Memorandum of understanding with Common Threads, Inc. DocuSign Envelope ID:727ACA93-7435-4316-991F-89A606755D3E
• DocuSign Envelope ID:52331888-94B8-4D3D-B664-412FC284A48E
, Reso 2016-29660
MIAMIBEACH
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF*MIAMI BEACH
AND
COMMON THREADS, INC.
7/21/2022 111:16 AM EDT
This Memorandum of Understanding (MOU) is made and entered into this day of
, 20 by and between the City of Miami Beach, Florida(hereinafter the"City"),
and Common Threads, Inc., an Illinois corporation, authorized to do business in Florida
(hereinafter the "Common Threads"). This Agreement is effective November 1, 2022, the "Effective
Date."
ARTICLE I 1 PROJECT SUMMARY
CONTRACTOR Common Threads •
CONTRACT ADMINISTRATOR: Linda Novick O'Keefe
ADDRESS: 3811 Bee Caves Road, Suite 108
CITY, STATE, ZIP: Austin, Texas 78746
PHONE, FAX, E-MAIL: jean@commonthreads.org
PROJECT AMOUNT: , $17,675.77
PROJECT DESCRIPTION: See Exhibit 1 hereto
TERM: November 1, 2022 —September 30, 2023
EXPENDITURE DEADLINE: September 30, 2023
PROJECT COMPLETION DATE: September 30, 2023
FINAL REPORT DEADLINE:
FINAL REIMBURSEMENT
REQUEST DEADLINE:
DocuSign Envelope ID:727ACA93-7435-4316-991F-89A606755D3E
DocuSign Envelope ID:52331888-94B8-4D3D-B664-412FC284A48E
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:r—Doousignedby: CDs ,e—os
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By !� �1 �In41D
R4fasEITM3fatqfdo, City Clerk Aline T. Hudak, City Manager
7/21/2022 1 8:54 PM EDT
Date
FOR CONTRACTOR: COMMON THREADS OF ILLINOIS
WITNESSES AS TO THE CONTRACTOR:
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By: Pafn[aa VitiralnR. 7/18/2022 1 6:13 PM EDT tiu,da, ivaxxicic 02 ; ,
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P'attcksiltFmsfane Linda Novick 0' Keefe
senior Program Manager Chief Financial Officer
•
APPROVED AS TO
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•
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ARTICLE It/GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are CONTRACTOR listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this MOU to the City Manager or the City Manager's authorized designee
(the"Contract Administrator").
2. PROJECT DESCRIPTION: CONTRACTOR may only use the project funds for the purposes
that are specifically described in the Project Description, attached hereto as Exhibit 'I.Any modification
to Exhibit 1, Project Description, shall not be effective unless approved by a written amendment to this
Agreement signed by the City and CONTRACTOR.
3. PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to
CONTRACTOR for goods or services rendered under this Agreement shall not exceed the Project
Amount as set forth in Article I of this Agreement. CONTRACTOR agrees that should available City
funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the
City of Miami Beach. All of CONTRACTOR's expenditures are subject to the terms of this Agreement,
and as specified in the Project Description. Notwithstanding the foregoing, no modification to the Project
fund amount shall exceed the Project Amount set forth in Article I of this Agreement. Any request by
CONTRACTOR to modify the Project amount shall be made in writing, using City approved forms,
detailing and justifying the need for such changes.
4. REPORTS:The Project funds have been awarded with the understanding that the activities and
services contemplated under the Project Description will mutually contribute to the educational,
enhancement for Miami Beach Senior High School graduating seniors.As a condition of disbursements
of Project funds, and to demonstrate that the Project funds are fulfilling, or have fulfilled, their purpose,
CONTRACTOR must submit a report to the Contract Administrator by the following date: JULY 30'.
5. REIMBURSEMENT REQUESTS/BALANCE OF PROJECT FUNDS UPON EXPENDITURE
DEADLINE: For the initial term and any annual renewal term thereafter, CONTRACTOR shall receive
funds via an initial draw, in the amount of$0 ("Initial Draw")within twenty (20) days from the Effective
Date. CONTRACTOR shall provide the City invoice as proof of expenditures of Project funds. Invoices
must be directly related to expenses for project-funded activities taking place within the 2022-23 Fiscal
Year.
6. PROJECT AMOUNT AND PAYMENT SCHEDULE:The total amount of the Project funds is set
forth in Article I, subject to the restrictions set forth herein. In awarding the Project funds, the City
assumes no obligation to provide financial support of any type whatsoever in excess of the total Project
amount. Cost overruns are the sole principal responsibility of CONTRACTOR. The Project funds will
only be remitted to CONTRACTOR once the Mayor and City Commission have approved the funding
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award, and once all parties have executed this Agreement.
7. PROJECT RESTRICTIONS: Project funds awarded pursuant to this Agreement may not be
used for the following expenditures: remuneration of City employees for services rendered as part of a
Project funded by these Project funds; debt reduction; social and/or fundraising events; cash prizes;
lobbying or propaganda materials; charitable contributions;or events not open to the public.
8. NO GUARANTEE OF FUNDING: CONTRACTOR acknowledges that the receipt of these
Project funds does not imply a commitment on behalf of the City to continue or provide funding beyond
the terms specified in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Agreement, which may
include, with or without limitation, visits by City representatives to CONTRACTOR's offices and/or the
site of any project funded by these Project funds, to observe CONTRACTOR's programs, procedures,
and operations, or to discuss the CONTRACTOR's programs with CONTRACTOR personnel; and/or
requests for submittal of additional documentation or written reports, prior to the Project completion
date, evidencing CONTRACTOR's progress on the Project.
11.ACCOUNTING AND FINANCIAL REVIEW: Funded activities by these Project funds must take
place during the City's fiscal year for which the Project funds are approved(October 1 —September 30).
CONTRACTOR shall keep accurate and complete books and records of all receipts and expenditures
of Project funds, in conformance with reasonable accounting standards. These books and records, as
well as all documents pertaining to payments received and made in conjunction with this Agreement,
including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated
within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place
and in an orderly fashion by CONTRACTOR for at least three (3)years after the Expenditure Deadline
specified in in this Agreement. These books, records, and documents may be examined by the City,
and/or its authorized representatives, at CONTRACTOR's offices during regular business hours and
upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the
financial records of CONTRACTOR, whether or not purported to be related to this Agreement.
CONTRACTOR costs or earnings claimed under this Agreement may not also be claimed under
any other Agreement from the City of Miami Beach or from any other entity. Any claim for double
payment by CONTRACTOR shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and
investigations on all City contracts, throughout the duration of said contracts. This random audit is
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separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered to
review past, present and proposed City programs, accounts, records, contracts and transactions. In
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of CONTRACTOR, its officers, agents and employees, lobbyists, City staff and
elected officials to ensure compliance with the contract documents and to detect fraud and corruption.
Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual
contract expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10)days written notice to CONTRACTOR, CONTRACTOR shall make all requested
records and documents available to the Inspector General for inspection and copying. The Inspector
General is empowered to retain the services of independent private sector auditors to audit, investigate,
monitor, oversee: inspect and review operations activities, performance and procurement process
including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of
CONTRACTOR, its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in
CONTRACTOR's possession, custody or control which in the Inspector General's sole judgment,
pertain to performance of the contract, including, but not limited to original estimate files, change order
estimate files, worksheets, proposals and agreements from and with successful subcontractors and
suppliers, all project-related correspondence, memoranda, instructions, financial documents,
construction documents, (bid/proposal) and contract documents, back-change documents, all
documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates,
or dividends received, payroll and personnel records and supporting documentation for the aforesaid
documents and records.
E. CONTRACTOR shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this Agreement, for
examination, audit, or reproduction, until three(3)years after final payment under this Agreement or for
any longer period required by statute or by other clauses of this contract. In addition:
i. If this Agreement is completely or partially terminated, CONTRACTOR shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
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ii. CONTRACTOR shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this Agreement until such appeals, litigation,
or claims are finally resolved.
F. The provisions in this section shall apply to CONTRACTOR, its officers, agents, employees,
subcontractors and suppliers. CONTRACTOR shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by CONTRACTOR in connection with the performance
of this Agreement.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by CONTRACTOR or third parties.
13. PUBLICITY AND CREDITS: CONTRACTOR must include the City logo and the following
credit line in all publications related to this Agreement: "This Project is funded in whole or in part by
funding from the City of Miami Beach and Make Our Schools Safe." CONTRACTOR's failure to
comply with this paragraph may preclude future funding from the City, in the same manner as if
CONTRACTOR defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: CONTRACTOR shall indemnify and hold harmless the
City and its officers,employees, agents,and contractors,from and against any and all actions(whether
at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of
or damage to property, which the City or its officers, employees, agents and contractors may incur as
a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by CONTRACTOR or its officers,
• employees, agents, servants, partners, principals or contractors. CONTRACTOR shall pay all claims
and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any
kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs, judgments, and attorneys' fees which may issue thereon. CONTRACTOR expressly
understands and agrees that any insurance protection required by this Agreement, or otherwise
provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend
the City or its officers, employees, agents, and contractors as herein provided.
If CONTRACTOR is a government entity, this indemnification shall only be to the extent and within
the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby
CONTRACTOR entity shall not be held liable to pay a personal injury or property damage claim or
judgment by any one person which exceeds the sum of$200,000, or any claim or judgment or portions
thereof, which, when totaled with all other claims or judgments paid by the government entity arising
out of the same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or
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property damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of CONTRACTOR entity.
15. ASSIGNMENT; CONTRACTOR shall not be permitted to assign this Agreement, and any
purported assignment will be void, and shall be treated as an event of default pursuant to this
Agreement.
16. COMPLIANCE WITH LAWS: CONTRACTOR agrees to abide by and be governed by all
applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by
reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is
incorporated herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event CONTRACTOR shall fail to comply with
any of the provisions of this Agreement,the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Project funds upon giving
five (5)calendar days written notice to CONTRACTOR, and the City shall have no further obligation to
CONTRACTOR under this Agreement.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law.
18. FLORIDA PUBLIC RECORDS LAW:
A. CONTRACTOR shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
B. The term "public records"shall have the meaning set forth in Section 119.011(12),which means
all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if CONTRACTOR meets the definition of
'Contractor" as defined in Section 119.0701(1)(a), CONTRACTOR shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or
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as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and following completion of the Agreement if
CONTRACTOR does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of CONTRACTOR or keep and maintain public records required by the City
to perform the service. If CONTRACTOR transfers all public records to the City upon
completion of the Agreement, CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements.
If CONTRACTOR keeps and maintains public records upon completion of the
Agreement, CONTRACTOR shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the City, upon request from
the City's custodian of public records, in a format that is compatible with the information
technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services must
be made directly to the City. If the City does not possess the requested records, the City
shall immediately notify CONTRACTOR of the request, and CONTRACTOR must provide
the records to the City or allow the records to be inspected or copied within a reasonable
time.
ii. CONTRACTOR's failure to comply with the City's request for records shall constitute a
breach of this Agreement,and the City, at its sole discretion, may: (1) unilaterally terminate
the Agreement;(2)avail itself of the remedies set forth under the Agreement;and/or(3)avail
itself of any available remedies at law or in equity.
iii. If CONTRACTOR fails to provide the public records to the City within a reasonable time may
be subject to penalties under s. 119.10.
E. CIVIL ACTION
i. If a civil action is filed against CONTRACTOR to compel production of public records relating
to the City's contract for services, the court shall assess and award against CONTRACTOR
the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that CONTRACTOR unlawfully refused to comply with the public
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records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice of
the public records request, including a statement that CONTRACTOR has not complied
with the request, to the City and to CONTRACTOR.
ii. A notice complies with subparagraph(i)(b)if it is sent to the City's custodian of public records
and to CONTRACTOR at CONTRACTOR's address listed on its agreement with the City or
to CONTRACTOR's registered agent.Such notices must be sent by common carrier delivery
service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic
format.
iii. If CONTRACTOR complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
F. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
- TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL:RAFAELGRANADO(a MIAMIBEACHFL.GOV
PHONE: 305-673-7411
19.WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City in writing and addressed to the City Contract Administrator. Any notices
required under this Agreement will be effective when delivered to CONTRACTOR in writing and
addressed to CONTRACTOR's Contract Administrator.
20. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for
reimbursements to be submitted to the City Contract Administrator listed below.
Dr. Leslie Rosenfeld
Chief Learning and Development Officer
Organizational Development and Education Department
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Tel: 305-673-7000 ext. 26923
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Email: leslierosenfeld(u,miamibeachfl.gov
•
22. E-VERIFY:
A. •CONTRACTOR shall comply with Section 448.095, Florida Statutes, "Employment Eligibility"
("E-Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute,
commencing on January 1, 2021, CONTRACTOR shall register with and use the E-Verify system to
verify the work authorization status of all newly hired employees during the Term of the
Agreement. Additionally, CONTRACTOR shall expressly require any approved subcontractor
performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department
of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired
by the subcontractor during the contract Term. If CONTRACTOR enters into a contract with an
approved subcontractor, the subcontractor must provide the CONTRACTOR with an affidavit stating
that the subcontractor does not employ, contract with, or subcontract with an unauthorized
alien. CONTRACTOR shall maintain a copy of such affidavit for the duration of the Agreement or such
other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS
1. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida
Statutes, the City shall terminate this Agreement with CONTRACTOR for cause, and City shall
thereafter have or owe no further obligation or liability to CONTRACTOR.
2. If the City has a good faith belief that a subcontractor has knowingly violated Subsection 22(A),
but CONTRACTOR otherwise complied with such section, the City will promptly notify the
CONTRACTOR and order CONTRACTOR to immediately terminate the Agreement with the
subcontractor. CONTRACTOR's failure to terminate a subcontractor shall be an event of default under
this Agreement, entitling City to terminate CONTRACTOR's contract for cause.
3. A contract terminated under the foregoing Subsections (B)(1) or (8)(2) is not in breach of
contract and may not be considered as such.
4. The City or CONTRACTOR or a subcontractor may file an action with the Circuit or County Court
to challenge a termination under the foregoing Subsections (B)(1) or (B)(2) no later than 20 calendar
days after the date on which the contract was terminated.
5. If the City terminates the Agreement with CONTRACTOR under the foregoing Subsection B(1),
CONTRACTOR may not be awarded a public contract for at least 1 year after the date of termination
of this Agreement.
6. CONTRACTOR is liable for any additional costs incurred by the City as a result of the termination •
of this Agreement under this Section 22.
ARTICLE III/MISCELLANEOUS PROVISIONS
23. PUBLIC PURPOSE: The Project funds awarded herein is the result of a finding by the City,
based on representatives, documents, materials and other information supplied by CONTRACTOR,
that CONTRACTOR is performing a public purpose through the programs, projects, and/or services
recommended for support. As such, use of Project funds for any program component not meeting this
condition will be considered a breach of the terms of this Agreement and will allow the City to seek
remedies including, but not limited to, those outlined in this Agreement.
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24. NO DISCRIMINATION: CONTRACTOR also accepts and agrees to comply with the following
Special Conditions:
A. CONTRACTOR hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(42
U.S.C. 2000d et seq.)prohibiting discrimination on the basis of race, color, national origin, handicap, or
sex.
B. CONTRACTOR hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of actual or perceived
race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and
familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization
membership, familial situation, or political affiliation.
C. The City endorses, and CONTRACTOR shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that CONTRACTOR provides equal
access and equal opportunity and services without discrimination on the basis of any disability.
25. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of the State of Florida, both substantive and remedial, without
regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, THE CITY AND M-
DDCAHSD EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
26. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
27. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
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28. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those contained within this Agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. Any modification to the Project Amount shall require approval by the Mayor and
City Commission.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED •
PROGRAM DESCRIPTION
Common Threads believes cooking is a life skill. Through our hands-on cooking programs and
nutrition education, Common Threads provides a preventative health program solution in urban
schools to children, families, and teachers in underserved communities.
The Program, which will include Small Bites curriculum, Cooking Skills and World Cuisine lessons,
Family Cooking lessons, Parent Workshops, and Healthy Teacher Trainings (HTT), will promote
nutrition, healthy eating and an overall healthy lifestyle among participants.
Common Threads will implement 12 Small Bites sessions (96 lessons)with the potential to reach
more than 120 youth participants at a City Facility, or through a virtual session scheduled by the City.
Common Threads will provide:
• Training for City recreational leaders;
• One Small Bites curriculum kit per educator;
a Digital access to Common Bytes(online nutrition education platform); and
o Grocery stipend.
The City's obligations are as follows:
• City recreational leaders shall teach the Small Bites lessons;
• Enroll all participants and obtain consents for all youth participants
participating in the Program;
e The City shall provide a City Facility with basic cooking equipment; and
• The City shall prepare and disseminate promotional materials for the
Program.
Common Threads will implement 20 Cooking Skills and World Cuisine lessons (2 ten-week sessions)
with the potential to reach more than 25 youth participants at a Program Site, or through a virtual
session scheduled by the City.
Common Threads will provide:
• Trained chef instructor to facilitate program for up to 14 youth participants
per session;
O 20 two-hour lessons on global cooking and nutrition;
• Groceries and Sundries(plates, napkins, cups, cutlery, etc. (no Styrofoam
allowed per City ordinance));
• Class set of hats and aprons; and
• Passport workbook for each youth participant.
•
The City's obligations are as follows: .
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• Provide 8 adult volunteers;
• Provide Class set of cooking equipment(Common Threads will provide list
of necessary equipment);
• Provide to-go boxes for children to take food home;
• Enroll all participants and obtain consents for all youth participants;
• City shall prepare and disseminate promotional materials for the Program;
and
• , The City shall provide a City Facility, or through a virtual session scheduled
by the City.
Common Threads will implement 18 family cooking lessons with the potential to reach more than 30
families at a Program Site, or through a virtual session scheduled by the City.
Common Threads will provide:
• Trained chef instructor to facilitate program for up to 3-4 families (12 people
maximum);
• 18 two-hour lessons including breakfast: getting a healthy start,family
meals made easy, and restaurant meals you can make at home;
• Groceries and Sundries(plates, napkins, cups, cutlery, etc. (no Styrofoam
allowed per City ordinance)) to be delivered to Parks staff at least two days
in advance of virtual sessions;
• Class set of hats and aprons to be delivered to Parks staff at least two days
in advance of virtual sessions; and
• Workbook for each family to be delivered to Parks staff at least two days in
advance of virtual sessions.
The City's obligations are as follows:
• Provide class set of cooking equipment(Common Threads will provide list
of necessary equipment);
• Provide to-go boxes for children to take food home;
• Enroll all participants and obtain consents for all youth participants; and
• The City shall prepare and disseminate promotional materials for the
Program;or set up virtual meetings and arrange for participant pick-up of
session food and materials in advance of each virtual session.
Common Threads will implement 6 virtual live demo workshops for approximately 132 participants to
enhance parent and community engagement activities within City of Miami Beach.
Common Threads will provide:
• Trained chef instructor to facilitate 6 30-45 minute virtual workshops.
The City's obligations are as follows:
• Provide a link for City's Facebook page.
Common Threads will implement six in-person or virtual (6)HTT workshops, with one(1)workshop
for approximately 20 City recreational leaders and five(5)workshops for approximately '100 M-DCPS
instructors from North Beach Elementary, South Pointe Elementary, Fienberg Fisher K-8 Center,
Page 14
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' DocuSign Envelope ID:52331888-94B8-4D3D-B664-412FC284A48E
Biscayne Beach Elementary, and Nautilus Middle School at Program Sites. All staff will be invited, but
HTT training is required for all teachers facilitating Small Bites.
Common Threads will provide:
• 2-hour in-person or virtual trainings led by Common Threads Chef and
Trainer;
• Introduction to nutrition and three healthy snack demos with samples;
o Digital access to Common Bytes(online nutrition education platform);
• Monthly newsletter updates for all participants with email;
• Continuing education credit;
• Support with scheduling and coordinating training with M-DCPS;
• Projector and screen; and
• A Program Site with access to sink for washing cooking equipment.
The City's obligations are as follows:
e Provide community notification for in-person or virtual workshops.
Total Costs for the partnership program are $30,604.11
A. The City will contribute $17,675.77, plus the City shall contribute up to an additional $1,250
for 5 sets of cooking equipment at a cost of$250 per set;for a total City contribution in an
amount not to exceed $18,925.77.
B. Common Threads will contribute$12,928.34, specifically for the expenses related to the
Family Cooking Classes, Parent Workshops, and Healthy Teacher Trainings, as described
in this MOU.
C. Common Threads shall provide the City with an Invoice upon completion of any classes,
including any request for reimbursement for cooking equipment.
Page 15
DocuSign Envelope ID:727ACA93-7435-4316-991F-89A606755D3E
DocuSign Envelope ID:52331888-94B8-4D3D-B664-412FC284A48E
��
MIAMI BE,��rCH
.
Common Threads MOU 2022-23
° a '7.�1dd,
COMMON THREADS,INC. ORGANIZATIONAL DEVELOPMENT PERFORMANCE INIT.
75'. 0aiS�bheil6
DR.LESLIE ROSENFELD G=4 G MARK TAXIS
1 101025C,'03Q7441
.�' u �D !._.1F:ar7�'SiJVi,..:,w
Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation.
X Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor Other:
This MOU will provide Miami Beach youth and families with hands-on cooking programs and nutrition education.
Partnership with Common Threads has existed since 2016(Reso 2016-29660.)
November 1,2022-September 30,2023
Cis It r ia- s,r ,.
Grant Funded: Yes X No State I Federal Other:
iM TLrSuI `_ _ Lfi �f �"yttiLarat?' ,
1 $17,675.77 011-0332-000343-16-400-582-00 'r _ Yes No
2 , %- Yes No
3 Yes No
4 Yes No
5 Yes No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed.
3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of
annual adopted operating budget.
a
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2016-29660
If no,explain why CC approval is not required:
Legal Form Approved: I X I Yes I I No If no,explain below why form approval is not necessary:
a°»�aoy.
Procurement: Grants:Donn
Budget: Information Technology:
br--6(?{to Sf of
Risk Management: �0oca5ro^ /'93a_.L31/Lp tla, Fleet&Facilities:
soma µ{ `V h oueuslpn°e by:
Human Resources: �,cnnee=_aroo<��. Other:Parks&Rec:
�a=esu,Fnuo .