Amendment No. 1 o the Cultural Affairs Grant Agreement with Florida International University Board of Trustees 2O tq 31049
MI AMI BI=ACH
AMENDMENT 1
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2019/20 Cultural Affairs Grant Agreement
This Amendment No. 1 to the Cultural Affairs Grant Agreement(the"Agreement"), dated
March 5 , 2020, by and between the City of Miami Beach, Florida (the "City"), a municipal
corporation duly organized and existing under the laws of the State of Florida, FloAda M°maoral Wrvsrb Band d%gees
a Florida not-for-profit corporation (the "Grantee") is entered into on this day of
October , 2020.
RECITALS
WHEREAS, the City and Grantee executed the Agreement to fund activities during the
City's fiscal year for which the Grant is approved (October 1, 2019 through September 30, 2020);
and
WHEREAS, on March 12, 2020 the City of Miami Beach cancelled public gatherings due
to the spread of the COVID-19 pandemic, which resulted in the closure of cultural facilities and
suspension of cultural programming; and
WHEREAS, pursuant to the Agreement, a written Final Report, which documents the
Grantee's satisfaction of all requirements, is due no later than October 16, 2020; and
WHEREAS,the Parties wish to extend the Grand funding period in order to permit Grantee
to complete the Grant activities.
THEREFORE, in consideration of the mutual promises and conditions contained herein,
and other good and valuable consideration, the sufficiency of which is hereby acknowledged,the
City and Grantee hereby agree to amend the Agreement as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment.
2. MODIFICATIONS
The Agreement is hereby amended(deleted items struck through and inserted items underlined)
as follows:
a. Paragraph 3 of Section 3 (Budget)of Article II/General Conditions is hereby modified as
follows:
Line item changes to the Grant Award Budget shall not exceed °
category and than i^ ^ even} exceed the total amount of Grant Funds. Should the
Grantee not be able to fulfill programmatic activities by December 31, 2020, Cultural
Affairs staff will consider allowable expenses to include indirect or general operating
costs related to the operation of the organization. Notwithstanding the preceding
sentence, amendments to the itemized Grant Award Budget shall not be permitted
without the prior written consent of the Cultural Affairs Program Manager. Said requests
shall be made in writing, detailing and justifying the need for such changes, in advance
of the Project's commencement.
b. Exhibit 1/Project Description is hereby modified as follows:
During the grant period, the Jewish Museum of Florida-FIU is currently planning to offer the following
exhibits: "Preservation&Renewal: Bauhaus and International Style Buildings in Tel Aviv", "Judio Y
Cubano", "Mira Lehr: A Walk in the Garden", "The Auschwitz Album" , "Zachary Balber: Tamim" and"
Judith Leiber: Master Craftsman" , a locally curated display of her collection. In addition, following the
Covidl 9 pandemic,the Jewish Museum of Florida-FlU launched virtual programs including virtual tours of
all of its exhibits, virtual lectures and disucussions and ongoing discussions with local artists called "
Thursdays at 3" and family activities called"Fun Fridays."
Any changes.to the programming will be approved by Cultural Affairs staff on a case-by-case
basis. Grantee should make all attempts to reschedule programming or provide alternative
programming solutions,such as live streaming.
3. RATIFICATION
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement,the provisions of this
Amendment shall govern.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
WITNESSES: CITY OF MIAMI BEACH, FLORIDA, a
Digitally signed by municipal corporation of the State of Florida
up- •,;r Roberto M.Gutierrez
Date:2020.10.06
12:12:11-04'00'
By:__e11l,t ply
Grantee Signature 1�/� ` 'l
Roberto M.Gutierrez A 11* a 1-hA ` F� 6/2/22
Print Name:Acsfatant vir•P pfPcifiPnt fnrRPcparrh Morales,City Manager
10/6/2020
Date:
Digitally signed by Alexandria Schaefer ATTEST:
Alexandria
DN:cn=Alexandria Schaefer,o=Office of
Research and Economic Oevelopmet,
Schaeferou=Pre Award,email=alamoratafiu.edu.
Date.2020.10.06 11:1055-04100' By:
6 fr5/ 7-1,
Attested Witness Signature
Print Name:Alexandria Schaefer Rafael E. Granado, City Clerk
Date: 10/6/2020 _J►� •• ��Cyr,
IINCORP OAATED gols
a,, 26,t,__,,
r'KU .;AS TO
FORM & LANGUAGE
&FOR EXECUTION
o oC Zv
City Attorney„ - Da
. ,„
ok ocwLQ94r .
1AMIBEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
L_Fiscal Year 2019/2QCultural Affair Grant Agreement
This Grant Agreement ("Agreement") is entered into this (ate
the City of Miami Beach, Florida (the "City"), 1c�
y'), and ("Grantee"), day of , 2a2�, between
Article I/Grant Description
1. Grantee Name: The Florida International Universi t Board of'Trustees fbo Jewish Museum'
Grantee Contact: Robert M. Gutierrez,Assistant Vice President
•
Mailing Address: 11200 Sw 8th St., MARC 430
City, State, Zip: Miami, FL 33199
Phone: 305-348-2494
E-mail:
gutierrr@fiu.edu
Cultural Anchor: Yes x No
Federal Tax ID No.: 65-0177616
2. Grant amount: $ 23,232.00 ("Grant" or"Grant Funds")
Fifty percent (50%) of the Grant Funds shall be paid to Grantee upon execution of this Agreement,
following the City's receipt and acceptance of audited financial statements or other proof of funding
source(s) which demonstrate that Grantee has secured a mandatory 1:1 match for the total Grant amount.
The remaining 50% of the Grant Funds shall be paid to Grantee upon completion of the Project (as
described in Exhibit 1), and following the Grantee's submission, and the City's prior written approval,the Final Report. pP 1, of
3. Project Description: See Exhibit 1, attached hereto ("Project Description").
4. Itemized budget: See Exhibits 2-A (Total Project Budget) and 2-B (Grant Award
Budget), attached hereto.
5. Contract effective date: October 1, 2019
6. Contract submission deadline: November 27, 2019
7. Expenditure deadline: September 30, 2020
8. Final Report deadline: Postmarked or delivered no later than October 16 2020
CITY OF MIAMI BEACH:
Attest:
Ted 3/ //dte►
Rafael Granado Dan Gelber
City Clerk Mayor
,1. cS', Approved rm and language
=INCORPORATED.:
'o,,CH 2f?__ Cit Att. ney Da e
GRANTEE:
(Grantee's Corporate Seal Here)
Signa re
Robert M. Gutierrez,AVP for Research 65-0177616
Print Name and Title Federal ID#:
STATE OF FLORIDA, COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me this 26 day of November 2019, by
Robert M. Gutierrez of FIUBOT fbo The Jewish Musuem , a not-for-profit corporation. He/She is
person ly known to me or has produced personally known as identification.
igna ure of Notary Public gil,•., ALEXANDRIA MORALES
i ,Commission A GG 001912
Notary Name: Alexandria Morales %±, ;`-, `ExpiresJune14,2A20
°;;°•' Bond.dThruTroy Fain Insurance 800.385.7019
Notary Public, State of Florida
My Commission ExpiresJUn, Il r 96 9
Page 2
' + F
rTh
Article II / General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (the "City"). The City has delegated the
responsibility of administering this Grant to the City Manager or the City Manager's authorized designee, who shall
be the City's Cultural Affairs Program Manager.
2.Project Description: The Grantee may only use the Grant for the purposes that are specifically described in
the Project Description, attached hereto as Exhibit 1.
3.Budget: All of the Grantee's expenditures shall be subject to the terms of this Agreement, as specified in
the itemized Total Project Budget(attached hereto as Exhibit 2-A) and the Grant Award Budget (attached hereto
as Exhibit 2-B).
A mandatory 1:1 match is required for all grants. Grant applicants must demonstrate that matching funds in the full
amount of the Grant award have been secured prior to receiving the first grant payment. The City will review and
approve audited financial statements detailing the match through cash,grants,and/or in-kind contributions,of which
in-kind contributions may not exceed 25% of the Total Project Budget, attached hereto as Exhibit 2-A.
Line item changes to the Grant Award Budget shall not exceed ten percent (10%) per category, and shall, in no
event, exceed the total amount of Grant Funds. Notwithstanding the preceding sentence, amendments to the
itemized Grant Award Budget shall not be permitted without the prior written consent of the Cultural Affairs Program
Manager. Said requests shall be made in writing, detailing and justifying the need for such changes, in advance of
the Project's commencement.
4. Reports: This Grant has been awarded with the understanding that the Project will enhance and develop
the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee
must supply the Cultural Affairs Program Manager with a written Final Report, which shall document the Grantee's
satisfaction of all requirements. This report must be received by the Cultural Affairs Program Manager no later than
the date identified in Article 1-8. New Grant awards will not be released to the Grantee until all Final Reports for
previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of
any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do
not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written
consent of the Grantee.
5. Board Training: Pursuant to City Resolution No. 2018-30552, if applicable, Grantee is required to have
51% or more of its board membership complete the City's training program for board members of non-profit
agencies, who must have completed such training program within the last three years prior to Grantee receiving
City funds pursuant to this Agreement. Board training is required for agencies that have an annual operating budget
of less than $5 million and receive $25,000 or more in funding from the City. Prior to the release of the first Grant
payment to the Grantee pursuant to this Agreement, Grantee shall submit a copy of the certificate of completion for
each board member that has completed the training program prior to the contract submission deadline set forth in
Article I.
6. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2, and
payment of any portion thereof shall be subject to and contingent upon Grantee's compliance with the terms and
conditions set forth in this Agreement. In awarding this Grant, the City assumes no obligation to provide financial
support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. Grant Funds will only be remitted to the Grantee once the Mayor and City Commission have approved the
Grant award, and once all parties have executed this Agreement, and provided that Grantee is otherwise in
compliance with the terms and conditions herein.
7. No guarantee of future funding: The Grantee acknowledges that the receipt of this Grant does not imply a
commitment on behalf of City to continue or provide funding beyond the terms specified in this Agreement.
8. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and conduct an
evaluation of the Project funded by this Grant, which may include, without limitation, visits by City representatives
to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs
Page 3
eTh
with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey adopted by the City's
Cultural Arts Council to obtain specific feedback from program participants.
9. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this Agreement in an
account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall
provide the City with the name of the bank or savings and loan association, as well as the name and title of all
individuals authorized to withdraw or write checks on Grant Funds.
10. Accounting and Financial Review: Any activities funded by this Grant must take place during the City's
fiscal year for which the Grant is approved (October 1 - September 30). The Grantee shall keep accurate and
complete books and records of all receipts and expenditures of Grant Funds, in accordance with reasonable
accounting standards, and shall retain such books and records for at least four (4) years after completion of the
Project. These books and records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks,
must be directly related to Grant-funded activities taking place within the fiscal year for which they are approved and
retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two(2)years
after the Expenditure Deadline specified in Article 1-7. At the request of the City, Grantee shall provide the City
(and/or its designated representatives)reasonable access to its files, records and personnel during regular business
hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other
verifications concerning this Grant, as the City deems necessary. Furthermore, the City may, at its expense, audit
or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant.
11. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit line
in all publications (where appropriate) that are related to this Grant: City of Miami Beach, Cultural Affairs Program,
Cultural Arts Council. Grantee's failure to comply with this paragraph may preclude future grant funding from the
City, in the same manner as if the Grantee defaulted under this Agreement, pursuant to Article 11-15. Except as
specified herein, Grantee shall not use the name,trademarks, or logos of the City without the City's advance written
approval.
12. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims,
liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for
personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers,
employees, agents, and contractors may incur as a result of claims, demands, suits, causes of action, or
proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement
by the Grantee or its officers, employees, agents, servants, partners, principals, or contractors. Grantee shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any
kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any
insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set
forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors
as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations
of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be
held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the
sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or
judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of
$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which
may arise as a result ofthe negligence of the Grantee entity.
13.Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any purported
assignment will be void and shall be treated as an event of default pursuant to Article II, Section 15.
14. Compliance with Laws/Good Standing With the City: The Grantee agrees to abide by and be governed
by all applicable Federal, State, County, and City laws, including but not limited to Miami-Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by
Page 4
reference as if fully set forth herein. Grantee shall maintain its good standing in accordance with the laws of the
State of Florida and the City of Miami Beach Code of Ordinances ("City Code"), and shall comply with any City
Code requirement applicable to Grantee or to the Grantee's operation its business or other activities in the City of
Miami Beach, including,without limitation, obtaining any Certificate of Use or Business Tax Receipt(s)that may be
required for any business activity, and timely making payment of all taxes, fees or charges that may be due to the
City of Miami Beach. Grantee shall promptly take corrective action to correct any City Code violation or notice of
violation issued by any governmental agency with jurisdiction over Grantee. Further, Grantee agrees to comply
with the terms and conditions of any lease, contract, or other grant agreement that Grantee may have separately
entered into with the City of Miami Beach ("Other City Contracts"). Any failure by Grantee to comply with any
provision of the City Code applicable to Grantee, or any breach or default by the Grantee of any covenant or other
term or condition contained in any Other City Contracts (after the passage of any applicable notice and cure
provision set forth therein), shall, at the option of the City, be considered a Default (as such term is defined more
fully below in Article II, Section 15 of this Agreement), in which event the City shall be entitled (but in no event
required) to apply all rights and remedies available to the City under the terms of this Agreement by reason of a
Grantee's breach or failure to comply with said obligations.
15. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the covenants,
terms or provisions of this Agreement, including, without limitation, any failure of Grantee to (i) secure 1:1 match
funds in accordance with the requirements set forth herein; (ii) complete the Project, as expressly contemplated in
the Project Description; (iii) timely submit any reports, when due, as required under this Agreement, or properly
provide an accounting of Grant Funds, including,without limitation, in accordance with Article II, Section 10 herein;
(iv) use the Grant Funds solely for the limited purposes described in the Project Description (and allowable grant
expenditures as set forth herein); and (v) comply with any other term or condition of this Agreement, including, as
set forth in Article II, Section 14, any failure to comply with any term or condition contained in any Other City
Contracts, or any provision of the City Code applicable to Grantee (each, a"Default"), the Cultural Affairs Program
Manager may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon
giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the
Grantee under this Agreement. Further, in the event of a Default, at the Cultural Affairs Program Manager's sole
discretion, the Grantee shall be required to immediately repay to the City all or a portion of the Grant which has
been received by the Grantee, as of the date that the written demand is received ("Demand for Recapture").
Grantee further acknowledges and agrees that any Default may, at the City's sole discretion, render Grantee
ineligible for any future grant funding, as provided below.
In the event of a Default, the following provisions will also apply:
a. For first-time violations — Grantee shall be required to submit a final report with documentation of
expenditure of all Grant Funds already received up to the date of termination and/or the Demand for Recapture.
Additionally, Grantee will be ineligible to apply for or receive a grant in the subsequent City fiscal year. However,
Grantee will be allowed to apply for grants in fiscal years following the subsequent City fiscal year.
b. For more than first-time violations - Any compliance infractions beyond first-time violations will be
addressed by the Cultural Affairs Program Manager,on a case-by-case basis. In connection therewith,the Cultural
Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final decision as to
whether Grantee may be allowed to apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant Funds which remain in the possession or under the control of the Grantee as of the
date of the Expenditure Deadline specified in Article 1-7 must be returned to the City within fifteen (15) days after
the Expenditure Deadline. If such funds have been committed but not expended,the Grantee must request in writing
from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if approved, shall be
for a period not to exceed one (1) year.
Grant Funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City of
Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
Page 5
c. Notwithstanding any provision of this Agreement to the contrary, and without regard to whether City has
exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to
discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required
written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant
Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative
use of the unused/unexpended Grant Funds.
16. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other
provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive City's right thereafter
to enforce or compel strict compliance with every term, covenant, condition or other provision hereof.
17. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of this
Agreement, and to the City when addressed as follows: Brandi Reddick, Cultural Affairs Program Manager, City of
Miami Beach Dept. of Tourism and Culture, 1755 Meridian Avenue, Suite 500, Miami Beach, Florida 33139-1819.
18. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference
only and should not be deemed or construed as in any way limiting or extending the language or provisions to which
such captions may refer.
19. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may
be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by
the Mayor and City Commission.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 6
Article Ill / Miscellaneous Provisions
20. The Grant awarded herein is the result of an extensive public review process,which found that the Grantee
is performing a public purpose through the programs, projects, and/or services recommended for support.As such,
use of Grant Funds for any program component not meeting this condition will be considered a breach of the terms
of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this
Agreement.
21. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et
seq.), which prohibits discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified
in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment,
housing, public accommodations, and public services on account of actual or perceived race, color, national origin,
religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry,
height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation.
The City endorses, and Grantee shall comply with,the clear mandate of the Americans with Disabilities Act
of 1990 (ADA) to remove barriers that prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability. Accordingly, the City requires that Grant recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
22. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida,
both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation
arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court,
Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, THE CITY AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 7
Exhibit 1 / Project Description
Date(s) of Project: 10/1/19-9/30/2020
Instructions: Describe the Project, in complete detail,as approved by the Cultural Arts Council. In a separate
narrative, detail all revisions to the Project, as approved by the City Commission. Please be as specific as
possible, and include the name of any events, specific dates, venues,times, artists, etc. Use an extra page if
necessary.
Project description as approved by the Cultural Arts Council:
As it enters its 25th year, The Jewish Museum of Florida-FIU has strengthened the local economy and quality of
life for all who live, work, and visit the City of Miami Beach by offering its 2 historic Art Deco buildings which house
its core exhibit illustrating the immigrant experience of Jews in Florida since 1763, its revolving temporary exhibits
offering diverse and engaging artists and artistic themes and through its robust series of programs and activities
including neighborhood walking tours.
The historic partnership of JMOF and FIU in 2012 leveraged the resources of both organizations, igniting a new
era of interdisciplinary education and research focused on the history of the Jewish experience in Florida, the
ways in which Florida Jews influenced and are influenced by the cultural dynamics of the state, nation and world,
and issues of discrimination against all peoples in Florida throughout history. A key component was the
expansion of academic programs and research on the challenges of the immigrant experiences shared by all
ethnicities in Florida. By virtue of this partnership, all assets and liabilities were gifted to FIU; the Museum retains
its tax-exempt status as a department within the State of Florida university system.
JMOF-FIU has been a Cultural Anchor in the City of Miami Beach providing year-round artistic and cultural
exhibits and programs which meaningfully contributes and advances the local cultural life of all City of Miami
Beach residents. The museum has been a vital and growing presence in the mission and vision of the City
especially in terms of the City striving to be a unique urban and historic environment and a tourism capital.
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects funded by Grants awarded under the Artistic Disciplines program must still adhere to the
requirement that the work is new or has never before been presented in Miami Beach.
During the grant period, the Jewish Museum of Florida-FIU is currently planning to offer the following exhibits:
"Preservation &Renewal: Bauhaus and International Style Buildings in Tel Aviv", "Judio y Cubano", "Mira Lehr:A
Walk in the Garden", "Zachary Balber: Tamim", "JMOF-FIU Postcards: Highlights from 25 Years", "Florida Room:
Glimpses of Jewish Art&Culture in Florida", a special curated exhibit on the museum's 80 stained glass windows
and a local display of Judith Lieber Collection. In addition, throughout the grant period, the museum will hold
programs and events ranging from musical performances, lectures, discussions, film screenings and walking
tours.
Page 8
Exhibit 2-A: Total Project Budget
Complete the below Total Project Budget for your awarded artistic and cultural project. Round off all
numbers to the nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel -Artistic 184,381 Admissions 39,000
Personnel -Technical 320,896 Corporate support 80,000
Personnel —Administration 202,876 Foundation support 50,000
Outside artistic 84,000
fees/services Individual support 741,272 28,000
City of Miami Beach Grant
Outside other fees/services 110,000 (must not exceed 50% of the 98,232
total grant revenues)
Marketing/Publicity 121,000 Other Government Grants:
Space rental 13,000 1. Federal 0
Utilities 72,000 2. State 25,847
Equipment rental 42,000 Other: Rental income 5,000
Office'supplies 25,000 Other: Store Revenue 76,000
Other: Memberships&Travel 2,750 Other: Investment income 28,000
Other: Insurance 85,000 Other: MDC MCI Grant 166,649
Other: Exhibit related expense 67,000 Other: Program Revenue 35,000
Other: Fundraising, Catering, 170,097 28,000 Other: Membership Dues 155,000
Total cash expenses 1500 Total cash revenues 1500
Total in-kind revenues (may
Total in-kind expenses 28,00 not exceed 25% of the Total 28,00
Project Budget)
Total Project Expenses Total Project Revenues
(must equal or exceed 1528 (must equal or exceed grant 1528
grant award plus 1:1 award plus 1:1 matching
matching funds): funds):
Page 9
•
Exhibit 2-B: Grant Award Budget (Page 1 of 2)
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds.
(Cultural Anchors, which include those grantees with permanent facilities on Miami Beach offering year-round
programming, are excluded from these restrictions.)
All costs included in this budget, whether such costs are paid for with Grant funds, Grantee's separate
match funding, or otherwise paid for at Grantee's sole cost and expense, must be directly allocable to the
Project activity, allowable, and adequately documented. Actual, allowable expenditures must be reported
on all payment requests and financial reports.
Only include costs expected to be incurred during the Term of this Agreement. Do not include unallowable
costs. Unallowable costs cannot be supported with Grant funds OR with matching funds.
Allowable Grant Expenditures Related to Grant Project:
• Artistic, technical, and outside artistic fees directly related to the proposed program or event that occur
within the City of Miami Beach;
• Marketing, publicity, and printing;
• Honoraria;
• Postage;
• Equipment rental and expendable materials;
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973;
• Space rental (performance-related only); and
• Production costs related to the proposed program, project or event.
Grant Use Restrictions
Grant Funds may not be used towards the following activities or items:
• Remuneration of City of Miami Beach employees for any services rendered as part of a project funded
by the City's Cultural Affairs grant programs;
• Administrative salaries or fees (Cultural Anchors are excluded from this restriction);
• "Brick and mortar" expenses or permanent equipment (unless the purchase price is less than the cost
of rental);
• City of Miami Beach fees or services (permit fees, off duty police, electricians, insurance, etc.);
• Debt reduction;
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors are
excluded from this restriction);
• Travel or transportation;
• Insurance Fees (Cultural Anchors are excluded from this restriction);
• Social and/or fundraising events, beauty pageants or sporting events;
• Hospitality costs, including decorations or affiliate personnel, with the exception of artists;
• Cash prizes;
• Lobbying or propaganda materials;
• Charitable contributions; and
• Events not open to the public, unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such by the Cultural Affairs Program Manager.
Page 10
Exhibit 2-B: Grant Award Budget (Page 2 of 2) •
EXPENSES
CASH
Personnel-Artistic
Personnel-Technical
Personnel-administration*
*Cultural Anchors Grantees ONLY
Outside Artistic Fees
Marketing/Publicity 10,000
Printing
Postage
Equipment Rental
Space Rental (Performance
Related Only)
Other Costs (itemize below)
1. Outside Fees:Art Installers 5,000
2. Exhibit Materials&Supplies 3,232
3. Shipping/Freight 5,000
4.
5.
Total grant expenses (must
equal grant award): 23.232
Required supporting materials for final reports:
• Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (copies
of both front and back) and proof of expenditures of Grant monies. GRANTEE SHALL
CATEGORIZE ALL RECEIPTS, INVOICES, AND CANCELLED CHECKS, ETC.
ACCORDING TO THE CATEGORIES SET FORTH IN THE GRANT BUDGET. (For
example, all artist payments shall be separate from advertising payments). Invoices
and checks must be directly related to expenses for Grant-funded activities taking place
within the City of Miami Beach and within the 2019-20 Fiscal Year.
• Proof of City logo and credit line in Project publications and advertisements.
• Proof of performance(s), such as programs, brochures, and flyers.
Page 11
DocuSign Envelope ID:42A5BF72-Db41-4AE4-B91C-6CDF9AA07165
Be uM I AM I EAC 1 1 Contract/Document flouting Form
Contract No. Title;"
N/A FY 19/20 Cultural Arts Council Grant Contract Amendment due to COVID
•
Contractor Re•uestin: De o artment
Florida International University Board of Trustees Jewish Tourism&Culture:Sandra Schoenlank
Museum,
'De•artmetit Director: a 5 ee ACM Name;' Si 3/
Lissette Garcia Arrogante ' 1� ,1 Marcia Mons- 1J
ilk s
Docume't T.•e Select One ,.
Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
x Type 5—Grant agreements with the City as the grantor Other:
etief Summa``&Ell'•6:e attach memaifiadditlonai s.'ace is necessa
Attached is 1 City of Miami Beach Cultural Affairs Grant Amendments whereas the City canceled public gatherings due to the
spread of the COVID-19 pandemic,which resulted in closure for cultural facilities and suspension of cultural grant programing.
We conducted an internal file audit and noticed that these amendments were never recorded within the system.This is a
resubmission of amendments already approved.Signed copies from Grantees were received within the timeframe allotted by
the amendment.
RESO No.2019-31004
Resolution Document,Original Grant Agreement FY 19/20,Amendment,and Legal response for signatures attached.
Orr:Ind Term Re ewai'Periods Total Term Ort:inal+.Renewals'
Oct.1,2019—Sept.30,2020 n/a Oct.1,2019—Sept.30,2020
Fundin:Information
Grant Funded: Yes X No State Federal Other:
• Cost&Fundin:Source
MUM Annual Cost Account Re.titre.E hancement
1 140-6080-000349-25-406-555-00-00-00— Yes x No
2 Yes No
3 Yes No
4 Yes No
5 Yes No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed.
3. Budget approval indicates approval for current fiscal year only.Future years are subject to City Commission approval of
annual adopted operating budget.
!? Aut on .to?St:n
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2019-31004 09/25/2019
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
, `3.r{' ,, " ,{' .x'a vACOm"fiance A.4avals,see'attache:e.
Procurement: N/A Grants: N/A
Budget: Tameka Otto Stewartl Artfagietion Technology: N/A
Risk Management: N/A 9]U&RBIOEE 'Fleet&Facilities: N/A
Human Resources: N/A Other: