 2 existing junction boxes and relocation,
5. Hand dig trench and relocate the conduit,
6. Install 2 new junction boxes above doorway,
7. Extend wiring between junction boxes, complete wire terminations with Polaris lugs and grounding bushings, data box to
remain as is.
Contractor's Proposal:
Please submit the costs for this work which will be included as part of the Contingency, Attach file if mores ace is needed.
Please refer to the attached.
Amount: $20,800.00
Contingency Summary:
Total Project Contingency: $55,426.00
Previous Contingency Draws: $00.00
This Contingency Draw: $20,800.00
Contingency Balance prior to this change: $55,426.00
Contingency Balance after this change: $34,626.00
This is not an authorization to proceed with work involving additional costs and/or time. Notification must be given in accordance with
the contract documents if any response causes any changes to the contract.
Page 1 of 2
Page 96 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
Contractor:
Recommended by Engineer of Record:
Recommended by Architect of Record:
Florida Construction & Engineering
KCI Technologies
The Tamara Peacock Company
DocuSigned by:
Johnny a
SI ned by:
Robert g
igned by:
Cristin ea
/�,y
xbv� bgwb
Signed
iw Pt,dl(, &
Signed
Signed]
Date: PM PDT
Date:871" 0BfAFq0-211 :03 AM EDT
Date: 1:15 PM EDT
Approved by CDBG Projects Coordinator:
Approved by HOME/SHIP Projects Coordinator
Approved Controller Housing:
DocuSigned by:
Cristina abrera
DocuSigned by:
Marcela Rubio
DocuSigned by:
Alice W ter
Si ned:
Si ned:
0Signed
Date: PM EDT
Date: PM EDT
Date: PM EDT
Approved by Sr. Capital Project Coordinator:
Approved by Interim Director Housing:
DocuSigned by:
DocuSigned by:
Pablo
Alba Ta re
Signed
Signed:
a�
Date: PM ED I
Date: M1ff)FMZ2L;vf-14-::48 PM EDT
0
Page 2 of 2
Page 97 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
lt;�C FC =� -%E
FLORIDA CONSTNUCHON & ENGINEERING
Change Order Request No. 4
TO: City of Miami Beach PROJECT: ITB 2020-069-3C
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
7/28/21 4
Conduit Junction Box Relocation - ASAS
proposal includes: removal of the 2 existing junction boxes and
ation, Hand dig trench and relocate the conduit, Install 2 new
;ion boxes above doorway, extend wiring between junction boxes,
Mete wire terminations with polaris lugs and grounding bushings,
box to remain as is for it does not enter into conflict with the new
TOTAL OF PROPOSED CHANGE REQUEST (ADD)
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD)
Florida Construction & Engineering Inc. Johnny Dec President
Contractor Name Title
1 1 Item 1 $ 8,807.50 1 $ 8,807.50
Subtotal 1 $ 8,807.50 --
TOTAL $ 8,807.50 PG
$8,807.50
48 Calendar Day
7/2812021
Signature Date
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager
Owner Name Tide Signature Date
Page 98 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
C FICi .: E
FLORIDA CONSTRUCTION 6 ENGINEERING
Change Order Request No. 4
TO: City of Miami Beach PROJECT: ITB 2020-069-JC
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
D.
7/28/211 5
Countertop Wiring and Receptacle Repairs - RFI #18
This proposal includes: the removal of damaged Romex wire in the
kitchen at every unit, replace with new 12/2 Romex, Intall one new
GFCI receptable and one new load controlled receptacle along
countertop, Install one AFCI 20 amp breaker at each unit for modified
circuit, Existing remaining kitchen receptacles to remain as is, with no
1 modifications. Existig receptacles to remain as is. 1 Item
TOTAL OF PROPOSED CHANGE REQUEST (ADD)
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD)
Florida Construction & Engineering Inc. Johnny Dec President
Contractor Name Title
Subtotal 1 $ 11,992.50 PG
TAL $ 11,992.50
$11,992.50
48 Calendar Day
7/28P2021
Signature Date
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager _
Owner Name Title Signature
Date
Page 99 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
Madeleine Rehab 6/23/2021
The sanitary line runs to
the front of the building
and disappears behind
the planter. This line will
be removed and capped
off within the planter.
The distance between
the electrical boxes is
9,3„
Please note the water
line along the bottom
must continue left to
feed the hose bib.
Please note electrical
enters the building over
the right side of the
window.
Page 100 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
Madeleine Rehab 6/23/2021
The electrical outlets,
water lines & vents are
abandoned after the
removal of the washer
dryer. Note the tankless
water heater and
disconnect are also
abandoned.
7861 Unit 8
Page 101 of 874
DocuSign Envelope ID: 747EC57B-ADD3-43CC-A9CE-DF705ECFAFAF
Florida Construction & Engineering, Inc.
- FC301 Almeria Ave. Suite 360
Coral Gables, Florida 33134
FLORIDA CONSTRUCTION A ENGINE EKING P: (305) 883-7601
RFI #18: Kitchen Wires
Status Open
To Pablo Gomez (City of Miami Beach) From
Robert Zuccaro (KCI Technologies Inc.)
Cristin Peacock (The Tamara Peacock Comapny)
Date Initiated Jul 26, 2021 Due Date
Location Project Stage
Cost Impact Schedule Impact
Spec Section Cost Code
Drawing Number Reference
Linked Drawings
Received From Jordan De Armas (All Star Electric)
Project: Madeleine Village Miami Beach
7861-7871 Crespi Boulevard
Miami Beach, Florida 33141
Ricardo Esclusa (Florida Construction &
Engineering, Inc.)
Jul 29, 2021
Course of Construction
Copies To Johnny Dao (Florida Construction & Engineering, Inc.), Ricardo Esclusa (Florida Construction & Engineering, Inc.), Isabel
Fernandez (Florida Construction & Engineering, Inc.), Sebastian Fraiese (Florida Construction & Engineering, Inc.), Jonathan
Geiger (KCI Technologies Inc.), Pablo Gomez (City of Miami Beach), Melanie Melanie (The Tamara Peacock Comapny)
Activity
Question Question from Ricardo Esclusa Florida Construction & Engineering, Inc. on Monday, Jul 26, 2021 at 02:43 PM EDT
Upon site visit on Friday, we discovered some cut and spliced wires inside the kitchen walls. It appears to service the counter
top receptacles. This would need to be corrected before any inspections can be performed. This is an unforeseen condition
that was discovered after the plumbers opened the wall to run their lines. It seems to be the case at every unit. Please advise
accordingly.
Attachments
Madeline Village Kitchen Wires 2.jpg, Madeline Village Kitchen Wires 1.jpg
Awaiting an Official Response
The spliced wires in the kitchen is a code violation and will need to be corrected to be code compliant. New lines will need to
be run to the outlets from the panel to correct the condition.
rn1ALo6- 7/29/2021
—v
Florida Construction & Engineering, Inc. PacpgMt A874 Printed On: Jul 28, 2021 04:23 PM EDT
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South Elevation- EXISTING UTILITIES
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7861 EAST BUILDING
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1871 EAST BUILDING
North Elevation - RELOCATED UTILITIES
BUILDING 1871. ALL ABANDONED EQUIPMENT TO BE REMOVED. NEW DOM TO BE INSTALLED PER THE CONSTRUCTION DOCUMENTS.
WATERUNE TOM BURIED IN THE GROUNOAND ELECTRICAL BOX MOVED TO THE LEFT OF THE OPENING TO NOT
INTERFERE WITH THE DOONINEW LANDING. PATCH AND REPAIR THE FACADE TO HUTCH EXISTING BRICK TEXTURE.
PAINT FACADE PER CONSTRUCTION DOCUMENTS.
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Teel EAST BUILDING
South Elevatlon - RELOCATED UTILITIES
OUROINO T881' RELOCATE THEELECTRICALBOXABOVENEWAWNING.RELOCATEUUCONDENSATE UNE TO THE RIGHT OF THENEW
LANDING. PATCH AND REPAIR THE FACADE TO MATCH EXISTING BRCK TEXTURE. NEW DOOR TO BE INSTALLED PER
CONSTRUCTION DOCUMENTS. PLANT FACADE PER CONSTRUCTION DOCUMENTS.
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South Elevation -EXISTING UTILITIES
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7171 EAST BUILDING
North Elevation -RELOCATED UTILITIES
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IRIILgNG lBI1� ALL ABANDONED EDUIPRENT TO BE REMOVED. NEW DOOR 70 BE INSTALLED PER THE CONSTRUCTION DOCUMENTS.
WATER LINE TO BE BURIED IN THE GROUND AND ELECTRCAI BOX MOVED TO THE LEFT OF THE OPENING TO NOT
INTERFERE WITH THE DOORINEW LANDING. PATCH AND REPAIR THE FACADE 10 MATCH EXISTING BRIGXTEXTURE
PAINT FACADE PER CONSTRUCTION DOCUMENTS.
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7SS1 EASTBUILDING
South Elevation - RELOCATED UTILITIES
BVILDINO T881: RELOCATE THE ELECTRICAL BOA ABOVE NEW AWNING. RELOCATE CIU CON DENSATE LINE TO THE RIGHT OF THE NEW
LANDING. PATCH AND REPAIR THE FACADE TO MATCH EJUSn NO BRICK TEXTURE. NEW DOOR TO BE INSTALLED PER
CONSTRUCTION DOCUMENTS. PAINT FACADE PER CONSTRUCTION OCCUMENTS.
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FLORIDA CONSTRUCTION B ENGINEERING .
Change Order Request No. 11
TO: City of Miami Beach PR03ECF: ITB 2020-069-3C
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
Date C.0
112/20/211 11
AC Unit Relocation
proposal includes: the supply and installation of two (2) ADA
(rails. Each handrail will be installed in the back apartments (3-D &
. As per the detail #8 of Revision 10 of the drawing A11.00
1 I ' Item 1 $ 595.00 1 $ 595.00
Subtotal 1 $ 595.00
ITAL $ 595.00
TOTAL OF PROPOSED CHANGE REQUEST (ADD)
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD)
Florida Construction & Engineering Inc. Johnny Dao President 12/202021
Contractor Name Title Signature Date
$595.00
1 Calendar Days
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager
Owner Name Title Signature
Date
Page 107 of 874
FC`----E
FCORICA CONSTRUCTION & ENGINEERING
Change Order Request No. 12
TO: City of Miami Beach PR03ECr: rrB 2020-069-7C
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
1/10/22 12
Paver Walkway Southern Corridor
This proposal includes: the supply and installation of concrete pavers
(24"x24" dimension) on the southern walkway as requested by the Fire
Chief for the TCO as an extra escape route.
1 1 Item
TOTAL OF PROPOSED CHANGE REQUEST (ADD)
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD)
Florida Construction & Engineering Inc. Johnny Dao President
Subtotal 1 $ 3,654.72
TOTAL $ 3,654.72
$3,654.72
1 Calendar Days
f /f 0/2022
Contractor Name Title Signature Date
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager
Owner Name Title Signature Date
Page 108 of 874
.�-C FLORIDAOkSC10k -- ENGINES
Change Order Request No. 7
TO: City of Miami Beach PROJECT: ITB 2020-069-3C
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
Date CO #
110/20/217
Take out toilets and reinstall
i
proposal includes: the installation of fire pads on existing boxes
ed within fire walls in adjacent units in order to meet the code.
1 I Item I $ 852.80 I $ 852.80
Subtotal I $ 852.80
TOTAL $ 852.80
TOTAL OF PROPOSED CHANGE REQUEST (ADD)
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD)
Florida Construction & Engineering Inc. Johnny Dao President 10/202021
Contractor Name Trda Signature Date
$852.80
0 Calendar Day
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager _
Owner Name Title Signature
Date
Page 109 of 874
FC"-"E
FLORIDA CONSUL' iIDN 6 ENGINEERING
Change Order Request No. 8
TO: City of Miami Beach PROJECT: ITB 2020-069-JC
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
Date C.0
110/20/211 8
lWaterproofing the outter fa de of the 4 building complexes for floodproofing
1
This proposal includes: the supply and installation of Conflex Sherlastic
Elastomeric Coating to the outdoor fafade of all 4 buildings, from the
bottom of the building to a height of 8'6" measured from the bottom.
This is paintlike waterproofing agent that offers basic protection.
1 1 Item
Subtotal $ 14,895.38
TOTAL $ 14,895.39
TOTAL OF PROPOSED CHANGE REQUEST (ADD) $14,895.38
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD) 6 Calendar Day
Florida Construction & Engineering Inc. Johnny Dao President 10/20/2021
Contractor` Name Title Signature Date
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above
City of Coral Gables Pablo Gomez Project Manager _
Owner Name Title Signature
Date
Page 110 of 874
FLORIDA (ONSIRUCTION 3 ENGINEERING
Change Order Request No. 9
TO: City of Miami Beach PR03ECT: ITB 2020-069-3C
Madeleine Village Building Renovations & Site
Attn: Pablo Gomez / PM Improvements
Date C.0 #
111/2/219
Bathtub and Tiling Apartment 3-D
his proposal includes: demolition and removal of bathtub, tiles, fa
nd drain for the bathroom in unit 3-D. Labor and materials for the
istallation of a new tub, faucets, drain, tiles and durock.
1 1 Item
Subtotal 1 $ 5,398.67
TOTAL $ 5,398.67
TOTAL OF PROPOSED CHANGE REQUEST (ADD) $5,398.67
TOTAL OF PROPOSED CHANGE TIME REQUEST (ADD) 4 Calendar Days
Florida Construction & Engineering Inc. Johnny Dao President 11/9/2021
Contractor Name Title Signature Date
Having received the above, I hereby certify that the best of my knowledge and belief the same reflects adequate values and that the Contractor is entitled to payment as noted above.
City of Coral Gables Pablo Gomez Project Manager _
Owner Name Title Signature
Date
Page 111 of 874
CHANGE ORDER NO. 1
Madeleine Village Apartments
PROJECT NAME: Rehabilitation
A/E CONSULTANT: KCI / Peacock
CONTRACTOR: Florida Construction & Engineering.
CONTRACT # ITB-2020-069-JC
DATE: 04/15/2021
You are herebv directed to make the following changes to the Contract Documents:
DESCRIPTION OF This Change Order provides for the following:
CHANGE: 1.
Relocation of the tenants and all personal belongings to vacant units within the Madeleine Village
Apartments then back to their original units upon completion of the interior rehabilitation in the amount of
$14,400.
2.
Furnish and install slip resistant, waterproof flooring in all units in the amount of $69,776.00.
3.
Specific electrical modifications at units 7861-8 & 7871-8 include the removal of existing main line
junction boxes, hand dig trenches to relocate conduit, installation of new junction boxes above the new
doorways, wiring extended between junction boxes and terminations completed eith waterproof lugs and
bushings in the amount of $8,807.50.
4.
Correction of existing unsafe electrical installations in each unit in the amount of $11,992.50.
5.
The fabrication and installation of ADA handrails at the entranceway of units 7861-8 & 7871-8, in the
amount of $595.00.
6.
Installation of concrete pavers on the southern walkway as required for life safety, in the amount of
$3,654.72.
7.
Installation of fire barrier pads on existing junction boxes in demising walls in the amount of $852.80.
B.
Installation of specialized elastomeric coating per FEMA flood proofing requirements in the amount of
$14, 895.38.
9.
Replacing bathtub, tiles, faucets, drain and cement wall board in unit 7871-8, in the amount of $5,398.67.
10.
10. An extension to the contract time of 60 days. The added scope impacts the project schedule by an
additional 60 days.
REASON FOR The contractor has the skill and equipment required to provide the above services needed to complete the project.
CHANGE: The contractor offered a price for the relocation of the tenants far below the quotes obtained from approved
moving contractors. The remaining items were either unforeseen or determined to be necessary during the
construction process. The FEMA grant awarded after commencement of this project also required additional
scope.
CLASSIFICATION: Owner Directed IF OTHER: NIA
ATTACHMENTS: Request for Change Order #1, Contingency Draw #1, Change order request #11(ADA Handrails), Change Order
Request #12 ( Pavers), Change Order Request #7 (Fire barrier pads), Change Order Request #8 (Flood
Prnnfinnl r.hanna f)rrtar rarnrast dfA [Rnthrnnm rahahilitntinn)
CHANGE IN CONTRACT
SUM
CHANGE IN CONTRACT
TIME
Original Contract Sum:
$609,687.00
Original Contract Time to Substantial
Completion:
180
DAYS
Net change by previously
Net change from previous Change
DAYS
authorized Change Orders:
Orders:
Contract Sum prior to this
$609,687.00
Contract Time to Substantial
Completion prior to this Change
180
DAYS
Change Order:
Order is:
Contract Sum will be
Contract Time will be
increased/decreased by this
$130,372.50
increased/decreased by the
+60'
DAYS
Change Order in the amount
following calendar days:
of:
New Contract Sum including this
$740,059.57
New Contract Time to Substantial
240
DAYS
Change Order is:
Completion is:
ADJUSTMENTS TO TIME FOR PERFORMANCE:' Due to delays caused by the Covid-19 pandemic, certain materials and manufacturing times for the storefront entrance doors maybe
delayed. In connection with the change(s) noted in this document, CONTRACTOR'S TIME FOR PERFORMANCE may be modified, subject to written approval, to account for said delays.
This Change Order is an amendment to the Agreement between the Contractor and City. The amount and time change designated herein are the maximum agreed to by both the City and
Contractor for this Change Order. Contractor attests that the Contract adjustment provided herein is reasonable, and constitutes compensation in full for all costs, claims, markup, and
expenses, direct or indirect, attributable to this or any other prior Change Orders, including but not limited to compensation in full for any delays, acceleration, or loss of efficiency encountered
by Contractor in the performance of the Work through the date of this Change Order, and for the performance of this and any prior Change Orders by or before the date of Substantial
Completion. In consideration of the compensation and time, if any, in this Change Order, the Contractor hereby releases the City from all Claims, demands, or causes of action arising out of
the transactions, events and occurrences giving rise to this Change Order. This written Change Order is the entire agreement between the City and Contractor with respect to this Change
Order. No other agreements or modifications shall apply to this contract amendment unless expressly provided herein.
112 of 874
FX!`FPT AC FYPRFRST V MADIFIFn HFRFTN THE TFRMS AM) (YINnmrwN OF THE (YINTRArT nnrTIMFNTC RFMAIN I ThJr9ANrFn
Approved by Sr. Capital Project Coordinator:
Approved by C. D. B. G. Projects Coordinator:
Approved by HOME Projects Coordinator:
Pablo Gomez
Cristina Cabrera
Marcela Rubio
Approved by Engineer of Record:
Approved by Architect of Record:
Approved by HCS Comptroller:
KCI Technologies
The Tamara Peacock Company
Alice Waters
Approved by Contractor:
Approved by Housing & Community Services
Director
Approved by City Manager:
Florida Construction & Engineering
Alba Tame
Alina Hudak
113 of 874