Resolution 2022-32107 RESOLUTION NO. 2022-32107
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2022-161-AY, TO
ESTABLISH A POOL OF VENDORS FOR POUR-IN-PLACE SERVICES TO
EXPEDITE THE SELECTION OF VENDORS FOR FUTURE PROJECTS, AND
APPROVING BLISS PRODUCTS AND SERVICES, INC., AND LEADEX
CORPORATION AS THE INITIAL POOL OF QUALIFIED VENDORS;
AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN FOR THE
PURPOSE OF PREQUALIFYING ADDITIONAL VENDORS; DELEGATING TO
THE CITY MANAGER THE AUTHORITY TO ADD OR REMOVE VENDORS TO
THE POOL, PROVIDED SUCH VENDORS MEET THE REQUIREMENTS OF
THE ITB; AND PROVIDING THAT ANY PURCHASE IN EXCESS OF $100,000
SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY
COMMISSION.
WHEREAS, on December 23, 2021, the City issued an Invitation to Bid 2022-161-AY(the
"ITB") to establish a contract, by means of sealed applications, with qualified vendors for the
establishment of a prequalified pool of suppliers for pour-in-place services; and
WHEREAS, on January 13, 2022, bids were received from Bliss Products and Services,
Inc. ("Bliss Products"), Leadex Corporation ("Leadex"), and Playspace Services, Inc.
("Playspace") (see Exhibit A attached hereto); and
WHEREAS, the vendor Playspace Services, Inc. failed to produce documents showing
evidence of meeting the minimum requirements.; and
WHEREAS, the ITB stipulates that all qualified vendors which meet or exceed the
prequalification criteria established in the solicitation would be placed on a prequalification list that
may be accessed by various City departments to obtain price quotations for the required services;
and
WHEREAS, in its due diligence, the Procurement Department found that Bliss Products,
and Leadex met the requirements of the ITB; and
WHEREAS, a list of prequalified contractors is included in Exhibit"A" to the commission
memorandum accompanying this Resolution; and
WHEREAS, as necessary, the City will seek quotes from all prequalified contractors for
the services required; and
WHEREAS, for purchases up to $100,000, the approval of the City Manager or designee
will be required in accordance with the City Manager's existing delegated procurement authority
under the City Code; purchases exceeding $100,000 will be submitted to the City Commission for
consideration and approval; and
WHEREAS, to maximize competition among the prequalified contractors, the
Administration is recommending that the ITB remain open, to permit the City Manager to qualify
. additional contractors as part of the pool, provided that such contractors meet all of the
requirements of the ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) 2022-161-AY, to
establish a pool of vendors for pour-in-place services to expedite the selection of vendors for
future projects, and approve Bliss Products and Services, Inc., and Leadex Corporation as the
initial pool of qualified vendors; authorize the City Manager to keep the ITB open for the purpose
of prequalifying additional vendors; delegate to the City Manager the authority to add or remove
vendors to the pool, provided such vendors meet the requirements of the ITB; and provide that
any purchase in excess of$100,000 shall be subject to the prior approval of the City Commission.
PASSED AND ADOPTED this G day of rcri ( 2022.
ATTEST: ., :2...2.____,
______a
APR 1 2 2022
RAFAEL E. GRA ADO, CITY CLERK DAN GELBER, MAYOR
IHCORPAORATED
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney�9 Date 1 —��
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Resolutions-C7 N
MIAMI- BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T.Hudak, City Manager
DATE: April 6, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB)2022-161-
AY, TO ESTABLISH A POOL OF VENDORS FOR POUR-IN-PLACE
SERVICES TO EXPEDITE THE SELECTION OF VENDORS FOR FUTURE
PROJECTS, AND APPROVING BLISS PRODUCTS AND SERVICES, INC.,
AND LEADEX CORPORATION AS THE INITIAL POOL OF QUALIFIED
VENDORS;AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN
FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL VENDORS;
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD OR
REMOVE VENDORS TO THE POOL, PROVIDED SUCH VENDORS MEET
THE REQUIREMENTS OF THE ITB; AND PROVIDING THAT ANY
PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE
PRIOR APPROVAL OF THE CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration, pursuant to Invitation to Bid (ITB) 2022-161-AY, to establish a pool of vendors
for pour-in-place rubber surfaces (custom rubber surfaces used in parks, playgrounds and tree
beds) to expedite the selection of vendors for future projects, and approve the initial pool of
qualified vendors: Bliss Products and Services, Inc., and Leadex Corporation. The Resolution
further authorizes the City Manager to keep the ITB open for the purpose of prequalifying
additional vendors, and delegating to the City Manager the authority to add or remove vendors to
the pool, provided such vendors meet the requirements of the ITB; and further providing that
any purchase in excess of $300,000 shall be subject to the prior approval of the City
Commission.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The City of Miami Beach requires pour-in-place services throughout most parks and
playgrounds. The pour-in-place product uses a combination of rubber (preferably recycled)
crumb, chips, or rubber buffing, or all three, with a polymer binder in specific percentages
determined by the manufacturer/installer. The product is mixed with an adhesive agent in
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proximity to the playground and poured in one or more layers on a prepared base to provide a
smooth and seamless surface. The City's contract for these services has expired. Therefore,
the City is seeking a replacement contract. The estimated expenditures for these services is
$120,000 for initial three-year term of the contract.
Accordingly, the Administration is seeking to prequalify vendors to address the operational
needs of user departments. In accordance with City policy, for purchases up to $300,000, the
approval of the City Manager or designee will be required in accordance with the City Manager's
existing delegated, procurement authority under the City Code; purchases exceeding $300,000
will be submitted to the City Commission for consideration and approval.
ANALYSIS
On December 23, 2021, the Invitation to Bid (ITB) 2022-161-AY for pre-qualification pool for
pour-in-place surfaces was issued. The Procurement Department issued bid notices to 2,594
companies utilizing the City's e-procurement platform. 22 prospective bidders accessed the
advertised solicitation. ITB responses were due and received on January 13, 2022. The City
received proposals from the following three (3)firms: Bliss Products and Services, Inc., Leadex
Corporation, and Playspace Services, Inc.
The vendor Playspace Services, Inc. failed to produce documents showing evidence of
meeting the minimum requirements. Therefore, Playspace Services, Inc. has been deemed
non-responsive and cannot be considered for award with the initial pool of vendors. However,
the firm may resubmit their application at a later date to be considered in a subsequent addition
of vendors to the pool.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s)meeting all terms and conditions of the ITB will be recommended for award. In its due
diligence, the Procurement Department found that Bliss Products and Services, Inc. and
Leadex Corporation have been deemed responsive, responsible bidders meeting all terms and
conditions of the ITB and are recommended for award.
SUPPORTING SURVEY DATA
Based on the 2019 resident survey, 80.8% strongly agree that they are satisfied with the
maintenance of parks. In particular, 29.3% of the survey submitted an "excellent" response. To
increase satisfaction; the City intends to contract with qualified professionals to provide pour-in-
place services to parks and playgrounds within the City limits.
FINANCIAL INFORMATION
The pool of prequalified contractors for pour-in-place rubber surfaces will ensure that projects
are awarded in a competitive manner that maximizes available funds. When services are
required,the user departments will solicit quotes from the prequalified vendors. The costs of the
related services are estimated at $120,000 for initial three-year term of the contract. It is not
anticipated that grant funding will be utilized for this project.
Amount(s)/Account(s):
NA
CONCLUSION
I concur with staff that it is in the City's best interest to have a pool of prequalified suppliers for
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pour-in-place rubber surfaces from which proposals can be sought on an "as needed" basis.
Otherwise, redundant and time-consuming efforts would be required to seek proposals and
qualify vendors each time a need was identified. I n order to continue to maximize competition by
continuing to add suppliers, I recommend that the period for submitting applications be
extended to be consistent with the term of the contract. New applicants that meet the ITB
requirements will be added to the pool. Vendors that do not perform well will be removed from
the pool.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, accepting the recommendation of the City Manager, pursuant
to Invitation To Bid (ITB)2022-161-AY, to establish a pool of vendors for pour-in-place services
to expedite the selection of vendors for future projects, and approve the initial pool of qualified
vendors: Bliss Products and Services, Inc., and Leadex Corporation; further, authorizing the
City Manager to keep the ITB open for the purpose of prequalifying additional vendors, and
delegating to the City Manager the authority to add or remove vendors to the pool, provided
such vendors meet the requirements of the ITB; and further providing that any p-Jrchase in
excess of$300,000 shall be subject to the prior approval of the City Commission.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Non-Applicable
Legislative Tracking
Parks and Recreation/Procurement
ATTACHMENTS:
Description
❑ Resolution
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