Lease Agreement with The School Board of Miami-Dade, Florida Zc'V - 3775
Joint Use Agreement relating to Use of Miami Beach Senior High School
(School Playfield Area, Basketball Courts and Parking Lot)
LEASE AGREEMENT
THIS JOINT USE AGREEMENT ("Agreement"), made and entered into this 23 day of
November , 2021, between THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA,
a body corporate and politic existing under the laws of the State of Florida (the "BOARD"), and
the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation of the State of Florida (the
"CITY"). The BOARD and CITY are sometimes referred to in this Agreement individually as
"Party"and collectively as the "Parties".
WITNESSETH
WHEREAS, the BOARD and CITY are mutually interested in and concerned with providing
and making available recreational programs, activities and facilities for the use and benefit of the
students of Miami-Dade County Public Schools(the"District")and residents of the CITY; and
WHEREAS, the BOARD owns and has under its jurisdiction certain real property known as
Miami Beach Senior High School, located at 2231 Prairie Avenue, Miami Beach, Florida 33139
("School"); and
WHEREAS,the CITY has approached the BOARD with a request to use the Stephen Ross
Field at the School ("School playfield area")for the CITY's recreational programs; and
WHEREAS, the CITY has agreed to provide the BOARD an annual contribution of$22,000
towards a portion of the cost of maintenance of the DEMISED AREA(as hereinafter defined); and
WHEREAS, the Parties are desirous of entering into this Agreement to allow their
respective use of the School playfield area for recreational purposes, under the terms and
conditions as set forth below; and
WHEREAS, The School Board of Miami-Dade County, Florida, at its meeting of
November 18 , 2020, School Board Agenda item F-1 , Board Action # _120,976 ,
approved entering into this Agreement; and
WHEREAS, the CITY of Miami Beach, by the adoption of Resolution No.2021-31775, at
its meeting of July 28, 2021, approved this Agreement.
NOW, THEREFORE, for and in consideration of the sum of Ten and No/100 Dollars
($10.00), restrictions and covenants herein contained and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the BOARD and CITY agree as
follows:
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RECITALS
The above recitals are true and correct and are incorporated herein by reference.
II.
PREMISES TO BE JOINTLY USED
Effective with the Commencement Date of this Agreement (as defined in Article III below),
the Parties agree to jointly use the School playfield area, including the basketball courts as well as
the School parking lot, all as more particularly described in Exhibit "A" attached hereto and made
a part hereof(collectively the"DEMISED AREA"), together with all improvements currently located
or to be constructed thereon.
III.
TERM
This Agreement shall be effective upon the date on which the last of the Parties initials
or executes this Agreement (the "Effective Date"). The initial term of this Agreement shall be for
a period of five (5) years, commencing upon the latter date of issuance of a Certificate of
Occupancy, Certificate of Completion, or equivalent ("CO") by the BOARD'S Building
department for the Fence Work (as hereinafter defined), which document shall be attached
hereto and made a part hereof as Exhibit "B" (hereinafter referred to as the "Commencement
Date").
IV.
CONSIDERATION
In addition to the provisions set forth in Article VII, the CITY shall pay to the BOARD as
consideration for use and occupancy of the DEMISED AREA throughout the term of this
Agreement, and any renewal thereof, the sum of one dollar ($1.00) per year in advance,
beginning on the Commencement Date, and on the anniversary date of the Commencement
Date each year thereafter.
V.
USE OF DEMISED AREA
The DEMISED AREA as identified in Exhibit "A" shall be used by the CITY only for the
operation of recreational programs sponsored, organized and supervised by the CITY, and by
the BOARD for the School's recreational and educational programs, and for no other purposes.
The CITY covenants and agrees to accept the DEMISED AREA in its "as-is", "where-is" condition
and basis with all faults as of the Effective Date of this Agreement, subject to all easements,
covenants or other encumbrances of record. The BOARD makes no representations or warranties
of any type or nature whatsoever, either expressed or implied, as to the usefulness, physical
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condition or appropriateness of the DEMISED AREA for the CITY'S operations or any specific use.
The CITY, by executing this Agreement, agrees and acknowledges that the BOARD has made no
representations whatsoever regarding the DEMISED AREA, including with respect to its
environmental condition. The CITY represents that it is relying and will continue to rely solely on its
own investigations of the DEMISED AREA in its decision to occupy or use it, and the CITY further
acknowledges and agrees that the BOARD shall not indemnify the CITY in any way with respect to
the condition of the DEMISED AREA. The provisions of this paragraph shall survive the expiration
or the early termination or cancellation of this Agreement.
Effective with the Commencement Date, the BOARD shall have full control, custody, right
and use of the DEMISED AREA during regular school hours on regular school days (including
summer school) and during after school hours and Saturdays as required for, but not limited to,
practices and home games, tournaments, special School events and functions, intramural sports,
and extracurricular athletic activities (the "BOARD'S Period of Use"). Notwithstanding this
provision, the CITY acknowledges and agrees that the BOARD'S Period of Use may be modified
annually as established through the BOARD'S approved Elementary and Secondary School
Calendar("School Calendar"), or as otherwise established by the School Administrator. Subject to
the above, effective with the Commencement Date, the CITY shall have full control, custody, right
and use of the DEMISED AREA during the following periods, from 8:00 a.m. to 4:00 p.m. on
Sundays, (the"CITY's Period of Use"), unless the DEMISED AREA is required by the BOARD, as
outlined below.
The Parties acknowledge and agree that the BOARD may require use of the DEMISED
AREA on a Sunday from time to time throughout the term of this Agreement. In such event, the
BOARD shall notify the CITY, through the CITY's designated representative, a minimum of seven
(7) calendar days prior to such usage, and the BOARD shall have use of the DEMISED AREA
during the specified Sunday; provided, however, that if the request date will interfere with the
CITY'S operations or previous obligations, the BOARD will be required to provide the CITY with a
list of available replacement dates during the BOARD'S Period of Use, for the City to use as a
replacement date.
The School Administrator and the CITY's designated representative shall meet prior to
the Commencement Date of this Agreement on a quarterly basis thereafter prior to the start of
the first and third quarters of each regular school year, as established through the BOARD'S
approved School Calendar, or as soon thereafter as possible, to discuss and establish any
additional days during non-school hours, other than Sundays, when the DEMISED AREA is
available for use by the CITY during the upcoming school year ("Quarterly Scheduling
Meeting"). At least thirty (30) calendar days prior to the Semi-Annual Scheduling Meeting, the
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CITY shall provide the School Administrator with a proposed listing of additional days during
non-school hours, other than Sundays, when the CITY wishes to utilize the DEMISED AREA
during the upcoming school year, for approval by the School Administrator and the North
Region Office. The approved additional days, as established during each Quarterly Scheduling
Meeting (the "Approved Additional CITY Days") may be modified from time to time throughout
the school year by mutual agreement of the Parties, or their designees, in writing, provided the
CITY requests such additional usage, not previously included in the Approved Additional CITY
Days, no later than seven (7) calendar days prior to such requested use, for approval by the
School Administrator and the North Region Office. The CITY shall request approval of such
additional days of use in writing through the School Administrator, which approval shall not be
unreasonably withheld, provided such use does not conflict with the BOARD'S operations or
previous obligations. Notwithstanding the foregoing, the Parties acknowledge and agree that the
CITY'S hours of use of the DEMISED AREA during the Approved Additional CITY Days shall
not exceed the hours of 8:00 a.m. to 4:00 p.m., unless otherwise agreed to in writing by the
BOARD. The Parties understand and agree that the Approved Additional CITY Days shall be for
the particular school year only, and shall be reaffirmed or modified semi-annually, as provided
hereinabove.
The use of the DEMISED AREA by the CITY for carnivals, fairs, exhibits, mechanical
rides, midways, or the same or similar kinds of activities is expressly prohibited, and the sale or
consumption of alcoholic beverages is expressly prohibited. Neither Party shall commit nor
permit any violations of applicable laws, rules and regulations of the BOARD, including BOARD
Policies, the City, State, or Federal government upon the DEMISED AREA.
The CITY agrees that the DEMISED AREA shall not be used for storage of construction
or maintenance materials, or for the storage or long-term parking of vehicles, and it shall secure
and lock all perimeter and parking lot gates at the completion of the CITY'S daily period of use,
and shall remove all unauthorized vehicles stationed thereon. The CITY shall remove said
vehicles using all lawful means, and may post signs to facilitate same, after securing approval
from the BOARD or designee.
In addition,the CITY shall comply with all School safety and security criteria, as established
by the School Administrator, and provide proper security and supervision of the DEMISED AREA
at all times during the CITY's Period of Use, including the Approved Additional CITY Days. The
CITY acknowledges and agrees that the School Administrator shall have overall responsibility for
any operational issues impacting the DEMISED AREA and/or School site, including without
limitation, building security, safety, etc., and the CITY shall comply with all such requirements
established by the School Administrator with respect thereto. The CITY shall promptly notify the
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BOARD or its designee of any and all notices or communications received by the CITY from any
jurisdictional entity, as well as provide notice to the BOARD of any incidents that occurred, in
relation to any safety issues or law enforcement incidents on the DEMISED AREA or elsewhere on
the School site. Thereafter, the CITY shall provide the BOARD with all information reasonably
requested by the BOARD, and shall cooperate with the BOARD in implementing any policies or
procedures by the CITY required to mitigate any further incidents in this regard. This representation
by the CITY shall constitute a material inducement for the BOARD to enter into this Agreement.
The Parties agree that the DEMISED AREA shall be closed from time to time to
complete maintenance activities, with the method, scope and scheduling of any such closure to
be determined by the BOARD or designee. In addition, the Parties acknowledge and agree that
the DEMISED AREA may be closed or its use modified as required to effectively respond to
Federal, State, School Board or local criteria or Emergency Orders, as such Emergency Orders
may currently exist or be subsequently modified or amended, dealing with pandemics, including
without limitation, any social distancing requirements, site supervision to Ensure compliance,
requirements for Personal Protective Equipment, closure of facilities or restrictions on maximum
capacity ("Emergency Orders"). Enforcement of these Emergency Orders by the CITY is a
condition precedent to its occupancy and use of the DEMISED AREA during the CITY'S Period
of Use.
VI.
IMPROVEMENTS TO THE DEMISED AREA
Subsequent to the Effective Date of this Agreement, the CITY shall provide payment to the
BOARD, in an amount not to exceed a total of $32,740.53, which funds shall be used by the
BOARD to design and install new chain link fencing in the amount of$22,040.53, with a minimum
of 6 feet in height, within the DEMISED AREA ("Fence Work").As part of the Fence Work, the
Board shall install landscaping (Cocoplum hedge), in an amount of $10,700.00 to conceal the
Fence, , at the City's sole cost and expense. The Fence Work shall be as substantially depicted in
Exhibit "C" attached hereto and made a part hereof. The CITY expressly acknowledges and
agrees that the BOARD shall not commence any of the Fence Work or any design or construction
activities until the BOARD has received from the CITY the full amount of the funds noted above for
the Fence Work. The CITY further acknowledges and agrees that the Fence Work is a condition
precedent to the CITY's use of the DEMISED AREA.
The Fence Work shall be completed by the BOARD, at the CITY'S sole cost and expense,
which total cost shall not exceed $32,740.53. Any substantive change to the Fence Work shall be
approved jointly by the BOARD and the CITY, prior to implementation. The CITY acknowledges
and agrees that the CITY's use of the DEMISED AREA shall not commence until the CO is issued
•
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for the Fence Work.
The BOARD'S Building department shall be the entity responsible for reviewing and
approving all construction documents, issuing permits for construction and providing final
acceptance of the Fence Work. The Fence Work shall commence only after issuance of proper
permits, in conformance with the requirements of the BOARD'S Building department or other
appropriate jurisdictional governmental entity, and shall at all times be in compliance with all
applicable laws, rules and regulations, including, without limitation, the Florida Building Code,
the Americans with Disabilities Act, the Jessica Lunsford Act, the State Requirements for
Educational Facilities, and the District criteria and standards, as the same may be amended
from time to time. All permits shall be properly closed by the BOARD upon completion of the
Fence Work.
Failure of the BOARD to complete the Fence Work within ninety (90) days of receipt by
the BOARD of the $32,740.53 funds noted above, or some other period of time mutually agreed
to by the Parties, shall constitute a breach under this Agreement, and may result in the
automatic termination of this Agreement for cause, irrespective of Article XVI of this Agreement.
VII.
• MAINTENANCE
The BOARD shall be responsible for providing all maintenance, repair and upkeep of the
DEMISED AREA. All such maintenance services will be provided in compliance with the
BOARD'S standards, operating procedures and frequency of service. As consideration for the
BOARD retaining maintenance responsibilities of the DEMISED AREA, the CITY shall provide
an annual contribution of$22,000 to the BOARD throughout the Term of this Agreement, and any
renewal(s) thereof ("CITY Maintenance Contribution"). The CITY shall remit payment of such
CITY Maintenance Contribution directly to the School beginning on the Commencement Date of
the Agreement, and on the anniversary date of the Commencement Date each year thereafter.
Notwithstanding the above, the CITY shall be responsible for pick-up and removal of
trash and litter within the DEMISED AREA generated during the CITY's Period of Use, including
the Approved Additional City Days. The CITY shall also be responsible for making any required
repairs to the DEMISED AREA, at the CITY's sole cost, where the BOARD can substantiate that
such improvements were damaged as a result of the actions or negligence of the CITY. In
addition, the BOARD shall be responsible for pick-up and removal of trash and litter within the
DEMISED AREA generated during the BOARD'S Period of Use.
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VIII.
INSURANCE
The CITY shall, on or before the Commencement Date of this Agreement, and all times
during the Term of this Agreement, provide the BOARD with confirmation of the CITY's self-
insurance program in a form and substance acceptable to the BOARD or its designee,
IX.
UTILITIES AND OTHER SERVICES
In the event the CITY utilizes or constructs any improvements requiring utility service, as
determined by the BOARD, the CITY shall install separate utility services and/or meters in its name
and shall pay for all such utility services, including without limitation, water, sewer, electricity, gas,
and trash collection, at the CITY's sole cost and expense.
X.
INDEMNIFICATION AND HOLD HARMLESS
The CITY does hereby agree to indemnify and hold harmless the BOARD, to the extent
of the limitations within Florida Statutes, Section 768.28, subject to the provisions in the Act
whereby the CITY shall not be held liable to pay a personal injury or property damage claim or
judgment by any one person which exceeds the sum of $200,000, or any claim or judgment, or
portions thereof, which, when totaled with all other claims or judgments paid by the CITY arising
out of the same incident or occurrence, exceeds the sum of$300,000 from any and all personal
injury or property damage claims, liabilities, losses and causes of action which may arise as a
result of the negligence of the CITY. However, nothing herein shall be deemed to indemnify the
BOARD from any liability or claim arising out of the negligent performance or failure of
performance of the BOARD or as a result of the negligence of any unrelated third party.
The BOARD does hereby agree to indemnify and hold harmless the CITY, to the extent
of the limitations within Florida Statutes, Section 768.28, subject to the provisions in the Act
whereby the BOARD shall not be held liable to pay a personal injury or property damage claim
or judgment by any one person which exceeds the sum of$200,000, or any claim or judgment,
or portions thereof, which, when totaled with all other claims or judgments paid by the BOARD
arising out of the same incident or occurrence, exceeds the sum of $300,000 from any and all
personal injury or property damage claims, liabilities, losses and causes of action which may
arise as a result of the negligence of the BOARD. However, nothing herein shall be deemed to
indemnify the CITY from any liability or claim arising out of the negligent performance or failure
of performance of the CITY or as a result of the negligence of any unrelated third party.
The provisions of this Article shall survive the expiration or early termination or cancellation
of this Agreement.
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XI.
NO LIABILITY FOR PERSONAL PROPERTY
The Parties agree to insure or self-insure their interests in personal property to the
extent each Party deems necessary or appropriate and hereby waive all rights to recovery for
loss or damage of such property by any cause whatsoever. The Parties hereby waive all rights
of subrogation under any policy or policies they may carry on property placed or moved on the
DEMISED AREA.
XII.
LIABILITY FOR DAMAGE OR INJURY
The BOARD shall not be liable for any damage or injury which may be sustained by the
CITY or any persons on or about the DEMISED AREA, other than damage or injury resulting
from the negligent performance or failure of performance on the part of the BOARD, its agents,
representatives or employees, and in such event the BOARD'S liability shall be subject to the
limitations of Section 768.28, Florida Statutes. The BOARD shall not be responsible or liable for
any loss of business, consequential damages or any other damages arising from acts of God.
The CITY shall not be liable for any damage or injury which may be sustained by the
BOARD or any persons on or about the DEMISED AREA, other than damage or injury resulting
from the negligent performance or failure of performance on the part of the CITY, its agents,
representatives or employees, and in such event the CITY's liability shall be subject to the
limitations of Section 768.28, Florida Statutes. The CITY shall not be responsible or liable for
any loss of business, consequential damages or any other damages arising from acts of God.
The provisions of this Article shall survive the expiration, or early termination or
cancellation of this Agreement.
XIII.
ASSIGNMENT AND SUBLETTING
The CITY shall not, at any time during the term of this Agreement, sublet in part or whole
the DEMISED AREA, or assign, transfer, mortgage, pledge, hypothecate or otherwise dispose
of its interest in this Agreement or any portion or part thereof, or allow any other individual or
entity to operate or manage the DEMISED AREA, or permit the DEMISED AREA to be occupied
by other persons, firms, corporations, or governmental units,without the BOARD'S prior written
consent, which may be withheld at the BOARD'S sole discretion. Any unauthorized assignment,
sublet or otherwise, shall constitute a material breach under this Agreement, and may result in
the automatic termination of this Agreement for cause, irrespective of Article XVI of this
Agreement.
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XIV.
EXTENSION OF AGREEMENT
If not in default in performance of the obligations set forth in this Agreement, the CITY and
the BOARD shall have the right, but not the obligation, to extend this Agreement, under the same
terms and conditions set forth herein, for two (2) additional terms of five (5) years each from the
expiration of the original term or any renewal thereof; provided the CITY gives written notice to the
BOARD, as set forth in Article XXVII, at least ninety (90) days prior to the expiration of the then
current Term and the City Commission approves the extension. The Parties acknowledge and
agree that any extension of the Term shall be accomplished through the execution by the Parties of
a written amendment to this Agreement.
XV.
CANCELLATION
In addition to the provisions of Articles XVI and XXVIII, the BOARD and CITY shall each
have the right to cancel this Agreement without cause or penalty, by giving the other Party written
notice at least one hundred eighty (180) days prior to the effective date of said cancellation. In the
event of cancellation by either Party, the CITY shall surrender and vacate the DEMISED AREA in
compliance with Article XX of this Agreement.
XVI.
DEFAULT
The BOARD shall notify the CITY in writing regarding the CITY's failure to perform or to
comply with the terms and condition of this Agreement. If the CITY fails to cure the default within
thirty (30) days after receiving written notice or does not provide the BOARD with a written
response indicating the status of the CITY's curing of the default and providing a mutually
agreeable schedule to cure all defaults, said approval not to be unreasonably withheld, within thirty
(30) days after receiving written notice, the BOARD shall have the right to immediately terminate
this Agreement, without penalty, upon ten (10)days additional written notice to the CITY.
The CITY shall notify the BOARD in writing regarding the BOARD'S failure to perform or to
comply with the terms and conditions of this Agreement. If the BOARD fails to cure the default
within thirty (30) days after receiving written notice or does not provide the CITY with a written
response indicating the status of the BOARD'S curing of the default and providing a mutually
agreeable schedule to cure all defaults, said approval not to be unreasonably withheld, within thirty
(30) days after receiving written notice, the CITY shall have the right to immediately terminate this
Agreement, without penalty, upon ten (10)days additional written notice to the BOARD.
In the event of termination due to default by either Party, which default is not cured, the
CITY shall surrender and vacate the DEMISED AREA in compliance with Article XX of this
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Agreement.
XVII.
PEACEFUL POSSESSION
Subject to the terms, conditions and covenants of this Agreement, the Parties agree that
each Party shall and may peaceably have, hold and enjoy the DEMISED AREA, without hindrance •
or interference by the other Party.
XVIII.
RIGHT OF ENTRY
Other than in the event of an emergency and subject to the provisions of Article XXXI, after
first providing reasonable notice to the CITY, the BOARD, or any of its agents, representatives
or employees, shall have the right to enter the DEMISED AREA during the CITY's Period of
Use, including the Approved Additional City Days, to examine same or to make such repairs,
additions or alterations as may be deemed necessary for the safety, comfort or preservation of
the DEMISED AREA, provided such activities do not unreasonably interfere with the CITY's use
of the DEMISED AREA.
XIX.
TAXES AND REGULATORY COMPLIANCE
The CITY shall be responsible for the collection and payment of any taxes, fees,
operating permits, licenses, or other assessments, if any, including but not limited to sales tax
and ad valorem tax, all licenses, permits or other taxes, which may be imposed on the
DEMISED AREA or the School, as a result of the leasing, use, and occupancy of the DEMISED
AREA by the CITY. •
If at any time during the term of this Agreement, there is a requirement by any
jurisdictional entity for infrastructure improvements or other regulatory compliance due to the
CITY'S lease, use or occupancy of the DEMISED AREA, the CITY acknowledges and agrees
that it shall be responsible for compliance with all applicable requirements, including any
upgrades, modifications or changes, at the CITY's sole cost and expense.
Non-compliance with the provisions of this Article XIX shall be deemed a material breach
of this Agreement.
XX.
SURRENDER OF PREMISES
Except as otherwise provided in this Agreement, the CITY agrees, at the expiration,
termination or cancellation of this Agreement or any extension thereof, to promptly and
peacefully surrender and deliver possession of the DEMISED AREA to the BOARD in good
order and repair and in as good or better condition as existed on the Commencement Date of
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this Agreement, ordinary wear and tear, or damage by fire, windstorm or other Acts of God,
excepted. The CITY shall promptly remove all of the CITY's personal property and other items
belonging to the CITY from the DEMISED AREA, including any signage installed by the CITY. In
addition, upon the expiration, cancellation or termination of this Agreement, the CITY agrees, at
the BOARD'S sole option, to remove any improvements or other facilities constructed by the
CITY on the DEMISED AREA pursuant to this Agreement, and to restore such area to the same
or better condition as existed before the Commencement Date of this Agreement. In the event
the BOARD elects to retain said improvements constructed by the CITY, the CITY agrees to
convey title to the improvements to the BOARD, without compensation due to the CITY.
The CITY shall promptly return all keys and other items belonging to the BOARD and
shall coordinate with the BOARD to ensure a proper and timely surrender of the DEMISED
AREA. Any of the CITY's personal property not removed within ten (10) days after expiration,
termination or cancellation of this Agreement shall be considered abandoned.
XXI.
AMENDMENTS
In addition to the requirements set forth elsewhere in this Agreement, the BOARD and
CITY, by mutual agreement, shall have the right, but not the obligation, to amend this Agreement,
which shall be accomplished through the execution by the Parties of a written amendment to this
Agreement duly approved by the School Board in compliance with all applicable laws, including,
without limitation, Section 1013.15(1), F.S. Such amendments shall be effective only when signed
by the BOARD and CITY and shall be incorporated as part of this Agreement.
XXII.
NON-DISCRIMINATION
The Parties agree that there will be no discrimination against any person based upon
race, color, sex, religious creed, ancestry, ethnic or national origin, citizenship status, mental or
physical handicap, genetic information, age, political beliefs, sexual orientation, gender, gender
identification, marital status, social and family background, linguistic preference, pregnancy or
as otherwise provided by law, in the use of the DEMISED AREA. It is expressly understood that
upon a determination by a court of competent jurisdiction that discrimination in the use of the
DEMISED AREA by a Party hereto has occurred, such event shall be treated as a Default
hereunder.
XXIII.
•
LEGAL FEES AND COURT COSTS
In the event of any litigation between the Parties under this Agreement, each Party shall
be responsible for its own attorney's fees and court costs through trials and appellate levels.
The provisions of this paragraph shall survive the expiration or early termination or cancellation
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of this Agreement.
XXIV.
CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced according to the laws of the State of
Florida and the venue for any disputes shall be Miami-Dade County, Florida.
XXV.
SEVERABILITY
In the event any paragraph, clause or sentence of this Agreement or any future amendment
thereto is declared invalid by a court of competent jurisdiction, such paragraph, clause or sentence
shall be stricken from the subject Agreement and the balance of the Agreement shall not be
affected by any deletion, provided to do so would not render interpretation of the Agreement
provisions ambiguous or a nullity.
XXVI.
WAIVER
No waiver of any provision shall be deemed to have been made unless such waiver is in
writing and signed by the BOARD or the CITY. The failure of any Party to insist upon strict
performance of any of the covenants, provisions or conditions of this Agreement shall not be
construed as waiving or relinquishing any such covenants, provisions or conditions, but the same
shall continue and remain in full force and effect.
XXVII.
NOTICE AND GENERAL CONDITIONS
A. All notices or communications under this Agreement by either Party to the other
("Notice"), shall be sufficiently given or delivered if dispatched by(1) certified U.S. mail, postage
pre-paid, return receipt requested, (2) hand delivery, (3) Federal Express or other comparable
overnight mail service, (4) telephone facsimile transmission with transmission receipt, or (5)
electronic mail to the following addresses, or as the same may be changed in writing from time
to time:
In the case of notice or communication to BOARD:
The School Board of Miami-Dade County, Florida •
do Superintendent of Schools
School Board Administration Building
1450 N.E. Second Avenue, Room 912
Miami, Florida 33132
Fax: 305-995-1488
With a copy to:
Miami-Dade County Public Schools
Office of School Facilities
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•
Attention: Chief Facilities Design & Construction Officer
1450 N.E. Second Avenue, Room 923
Miami, Florida 33132
Fax: 305-995-1918
E-mail: RPerez6@dadeschools.net
With a copy to:
The School Board of Miami-Dade County, Florida
School Board Attorney's Office
1450 NE 2nd Avenue, #400
Miami, FL 33132
Attn: School Board Attorney
Fax: 305-995-1412
E-mail: Walter.Harvev(a�dadeschools.net and ACraft@dadeschools.net
In the case of notice or communication to the CITY:
City of Miami Beach
Office of the City Manager
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: City Manager
Fax: 305-673-7782
E-mail: JimmyMorales@miamibeachfl.gov
With a copies to:
City of Miami Beach
Parks and Recreation Department
1701 Meridian Avenue, Suite 401
Miami Beach, FL 33139
Attn: Parks and Recreation Director
Fax: 305-673-7730 •
E-mail: JohnRebar@miamibeachfl.gov
City of Miami Beach
Office of the City Attorney
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: City Attorney
Fax: 305-670-7002
E-mail: RaulAquila(a�miamibeachfl.gov
B. Title and paragraph headings are for convenient reference and are not intended
to confer any rights or obligations upon the Parties to this Agreement.
C. For purposes of the Agreement, the Superintendent of Schools or his/her
designee shall be the party designated by the Board to grant or deny all approvals or waivers
required by the Agreement dealing with construction of improvements, changing periods or
schedules of use, or any other routine operational issues. For purposes of this Agreement, the
Page 13 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
City Manager or his/her designee shall be the party designated by the City to grant or deny all
approvals or waivers required by the Agreement dealing with construction of improvements,
changing periods or schedules of use, or any other routine operational issues.
D. In addition to the above, for purposes of the Agreement, the Superintendent of
Schools shall be the party designated by the BOARD to execute amendments to this Agreement
within the authority granted to the Superintendent by the BOARD in this Agreement, and to
grant or deny any approvals required by the Agreement, including placing the CITY in default, or
renewing, extending, canceling or terminating the Agreement.
E. Except as otherwise provided in this Agreement, any Notice shall be deemed
received only upon actual delivery at the address set forth above. Notices delivered after 5:00
PM (at the place of delivery) or on a non-business day, shall be deemed received on the next
business day. If any time for giving Notice contained in this Agreement would otherwise expire
on a non-business day, the Notice period shall be extended to the next succeeding business
day. "Day" as used in this Agreement shall be defined as calendar day, unless otherwise
provided. Counsel for the BOARD and Counsel for the CITY may deliver Notice on behalf of the
BOARD and the CITY, respectively. Any party or other person to whom Notices are to be sent
or copied may notify the other parties of any change in name or address to which Notices shall
be sent by providing the same pursuant to this provision.
XXVIII.
DAMAGE AND DESTRUCTION
Other than damage or destruction caused by the BOARD, as enumerated below, in the
event the DEMISED AREA, in whole or in part, should be destroyed or so damaged by fire,
windstorm or other casualty to the extent the facilities are rendered untenantable or unfit for the
purposes intended, the CITY may cancel this Agreement with thirty (30) days advance written
notice to the BOARD. If the CITY fails to cancel this Agreement, the BOARD may, at its sole
option, either cancel this Agreement by giving written notice to the CITY, or repair or replace the
damaged/destroyed facilities. In the alternative, in the event neither Party cancels the
Agreement as provided above, the CITY, at its sole option, may repair/replace the
damaged/destroyed facilities, at the CITY's expense. In the event the CITY elects to repair or
replace the damaged/destroyed facilities, the CITY shall repair or replace same, and place in a
safe, secure and useable condition within one hundred eighty (180) days from the date of said
damage or destruction, or other reasonable period of time as mutually agreed to by the Parties,
which shall be determined based upon the scope and nature of the damages, costs of the
necessary repairs and available funding for such repairs. Should the damaged/destroyed
Page 14 of 25
Joint Use Agreement/City of.Miami Beach/Miami Beach Senior High School/Final 9.23.20
facilities not be repaired and rendered tenantable within the aforementioned time period, then
the BOARD may, at its sole option, cancel this Agreement with ten (10) days advance notice.
The Parties agree that in the event of cancellation of the Agreement due to damage or
destruction, the Parties shall surrender the DEMISED AREA in compliance with Article XX of
this Agreement.
Any damage or destruction sustained to the DEMISED AREA where the CITY can
substantiate that the improvements were damaged or destroyed as a result of the actions of the
BOARD, shall be repaired by the BOARD, at the BOARD'S sole cost and expense.
XXIX.
SIGNAGE
The CITY may erect, at its sole cost and expense, identification signage within the
DEMISED AREA, subject to the prior written approval of the BOARD, or its designee, and in
conformance with all rules and regulations governing public schools.
Upon the termination, expiration or cancellation of this Agreement, the CITY shall remove
from the DEMISED AREA, at the CITY's expense, any signage erected by the CITY, and restore
the area to the same or better condition as existed prior to the CITY's installation of the signage.
XXX.
HAZARDOUS MATERIALS
For purposes of this Agreement, the term "Hazardous Substances" shall include, but
not be limited to, flammable substances, explosives, radioactive materials, asbestos,
polychlorinated biphenyls, chemicals known to cause cancer or reproductive toxicity, pollutants,
contaminants, hazardous wastes, medical wastes, toxic substances or related materials,
petroleum and petroleum products, and substances declared to be hazardous or toxic by
Environmental Law. The term "Environmental Law" shall mean any law, ordinance, rule, order,
decree, judgment, regulation and guideline (present and future), of any governmental, quasi-
public authority and applicable board of insurance underwriters related to environmental
conditions on, under, or about the School or DEMISED AREA, or arising from the CITY's use or
occupancy of the DEMISED AREA, including, but not limited to, soil, air and ground water
conditions, or governing the use, generation, storage, transportation, or disposal of Hazardous
Substances in, on, at, to or from the DEMISED AREA. The term "Hazardous Substances
Discharge" shall mean any deposit, spill, discharge, or other release of Hazardous Substance
that occurs during the term, at or from the DEMISED AREA, or that arises at any time from use
or occupancy of the DEMISED AREA.
The CITY shall not cause or permit to occur: (a) any violation of any Environmental Law
in the DEMISED AREA or School, or (b) the use, generation, release, manufacture, refining,
Page 15 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
production, processing, storage or disposal of any Hazardous Substances on, under, or about
the DEMISED AREA, or the transportation to or from the DEMISED AREA of any Hazardous
Substance.
The CITY shall, at the CITY's expense, comply with all applicable Environmental Laws
with respect to the DEMISED AREA and School. The CITY shall, at the CITY's own expense,
make all submissions to, provide all information required by and otherwise fully comply with all
requirements of any governmental authority arising under Environmental Laws with respect to
the DEMISED AREA during the term of this Agreement. If any governmental authority requires
any clean-up or clean-up measures because of any Hazardous Substances Discharge
demonstrated to have been caused by the CITY with respect to the DEMISED AREA or School,
then the CITY shall, at the CITY's own expense, prepare and submit the required plans and all
related bonds and other financial assurances and shall carry out all such clean-up plans. The
CITY shall promptly notify the BOARD of any notices or communications received from any
jurisdictional entity in relation to any environmental issues on the DEMISED AREA or elsewhere
on the School site, and shall promptly provide the BOARD with all information reasonably
requested by the BOARD regarding the CITY's use, generation, storage, transportation or
disposal of Hazardous Substances in or at the DEMISED AREA.
The obligations and liability of the Parties under this paragraph shall survive the
expiration or termination of this Agreement.
XXXI.
COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS
The Parties shall comply with all applicable laws, rules, regulations, ordinances and codes
of all governmental authorities, including, without limitation, the Florida Building Code, the
Americans with Disabilities Act and the Jessica Lunsford Act, as all may be further amended from
time to time and to the extent required by applicable law.
XXXII.
SUBORDINATION
Notwithstanding any other provisions of this Agreement, this Agreement is and shall be
subject and subordinate to any conveyance and ground or underlying leases, and the rights of the
School and the rights of the BOARD under those leases and to all financing that may now or
hereafter affect the leases or the School, or any portions thereof, and to all renewals, modifications,
consolidations, replacements and extensions thereof. This provision shall be self-operative and no
further instrument of subordination shall be necessary. However, in confirmation of this
subordination, the CITY shall execute, within forty-five (45) calendar days of request, any certificate
that the BOARD may request.
Page 16 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
XXXIII.
FLORIDA PUBLIC RECORDS.LAW;AUDITS AND INSPECTIONS &
ACCESS TO RECORDS
This Agreement shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes.
The Parties understand the broad nature of these laws and agree to comply with Florida's Public
Records Laws and laws relating to records retention. The CITY shall keep and maintain public
records required by the BOARD to perform the service. The CITY shall keep records to show its
compliance with this Agreement. The CITY's contractors and subcontractors must make available,
upon request of the BOARD, a Federal grantor agency, the Comptroller General of the United
States, or any of their duly authorized representatives, any books, documents, papers, and records
of the CITY or its assigns, contractors or subcontractors which are directly pertinent to this specific
Agreement for the purpose of making audit, examination, excerpts, and transcriptions. Upon
request from the BOARD'S custodian of public records, the CITY shall provide the BOARD with a
copy of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by
law. The CITY shall ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for the
duration of the term of this Agreement and following the expiration or early termination or
cancellation of this Agreement if the CITY does not transfer the records to the BOARD..The CITY,
its assigns, contractors and sub-contractors shall retain all records for five (5) years after final
payment is made or received and all pending matters are completed pursuant to Title 34, Sections
80.36(b)(1). The CITY, upon completion of the Agreement, shall transfer, at no cost to the BOARD,
all public records in possession of the CITY or keep and maintain public records required by the
BOARD to perform the service. If the CITY transfers all public records to the BOARD upon
completion of the Agreement, the CITY shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If the CITY keeps and
maintains public records upon completion of the Agreement, the CITY shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to the
BOARD, upon request from the BOARD'S custodian of public records, in a format that is
compatible with the information technology systems of the BOARD.
The CITY shall incorporate this provision into every contract that it enters into relating to the
DEMISED AREA.
IF BOTH PARTIES HAVE QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
Page 17 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
RECORDS AT 305-995-1128, prrCa�dadeschools.net, and 1450 NE 2 Avenue, Miami, Florida
33132.
XXXIV.
USE OF FACILITY AS A REVENUE GENERATOR
The BOARD shall at all times retain the exclusive right to be the sole authorizer and
recipient of revenue generators, in compliance with BOARD Policies, relating to the DEMISED
AREA, including, without limitation, third party advertising or installation of wireless
telecommunications facilities, provided such endeavors do not unreasonably interfere with the
CITY's rights to peaceful enjoyment of the DEMISED AREA.
XXXV.
REPRESENTATIONS
The CITY has full power to execute, deliver, and perform its obligations under this
Agreement. The execution and delivery of this Agreement, and the performance by the CITY of its
obligations under this Agreement, have been duly authorized by all necessary action of the CITY,
and do not contravene or conflict with any rules, regulations, policies or laws governing the CITY,
or any other agreement binding on the CITY. The individual(s) executing this Agreement on behalf
of the CITY has/have full authority to do so.
The BOARD has full power to execute, deliver, and perform its obligations under this
Agreement. The execution and delivery of this Agreement, and the performance by the BOARD of
its obligations under this Agreement, have been duly authorized by all necessary action of the
BOARD, and do not contravene or conflict with any rules, regulations, policies or laws governing
the BOARD, or any other agreement binding on the BOARD. The individual(s) executing this
Agreement on behalf of the BOARD has/have full authority to do so.
XXXVI.
MISCELLANEOUS PROVISIONS
A. RECORDATION: This Agreement may not be recorded by either Party.
B. EMINENT DOMAIN: If all or portions of the DEMISED AREA are taken in the exercise of
the power of eminent domain, this Agreement shall terminate on the date title vests in
the taking authority. The CITY may pursue all available remedies for the taking but will
have no interest in the award made to the BOARD.
C. RADON GAS: Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities, may present health risks to persons
who are exposed to it over time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information regarding radon and
radon testing may be obtained from your county health department.
Page 18 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
D. TIME IS OF THE ESSENCE: Time is of the essence in the performance of this
Agreement.
E. WAIVER OF TRIAL BY JURY: THE PARTIES WAIVE TRIAL BY JURY IN ANY
ACTION, PROCEEDING OR COUNTERCLAIM BROUGHT BY EITHER PARTY
AGAINST THE OTHER WITH RESPECT TO ANY MATTER ARISING UNDER THIS
AGREEMENT OR THE CITY'S AND BOARD'S USE OR OCCUPATION OF THE
DEMISED AREA.
F. BROKERS: Each Party represents that there are no brokers, salesmen or finders
involved in the transaction contemplated by this Agreement. If any other claim for a
brokerage fee or commission in connection with this transaction is made by any broker,
salesman or finder claiming to have dealt by, through or on behalf of a Party
("Indemnitor"), and in consideration of the mutual promises contained in this
Agreement, Indemnitor shall indemnify, defend and hold harmless the other Party
("Indemnitee"), and Indemnitee's officers, directors, agents and representatives, from
and against any and all liabilities, damages, claims, costs, fees and expenses
whatsoever with respect to said claim for brokerage. The provisions of this Paragraph
shall survive the expiration or earlier termination or cancellation of this Agreement.
G. PROMOTION: Other than activities undertaken to promote the CITY's program(s) within
the DEMISED AREA, the CITY shall not be permitted to use the DEMISED AREA for
promotion or advertising of any type or nature whatsoever.
H. USE APPROVALS: The CITY shall be responsible for determining and securing, at its
sole cost and expense; all federal, state, county, municipal and/or other permits,
licenses, use approvals, occupational licenses, certificates or approvals needed, if any,
for the CITY's use and operations at the DEMISED AREA, prior to commencement of the
Agreement.
I. COUNTERPARTS: This Agreement may be executed in any number of counterparts, each
of which when executed and delivered shall be an original; however, all such counterparts
together shall constitute but one and the same instrument. Signature and acknowledgment
pages, if any, may be detached from the counterparts and attached to a single copy of this
document to physically form one Agreement.
J. TAX-EXEMPT STATUS: In addition to the provisions of Article XIX of this Agreement,
the CITY acknowledges and agrees that in the event the tax-exempt status of the
DEMISED AREA is rescinded or is at risk of being rescinded by Miami-Dade County or
other appropriate jurisdictional governmental entity as a result of the use, occupancy or
lease of same by the CITY or a Qualified Third Party, such rescission or potential
Page 19 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
rescission (as may be evidenced by a Notice of Proposed Property Taxes or any other
official notice of any tax imposed by County, State or any other jurisdictional entity) shall
constitute a default under this Agreement, and may result, at the BOARD'S sole option, in
the automatic termination of this Agreement for cause, irrespective of Article XVI of this
Agreement. Payment of any taxes so imposed shall be remitted to the BOARD within ten
(10) days of receipt of notice,without demand.
K. INTELLECTUAL PROPERTY RIGHTS: The CITY shall indemnify and hold harmless the
BOARD from and against all liability of any nature or kind, including damages, costs and
expenses (including reasonable attorney's fees and costs at the trial level and through all
appeals) for or on account of any copyrighted, service marked, trademarked, patented or
unpatented invention, process, article or work manufactured or used in the performance of
this Agreement. If the CITY uses any design, device, materials or works covered by letters,
service mark, trademark, patent, copyright or any other intellectual property right, it is
mutually agreed and understood without exceptions that the CITY shall be liable for all
royalties or costs arising from the use of such design, device or materials in any way
involved in the activities contemplated by this Agreement.
L. SOVEREIGN IMMUNITY: No provision contained in this Agreement shall be deemed a
waiver of either Parties sovereign immunity.
M. SECURITY AND SUPERVISION: The CITY shall provide proper supervision and security
of the DEMISED AREA at all times during the CITY's Period of Use, including the Approved
Additional CITY Days as further outlined in Article V of this Agreement.
XXXVII.
ENTIRE AGREEMENT
This Agreement and all Exhibits attached hereto, constitute the entire agreement between
the Parties and supersede all previous negotiations, and it may be modified only by an agreement
in writing signed by the BOARD and the CITY.
[INDIVIDUAL SIGNATURE PAGES FOLLOW]
Page 20 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
IN WITNESS WHEREOF,the BOARD and CITY have caused this Agreement to be
executed by their respective and duly authorized officers the day and year first written above. '
WITNESSES S TO THE BOARD: BOARD:
THE SCHOOL BOARD OF MIAMI-DADE
COUNTY,FLORIDA
" igg
Print Name. i/Loutri7/ �T�I!_?_ --AIb� tho--
�, L ' i amnia d®nuffSc oo a G.Fazzin0
/ Dat : p1��}7a1
Print ame: DESIGNEE
RECOMMENDED:
I e G.Torrens
Id of Staff
Date: 2/4/
1 TO THE BOARD: APPROVED AS TO
TO THE BOARD: APPROVED AS TO RISK FORM AND LEGAL SUFFICIENCY:
MANAGEMENT ISSUES:
Office of Risk and Benefits Management I
. J �n�J I plolmlly signed byMtchaelG,
O° "TTS '�R?x School Board tt me
Date:2021.01,2709:A9.37-OS'oo' Date: f'1� /
Risk and Benefits Officer
Date:
TO THE BOARD: APPROVED AS TO
TREASURY MANAGEMENT ISSUES:
Office e_
of Treasury Management
1'
Treasurer
• Date: moat
•
, I
Page 21.of 26
Joint Use AgroemonUCity of Mimi BeachlMlaail Beech Senior High dcbooUFlnel'0:230
•
DocuSign Envelope ID:6E1 BF7FA-AE21-488C-8D1 B-B0718C93E62E
WITNESSES AS TO THE CITY: CITY:
CITY OF MIAMI BEACH
Doc by: DocuSigned by:
By: ( ll�iin a a
474
194B24CA83D744F... [Ally 95...
Print Name: Name: Allna . �-I'uccak
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Title: CityMana er
�DoeuStgned by: Leslie Rosenfeld g
�° •° r9k Date:
11/23/2021 l 5:41 PM EST
Mark Taxis
ATTEST:
1 —DocuSigned by:
Oat t. Gr'atn,ah
•
aralMITTUraffado, City Clerk
Date:
11/23/2021 1 5:41 PM EST
TO THE CITY: APPROVED AS TO
FORM,LANGUAGE& FOR EXECUTION:
By: ..'"'"—ad �
• ity Attorney
Date: 1.1Z12 1
Page 22 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
EXHIBIT "A"
TO
JOINT USE AGREEMENT
DEMISED AREA
[consisting of 2 pages, including this title page]
Page 23 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
EXHIBIT "B"
TO
JOINT USE AGREEMENT
CERTIFICATE OF OCCUPANCY, CERTIFICATE OF COMPLETION OR EQUIVALENT
[consisting of_pages, including this title page]
[to be attached upon completion of the Fence Work and issuance of same by the BOARD]
Page 24 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
EXHIBIT "C"
TO
JOINT USE AGREEMENT
DEPICTING THE FENCE WORK
[consisting of pages, including this title page]
Page 25 of 25
Joint Use Agreement/City of Miami Beach/Miami Beach Senior High School/Final 9.23.20
f + i 1 Exhibit "A"
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