Resolution 2022-32212 RESOLUTION NO: 2022-32212
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACKNOWLEDGING EARLY
VOTING FOR THE NOVEMBER 8, 2022 CITY OF MIAMI BEACH
SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, November 8, 2022, in conjunction with the General Election, to present ballot questions
to the City's electorate; and
WHEREAS, the City Commission hereby acknowledges Early Voting for the November 8,
2022 City of Miami Beach Special Election; and
WHEREAS, in recognition of Section 101.657(1)(d) Florida Statutes, which governs Early
Voting, the City Commission hereby acknowledges that each County's Supervisor of Elections is
required to provide for Early Voting to begin on the 10th day before an election that contains State
or Federal races and end on the 3rd day before the election; and providing Early Voting for no less
than 8 hours and no more than 12 hours per day at each site during the applicable period; in
addition, Early Voting may be offered at the discretion of the Supervisor of Elections on the 15th,
14th 13th, 12th, 11th, or 2nd day before an election that contains State or Federal races for at least
8 hours per day, but not more than 12 hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide Early Voting
only in municipal elections that are •not held in conjunction with County or State elections;
therefore, the County will be responsible for conducting Early Voting activities related to the City's
November 8, 2022 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has designated the following
Early Voting schedule for the November 8, 2022 City of Miami Beach Special Election, and has
designated Miami Beach City Hall, 1700 Convention Center Drive, and the North Shore Branch
Library, 7501 Collins Avenue, as the Early Voting locations within the City of Miami Beach:
Week 1 Dates
Monday, October 24 through Friday, October 28, 2022
Saturday, October 29 to Sunday, October 30, 2022
Week 2 Dates
Monday, October 31 through Friday, November 4, 2022
Saturday, November 5 to Sunday, November 6, 2022
WHEREAS, the Miami-Dade County Elections Department's final Early Voting schedule
hours and locations for the November 8, 2022 General Election and City of Miami Beach Special •
Election, have yet to be finalized; and
WHEREAS, secure ballot intake stations (Vote-by-Mail Drop Boxes)will be available and
staffed at each of all the Miami-Dade County Early Voting locations, including the two Early Voting
locations in Miami Beach: Miami Beach City Hall, 1700 Convention Center Drive, and North Shore
Branch Library, 7501 Collins Avenue during Early Voting hours of operation; and
WHEREAS, the Miami-Dade County Elections Department has provided the City Clerk
with an estimate ranging from approximately $28,559.85 (one-page ballot) to $56,217.70 (two-
page ballot)for the City's November 8, 2022 Special Election, which includes the costs associated
with 14 days of Early Voting.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby acknowledges Early Voting for the November 8, 2022 City of Miami Beach
Special Election, said Early Voting to be conducted in accordance with the provisions of this
Resolution. Once the Miami-Dade County Elections Department finalizes the hours and locations
for the November 8, 2022 General Election and City of Miami Beach Special Election, the City
Clerk is directed to transmit the information via Letter To Commission (LTC).
PASSED and ADOPTED this 20th day of July 2022.
ATTEST:
Dan Gelber, Mayor •
1411loss
Rafael E. Granado City Cerk •"
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City Attorney pix—L Date
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Resolutions-C7 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: July 20, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACKNOWLEDGING EARLY VOTING FOR
THE NOVEMBER 8, 2022 CITY OF MIAMI BEACH SPECIAL ELECTION.
RECOMMENDATION
Approve a Resolution acknowledging early voting for the City of Miami Beach Special Election
to be held on Tuesday, November 8, 2022, in conjunction with the General Election.
ANALYSIS
On November 8, 2022, Miami-Dade County("County")will be conducting the General Election,
at which time the City of Miami Beach may authorize a Special Election to be held, to submit
ballot questions to the electorate of the City of Miami Beach.
Section 101.657(1)(d), Florida Statutes, which governs Early Voting, requires that each
County's Supervisor of Elections commence early voting on the 10th day before an election that
contains State or Federal races and end on the 3rd day before the election; providing early
voting for no less than 8 hours and no more than 12 hours per day at each site during the
applicable period. In addition, early voting may be offered at the discretion of the Supervisor of
Elections on the 15th, 14th, 13th, 12th, 11th, or 2nd day before an election that contains State or
Federal races for at least 8 hours per day, but not more than 12 hours per day.
Florida's Election Code states that municipalities may provide early voting only in municipal
elections that are not held in conjunction with County or State elections. Therefore, the County
will be responsible for conducting the early voting activities related to the City's Special Election
on November 8, 2022. Accordingly, the Miami-Dade County Supervisor of Elections has
designated the following early voting schedule for the November 8, 2022 City Special Election,
and has designated Miami Beach City Hall, 1700 Convention Center Drive, and the North Shore
Branch Library, 7501 Collins Avenue, as the early voting locations within the City of Miami
Beach:
Week 1 Dates
Monday, October 24 through Friday, October 28,2022
Saturday, October 29 to Sunday, October 30,2022
Page 167 of 1502
Week 2 Dates
Monday, October 31 through Friday, November 4, 2022
Saturday, November 5 to Sunday, November 6,2022
The Miami-Dade County Elections Department's final Early Voting schedule hours and
locations for the November 8, 2022 General Election and City of Miami Beach Special Election,
have yet to be finalized.
Secure ballot intake stations (Vote-by-Mail Drop Boxes) will be available and staffed at each of the
Miami-Dade County Early Voting locations, including the two Early Voting locations in Miami Beach:
Miami Beach City Hall, 1700 Convention Center Drive, and North Shore Branch Library, 7501
Collins Avenue during Early Voting hours of operation. Drop boxes are drive-up and are safe.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
approximately$28,559.85(Cost Estimate for One Page Ballot)and $56,217.70 (Cost Estimate
in the Scenario Multiple Questions Triggers an Additional Page) to conduct the November 8,
2022 Special Election, which includes the costs associated with 14 days of Early Voting. (See
Department of Election Estimates.) Additionally, the City will incur approximately $42,000 in
legally mandated advertisements, required by the Florida Statutes and the City Code, to notice
this Special Election.
Amount(s)/Account(s):
28,559.85- Estimate 1-page ballot(Scenario 1)
$56,217.70- Estimate 2-page ballot(Scenario 2)
$42,000.00- Estimate of Legally Mandated Advertisements for Special Election(Charter
Amendments/Ballot Questions)
Maximum.Estimated Amount:$98,217.70
Account: 011-9322-000312-90-400-592-00-00-00
CONCLUSION
I recommend that the Mayor and City Commission acknowledge Early Voting for the November
8, 2022 City of Miami Beach Special Election, said Early Voting to be conducted in accordance
with the provisions of this Resolution. Once the Miami-Dade County Elections Department
finalizes the hours and locations for the November 8, 2022 General Election and City of Miami
Beach Special Election, the City Clerk will transmit the information via Letter To Commission
(LTC).
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.Q.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Page 168 of 1502
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
❑ Estimate- Special Election- Scenario 1 - One Page Ballot
❑ Estimate-Special Election-Scenario 2-2-Page Ballot
❑ Resolution
Page 169 of 1502
ESTIMATE
City of Miami Beach - Piggyback Election -November 8, 2022
Rafael E.Granado,City Clerk Estimate N°: MBEACH(2)-PB-11082022
City of Miami Beach Estimate Date: June 21,2022
1700 Convention Center Dr.,#200
Miami Beach, FL 33139
Registered Voters: 50,287 Early Voting Days:
Precincts: 29 Early Voting Sites:
Polling Places: 24
Permanent Absentee Ballots: 14,792
Personnel $Salaries 8 Fringe Benefits,Overtime,Poll Workers
Polling Places
Securfty,Polling Place Rentals
Supplies and Services Election Supplies,Communication Charges,Absentee Ballots Set Up
Trucks and Vehicles Truck Rentals,GSA Vehicles
Printing and Advertising 25,143.50
Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads
Postage Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 820.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,696.35
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL S 28.559.85
Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your questions)/race(s)
creates an additional ballot rage. the cost will be adjusted accordingly.
For more Information,you may contact:
Ralmundo Delgado
Manager,Budget and Finance
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8424 E-mail:raimundo.delgado(mlamIdade.gov
Page 170 of 1502
ESTIMATE
City of Miami Beach -Piggyback Election -November 8,2022 w/additional page
Rafael E.Granado,City Clerk Estimate N°: MB-(2)-PB-110822
City of Miami Beach Estimate Date: June 17,2022
1700 Convention Center Dr.,#200
Miami Beach,FL 33139 -
Registered Voters: 50,287 Early Voting Days:
Precincts: 29 Early Voting Sites:
Polling Places: 24
Permanent Absentee Ballots: 14,792
Personnel $Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places
Security,Polling Place Rentals
Supplies and Services Election Supplies,Communication Charges,Absentee Ballots Set Up
Trucks and Vehicles Truck Rentals,GSA Vehicles
Printing and Advertising 50,287.00
Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads
Postage Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 820.00
In-House 8 Outside Contractual Services,Translations-Based on one question
Administrative Overhead 5,110.70
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 56.217.70
•Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot paae. the cost will be adjusted accordingly.
For more information,you may contact:
Raimundo Delgado
Manager,Budget and Finance
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-49943424 E-mail:raimundo.delgado@miamidade.gov
Page 171 of 1502