LTC 347-2022 IT Department receives the Florida Local Government Information System Association's 2022 Innovative Leadership in Management of Information Technology Award347-2022
City of Miami Beach , 1700 Conv ention Center Dr iv e , M iam i Beach FL 33139
LT C # LETTER TO COMMISSION
TO:
FROM :
DATE :
Honorable Mayor Dan Gelb~r a M mbers of the City Commission
Alina T. Hudak, City Manag
August25,2022
SUBJECT: IT Department receives the Florida Local Government Information System
Association's 2022 Innovative Leade rship in Management of Information
Technology Award
The purpose of this L TC is to inform the Mayor and Commission of the IT Department's most
recent achievement. On July 27, 2022, the IT Department (Department) received the Florida
Local Government Information System Association's (FLGISA) 2022 Innovative Leadership in
Management of Information Technology Award. This biennial award was designed to bring
state and national attention to the achievements of local governments within Florida for their use
and management of technology, and the Department architected and constructed the award -
winning solution.
The platform created by the Department was developed to provide an open-data resource that
serves as an information tool for the public that had never been offered before. The new
interactive tool has allowed the G .O. Bond Program to function in a completely transparent
manner by providing an interactive public website, www.GOMBlnfo .com, that reports all stages
and components of 57 quality of life projects in real time. This has transformed the way the City
can showcase progress and interact with members of the community .
The Challenge
Managing the program inhouse required collecting , processing, and automation of complex data.
Combining all the disparate characteristics of the data, in addition to integrating the diversity of
the systems involved in tracking every aspect of the projects made this appear an insurmountable
challenge. The Department was tasked with creating a so lution that would minimize hundreds of
hours of work by reducing the amount of manual input needed to generate detailed reports to
many stakeholders.
The Solution
By automating the collection and calculation of data, the Department was able to provide a tool
with consistent and reliable facts and measures. The data is now compiled, aggregated , and
refreshed daily. This allows for current financial updates on a 24-hour basis, as well as other
information which is pulled from various city software systems. Almost all the previous need for
manual interaction was eliminated through automation. By using a smart and responsive data
visualization platform , staff, residents, elected officials, the inspector general and other
stakeholders are provided with an interactive viewing and information resource .
The IT Department is very proud of this accomplishment and is honored to receive this award
and recognition from the prestigious FLGISA o rganization for their innovation and execution of
cutting-edge information systems .
Should you have any additional questions , please contact Frank Quintana at 305 .673. 7000 ext.
26150 .
AH/MT/FQ