Grant Agreement with OOLITE ARTS DocuSign Envelope ID:AF5A4E14-B336-4143-A8FB-C286C76F6356 ZoZ - " io
MIAMI BEACH
CITY OF MIAMI BEACH&OOLITE ARTS-"Love Letters to Miami Beach Short Film Contest"
GRANT AGREEMENT
PROJECT No.:2022-001
This GRANT AGREEMENT("Agreement")is made and entered into this day of,,,LlMQ2022 by and between the
City of Miami Beach Florida (hereinafter the "City"), and OOL a Florida domestic entity(hereinafter the
"Grantee").This Agreement is effective as of ,2022,the"Effective Date."
ARTICLE I/GRANT DESCRIPTION
1. GRANTEE: Oolite Arts
GRANTEE CONTRACT ADMINISTRATOR: Danielle Bender
ADDRESS: 924 Lincoln Road, Suite 205
CITY, STATE,ZIP: Miami Beach, FL 33139
PHONE: 305-776-0993
EMAIL: dbender@oolitearts.org
2. GRANT AMOUNT: $25,000.00(Twenty Five Thousand Dollars)
3. PROJECT DESCRIPTION: "Love Letters to Miami Beach Short Film Contest"
4. GRANT PROJECT BUDGET: See Exhibit 1 hereto
5. EXPENDITURE DEADLINE: 08/15/2022
6. PROJECT COMPLETION DATE: 11/17/2022
7. FINAL REPORT DEALINE: 09/15/2022
8. DOCUMENTS MUST BE RECEIVED BY: 09/15/2022
DocuSign Envelope ID:AF5A4E14-B336-4143-A8FB-C286C76F6356
IN WITNESS WHEREOF,the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
JUL 2 7 2022
By:
,,,,
Rafael E. Granada City Clerk B� ina Hudak,City Manager
FOR GRANTEE:
Federal ID# 59-2423 06°/-
ATTEST:
By: g
1/� � Authorized Signat e
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Print Name and The OD j j.(e ){-r+S Print Name and Title g r!20 of- 4
Date (�j/ �j/
APPROVED AS TO
FORM& LANGUAGE
& FOR EXECUTION
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amity Attorney .0- Date
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ARTICLE II/GENERAL CONDITIONS
1. PARTIES:The parties to this Agreement are the Grantee listed in Article I,and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (the "City"). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's
Tourism and Culture Department Assistant Director.
2. PROJECT DESCRIPTION:The Production Industry Council has awarded the Grantee$25,000.00(Twenty
Five Thousand dollars)from the City's Film Incentive Program,to fund the"Love Letters to Miami Beach"Short
Film Program(the"Program"), an open call short film contest that will provide 10 Miami Dade based filmmakers
with$5,000 to create short films set in their favorite Miami Beach locations.The shorts must run between three to
five minutes in length and can be a narrative,documentary,hybrid, or experimental style film.The winning
submissions will be screened at a public community event on Miami Beach.The funds will fund 50 percent of the
assigned production budget of the ten(10)winner's,with Oolite Arts funding the remaining 50 percent,as well as
operating costs of the application,selection and deliverable process, and with an additional$1000 Viewer'Choice
winner—selected by the public after the public screening.
The grant will be administered by the Miami Beach Film&Print Office,as a one-time payment to Oolite Arts,requiring
proof and purpose of expenses,along with proof of Miami Dade County residency from the filmmakers.
Grantee hereby irrevocably grants to the City, the non-exclusive right and license throughout the universe, in
perpetuity,and all ancillary and subsidiary rights therein and thereto,to use,edit,modify,include,incorporate,adapt,
derive,record and reproduce the short films produced under the"Love Letters to Miami Beach"Short Film Program
-in any manner whatsoever, in or out of context, by any and all means and/or devices and in any and all media now
or hereafter known, including without limitation, film, television, cable, motion picture, soundtrack recordings,
videocassettes, video discs, computer and/or audiovisual devices,-still photography and print publications, all in
connection with the production, exhibition, distribution,exploitation, advertising, marketing, publicity and promotion
of the Program. Grantee acknowledges that Licensee will have no obligation to complete, distribute or exploit the
Program or to make use of the short films or any of the rights granted to Licensee herein.
3. BUDGET: All of the Grantee's expenditures shall be subject to the terms of this Agreement, as specified in
the itemized total Grant Award Budget(attached hereto as Exhibit 1).
4. ELEGIBLE USES OF FUNDING: The Grantee may only use the Grant for the purposes of funding a
$5000/E1mmaker production budget—for a total of 5 of the 10 winners. Oolite will fund the remaining 5 winners.
5. REPORTS: This Grant has been awarded with the understanding that the Project will enhance the City's
ability to support and promote independent Miami-Dade based filmmakers, white providing a venue to showcase
Miami Beach as a.production-friendly film location. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose,the Grantee must supply the Tourism and Culture Director with a written Final Report,which shall document
the Grantee's satisfaction of all requirements. This report, along with the grant's application and supplemental
requirements, must be received by the Tourism and Culture Director by September 15, 2022.Any reports may be
disseminated by the City without the prior written consent of the Grantee.The Final Report must include an accounts
payable spreadsheet sorted alphabetically by vendor,and copies of all cancelled checks, invoices, and receipts for
each vendor included. Proof of Miami Dade residency must be provided for all filmmakers,including at least(2)proof
of address documents. Label all copies of receipts (or contracts/invoices)with their associated proofs of payment,
as well as submit these copies in the order as they appear in the spreadsheet.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE:The total amount of the Grant is specified in Article i-
2, and payment of any portion thereof shall be subject to and contingent upon Grantee's compliance with the terms
and conditions set forth in this Agreement. In awarding this Grant, the City assumes no liability or obligation with
respect to Grantee's programs,activities or events,and undertakes no obligation to provide financial support of any
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type whatsoever in excess of the total Grant amount. Grant Funds will only be remitted to the Grantee once the City
Manager has approved the Grant award, and once all parties have executed this Agreement, and provided that
Grantee is otherwise in compliance with the terms and conditions herein.
7. NO GUARANTEE OF FUTURE FUNDING: The Grantee acknowledges that the receipt of this Grant does
not Imply a commitment on behalf of City to continue or provide funding beyond the terms specified in this Agreement,
nor does it imply an endorsement,or sponsorship of, Grantee or Grantee's programs,activities or events.
8. ACCOUNTING AND FINANCIAL REVIEW:Any activities funded by this Grant must have taken place during
the correlated Film & Print Permit's production, and within the time period approved by the Tourism and Culture
Direction for which the Grant is approved.The Grantee shall keep accurate and complete books and records of all
receipts and expenditures of Grant Funds, in accordance with reasonable accounting standards, and shall retain
such books and records for at least four(4)years after completion of the Project.These books and records, as well
as all documents pertaining to payments received and made in conjunction with this Grant, including, without
limitation,vouchers,bills,invoices,receipts,and canceled checks, must be directly related to Grant-funded activities
taking place within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place
and in an orderly fashion by the Grantee for at least two (2)years.At the request of the City, Grantee shall provide
the City(and/or its designated representatives)reasonable access to its files,records and personnel during regular
business hours for the purpose of making financial audits,evaluations or verifications,program evaluations,or other
verifications concerning this Grant,as the City deems necessary. Furthermore,the City may,at its expense,auditor
have audited,all the financial records of the Grantee,whether or not purported to be related to this Grant.
9. LIABILITY AND IDEMNIFICATION:The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims,
liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for
personal,economic, or bodily injury,wrongful death, or loss of or damage to property, which the City or its officers,
employees,agents,and contractors may incur as a result of claims,demands,suits,causes of action or proceedings
of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee
or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits,or actions of any kind or nature in
the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and
,attorneys'fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement,or otherwise provided,shall in no way limit its obligation,as set forth herein,to indemnify,
hold harmless,and defend the City or its officers,employees,agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of
Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be
held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum
of$200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments
paid by the government entity arising out of the same incident or occurrence,exceed the sum of$300,000 from any
and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result
of the negligence of the Grantee entity.
10. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant to any other party. Any purported
assignment will be void and shall be treated as an event of default.
11. COMPLIANCE WITH LAWS/GOOD STANDING WITH THE CITY:The Grantee agrees to abide by and be
governed by all applicable Federal, State, County, and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance,as amended,which is incorporated herein by reference as if fully
set forth herein,and Chapter 2,Article VIi of the Miami Beach City Code, as amended,which is incorporated herein
by reference as if fully set forth herein. Grantee shall maintain its good standing in accordance with the laws of the
State of Florida and the City of Miami Beach Code of Ordinances("City Code"),and shall comply with any City Code
requirement applicable to Grantee or to the Grantee's operation its business or other activities in the City of Miami
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Beach,including,without limitation,obtaining any Certificate of Use or Business Tax Receipt(s)that may be required
for any business activity, timely making payment of all taxes,fees or charges that may be due to the City of Miami
Beach. Grantee shall promptly take corrective action to correct any City Code violation or notice of violation issued
by any governmental agency with jurisdiction over Grantee. Further, Grantee agrees to comply with the terms and
conditions of any lease, contract,or other grant agreement that Grantee may have separately entered into with the
City of Miami Beach("Other City Contracts"). Any failure by Grantee to comply with any provision of the City Code
applicable to Grantee,or any breach or default by the Grantee of any covenantor other term or condition contained
in any Other City Contracts(after the passage of any applicable notice and cure provision set forth therein),shall,at
the option of the City,be considered a Default(as such term is defined more fully below in Article II,Section 14 of
this Agreement),in which event the City shall be entitled(but in no event required)to apply all rights and remedies
available to the City under the terms of this Agreement by reason of a Grantee's breach or failure to comply with said
obligations.
12. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,conditions or other
provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive City's right thereafter
to enforce or compel strict compliance with every term, covenant,condition or other provision hereof.
13. WRITTEN NOTICES:Any written notices required under this Agreement will be effective when delivered in
person or upon receipt of a certified letter addressed to the Grantee at the address specified in Article i-1 of this
Agreement, and to the City when addressed as follows Lissette Garcia Arrogante, Tourism and Culture Director,
City of Miami Beach Dept.of Tourism and Culture, 1755 Meridian Avenue,Suite 500, Miami Beach, Florida 33139-
1819.
14. CAPTIONS USED IN THiS AGREEMENT: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or provisions
to which such captions may refer:
15. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and
exhibits, represents the whole and total agreement of the parties. No representations, except those contained within
this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing and signed by both parties.Any change to the Grant Amount
shall require approval by appropriate action by the Mayor and City Commission.
16. FLORIDA PUBLIC RECORDS LAW:
(A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida Statutes,as may
be amended from time to time.
(B) The term "public records"shall have the meaning set forth in Section 119.011(12),which means all
documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of
"Contractor"as defined in Section 119.0701(1)(a),the Contractor shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by
law;
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed,except as authorized by law,for the duration of the contract
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term and following completion of the Agreement if the Contractor does not transfer the records to the
City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Contractor or keep and maintain public records required by the City to perform the
service. If the Contractor transfers all public records to the City upon completion of the Agreement,the
Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the Agreement,the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information technology systems of
the City.
(C) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for services must be
made directly to the City.If the City does not possess the requested records,the City shall immediately
notify the Contractor of the request, and the Contractor must provide the records to the City or allow
the records to be inspected or copied within a reasonable time.
(2) Contractor's failure to comply with the City's request for records shall constitute a breach of
the Agreement,and the City, at its sole,discretion, may: (1)unilaterally terminate the Agreement;(2)
avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available
remedies at law or in equity.
(3) A Contractor who fails to provide the public records to the City within a reasonable time may
be subject to penalties under s. 119.10.
(D) CIVIL ACTION.
(1) If a civil action is filed against a Contractor to compel production of public records relating to
the City's contract for services,the court shall assess and award againstthe Contractor the reasonable
costs of enforcement,including reasonable attorney fees, if:
a. The court determines that the Contractor unlawfully refused to comply with the public records
request within a reasonable time;and
b. At least eight(8)business days before filing the action,the plaintiff provided written notice of
the public records request, including a statement that the Contractor has not complied with the
request,to the City and to the Contractor.
(2) A notice complies with subparagraph(1)(b)if it is sent to the City's custodian of public
records and to the Contractor at the Contractor's address listed on its contract with the City or to the
Contractor's registered agent. Such notices must be sent by common carrier delivery service or by
registered, Global Express Guaranteed,or certified mail,with postage or shipping paid by the sender
and with evidence of delivery;which may be in an electronic format.
(3) A Contractor who complies with a public records request within eight(8)business days after
the notice is sent is not liable for the reasonable costs of enforcement.
(E) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS.AT:
CITY OF MIAMI BEACH
ATTENTION:CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL:_ RAFAELGRANADOMIAMIBEACHFLGOV
PHONE: 305-673-7411
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21. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for
reimbursements to be submitted to the City Contract Administrator listed below.
Veronica Hennig
Film and Print Production Liaison
Tourism&Culture Department
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Tel:305-673-7577 ext.2271 I
Email:VeronicaHennig cni rniamibeachfl.gov
ARTICLE Ili I MISCELLANEOUS PROVISIONS
22. The Grant awarded herein is the result of an extensive public review process,which found that the Grantee
is performing a public purpose through the programs, projects,and/or services recommended for support.As
such,use of Grant Funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those
outlined in this Agreement.
23. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et
seq.),which prohibits discrimination on the basis of race,color,national origin, handicap,or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in
employment, housing and public accommodations on account of actual or perceived race, color, national
origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age,
disability,ancestry, height,weight,domestic partner status,labor organization membership,familial situation,
or political affiliation.
The City endorses, and Grantee shall comply with,the clear mandate of the Americans with Disabilities Act
of 1990(ADA)to remove barriers that prevents qualified individuals with disabilities from enjoying the same
employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability. Accordingly, the City requires that Grant recipients provide equal
access and equal opportunity and services without discrimination on the basis of any disability.
Additional terms:
1. The Grantee may only use the Grant for the purposes that are specifically described in eligible uses of funding.
2. The City may monitor and conduct an evaluation of the Project funded by this Grant.
3. The Grantee shall indemnify and hold harmless the City and its officers, employees,agents,and contractors,
from and against any and all actions (whether at law or inequity), claims, liabilities, losses, expenses, or
damages, including, but not limited to, attorneys'fees and cost of defense, for personal, economic, or bodily
injury,wrongful death,or loss of or damage to property,which the City or its officers,employees,agents, and
contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or
nature arising out of, relating to, or resulting from the activation by the Grantee or its officers, employees,
agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection
therewith and shall investigate and defend all claims,suits,or actions of any kind or nature in the name of the
City,where applicable including appellate proceedings,and shall pay all costs,judgments,and attorneys'fees
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which may issue thereon.Grantee expressly understand and agrees that insurance protection required by this
Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold
harmless,and defend the City or its officers,employees,agents,and contractors as herein provided.
4. The Grantee shall not be permitted to assign this Grant to anyotherparty.
void,and shall be treated as an event of default, Any purported assignment will be
5. The Grantee agrees to abide by and be governed by all applicable Federal,State, County, and City laws.
24. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by,and construed in accordance with,the laws of the State of Florida, both
substantive and remedial,without regard to principles of conflict of laws.The exclusive venue for any litigation
arising out ofthis Agreement shall be Miami-Dade County,Florida,if in State court,and the U.S.District Court,
Southern District of Florida,if in federal court.
BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO,OR ARISING
OUT OF, THIS AGREEMENT.
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EXHIBIT 1:GRANT AWARD BUDGET
EXHIBIT 2: INVOICE
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Local Love Letters BUDGET COVERED BY
ARTIST FEES $50,2UIkl0,Felipe Aguilar $5,000.00 City of Miami Beach;
Juan Barquin $5,000.00 City of Miami Beach
Karla Capralli $5,000.00 City of Miami Beach!
Abhi Chatterjee-Duff $5,000.00 - City of Miami Beach!
Andres Gimenez $5,000.00 City of Miami Beach'
Carla Jerez $5,000.00 - - Oolite Arts`
AI'Ikens Plancher $5,000.00 Oolite Artsi
Shireen Rahimi $5,000.00 Oolite Arts
Kevin Rios $5,000.00 Oolite Arts`
Melanie Wu $5,000.00 Oolite Arts
Franco Gonzalez $100.00 Oolite Arts
Helen Pena $100.00 Oolite Arts
I
SPEIAL•1JURYM4TI'OIVS'K':-:; $400j7 0
Sasja Smith $1,000.00 - Oolite Arts
Summer Jade Leavitt $1,000.00 Oolite Arts
Jessica Berman $1,000.00 Oolite Arts
Audience Award - $1,000.00 - Oolite Arts
Su:g'�1 ¢� . - $2,000.00
New Tropic $2,000.00 oolite Arts
�lvI' APPl-(IgtrW� $1,000.00.
Felipe Aguilar $100.00 - Oolite Arts
Juan Barquin $100.00 Oolite Arts
Karla Capralli $100.00 - - Oolite Arts
Abhi Chatterjee-Dutt $100.00 Oolite Arts
Andres Gimenez $100.00 - Oolite Arts
Carla Jerez $100.00 Oolite Arts
AI'Ikens Plancher $100.00 Oolite Arts
Shireen Rahimi $100.00 ' Oolite Arts
Kevin Rios $100.00. . . Oolite Arts`
Melanie Wu $100.00 Oolite Arts
$57,200.00
DocuSign Envelope ID:AF5A4E14-B336-4143-A8FB-C286C76F6356
is
* Oo ite Arts_' l INVOICE
Oolite Arts # 3
924 Lincoln Road, Suite 205
Miami Beach,FL 33139
Vendor#2329 Date: March 30,2022
Due Date: April 7,2022
Bill To:
City of Miami Beach Balance Due: $25,000.00
1700 Convention Center Dr.
Miami Beach, FL 33139
Item Quantity Rate Amount
Cinematic Arts Open Call: Local Love Letters,50%sponsorship i $25,000.00 $25,000.00
of honorariums
Subtotal: $25,000.00
Tax(0c/0): $0.00
Total: $25,000.00
IGocuSign'Envelope ID:AF5A4E14-B336-4143-A8FB-C286C76F6356
G $
/v\I AM I B EAC H Contract/Document RoutingForm
IConttatt No: •,Title,
y Agreement—Oolite Arts Local Love Letters
Contractor , '!• ,:. vwa r .b.. •i Ite.11estrri Deuartmetlt --,•tp" ,;° `' • % _ 'a
Tourism and Culture Department
De o artment Directo?Na c-• 0;_ �90';ryj q ,,'� •; , , `_' �ACM Na`"rite"&kSi:'Cat ,- Docusigned by ,.,;;. y* ^ry
Lissette Garcia Arrogante Marcia Monserrat (bIA,St 4'V'af) 11.444ezia
"-ED5AC282A6E2410... 0F73B56C56D948D...
�°.. .fl t : ..p a.'a DOcumeii T'.e"SelectO(le,' *',c _ ..€i:
Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor X Type 8—Other:Special Events Agreement
i'Summa &;Pur ose '1 r ,;'"' ,*..•_ t * r
Mayor and City Commission adopted a resolution to accept the recommendation by the Production
Industry Council to adopt the proposed changes to the City of Miami Beach Film Incentive Guidelines.
The changes provided increased support to local productions, maximize the impact of the program's
allocated funds,and foster partnership opportunities by incentivizing non-production-related industry
activations(film programs)while providing support to the local workforce, emerging talent, and COVID-
19 Pandemic support which so strongly impacted the production industry.
=1On.inal4Terma _?, ' ;. ,, v• Renevval1Perwds ;r r ,, TotalTermj On:ihah`+.(Zenewals ,':
One(1)Time One(1)Time
.'" �•� '` 'Fundin' Infor'niation` an °� ` " ` '�,,�:;:�,' ,.�°„� .
Grant Funded: Yes No State Federal Other:
�.,, ..
r � ,- ,da ¢° Cost8flunihn:-Source ;
AnnualiCost ,-. c •,Account ,' Re;Cure-Enhancement
1 $25,000 011-0380-000349 Yes X No
2 Yes No
3 Yes No
4 Yes No
5 Yes No
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
the annual adopted operating budget.
.'' ., A, �,. tis -..•.�AUtllOni� t0$I:i1r :. � Ft, .,:': t ;as3j ci t'_r�,k,,�'^y �:. :
City Commission Approved: X " Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2021-31704 C7 I May 12,2021
If no,explain why CC approval is not required:
Legal Form Approved: X Yes No If no,explain below why form approval is not necessary:
.`' ,-=•'4 �s " sb v Com.'IienceA royals see'attach`al t r•
Procurement: Grants:
Budget: Tanfek Otto Stewart Information Technology:
INaAAL/a 6114 clumy
Risk Management: '-92oB4A61oEE1463... Fleet&Facilities:
Human Resources: Other:
DocuSign Envelope ID:AF5A4E14-B336-4143-A8FB-C286C76F6356
Instructios for Completing&Routing Contract Coversheet
1. Every field must be completed. If the requested information is not applicable,enter N/A.
2. It is advisable to confirm the authority to sign,funding/account information,risk management compliance,
and controlled purchases(IT or Fleet/Facilities)with the appropriate department prior to routing a document.
3. Attach all supporting documentation(e.g.,resolutions,commission memorandums,etc.)when routing.
4. When creating the workflow in DocuSign,in addition to the department head and applicable assistant/deputy
city manager,make sure the individuals(or designees)indicated in the Required Compliance Approvals section
below are included in the approval path. Note that compliance approvers must approve prior to the ACM.
5. The City Manager does not need to sign the coversheet.
6. If you have any questions,contact the Procurement Department.
Required Compl lance;Approvals.;
When routing documents for approval by the city manager, in addition to the department head and applicable city
manager, make sure the following individuals (or designees) are included in the approval path depending on each
contract type.
Type 1—Contract, amendment, or task order for the purchase of goods or services resulting from a competitive
solicitation.
• Procurement(Alex Denis)
• Budget(Tameka Otto Stewart)
• Grants(Judy Hoanshelt)—if the purchase is grant-funded
• Controlled purchases—
o Facilities and Fleet(Adrian Morales)—if the purchase involves a"facilities"or"vehicle"item
o Information Technology(Frank Quintana)—if the purchase involves a technology item
Type 2—Other contract or amendment for the purchase of goods or services not resulting from a procurement-
issued competitive solicitation.
• Procurement(Alex Denis)
• Budget(Tameka Otto Stewart).
• Risk Management(Sonia Bridges)
• Grants(Judy Hoanshelt)—if the purchase is grant-funded
• Controlled purchases—
o Facilities and Fleet(Adrian Morales)—if the purchase involves a facilities or vehicle item
o Information Technology(Frank Quintana)—if the purchase involves a technology item
Type 3—Independent Contractor Agreements
• Human Resources Director(Marla Alpizar)
Type 4—Grant agreements when City recipient
• Grants(Judy Hoanshelt)
Type 5—Grant agreements when City grantor
• As appropriate,depending on grant type
Type 6—Tenant agreements
• Facilities and Fleet(Adrian Morales)
Type 7—Inter-governmental agency agreement
• Marcia Montserrat
Any other type:Contact the Procurement Department for assistance.
Delete this page before routing the coversheet.