Resolution 2022-32179 RESOLUTION NO: 2022-32179
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR.PROPOSALS (RFP) NO.
2022-320-WG FOR VISION INSURANCE BENEFITS PLAN; AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH EYEMED VISION CARE, LLC,
THE TOP-RANKED PROPOSER; AND, IF THE ADMINISTRATION IS
UNABLE TO SUCCESFULLY NEGOTIATE TERMS WITH EYEMED VISION
CARE, LLC, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
NATIONAL VISION ADMINISTRATORS, LLC, THE SECOND-RANKED
PROPOSER; AND, IF THE ADMINISTRATION IS UNABLE TO
SUCCESSFULLY NEGOTIATE TERMS WITH NATIONAL VISION
ADMINISTRATORS, LLC, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH METROPOLITAN LIFE INSURANCE COMPANY, THE
THIRD-RANKED PROPOSER; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, On April 6, 2022, the Mayor and City Commission approved the issuance of
RFP 2022-320-WG Vision Insurance Benefits Plan; and
WHEREAS, on May 9, 2022, the City received proposals from the following three (3)
firms: EyeMed Vision Care, LLC; Metropolitan Life Insurance Company; and National Vision
Administrators, LLC; and
WHEREAS, on May 26, 2022, the Evaluation Committee appointed by the City Manager
and comprised of Marvin Adams, Employee Benefits Manager, Human Resources Department;
Krystal Dobbins, Financial Analyst III, Finance Department; Kenneth Ingersoll, Compensation
Manager, Human Resources Department; and Marcela Rubio, Assistant Director, Housing &
Community Services, convened to consider the proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance, the Government Sunshine Law, and general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st EyeMed Vision Care, LLC
2nd National Vision Administrators, LLC
3rd Metropolitan Life Insurance Company
WHEREAS, after reviewing all of the submissions and the Evaluation Committee
process, the City manager concurs with the Evaluation Committee and finds EyeMed Vision
Care, LLC, the top-ranked firm, to be the best-qualified firm to provide a vision insurance
benefits plan.
WHEREAS, EyeMed Vision Care, LLC has provided excellent vision insurance benefits
to the City as the incumbent firm for twelve years and is proposing to continue to do so; and
WHEREAS, EyeMed offered the most competitive pricing and a diverse eyecare
network of providers and optical retailers; and
WHEREAS, the second-ranked and third-ranked firms, National Vision, Administrators,
LLC and Metropolitan Life Insurance Company, respectively, are well-qualified:and should be
considered, in order of rank, if negotiations with EyeMed Vision Care, LLC are not successful;
and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND:CITY COMMISSION OF
THE CITY OF:MIAMI BEACH, FLORIDA, that the Mayor and:City Commission hereby accept
the recommendation of the City Manager, pursuant to request for proposals (RFP) No. 2022-
320-wg for vision insurance benefits plan; authorize the Administration to negotiate with
EyeMed Vision Care, LLC, the top-ranked proposer; and, if the Administration is:unable to
successfully negotiate terms with EyeMed Vision Care, LLC, authorize the Administration to
negotiate with National Vision Administrators, LLC, the second-ranked proposer; and, if the
Administration is unable to successfully negotiate terms with National Vision Administrators,
LLC, authorize the Administration to negotiate with Metropolitan Life Insurance Company, the
third-ranked proposer;::and further authorize the City Manager and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration. . .
PASSED AND ADOPTED this as day of J 44 t- 2022.
ATTEST: :
SUN 21 2022
RAFAEL E: GRANA 0, CITY CLERK 4?MI'8 .*N GELBER, MAYOR .
s INCORP RATED.
CH'26
APPROVED AS TO
FORM& LANGUAGE
& FOR.EXECUTION
6-) -2Z
City Attorney Date
Competitive Bid Reports-C2 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: June 22, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 2022-320-WG FOR VISION INSURANCE BENEFITS PLAN;
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH EYEMED
VISION CARE, LLC, THE TOP-RANKED PROPOSER; AND, IF THE
ADMINISTRATION IS UNABLE TO SUCCESSFULLY NEGOTIATE TERMS
WITH EYEMED VISION CARE, LLC, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH NATIONAL VISION
ADMINISTRATORS, LLC, THE SECOND-RANKED PROPOSER; AND, IF
THE ADMINISTRATION IS UNABLE TO SUCCESSFULLY NEGOTIATE
TERMS WITH NATIONAL VISION ADMI NI STRATORS, LLC,AUTHORIZING
THE ADMINISTRATION TO NEGOTIATE WITH METROPOLITAN LIFE
INSURANCE COMPANY, THE THIRD-RANKED PROPOSER; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate with EyeMed Vision Care, LLC, the top-ranked proposer. If the
Administration is unsuccessful in negotiating with EyeMed Vision Care, LLC, the Resolution
authorizes the Administration to negotiate with National Vision Administrators, LLC, the second-
ranked proposer, and Metropolitan Life Insurance Company, the third-ranked proposer, in order
of rank. The Resolution also authorizes the City Manager and City Clerk to execute an
Agreement upon the conclusion of successful negotiations by the Administration and the City
Attorneys Office.
BACKGROUND/HISTORY
On July 15, 2009, the Mayor and City Commission approved Resolution 2009-27138, which
authorized an agreement with EyeMed Vision Care for the City's group vision plan for
employees, retirees and dependents, pursuant to a request for proposals issued by the City's
insurance consultant at that time— Gallagher Benefits Services. The contract for the vision plan
currently expires September 2020.
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Subscribers (e.g., employees, retirees or dependents) pay a monthly premium and the City
pays approximately $12,000 annually over the last three years for administrative services. The
City also pays the claims. The City currently has approximately 1548 subscribers enrolled in
vision insurance program.
The RFP required that any proposed plan shall offer a vision network of credentialed
ophthalmologists, optometrists, opticians, and retail optical centers that are geographically
accessible to participants. Plan services shall at a minimum provide the following:
• annual vision exams;
• eyeglass exams, contact lens exams,frames, and lenses;
• eye surgery or treatment for eye diseases.
ANALYSIS
On April 6, 2022, the Mayor and City Commission approved the issuance of RFP 2022-320-
WG Vision Insurance Benefits Plan. The Procurement Department issued bid notices to
approximately 6,700 companies utilizing the City's e-procurement system, with 42 prospective
bidders accessing the solicitation. RFP responses were due and received on May 9, 2022.
The City received proposals from the following three (3) firms: EyeMed Vision Care, LLC,
Metropolitan Life Insurance Company, and National Vision Administrators, LLC.
On May 26, 2022, the Evaluation Committee appointed by the City Manager convened to
consider the proposals received. The Committee was comprised of Marvin Adams, Employee
Benefits Manager, Human Resources Department; Krystal Dobbins, Financial Analyst III,
Finance Department; Kenneth Ingersoll, Compensation Manager, Human Resources
Department; and Marcela Rubio,Assistant Director, Housing &Community Services.
The Committee was provided an overview of the project, and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP.
The evaluation process resulted in the proposers being ranked by the Evaluation.Committee in
the following order(See Attachment A):
1st EyeMed Vision Care, LLC
2nd National Vision Administrators, LLC
3rd Metropolitan Life Insurance Company
Following is a summary of the top three ranked firms.
EyeMed Vision Care. LLC
EyeMed has provided vision care benefits to the City for the last twelve years. The firm focus is
on providing a vision network local to our employees,with benefits that take employee dollars
further. The firm have an extensive nationwide network with the right mix of independent,
national, and regional retail providers. The firm have over 30 years of vision care industry
experience,translating into innovative products and stress-free Administration.
Samples of relevant experience providing similar services to other public sector agencies
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include the City of Lakeland, FL., and the Town of West Palm Beach, FL.
ational Vision Advisors. LLC (NVA)
Now in its 43rd year of operation, NVA provides comprehensive vision benefit management
services to clients of all types throughout the United States and Puerto Rico. NVA has worked
to lower vision care costs while ensuring members receive quality care and choice through their
nationwide network of eye care professionals. NVA's National Eye Care Professional Network
includes over 99,000 provider location combinations including optometrists, ophthalmologists,
and opticians in private practitioner offices and optical retailers.
Samples of relevant experience providing similar services to public sector agencies include the
City of Savanah, GA., and the City of Largo, FL.
Metropolitan Life Insurance Company(MetLife)
MetLife has been providing group vision benefits since 1983. The firm offers a broad range of
benefits designed to meet employer and employees' needs. In addition, MetLife provides
flexible coverage options and proven experience in building the right plans simple, cost-
effective way. MetLife serves more than 50,000 US Group customers and 41 M US employees
and dependents.
Samples of relevant experience providing similar services to public sector agencies include the
City of Tampa, FL., and the City of Grand Prairie, TX.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
The City is self-insured. Subscribers (e.g., employee, retiree or dependent)pay a monthly
premium of $0.52 per month and the City pays approximately $12,000 annually over the last
three years for administrative services. The City also pays the claims. The City currently has
approximately 1548 subscribers enrolled in vision insurance program. Claims have averaged
approximately$185,000 overa the last four(4)years.
In its proposal to the RFP, Eyemed offered to maintain its existing price of$0.52 per subscriber
per month and improved its frame allowances as compared to the current contract. National
Vision Administrators, L.L.C. proposed a per member per month price of $.55. The proposal
submitted by Metropolitan Life Insurance Company was based on a fully insured plan with a
guaranteed premium of $216,957.00 to the City plus a per employee per month rate of $7.25
for the employee only, or employee plus one dependent at a rate of $14.04 or employee plus
family at a rate of$24.27.
Amount(s)!Account(s):
Admin Fees: 560-1793-000303-13-413-592-00-00-00-
Claims: 560-1793-000433-13-420-592-00-00-00-
CONCLUSION
After reviewing all of the submissions and the Evaluation Committee process, I concur with the
Evaluation Committee and find EyeMed Vision Care, LLC, the top-ranked firm, to be the best-
qualified firm to provide a vision insurance benefits plan. EyeMed Vision Care, LLC has
Page 50 of 1232
provided excellent vision insurance benefits to the City as the incumbent firm for twelve years
and is proposing to continue to do so. EyeMed offered the most competitive pricing and a
diverse eyecare network of providers and optical retailers.
The second-ranked and third-ranked firms, National Vision Administrators, LLC and
Metropolitan Life Insurance Company, respectively, are well-qualified and should be
considered, in order of rank, if negotiations with EyeMed Vision Care, LLC are not successful.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with EyeMed Vision Care,
LLC, as the top-ranked proposer; and, if unsuccessful, authorizing the Administration to enter
into negotiations with National Vision Administrators, L.L.C., as the second-ranked proposer;
and, if unsuccessful, authorizing the Administration to enter into negotiations with Metropolitan
Life Insurance Company, as the third-ranked proposer. Further, the Resolution authorizes the
City Manager and City Clerk to execute an Agreement upon conclusion of successful
negotiations by the Administration and the City Attorneys Office.
Is this a"Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Human Resources/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
Page 51 of 1232
RFP 2022-320-WG Vision c
Marvin Adams 2 Krystal Dobbins 2 Kenneth Ingersoll 2 Marcelo Rubio ? Low
Insurance Benefits Plan e c c e Ali Aggregate e
2y i i a Totals a
Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal
EveMed Vision Care LLC 93 0 93 1 94 0_ 94 1 96 0 96 1 97 _ 0 97 1 i 4 1
Metropoltan Life Insurance :
Company 70 0 70 3 87 0 87 2 86 _ 0 66 3 94 0 94 2 10 3
National Vision 4t.
Administrators,L.L.C. 83 0 83 2 87 0 87 2 91 0 91 2 92 0 92 3 yi,' 9 2
Proporr VMeme.PoN.
EveMed Vision Care LLC a
Metropolitan Life Insurance a
Company
National Vision a
Administrators,L.L.C.
•
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