Loading...
Resolution 2022-32135 RESOLUTION NO. 2022-32135 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7TH VOTE,THE FORMAL COMPETITIVE BIDDING REQUIREMENT IN SECTION 2-367(e)OF THE CITY CODE, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH METALCRAFT, INC FOR THE REFURBISHMENT OF THE CITY'S 2006 METALCRAFT MARINE FIRESTORM 36 FIREBOAT, IN THE AMOUNT OF $433,260.60; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS. WHEREAS, Pursuant to Resolution 2021-31934, the Mayor and City Commission approved and authorized the City's Fire Department (the "Department") to accept a surplus donation from Miami-Dade County of one (1) 2006 MetalCraft FireStorm 36 Fireboat (the "MetalCraft vessel"); and WHEREAS, the intent was for the MetalCraft vessel to be refurbished and thereafter used by the City's Fire Department for marine firefighting, search and rescue (SAR), and to provide a secondary source of water in waterfront property fires where the existing domestic supply may not be capable of sustaining the volumes of water needed to extinguish a fire; and WHEREAS, on February 16, 2022, the City issued Invitation to Negotiate(ITB) No. 2022- 254-ND, Refurbish of MetalCraft Fireboat, with an opening date of March 3, 2022, to secure a contract, by means of sealed bids,with a firm that was qualified to refurbish the MetalCraft vessel to a minimum type III classification, satisfying the National Fire Protection Association (NFPA) 1925; and WHEREAS, the City's Procurement Department issued bid notices to 1,589 companies utilizing the City's electronic bidding system and ten (10) prospective bidders accessed the advertised solicitation; however, no bids were received; and WHEREAS, MetalCraft, Inc. (MetalCraft) is the sole manufacturer of the MetalCraft vessel and has successfully refurbished vessels for multiple agencies with the same engineering specifications that the City requires; and WHEREAS, MetalCraft has proposed to provide the needed refurbishment for the total sum of $433,260.60, as more particularly described in the proposal attached as Exhibit "A" to the City Commission Memorandum accompanying this Resolution, which proposal includes the standard manufacturer warranty on all new components, as well as a five-year warranty on the hull; and WHEREAS, based upon the foregoing, the City Manager recommends waiving, by 5/7th vote, the formal competitive bidding requirement, as permitted in Section 2-367(e) of the City Code, finding such waiver to be in the best interest of the City; and authorizing the Administration to negotiate and execute an agreement with MetalCraft, in the amount of$433,260.60. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager and waive, by 5/7th vote, the formal competitive bidding requirement in Section 2-367(e) of the City Code, finding such waiver to be in the best interest of the City, and authorize the City Manager to negotiate an agreement with MetalCraft, Inc for the refurbishment of the City's 2006 MetalCraft Marine Firestorm 36 Fireboat, in the amount of$433,260.60; and further authorize the City Manager and City Clerk to execute an agreement upon conclusion of successful negotiations. PASSED and ADOPTED this day of mar 2022. Dan Gelber, Mayor ATTEST: MAY 1 0 202 r Rafael E. Granado, City Clerk I " ' t IIN(01 ORATE4 t, A7A-s APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION rTh? — - ate City Attorney 0 Date Resolutions-C7 F MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Aline T. Hudak, City Manager DATE: May 4,2022 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT IN SECTION 2-367(E) OF THE CITY CODE, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH METALCRAFT, INC. FOR THE REFURBISHMENT OF THE CITY'S 2006 METALCRAFT MARINE FIRESTORM 36 FIREBOAT, IN THE AMOUNT OF $433,260.60; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS. RECOMMENDATION Based upon the foregoing, the City Manager recommends that the Mayor and City Commission waive, by a 5/7ths_vote, the formal competitive bidding requirement, as permitted under Section 2-367(e)of the City Code, as being in the best interest of the City. BACKGROUND/HISTORY On December 8, 2021, the Mayor and City Commission adopted Resolution 2021-31934, approving the acceptance of a donation of one (1) 2006 MetalCraft Fire Storm 36' Fireboat from Miami-Dade County for use by the City of Miami Beach Fire Department. The Miami Beach Fire Department will fully refurbish the vessel and it shalt be used by the Department to augment the regional waterbome response to marine Firefighting, Search and Rescue (SAR) and to provide a secondary source of water in waterfront property fires where the existing domestic supply may not be capable of sustaining the volumes of water needed for extinguishment. ANALYSIS ITB No. 2022-254-ND, Refurbish of MetalCraft Fireboat (the "ITB"), was issued on February 16, 2022,with an opening date of March 3,2022. Two addenda were issued. The Procurement Department issued bid notices to 1,589 companies utilizing the City's electronic bidding. Ten (10) prospective bidders accessed the advertised solicitation. The ITB sought to establish a contract, by means of sealed bids, with a qualified firm(s)to refurbish a 2006 MetalCraft Marine FireStorm 36 Fireboat to a minimum Type Ill classification, satisfying the National Fire Page 299 of 1451 Protection Association (NFPA) 1925. There were no bids received. The ITB specified for engineering changes to the vessel for the replacement of the current Cummins 8.3-liter engines with new 6.7-liter 480 horsepower (hp) engines. Engineering changes to move the engines and mounts to keep the boat balanced as originally designed. These engineering changes must comply with NFPA 1925 Chapter 11 Marine Fire-Fighting Vessel Stability and Subdivision. The shifting of the engines also affects the main propulsion. NFPA 1925 Chapter 12 Main Propulsion and Auxiliary Engines. NFPA states in 12.1.3 Marine propulsion systems and auxiliary engine systems shall conform to the component manufacturer's installation requirements and proposed operating requirements. 12.1.4 The marine propulsion system(s) duty rating shall meet the component manufacturer's requirement for vessel use, considering factors such as time at full throttle, annual operating hours,final drive horsepower requirements, hull type, and probable time at severe load conditions. Metal Craft Marine Incorporated ("MetalCraff') is the manufacturer of the MetalCraft Marine FireStorm 36 Fireboat. MetalCraft currently builds_the FireStorm 36 and has successfully refurbished vessels for multiple agencies with the same engineering specifications as per the National Fire Protection Association NFPA 1925 - Standard of Marine-Firefighting Vessels. In adc,ition, MetalCraft offers the standard manufacturer warranty on all new components as well as a 5-year warranty on the hull. The extended warranty will protect this major investment for the City of Miami Beach and ensure any issues are immediately corrected. Metal Craft has provided the City with the attached proposal, which includes the refurbishment work needed for the vessel, for a total sum of $433,260.60. The City's Fire Department had also secured a separate proposal from All Points Boats, a copy of which is attached, for a total sum of $1.4 million. Based upon the cost difference and the fact that the refurbishment would be completed by the original manufacturer, the Administration is recommending acceptance of the MetalCraft proposal. SUPPORTING SURVEY DATA N/A FINANCIAL INFORMATION O-_ o a ., Funding for this service was approved through the City's budgeting process during the second operating budget amendment. Amount(s)/Account(s): Amounts)/Account(s): 011-1220-000674-19-410-506-00-00-00- $433,260.60 CONCLUSION The City Manager recommends waiving, by 5/7th vote, the competitive bidding requirement, funding such waiver to be in the best interest of the City, and authorizing the Administration to negotiate an agreement with MetalCraft Marine for the refurbishment of a 2006 MetalCraft Marine FireStorm 36' Fireboat, in the amount of $433,260.60; and further authorizing the City Manager and City Clerk to execute an agreement upon the conclusion of successful negotiations by the Administration. Applicable Area Not Applicable Page 300 of 1451 Is this a"Residents Right Does this item utilize G.O. to Know" item. pursuant to Bond Funds? City Code Section 2-14? No No Strategic Connection Neighborhoods -Provide quick and exceptional fire and emergency response. Legislative Tracking - Fire ATTACHMENTS: Description © Exhibit A o Exhibit B ❑ Resolution u" "t• Page 301 of 1451 • • Hull Miami Beach Fire Boat Bid a 87-1301 FS36 Boat Refurbishment Job 8 487 Of Part Description Note/Detail Prke$ 1 Engine room: 2 Cummins 6.71 at High HP New 6.7's-480hp 5126,220.00 3 Hamilton Jets 322's Re-Build of lets Main bearing,lip seals,etc. $27,320.00 4 Fire pumps Configure pump off front of 6.7 New1,750 Pumps 554,274.00 5 Generator Replace Phasor 6kW 514,607.50 6 Fire Suppression System Refurbish system Piping looks good $547.00 7 Dual Strainers-main engines Relocate $1,151.50 8 Batteries New Engine starting and House 5 1,870.00 9 Bilge pump and hose • New Rule 2000 5 834.50 10 Battery charger/maintainer New Newmar-3 bank $949.50 11 Waterway-firemain system Inspect .. Replace pipe where needed 56,335.00 .. 12 Cabin: 13 Windows-removed,checked and resealed Removed and inspected Recaulked 51,986.50 14 Door locks New Lack New Lnckset $920.50 15 Wiper motors New Imtra Eaalto $3,811.00 16 Top of Cabin: • 17 Mast/Arch-reduce overall height New,folding Aluminum,fit,welded $6,636.00 18 Spot light New Golight,LED 51,194.03 19 Scene light 4 New Rigid,4'flood $1,867.00 20 Emergency lights New Small light bar $2,732.00 21 Roof monitor . Roof monitor,nozzle,valve TFT Monsoon $10,926.00 22 VHF antennas 2 New Classic Shakespeare $561.00 23 Nav lights New Aqua Signal 6&RAM and 2aNAV,LED 5 2,646.50 24 GPO Raymarine Axiom Pro Antenna $546.50 25 Under Cabin: _26 Bilge pump New Rule 2000 $474.75 27 Fuel tanks Clean out/Inspect/Refurbish 5835.00 28 Fuel filter system Reuse New hose,filters 51,050.50 29 Lighting New 3 Hello LED °,S 1,185.00 30 Inside Cabin: 31 fatten,switch(s) New 3 5627.50 32 Integrated Chart Plotters with Radar 2 x Raymarine Axiom Pro 12°screens and dame $8,166.00 . 33 Camera FUR M354C $19.839.00 34 Sonar Raymarine Axiom Pro $2,732.00 35 Mobile radio x2. Fire Depart to provide MCM to install 5288.00 36 VHF x2 New 2x Imm M330w/GPS $1,14200 37 AC/Heat redo duct work Remove existing Addl.roof top unit $2,589.00 38 Dash gauges-Port side,repaint P&S Zolatone Flat position to angles(conventional) Aluminum work,paint $1,799.00 39 Seats Pedistals Sierra Air ride $4,716.00 40 Interior light . New LED 5653.50 41 Shelf to mount radios Relocate at work station Rotate 90 deg $273.50 42 Flooring - New Stress Mating $2,3138.00 43 Fans New 2 a Hello Fans $342.50 44 Ceiling New cladding Grey $1,050.50 45 Electric Panels Relocate Inboard side of chart table $1,080.00 a6 Berth: 47 Bilge Pump New Rule 2000 5 503.50 48 Toilet Clean/inspect $345.50 49 Lighting New LED Dome $518.00 50, Front Deck:- ' -' L G L3- 51 Bow nozzle x2 Replace with manual monitors TFT-21/2'Manual Tornado $4,414.00 52 Non skid Reblast . Included in Paint Price .5 - _ 53 Other. 54 New paint scheme Red Hull,White Cabin.Antifouling_ Not-engine boxes,mast/arch 518,114.00 55 Haul-Miami to Kingston and return Bothwell 5 33,064.00 56 Upholstery New Cushion • Cabin only $647.00 57 Add side strokes HOP to each piece of channel Add high density Poly $1,87225 58 Misc. . General clean-up,30 hours of pipe work Insulation,wire,etc. 54,460.00 Total 53e3,18s.00 EXHIBIT"A" Page 302 of 1451 ,sue.' . - Er) • EST 181313 Proposal-Agreement Date:3/3/22 Revision:0 Presented By: Presented To: All Points Boats,Inc.(APB) MY:Miami Beach 900 SW 21 St Terrace Attention:Natalia Delgado Ft.Lauderdale,FL.33312 Phone:(305)673-7490 x26263 Phone:(954)767-8255 E-mail:nataliadeleado@miamibeachfl.gov E-mail:info@apbl.com CC: Website:www.apbl.com Phone: Quoted By:Jerry Clark,jerryna,apbl.com E-mail: Overview All points boats have been in business since 1996 and is a Lloyds and ABS certified company that works on pleasure crafts and commercial vessels. ABP has multiple trades from metal fabricating with class certified welders,plumbers, mechanical,fiberglass,carpentry and has a shop with large,specialized manufacturing equipment. APB would sub out all electrical work to Maritime Marine,Paint work to Luu Marine and with Certified Diesel for engine commissioning. Components like the jet drives would be sent to a certified service company and APB would coordinate with various manufacturers as need to ensure the various products are designed and installed in accordance with the manufacture's recommendations. The boat would be transported from its current location to the facilities where the work would be performed. Once -, ' -work is completed the boat will go throughVdocumented quality control process and sea`trials andlheh delivered once APB has satisfactory demonstrated that all work has been completed in accordance with the scope of work. APB is happy to provide the details on the assumptions and how the estimated budget was determined. Scope of Work In this scope of work All Points Boats is proposing the following: Refurbish 39' Metalcraft fireboat per the specifications dated February 16,2022,and addendum 2 dated February 28,2022 This proposal is a budgetary estimate as there is not sufficient information in order to prepare a more accurate estimate as there are too many variables at this time. • There needs'to be a proper complete survey of the boat to identify what is and is not working and evaluate the overall condition of the boat. • More time is also needed to obtain quotes from various suppliers and work through some off the design elements. • Due to the current economic condition of the economy pricing is subject to long lead times and material prices are subject to change based on material availability and when the work would begin. • After further research proper engineering needs to be done to to property identify what some of the components are needed in order to achieve all of the request as outlined in the scope of work to ensure the boat performs as it should along with the performance of the firefighting system. 900 SW 21St Terrace Fort Lauderdale,Florida 33312 Phone:(954 767-8255 E-t fl i g''T t f1 . m Page I of 4 Website:www.apbl.com 1 EST 1BBB • 4A , _�-- is _ • Pictured above is the boat to be refinished. Job Descriptions Job 1.0;Refurbish Metalcraft boat. • Refurbish 39' Metalcraft fireboat as per the specifications dated February 16,2022,and addendum 2 dated February 28,2022 • The proposal includes transportation of the boat, yard fees scaffolding and testing in accordance with all safety and environmental requirements. Estimated materials and consumables is:$513,378.43 Estimated labor is:$427,096.00 Estimated contracted services and yard fees is:$471,930.00 Project to be invoiced time and material and estimated budget is:$1,412,404.43 ,Assumptions • All Points Boats assumes unrestricted access to the vessel and work area. • Crew is to remove any loose gear off the boat prior to APB taking procession. • That the work is being done at Lauderdale Marine Center,Fort Lauderdale,FL.33315 • This proposal assumes no additional labor or materials will be required, any additional labor or materials required will be invoiced additionally on a time and material basis. • All metal to be class type approved and all welding procedures to be class compliant. • Any drawings or updates required will be done by others or invoiced separately. • The shipyard is providing the following services,moorage,haul out,blocking and launching,crane or forklift service, cooling tower, stairs, container storage, lay days, electrical (to include power cords APB uses to 900 SW 21st Terrace Fort Lauderdale,Florida 33312 Phone:(954)767-8255 E-ikagelni@&i iAf§dm Page 2 of 4 Website:www.apbl.com EST 1066 perform the task defined in this proposal or for other services requested) and any other yard cost will be invoiced separately by the shipyard. • A11 Points Boats reserves the right to replace proposed materials in the case of non-conformity, obsolescence,discontinued or unavailability with a comparable like and kind of equal or greater value. Timeline Depending on parts availability the assumption is the work could take 6 months to complete all the work. • All Points Boats is available to commence work immediately after class society has inspected the vessel and has defined the necessary scope of work. • Any additional work required will be addressed in a timely manner to keep the project on schedule. • All Points Boats work week is Monday—Friday 8:00am to 4:30pm. Proposed Cost Total budgetary estimate is:$1,412,404.43 plus Florida state sales tax. Overtime: • Overtime is charged 1.5 times the standard hourly rate for all work in excess of 8 hours per single workday, 1.5 times the standard hourly rate for Saturdays and 2 times the standard hourly rate for Sundays and holidays. Other Cost:When applicable. • Out of town lodging&travel:(Lodging and travel will be invoiced cost plus 20%). • Freight:Cost plus 20%. Deposit s O' 4 1• e� _• 4 Upon acceptance.of the proposal a deposit would be required with milestone progress payments to be defined and agreed to by the parties. All Points Boats accepts payments by check,wire transfer and ACH electronic debit. APB continues to offer payment via credit card (administrative fee will apply). APB accounting department will provide the necessary payment instructions upon request. Terms • Valid:This proposal is valid for 5 days from the date stated on the top of this proposal due to unpredictability of material availability and rising cost. • Acceptance:No work will begin,or materials ordered without a signed copy of this Proposal and a deposit. • Payment:Payment is due immediately after invoicing. Unpaid balance beyond 10 days after invoicing of completed work shall bear interest payable to All Points Boats at a rate of 1.5%per month simple interest until paid in full. • Collection: If litigation is required to collect any amount due to All Points Boats the vessel/owner will be responsible for all collection related legal fees and related costs. • Governing Law: This Agreement is governed in its interpretation,performance,and enforcement by the laws of the state of Florida and Federal Maritime law. • Title:The title or ownership of the equipment and or services only passes to the Customer when All Points Boats has received full and final payment. • Authorized Agent: The Authorized Agent signing this Agreement is authorized by the vessel/owner to 900 SW 21st Terrace Fort Lauderdale,Florida 33312 Phone:(954)767-8255 E-ralleln1000014.53m Page 3 of 4 Website:www.apbl.com, (, _ ' ::`,''' AR Air 00.0•0°."''''''''''S EBT IBBB sign this Agreement on behalf of the vessel/owner for the work requested in this Proposal-Agreement. • Force Maieure: If APB is prevented from performing any of its duties, or from completing any work by the Delivery Date due to any Force-Majeure Event;then,the Delivery Date of any work(as the case may be) shall be extended by the number of calendar days equal to the sum of(i)the duration of the Force Majeure Event and(ii)such number of additional days as is reasonably needed by APB to prepare for resumption of its performance hereunder following the cessation of such Force Majeure Event and APB shall not be deemed to be in default nor shall it have any liability whatsoever by reason of the delays caused by any such Force Majeure Event. Warranty APB warrants all work performed shall be free of defects for a period of 30 days from completion of all work or repairs. Machinery and equipment provided or installed by APB shall be warranted by its original manufacturer and such warranty shall pass through to Owner. Any existing construction or adhesion,original construction methods, materials,and application techniques,shall not be warranted by APB. The foregoing warranty shall apply to the work performed by APB its employees, agents, and subcontractors only. APB shall not be responsible for any claim resulting from lack of proper ships maintenance,accident or work performed by the vessel's owner,employees,agents, or subcontractors. APB,at its own cost,but with time being of the essence,shall have the right to investigate the validity of an Owner's warranty claim by the attendance aboard the Vessel of accredited representatives. Warranty repairs shall only be performed at All Points Boats facilities in Ft Lauderdale,FL. Request a copy of AP full warranty for more details. Date: Signature of Authorized Agent 0 fl"=' 6 a" Printed Name of Authorized Agent Jerry Clark CEO All Points Boats,Inc. EXHIBIT"B" 900 SW 21"Terrace Fort Lauderdale,Florida 33312 Phone: (954)767-8255 E-diglielnigfkithliOdm Page 4 of 4 Website:www.aebl.com