Resolution 2019-30783 RESOLUTION NO. 2019-30783
{ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE, AT ITS MARCH 22, 2019 MEETING, TO
ACCEPT THE REVISIONS PROPOSED TO THE SPECIAL EVENTS
REQUIREMENTS AND GUIDELINES, BY AMENDING THE
FOLLOWING SECTIONS: "APPLICATION DEADLINES,"
ti "BOOKING POLICY," "SPECIAL EVENT DEFINITION
CATEGORIES," "PROPOSED FEE SCHEDULE," "USE OF PUBLIC
PROPERTY", AND INCLUDING A NEWLY CREATED "VENUE
FREQUENCY USE CHART," "VENUE CATALOG," AND
"RESIDENT BENEFIT" REQUIREMENT.
WHEREAS,at the October 18, 2017 City Commission Meeting, the Guidelines were
referred to the Finance and Citywide Projects Committee ("FCWPC") meeting to explore
possible revisions of the special events requirements and guidelines; and
.WHEREAS,during the,February 23, 2018 FCWPC meeting, City staff was directed
to conduct community outreach and gather industry feedback;and
S
WHEREAS, City staff conducted two industry meetings on July 16 and August 30,
2018,. and Industry feedback from these two meetings was captured in the updated
guidelines; and
WHEREAS, on March 15, 2019, Tourism and Culture Department held a final
meeting with industry stakeholders, where all proposed changes such as streamlining the
application by implementing Evergov, including a mandatory Resident Benefit, and
creating a new fee schedule for North Convention Center Park and Main Convention
Center Park, were discussed; and
WHEREAS, on March 22, 2019, the FCWPC discussed revising the special events
requirements and guidelines, and recommended the following summary of proposed
changes:
REVISE THE"BOOKING POLICY"TIMELINES:
Public Property—All Events Requires ninety(90)days'notice(currently 60 days),
provided all requirements are met.
Private Property (ex: Hotels) — Large Events Requires sixty (60) days' notice
(currently 30 days), provided all requirements are met. Page 704 of 1303
Private Property — Small Events Requires thirty (30) days' notice (currently 30
days) provided all requirements are met.
INCLUDE MANDATORY RESIDENT BENEFIT
All public events will require a resident benefit, defined as a quantitative and
tangible benefit to the residents and local community (ex: discounted tickets,
educational programming, senior benefit, donation to public benefit fund, beach
cleanup)
INCLUDE AND PROMOTE SUSTAINABILITY ENHANCEMENTS
New standards to prohibit plastic straws / stir sticks, glass, Styrofoam, plastic
bags, and to promote biodegradable products, reusable utensils, alternative fuel
sources, bicycle valet services, car-pooling.
UPDATE PARKING POLICIES
Tourism and Culture, along with the Parking Department, have proposed to use
"space rentals" and "freight loading zones"to load and unload event production.
CREATE A LIST OF MIAMI BEACH PUBLIC VENUES
Tourism and Culture has created a list of all public venues within the City of Miami
Beach to offer top level specifications to aide in ease of use. Such specifications
include capacity, common uses, amenities, limitations and regulations).
IMPLEMENT A"VENUE FREQUENCY CHART"
Tourism and Culture has created a venue frequency chart, which will give the
administration and event producers, a snapshot of requirements and limitations
for each public space and to ensure that public spaces in high demand, do not
experience 'User Fatigue'.
CREATE A NEW FEE SCHEDULE FOR NORTH CONVENTION CENTER PARK AND
MAIN CONVENTION CENTER PARK
The administration believes that all Park and User fees for City parks needs to
be examined in more detail, but for the purpose of this revision,we have included
costs for the Convention Center Parks (North and South) as $0.40/ per sq. foot,
plus CPI for the first fifteen (15)days of use,which is comparable to current rates
for that space. After fifteen (15) days, users would pay an additional $0.02 per
square foot. This rate is relevant to the rates of similar public facilities including
Bayfront Park. All other City Park spaces remain the same at $0.25 per square
foot, plus CPI until further notice.
CREATE STANDARDIZED BUILDING TEMPLATES
To increase speed of permit approvals as they pertain to the Building
Department, the City of Miami Beach will accept standard details, prepared by a
licensed Florida engineer, to be used by the same producer for recurring or
annual events during the same Florida Building Code Edition (every three years,
with the current edition ending on December 31, 2020) Page 705 of 1303
Currently, producers are required to submit a new set of detailed engineered
drawings with every permit application,for review by Building; and
WHEREAS, the City Manager recommends that the Mayor and City Commission
accept the recommendations of the FCWPC, and approve the revisions to the Special Events
Requirements and Guidelines, incorporated herein by reference and attached to the City
Commission Memorandum accompanying this Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance And Citywide Projects
Committee, at its March 22, 2019 meeting, to accept the revisions proposed to the Special
Events Requirements and Guidelines, by amending the following sections: "Application
Deadlines," "Booking Policy," "Special Event Definition Categories," "Proposed Fee
Schedule," "Use Of Public Property", and including a newly created "Venue Frequency Use
Chart," "Venue Catalog,"And "Resident Benefit" requirement.
PASSED and ADOPTED this 10th day April, 2019.
ATTEST:
Dan Gelber, Mayor
4
A/7
Rafael E. Granado, ity Clerk "WI B s8,„
UINCORPTORATED' •
'42"VR.26
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
Date
City Attorney Or
Resolutions -C7 W
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager.
DATE: April 10, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND CITYWIDE PROJECTS COMMITTEE, AT ITS MARCH
22, 2019 MEETING, TO ACCEPT THE REVISIONS PROPOSED TO
THE SPECIAL EVENTS REQUIREMENTS AND GUIDELINES, BY
AMENDING THE FOLLOWING SECTIONS: "APPLICATION DEADLINES,"
"BOOKING POLICY," "SPECIAL EVENT DEFINITION CATEGORIES,"
"PROPOSED FEE SCHEDULE," "USE OF PUBLIC PROPERTY",
AND INCLUDING A NEWLY CREATED "VENUE FREQUENCY USE CHART,"
"VENUE CATALOG,"AND "RESIDENT BENEFIT" REQUIREMENT.
RECOMMENDATION
The Administration recommends that the Mayor and Commission, accept and implement the
changes,as approved by the FCWPC, to the special event guidelines.
ANALYSIS
Over the course of the last year, the Tourism and Culture Department has worked with various
City departments to update and streamline the Special Event Guidelines, to implement an online
system for applications and processing, and to implement new documents which will help
educate the industry and protect residents.
Below, you will find the recommended changes to the special event guidelines as reviewed with
the industry. For more detailed information on these updates, please refer to the attachment
"SPEV GUIDELINE REVISION EXPLANATIONS". The changes were widely accepted at
the March 15, 2019 industry meeting.
SUMMARY OF PROPOSED CHANGES:
REVISE THE "BOOKING POLICY" TIMELINES:
Public Property—All Events
Requires ninety(90)days'notice (currently 60 days), provided all requirements are met.
Private Property(ex: Hotels)— Large Events
Requires sixty(60)days'notice (currently 30 days), provided all requirements are met.
Page 581 of 1091
Private Property— Small Events
Requires thirty(30)days'notice (currently 30 days) provided all requirements are met.
INCLUDE MANDATORY RESIDENT BENEFIT
All public events will require a resident benefit, defined as a quantitative and tangible
benefit to the residents and local community (ex: discounted tickets, educational
programming, senior benefit, donation to public benefit fund, beach cleanup)
INCLUDE AND PROMOTE SUSTAINABILITY ENHANCEMENTS
New standards to prohibit plastic straws /stir sticks, glass, Styrofoam, plastic bags, and to
promote biodegradable products, reusable utensils, alternative fuel sources, bicycle valet
services, car-pooling.
UPDATE PARKING POLICIES •
Tourism and Culture, along with the Parking Department, have proposed to use "space
rentals" and "freight loading zones"to load and unload event production.
CREATE A LIST OF MIAMI BEACH PUBLIC VENUES
Tourism and Culture has created a list of all public venues within the City of Miami Beach
to offer top level specifications to aide in ease of use. Such specifications include
capacity, common uses, amenities, limitations and regulations). For more details, please
reference the attachment"SPEV VENUE LIST"
IMPLEMENT A"VENUE FREQUENCY CHART
Tourism and Culture has created a venue frequency chart, which will give the
administration and event producers, a snapshot of requirements and limitations for each
public space and to ensure that public spaces in high demand, do not experience 'User
Fatigue'. For more details, please reference the attachment"SPEV FREQUENCY USE
CHART".
CREATE A NEW FEE SCHEDULE FOR NORTH CONVENTION CENTER PARK AND
MAIN CONVENTION CENTER PARK
The administration believes that all Park and User fees for City parks needs to be
examined in more detail, but for the purpose of this revision, we have included costs for
the Convention Center Parks (North and South) as $0.40/ per sq. foot, plus CPI for the
first fifteen (15) days of use, which is comparable to current rates for that space. After
fifteen(15)days, users would pay an additional $0.02 per square foot. This rate is relevant
to the rates of similar public facilities including Bayfront Park.
All other City Park spaces remain the same at$0.25 per square foot, plus CPI until further
notice.
CREATE STANDARDIZED BUILDING TEMPLATES
To increase speed of permit approvals as they pertain to the Building Department, the City
of Miami Beach will accept standard details, prepared by a licensed Florida engineer, to
be used by the same producer for re-curring or annual events during the same Florida
Building Code Edition (every three years, with the current edition ending on December
31st 2020)
Page 582 of 1091
Currently, producers are required to submit a new set of detailed engineered drawings with
every permit application,for review by Building.
On March 22 2019,the FCWPC approved the changes, as outlined.
For a detailed line by line edit of the Special Event Guidelines, please reference the attachment
"SPEV GUIDELINE REVISIONS — STRIKE THROUGH". Also attached, please find
"SPEV GUIDELINE REVISIONS — CLEAN" which will give you the updated guidelines, with
all edits made.
Legislative Tracking
Tourism and Culture
ATTACHMENTS:
Description
Page 583 of 1091