Resolution 2022-32314 RESOLUTION NO. 2022-32314
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, NORTH BEACH CRA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND
SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023,
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
WEDNESDAY, SEPTEMBER 28, 2022, AT 5:01 P.M.
WHEREAS, the City Manager's total proposed Fiscal Year (FY) 2023 operating budget,
net of transfers and Internal Service Funds, as amended at the September 14, 2022 City
Commission meeting, is $733,114,000 including the General, General Obligation (G.O.) Debt
Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem Taxes, Enterprise, and Special
Revenue Funds, as reflected in the attached Composite Exhibit"A"; and
WHEREAS, the proposed General Fund operating budget, as amended, totals
$382,618,000; and
WHEREAS, the proposed budgets for the G.O. Debt Service, RDA Ad Valorem Taxes,
and North Beach CRA Ad Valorem Taxes, as amended, are $10,437,000, $30,173,000, and
$577,000, respectively; and
WHEREAS, the proposed budgets for the Enterprise Funds, as amended, total
$245,953,000; and
WHEREAS, the proposed budgets for the Special Revenue Funds, as amended, total
$140,008,000; and
WHEREAS, the proposed budgets for the Internal Service Funds, which are wholly
supported by transfers from the General Fund, Enterprise Funds, the Redevelopment Districts,
and Special Revenue Funds, total $122,429,000, as amended; and
WHEREAS, in order to utilize prior year fund balance/reserves to fund recurring costs for
the Building and Sanitation Funds in accordance with the budgets proposed for FY 2023, the
Mayor and City Commission would need to waive the City's established policy of not utilizing one-
time, non-recurring revenue to fund recurring personnel, operating, and maintenance costs; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request to
the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budgets for FY 2023 in the amount of
$156,000 shall be funded from State Confiscation Funds in the amount of$66,000 and Federal
Treasury and Justice Confiscation Funds in the amount of$90,000, as reflected in the attached
Exhibit"B"; and
WHEREAS, funds in the amount of$156,000 are available in the Police Confiscated Trust
Funds; and
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of$67,000, as reflected in the attached Exhibit "C";
and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $67,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida for education degree
programs and training courses for officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for unclaimed
evidence which is in the custody of the Miami Beach Police Department and permanently vests
in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal
proceeding; and
WHEREAS, $15,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Unclaimed Property Account, as provided by Resolution
No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to procure those items identified
in the attached Exhibit"D" with funds in the Unclaimed Property Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants, marketing,
facilities, advocacy and planning, and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,750,000 budget allocation for FY
2023 to continue implementation of its programs; and
WHEREAS, from January 17, 2022 through June 2, 2022, the Cultural Affairs staff and
the CAC conducted its application and review process for its FY 2023 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members, yielded 51 viable
applications; and
WHEREAS, the CAC, at its regular meeting on July 7, 2022, reviewed the grant panelists'
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$821,642 for FY 2023, as more specifically identified in the "Recommended FY 2023 Funding"
column in Exhibit"E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was.created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2023, in the amount of$3,833,000, to continue implementation of its programs as
shown in Exhibit"F."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt the tentative budgets, as amended,
for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem
Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2023 as shown
in Composite Exhibit "A" (Total Revenues and Expenditures by Fund and Department), Exhibit
"B" (Confiscated Trust Funds), Exhibit"C" (Police Training &School Resources Fund), Exhibit"D"
(Police Unclaimed Property Account), Exhibit "E" (Cultural Arts Council Grants), and Exhibit "F"
(MBVCA), subject to a second public hearing scheduled on Wednesday, September 28, 2022, at
5:01 p.m., and waive the City's policy of not utilizing one-time, non-recurring revenue to fund
recurring personnel, operating, and maintenance costs in the proposed Building and Sanitation
Funds budgets for FY 2023.
PASSED AND ADOPTED this 14th day of September, 2022.
ATTEST:
Dan Gelber, Mayor
- * INCORPpORATLD
Rafael E. Granado, Ci Clerk „7 � c�/4
�TC.F.l9, r APPROVED AS TO FORM AND
3 _ »r' LANGUAGE AND FOR EXECUTION
UkadtOMJI-V °C 2 �2022
City Attorney Date
COMPOSITE EXHIBIT A
TOTAL REVENUE SUMMARY BY FUND AND MAJOR CATEGORY
Fiscal Year 2023 •
G.O.DEBT NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 220,605,000
Ad Valorem-Capital Renewal&Repl. 1,944,000
Ad Valorem-Pay-As-YouCapital 3,974,000
Ad Valorem-Normandy Shores 282,000
Other Taxes 25,010,000
Licenses and Permits 18,040,000
Intergovernmental 14,175,000
Charges for Services 14,489,000
Fines&Forfeits 1,264,000
Interest Earnings 5,577,000
Rents&Leases 6,967,000
Miscellaneous 15,566,000
Resort Tax Contribution 39,227,000
Other NomOperating Revenue 13,905,000
Use of General Fund Reserves/Prior Year Surplus 1,593,000
FUND TOTAL $ 382,618,000 $ 382,618,000
G.O.DEBT SERVICE FUND
Ad Valorem Taxes 10,437,000
FUND TOTAL $ 10,437,000 $ 10,437,000
RDA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes.RDA City Center feet) 30,173,000
FUND TOTAL $ 30,173,000 $ 30,173,000
NORTH BEACH CRA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes-North Beach CRA(net) 577,000
FUND TOTAL $ 577,000 $ 577,000
ENTERPRISE FUNDS
Building 17,993,000
Convention Center 29,407,000
Parking 46,617,000
Sanitation 23,860,000
Sewer Operations 57,396,000
Storm Water Operations 34,103,000
Water Operations 36,577,000
FUND TOTAL $ 245,953,000 $ 245,953,000
INTERNAL SERVICE FUNDS
Central Services 1,044,000
Fleet Management 17,761,000
Information Technology 19,821,000
Medical&Dental Insurance 46,159,000
Office of Inspector General 1,726,000
Property Management 12,072,000
Risk Management 23,846,000
FUND TOTAL $ 122A29,000
SPECIAL REVENUE FUNDS
Education Compact 90,000
Resort Tax 110,449,000
Tourism&Hospitality Scholarships 81,000
Cultural Arts Cooed 1,750,000
Sustalnability 935,000
Waste Haulers 109,000
Normandy Shores 282,000
Biscayne Point 222,000
Allison Island 236,000
Biscayne Beach 234,000
5th&Alton Garage 844,000
7th St.Garage 3,210,000
Transportation 11,098,000
Tree Preservation 250,000
Commemorative Tree Trust Fund 4,000
People's Transportation Plan 4,227,000
Police Confiscations-Federal 90,000
Police Confiscations-State 66,000
Police Crash Report Sales 116,000
Police Unclaimed Property 15,000
Police Training 67,000
Red light Camera 1,216,000
Residential Housing 842,000
E-91 1 767,000
Information&Technology Tech 300,000
Art in Public Places 172,000
Beach Renourishment 1,500,000
Beachf rent Concession Initiatives 44,000
Resiliency Fund 666,000
Sustainability and Resiliency Fund 100,000
Biscayne Bay Protection Trust Fund 6,000
Adopt-ARench 20,000
FUND TOTAL $ 140,008,000 $ 140,008,000
TOTAL ALL FUNDS $ 382,618,000 $ 10,437,000 $ 30,173,000 $ 577,000 $ 245,953,000 $ 140,008,000 $ 809,766,000 $ 122,429,000
Less Transfers 176,652,000)
GRAND TOTAL-ALL FUNDS $ 733,114,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2023
G.O.DEBT NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL , SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
MAYOR&COMMISSION S 2,809,000
MAYOR&COMMISSION $ 2,809,000
ADMINISTRATIVE SUPPORT SERVICES $ 32,012,000
CITY ATTORNEY 7,010,000
CITY CLERK 1,914,000
Central Services 1,044,000
CITY MANAGER 4,290,000
INSPECTOR GENERAL 1,726,000
FINANCE 7,768,000
HUMAN RESOURCES/LABOR RELATIONS 3,124,000
Risk Management 23,846,000
Medical&Dental 46,159,000
INFORMATION TECHNOLOGY 19,821,000
IT Tech 300,000
MARKETING&COMMUNICATIONS 2,913,000
OFFICE OF MANAGEMENT AND BUDGET 1,678,000
PROCUREMENT 3,015,000
ECONOMIC DEV.&CULTURAL ARTS $ 191,462,000
BUILDING 17,993,000
CODE COMPLIANCE 6,872,000
ECONOMIC DEVELOPMENT 2,571,000
ENVIRONMENT&SUSTAINABILITY 2,139,000
Tree Preservation 250,000
Commemorative Tree Trust Fund 4,000
Sustainobility 935,000
Beach Renourishment 1,500,000
Beachfront Concession Initiatives 44,000
Sustainability and Resiliency Fund 100,000
Biscayne Bay Protection Trust Fund 6,000
Resiliency Fund 666,000
HOUSING&COMM.SERVICES 4,291,000
Residential Housing 842,000
ORG DEV&PERFORMANCE INITIATIVES 1,944,000
Education Compact 90,000
PLANNING 5,790,000
TOURISM&CULTURAL DEV. 3,566,000
Convention Center 29,407,000
Resort Tax 110,449,000
Tourism&Hospitality Scholarships 81,000
Art in Public Places 172,000
Cultural Arts Council 1,750,000
OPERATIONS $ 287,655,000
CAPITAL IMPROVEMENT PROJECTS 5,838,000
FACILITIES AND FLEET MANAGEMENT
Properly Management 3,698,000 12,072,000
Fleet Management 17,761,000
Normandy Shores 282,000
Biscayne Point 222,000
Allison Island 236,000
Biscayne Beach 234,000
PARKING 46,617,000
5th&Alton Garage 844,000
7th Street Garage 3,210,000
PARKS&RECREATION 42,998,000
Adopt-A-Bench 20,000
PUBLIC WORKS 16,086,000
Sanitation 23,860,000
Sewer 57,396,000
Storm Water 34,103,000
Water 36,577,000
Waste Haulers 109,000
TRANSPORTATION 11,098,000
People's Transportation Plan 4,227,000
. COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2023
G.O.DEBT NORTH SPECIAL INTERNAL-
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
PUBLIC SAFETY $ 232,752,000
FIRE 100,220,000
E-911 767,000
POLICE 130,195,000
Police Confiscations•Federal 90,000
Police Confiscations•State 66,000
Police Unclaimed Properly 15,000
Police Training 67,000
Police Crash Report Sales 116,000
Red Light Camera 1,216,000
CITYWIDE ACCOUNTS $ 21,889,000
CITYWIDE ACCTS 8,378,000
CITYWIDE ACCTS-Normandy Shores 282,000
CITYWIDE ACCTS-Operating Contingency 7,011,000
CITYWIDE ACCTS-Transfers
Info&Comm Technology Fund 300,000
Pay-As-You-Go Capital 3,974,000
Capital Renewal&Replacement 1,944,000
G.O.DEBT SERVICE $ 10A37,000
G.O.DEBT SERVICE 10,437,000
RDA-City TIF Transfer only $ 30,173,000
CITY CENTER RDA 30,173,000
NORTH BEACH CRA-City TIF Transfer only $ 577,000
NORTH BEACH CRA 577,000
TOTAL-AU.FUNDS $382,618,000 $ 10,437,000 $ 30,173,000 $ 577,000 $ 245,953,000 $ 140,008,000 $ 809,766,000 $ 122,429,000
Less Transfers 176,652,0001
GRAND TOTAL-ALL FUNDS $ 733,114,000
FY 2023 APPROPRIATION BY FUND TYPE •
$aso,0oo,000
$a00,000,000
$350,000,000
$300,000,000
$250,000,000 • .
$200,000,000 -
$150,000,000 i
$100,000,000$50,000,000
$0
TOTAL-ALL FUNDS
•General Fund •Debt Service •RDA •North Beach CRA Enterprise Funds ®Special Revenues ■Internal Svcs Funds
EXHIBIT B
CERTIFICATION
I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the FY 2022/23 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide
to Equitable Sharing of Federally Forfeited Properly For Law Enforcement Agencies.
CS2"1-25-
Richard Clements
Chief of Police
Miami Beach Police Department
b 4ci1
Date
EXHIBIT B
Miami Beach Police Department
Confiscations - Federal & State Funds
FY 2023 Proposed Budget
Federal Funds:
FY 2023
Proposed Budget
Bulletproof vest partnership $ 60,000
Organizational development travel & off-site testing 30,000
Total Federal Funds $ 90,000
State Funds:
FY 2023
Proposed Budget
Crime prevention initiatives & School Liaison projects $ 30,000
Organizational supplement training and travel to Law Enforcement Training Trust 25,000
Fund
Donations for drug abuse treatment, crime prevention education, and non-profit 6,000
community based programs
Costs connected with the prosecution/processing of forfeitures 5,000
Total State Funds $ 66,000
Total Federal & State Funds $ 156,000
EXHIBIT C
CERTIFICATION
I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Training & School Resources Fund, for the FY 2022/23 fiscal year, to provide funds for the
education of police personnel at various schools, conferences, and workshops and for the
purchase of training and operational supplies, is in accordance with the guidelines
established by the Division of Criminal Justice Standards and Training, as provided by
Section 938.15 and 943.25, Florida Statutes.
Richard Clements
Chief of Police
Miami Beach Police Department
Date
EXHIBIT C
Miami Beach Police Department
Police Training and School Resources Fund
FY 2023 Proposed Budget
Police Training and School Resources Funds:
FY 2023
Proposed Budget
Education of police personnel at various schools, conferences, and workshops, as $ 67,000
well as training and operational supplies
Total Funds $ 67,000
EXHIBIT D
Miami Beach Police Department
Unclaimed Property Account
FY 2023 Proposed Budget
Special Revenue Funds:
FY 2023
Proposed Budget
Community Outreach Activities $ .1 1,000
Facilities Maintenance 3,000
Law Enforcement Equipment and Supplies 1,000
Total Funds $ 15,000
EXHIBIT E
CULTURAL ARTS COUNCIL
FY 2023 GRANT RECOMMENDATIONS
Recommended
Miami. Beach Cultural Anchors
FY 2023 Funding
Friends of the Bass Museum $27,866
Holocaust Memorial Committee $22,313
Jewish Museum of Florida-FIU $21,803
Living Arts Trust (0 Cinema) $21,446
Miami, Beach Garden Conservancy, Inc. $22,109
Miami Beach Urban Studios-FIU $20,808
Miami City Ballet $22,746
Miami Design Preservation League $21,533
Miami New Drama $22,823
New World Symphony $27,833
South Florida Arts Center, Inc. (Oolite Arts) $26,269
The Rhythm Foundation $22,772
University of Wynwood, Inc. (o miami) $18,169
Wolfsonian-FIU $26,418
SUBTOTAL (Cultural Anchors) $324,908
Miami Beach Cultural Presenters' Recommended
FY-2023,Funding
DANCE
Ballet Flamenco La Rosa, Inc. $14,053
Peter London Global Dance Company, Inc. $13,997
The Dance NOW ! Ensemble, Inc. $15,1 1 1
Cuban Classical Ballet of Miami Corp. $13,827
Miami Hispanic Ballet Corp. $13,732
SUBTOTAL $70,720
FILM
Miami Gay and Lesbian Film Festival, Inc. $14,696
Center for the Advancement of Jewish Education (Jewish Film Festival) $14,526
Miami Short Film Festival $7,102
Italian Film Festival $14,299
Infinito Art & Cultural Foundation Inc.(Brazilian Film Festival). $14,129
SUBTOTAL $64,752
EXHIBIT E
CULTURAL ARTS COUNCIL
FY 2023 GRANT RECOMMENDATIONS
MULTI-DISCIPLINARY
Miami Light Project $6,894
Edge Zones $14,091
FUNDARTE $14,129
Illuminarts $10,200
Hued Songs $13,676
National Foundation for Advancement in the Arts,'Inc. (YoungArts) $14,771
Yiddishkayt Initiative, Inc. $13,864
SUBTOTAL $87,625
MUSIC
Nu Deco Ensemble $14,998
Buskerfest $14,677
Young Musicians Unite $15,432
South Beach Chamber Ensemble , Inc. $10,340
Seraphic Fire, Inc. $14,866
Miami Children's Chorus, Inc. $1 1,050
Miami Music Project, Inc. $15,017
Community Arts and Culture, Inc. $14,582
Global Arts Project $14,242
Power Access, Inc. $15,036
Greater Miami Youth Symphony of Dade County FL $10,880
Miami Chamber Music Society $14,204
Patrons of Exceptional Artists $14,053
South Florida Symhony Orchestra $14,582
The Children's Voice Chorus $6,819
Orchestra Miami, Inc. $14,563
SUBTOTAL $215,341
OPERA
Florida Opera Prima $14,469
Florida Grand Opera $14,903
SUBTOTAL $29,372
THEATER
Fantasy Theater Factory, Inc. $14,663
SUBTOTAL $14,663
VISUAL ARTS
Bas Fisher Invitational $14,261
SUBTOTAL $14,261
SUBTOTAL (Cultural Presenters) $496,734
TOTAL (Cultural Anchors and Cultural Presenters) $821,642
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority(MBVCA)was created and exists pursuant to Chapter
67-930 of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City
of Miami Beach (CMB).
According to Sec. 102-251,the MBVCA is to take"all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional
programs,the recommendations and development of tourist attractions and facilities within the city,and
to carry out programs of information, special events, convention sales and marketing, advertising
designed to attract tourists, visitors and other interested persons." The MBVCA also has the duty of
making all necessary rules and regulations for the efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach
Commission,with the goal of encouraging, developing, and promoting the image of Miami Beach locally,
nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA
strategically focuses its funding investments in a balanced manner, fostering outstanding existing
programs,stimulating new activities,and encouraging partnerships.The MBVCA is committed to a careful,
long-term plan for allocation of resources to build the uniqueness of Miami Beach as one of the world's
greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually
based on 5% of the 2% Resort Tax, less 4%for administrative allowance. On an annual basis the MBVCA
must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252,
before October 1"
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection,such as the result of unanticipated problems like an airline strike,terrorism,
economic issues,or storms.In 2008,revenue collections came in$48,000 under the estimated projection,
and in 2001 the revenue collection was down approximately$300,000 from projection.When and if there
are unallocated funds remaining at the end of the budget year, those funds are either rolled over and
allocated in the next budget year, or retained in MBVCA accounts for future reserves, endowment
funding; to address any funding reductions,in future years. In 2001, by statute, the MBVCA began
investing in the creation of an endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories,with
sufficient reserves to cover one year of funding, which it does. Reserves are maintained to pay grant
recipients(contracted)for the previous program funding cycle,and to ensure that sufficient funds can be
invested to stimulate tourism in the future. The level of reserves was modified in 2011 in order to
maximize the value and impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
FY 2021/2022 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a
sophisticated tourist destination by increasing the number of visitors; through the enhancement of
visitors' experiences;through the allocation of funds granted to events or programs that bring visitors to
the CMB and strengthen the CMB brand. In fiscal year 2021/2022,the MBVCA funded the TAP in seven
categories, including: Development Opportunities, Film Incentive, Major One Time Special Event,Special
Events Recurring,Special Projects,Special Projects Recurring,and Tourism Partnerships.
A total of$933,829 was awarded in FY 2021/2022, compared to$686,625 in FY 2020/2021.The increase
is attributed to the return of many recurring events that have returned to the MBVCA, post-pandemic,
with 2 new events receiving funding from the MBVCA.
Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the
Food Network& Cooking Channel South Beach Wine+ Food Festival and UNTITLED, Art in Miami Beach;
both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA;
events that could easily be recruited by other destinations.
FY 2022/2023 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses its funding to maximize tourism and brand;to improve Miami Beach by
focusing on events and projects that generate significant publicity;strengthen brand and increase tourism
(generating critical resort taxes for Miami Beach). The Board pays significant attention to marquee
events.
Review process:
For over a decade,the MBVCA has used a multi-level review process for its grant program and the process
is reviewed annually.The process includes a mandatory pre-proposal staff conference to discuss MBVCA
policies, procedures, and the TAP. During the meeting, MBVCA administration advises each potential
applicant regarding the eligibility and appropriateness of the proposed project and determines the grant
category best suited to the potential applicant. Once it is determined that the project is eligible, the
MBVCA administration provides further detail, including required attachments, relevant meeting dates,
deadlines, and access to the online Application Portal.The applicant is provided with an overview of the
application submission process. All applications are submitted through the online Application Portal in a
multi-step format.All grant formats and policies are available on the MBVCA website. By Florida law, all
MBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and
effectiveness. In FY 2012/2013,the MBVCA implemented changes to its funding caps and declining scale.
The new declining scale and funding caps allowed the MBVCA to diversify their funding into other areas
and initiatives as requested by the City Administration and/or the Board. In FY 2021/2022 the MBVCA
voted to maintain the Major One Time Special Event and Special Events Recurring minimum criteria at
200 hotel room nights and maintaining the media impressions and viewership minimum requirements at
1,000,000 each.The Special Projects and Special Projects Recurring hotel room night requirements were
also maintained at 1,000 hotel room nights, along with the media impressions 100,000,000 and the
viewership requirement at 10,000,000.The Board continued to accept hotel agreements in place of fully
executed hotel contracts, to meet the hotel requirement, as long as they were entered into by the
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Applicant Organization. This allowed for groups to assume less risk when entering agreements and to
encourage new events to apply.This criterion will remain the same in FY 2022/2023.
The Board will also continue to allow applicants to submit their reviews and/or audits using Generally
Accepted Accounting Principles(GAAP),as well as,prepared in accordance with Statements on Standards
for Accounting and Review Services promulgated by the Accounting and Review Services Committee of
the AICPA,for tax basis financial statements.
The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements
and contracts to be submitted prior to proceeding with the next step in the application process. The
application requires hotel room block agreements and/or blocks; fully executed media contracts or
confirmed and generated media impressions, and/or broadcast/cable/TV contracts, in order to proceed
with the grant submission. The criteria must be confirmed before and after funding is awarded and grant
applicants must meet two of the three criteria in place for each of the MBVCA grant categories. MBVCA
grants are paid upon performance;therefore,grantees are required to provide post-performance reports
in the form of reservation or pick-up reports from Miami Beach hotels;impressions reports garnered from
the organization's PR Firm, or accompanied by third party confirmation from a media monitoring/press
clipping service such as BurrellesLuce to prove media impressions, and/or a broadcast post-performance
report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from
Nielsen, Over The Top (OTT), or Comscore/Rentrak for viewership.
In FY 2022/2023,the MBVCA will include specific language/messaging provided by the grantee within its
social media accounts to include Facebook, Instagram, and Twitter. In turn,the Grantee will be required
to proactively socialize information, photos and details that relate to the promotion with the specific
inclusion and tagging of the MBVCA throughout its social media platform handles: Facebook -
@ExperienceMiamiBeach; Instagram - @ExperienceMiamiBeach, and Twitter - @EMiamiBeach. The
Grantee would be required to post, at a minimum, five pieces of content, per channel, including static
feed posts and IG stories with appropriate tags. As part of their post-event reports, the grantee would
then provide a topline recap of reach,engagement and any other key metrics based on performance,from
their respective channels within 30 days of the posting. Proof of engagement and other key metrics will
also be required from the grantees' social media platforms metrics/insights, with copies provided with
the grantees' respective final report documentation, post-event.
The MBVCA guidelines and application process place emphasis on defining and measuring the economic
impact of each event, as well as, considering the impact and value of marketing, publicity, and television
origination/viewership.Questions concerning the economic impact of the program,including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are
calculated and where they are contracted,are also required as part of the application.Standardized recap
sheets and point systems have been developed to give each applicant a score that rates potential success.
In 2020/2021,specific point systems were developed and implemented for each of the grant categories.
The redesign allowed for a better alignment with the minimum requirements in place within each grant
category,focusing the scoring on the 3 grant criteria in place, of which an applicant must meet two.This
point system will remain in place for FY 2022/2023.
Using this tool,the MBVCA is better equipped to evaluate the applicant's long-term commitment to the
community; commitment to brand enhancement; value to tourism, and overall economic impact. The
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
MBVCA Board then votes on each specific and individual grant, and evaluates the grant request, funds
available, and possible extenuating circumstances after a formal presentation is made by the grant
applicant to the Board.A question-and-answer period follow,with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale.The declining scale
encourages recurring events to recruit corporate and private sponsorship and therefore, not solely rely
on MBVCA funds as a means of sustaining the event year after year. The award category establishes
funding caps for recurring events, funding that can be reduced based on the maximum request for the
specific grant category. Below is the current scale, implemented in FY 2012/2013, and applicable to both
non-and for-profit agencies.The declining scale will remain in place for FY 2022/2023.
Year 1 Initial Grant Award
Year 2 No more than 80%of Eligible Request
Year 3 No more than 70%of Eligible Request
Year 4 No more than 60%of Eligible Request
Year 5 New Cycle Begins
CATEGORIES:
TAP funds are currently awarded in seven categories, including: Development Opportunities, Film
Incentive, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects
Recurring, and Tourism Partnerships.The MBVCA has developed pre-eligibility criteria for grants within
these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Category Contracted Hotel Contracted Media Contracted Television
Room Nights Impressions and/or Cable Broadcast
Development 70 200,000 500,000
Opportunities
Film Incentive* 200 N/A N/A
Major One Time Special 200 1,000,000 1,000,000
Event
Special Events Recurring 200 1,000,000 1,000,000
Special Projects 1,000 100,000,000 10,000,000
Special Projects Recurring 1,000 100,000,000 10,000,000
Tourism Partnerships 175 500,000 1,500(Engagement)**
*Specific requirements are in place for the Film Incentive Grant Program.
** Combination of confirmed visitors/guests (walk-ins); Website Hits; Telephone Calls; Emails, App
downloads;Webpage Engagement via Website through "Contact Us Form" or Live Chat,from prior fiscal
year.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Budget
Budget(TAP)FY2022/2023:
The MBVCA has budgeted $1,750,000 for FY 2022/2023 for its Tourism Advancement Program which
reflects 51% of the total budget. This grant funding reflects an increase of $82,000 from FY
2021/2022. This increase is due to the return of many events that were cancelled or postponed due to
the global pandemic during FY 2019/2020 and FY 2020/2021.
• The Tourism Partnerships category is budgeted at$90,000, reflecting 2% of the total budget for
2022/2023. The category currently includes applicants at the maximum request cap of$30,000.
Three applications are anticipated to be received.
• The Major One Time Special Event category, representing 8% of the total budget, is budgeted at
$315,000 for 2022/2023. The MBVCA expects four to six new events to apply at a maximum
request of$45,000 each.The MBVCA works tirelessly to stimulate and recruit new events and is
willing and prepared to fund valuable tourism and brand related events.In fact,the MBVCA works
with all partners, city leadership and media to solicit appropriate new projects. New applicants
are expected to include the Miami Open Beach Tennis Challenge and Miami Open Beach Soccer
Challenge, and three to four additional projects.
• The Special Events Recurring category, reflecting 14%of the total budget, has been calculated at
$544,000 for FY 2022/2023 based on the established declining scale and the number of applicants
anticipated to return.
• The Special Projects category is budgeted at $180,000 with two applicants expected at the
maximum request of$90,000 representing 5%of the total budget.
• The Special Projects Recurring category is budgeted at$484,500 and represents 13%of the total
budget. Anticipated applicants include Art Basel Miami Beach; the Orange Bowl Marketing
Campaign; the Food Network & Cooking Channel South Beach Wine + Food Festival; Paraiso
Miami Beach;the Aspen Institute Climate Summit,and the Miami International Boat Show. These
events, recruited and sustained by the MBVCA,are all marquee events and annually fill the City's
hotel rooms.
• The Film Incentive category is budgeted at $100,000 for FY 2022/2023 representing 3% of the
budget.
• The Development Opportunities category is budgeted at$120,000 for FY 2022/2023,representing
3%of the budget; in anticipation of 4 applicants at the maximum request of$30,000 each.
Partnerships
Tourism Enrichment and has been budgeted at $130,000 for FY 2022/2023, representing 3% of the
budget.This will allow for partnerships with the Miami Beach Cultural Arts Council, for the No Vacancy
and other institutions to generate and attract between 1-3 citywide projects and initiatives that highlight
the entire destination.
Another project is the Miami Beach Visual Memoirs Project that was launched in 2011/2012 to record,
catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach.
The deliverables included a recorded detailed history of Miami Beach through personal interviews,
creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit
concepts that can be implemented to execute a comprehensive visual memoir library and promotional
campaign.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
The Miami Design Preservation League (MDPL) in partnership with Close-Up Productions has conducted
a total of 144 interviews to date. In previous years, components have included an exhibit that was open
to the public daily and free of charge,initially from mid-October through late November 2012,re-opening
during Art Deco Weekend 2013.The documentary played on a loop in the lecture hall portion of the Art
Deco Welcome Center.An educational component was also developed that included a video and teacher
guide for Miami Beach Middle Schools and used as a model for other educational videos to be used with
Elementary and High School students. Videos were prepared for archival as part of a statewide university
consortium.A digital promotional portal showcasing the video archive with links highlighting other Miami
Beach historical resources and housed at institutions in Miami Beach and Miami Dade County,were also
developed.The "Windows on Miami Beach" portal generated local interest and support through school
contests and online displays created by students and portal partners; daily and weekly calendars of
partners' events; social media linkages that drove people to the new website and its resources; easier
access to the interviews, educational videos and curricula produced by the Visual Memoirs Project;
patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist
destination through historic and artistic,connections.
Additionally, the project developed a video on Barbara Baer Capitman, "Barbara's Crusade", that
premiered during Art Deco 2017.The project's website, miamibeachvisualmemoirs.com, was rebuilt for
new and readily expandable internet access.The project stored archives through FIU's Digital Archive and
continued to expand full-length interviews in an effort to stimulate interest in Miami Beach's history and
historic venues.The social media exposure attracted nearly 500 followers on the project's Facebook page.
The ON-MiamiBeach.com Portal added a separate "Learning and Teaching"section that included links to
current videos and mini co-curations and videos about Miami Beach by the portal partners and students.
The Project has continued to enhance its community and visitor awareness of the Portal through partner
organizations'cross-promotional efforts and increased social media integration. New interviews continue
to take place; thereby, augmenting the existing database. In addition, an architectural discussion was
mounted at the Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects
discussing preservation architecture and the combining of styles within the expansion on Miami Beach.
The Project has also continued to expand its distribution on cable,social media,digital libraries, and their
linked websites. A YouTube channel has been launched featuring additional interviews conducted
throughout FY 2018/2019. In addition, a total of 6 segments were produced using video material culled
from the Visual Memoirs archive,along with an additional 10 interviews.
In FY 2019/2020,the Project's mission was to continue to add interviews with interesting people and also
enter an intensive phase of promoting the archive and video mini features to an even wider range of
tourists,documentary makers,journalists,scholars and history buffs.The organizers continued to explore
strategic partnerships with other institutions with a shared interest in Miami Beach history, such as a
partnership with Florida International University's Digital Library.This resulted in a link with the National
Digital Public Library,where usage of the archived material has increased dramatically in the past year.
In addition, a program for students to produce videos incorporating interviews from the Miami Beach
Visual Memoirs (MBVM)archive was created.After several in-school presentations,the program was put
on hold due to COVID-19 precautions; however, the instructor plans to make the program part of her
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
ongoing curriculum, with plans to introduce the program on the college level in the fall of 2021. In
addition,the extensive library of edited videos was used as part of the live promotional video streaming
for Art Deco Weekend by the City of Miami Beach, in addition to their existing promotional
outlets. Additional interviews were also held.
In 2020/2021, the program's emphasis was on the development of 6 news-style videos featuring the
people and events that have been part of the fabric and history of Miami Beach.They included character
profiles of interesting people who have been influential in some aspect of the Beach's culture. Key places
on Miami Beach,such as Lincoln Road Mall,South Beach,and the impact of the Giovanni Versace murder,
and the "MiMo" phenomenon, were highlighted. These virtual tours were accentuated historic events
and figures into the fabric of the Beach today. The news features included 3 - 5-minute reports that
archived resources to produce informative stories on themes relevant to Miami Beach. An additional 6
interviews with persons involved in City development and events important to Miami Beach, were also
conducted.
In FY 2021/2022, a total of six (6) news-features as well as six (6) extended HD interviews with people
important to the Miami Beach were produced. Stories were also adapted for, and featured on, social
media about people and events relevant to Miami Beach using excerpts from the existing archive. The
MBVCA expects to partner with the Miami Beach Visual Memoirs Project once again in FY 2022/2023.
In FY 2020/2021,the MBVCA partnered with the City of Miami Beach to assist with the funding of the No
Vacancy, Miami Beach project that was scheduled to take place May 7 — 17, 2020. The project is a
contemporary art experience that celebrates artists,provokes critical discourse, and invites the public to
experience Miami Beach's famed hotels as destination art spaces by turning hotels into temporary cultural
institutions. The art was to have been exhibited throughout ten (10) hotels in Miami Beach - lobbies,
restaurants, lounges, patio areas, rooms, balconies, and swimming pools were available to serve as the
canvas. Due to the pandemic,the project was postponed and took place December 2-12, 2020. During
its inaugural year, the project hosted 10 artists in 10 Miami Beach hotels. It is estimated that at least
10,000 persons experienced at least one of the art projects in person,throughout its 10-day activation.
In 2021/2022,the second annual No Vacancy, Miami Beach was held November 18—December 9, 2021.
The project once again selected 10 artists through a Call To Artists issued by the Cultural Arts Council,and
included Chris Friday(Miami, FL.);Amada Keeley(Miami, FL.); Lauren Shapiro(Miami, FL.); Monika Bravo
(Bogota, Colombia and Miami, FL.); Brookhart Jonqujil (Miami,'FL.); Gianna DiBartolomeo (Miami, FL.);
Kx2 (Hollywood, FL.); Nick Mahshie (Miami, FL.); Edouard Duval Carrie (Port-au-Prince, Hair and Miami,
FL.), and Christina Friday(Miami, FL.)The participating hotels included the Avalon Hotel,The Betsy South
Beach Hotel, Catalina Hotel and Beach Club, Hotel Croydon, Faena Hotel Miami Beach, International Inn
on the Bay, Lennox Miami Beach, Marseilles Hotel, Riviera Hotel South Beach, and the Royal Palm South
Beach.
No Vacancy, Miami Beach is committed to providing art experiences that are accessible to everyone,free
and open to the public as well as reinventing Cultural Tourism on Miami Beach.
In FY 2022/2023, the MBVCA expects to once again partner with the City of Miami Beach to assist with
the promotion and expansion of No Vacancy, Miami Beach.
•
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Initiatives
The MBVCA expects to support new initiatives in FY 2022/2023. Strategic plans,goals and initiatives are
developed through consultation,the result of ongoing communications with the Mayor,Commission,and
City Administration.
Public Relations Initiative
In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for P.R. agency of record
to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012.
The MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to
increase brand awareness through strategic media outreach to consumer and travel trades, major event
recruitment, and business and corporate communications programs. There is an allotment of$200,000,
representing 5%of the total budget,towards this effort.
The contract with H+K ran through September 30, 2022, in FY 2021/2022. Objectives included
comprehensive destination marketing and communications consulting services to continue to expand
public relations and marketing; an increase to the overall social media footprint through all social media
handles, both MBVCA and Experience Miami Beach, and marketing of Miami Beach to international and
national visitors, complimenting the efforts of the GMCVB. H+K has an extensive presence in the US and
internationally. The agency's ability to network and leverage its global relationships is crucial to the
growth of the'Miami Beach'brand.
H+K created and distributed a total of 15 press releases and pitches during their first year as agency of
record, garnering 3,416,581,560 media impressions and 12 press releases during their second year,
generating 3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media
impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to
determine why people visit Miami Beach. During their fourth year, H+K developed and released a total of
12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions, valued at
$15,615,214.75. During its fifth year H+K wrote and released 12 press releases,generating 1,410,465,887
media impressions, valued at $15,638,438.52. During its sixth year, a total of 15 press releases were
written and distributed, generating 1,272,729,422 impressions valued at $14,353;222.76. During their
seventh year, a total of 15 press releases and 1 Audio News Release (ANR) were distributed generating
1,302,477,118 impressions valued at$1,583,728.46. During their eighth year, a total of 13 press releases
were distributed,generating a total of 1,042,610,221 impressions with a value of$1,041,811.24. In their
eighth year in working with the MBVCA, H+K collectively released a total of 16 press releases to date,
generating a total of 1,042,610,221 media impressions,with a value of$1,041,811.24.Through a contract
extension for year 9, a total of 3 press releases were distributed that generated 195,661,377 media
impressions,valued at$195,661.37.During H+K's 10th year with the MBVCA,a total of 236,792,636 media
impressions were generated through the distribution of 7 press releases,with a value of$2,367,923.36.
During H+K's 11th and final year with the MBVCA, 13 press releases were distributed, generating were
2,495,686,016 impressions,valued at$3,904,285,476.81.
In FY 2021/2022,the PR contract went out to bid via RFP with a cohesive scope of services developed in
conjunction with the GMCVB,to avoid duplicity of efforts and deliver a united message that Miami Beach
is open and welcoming back its visitors, post-pandemic. As a result, Private Label Marketing, LLC was
awarded a'one-year contract for PR services.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Destination Marketing
The Destination Marketing allocation reflects 13% of the total budget for FY 2022/2023. This allocation
provides for the additional placement of stories and press releases on the PR Newswire as well as the
continuation of our Blogger Program, FAM trips,online sweepstakes to promote increased activity on our
social media channels, as well as ticket giveaway promotions/sweepstakes from MBVCA-funded events.
Projects will include the continuation of the Forbes Travel Guide Online Webinars, offered free of charge
to Miami Beach-based employees. The webinars were incorporated during the pandemic when live
trainings could not be conducted. Due to their popularity,they will again be offered during the upcoming
fiscal year,for both Frontline and Leadership level employees,and available to all hospitality employees.
A different topic will be introduced during each session.
App Marketing
The MBVCA wishes to continue to provide visitors with timely and relevant information about the City of
Miami Beach; its public and private attractions, services, hotels, businesses, and events in order to
enhance visitors' (and residents') experiences. Visitors to Miami Beach - all visitors worldwide — are
increasingly using technology to navigate cities or make decisions about leisure experiences, dining,
parking, entertainment, and travel in general. Worldwide, technology is king. Many visitors already use
the free Miami Beach Wi-Fi service, CMBWiFi, to access the information they need at select public
locations around town.
Since its latest version release, the newly renamed Experience Miami Beach (EMB) App, formerly the
Miami Beach Information (MBI)App, has added new and exciting features for the end-user that include a
side-swipe feature; listing the information in an A-Z format;the addition of new categories that included
Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of the "My Miami Beach" section
where users can add events, photos, and itineraries as they navigate the App. The App also features a
"Deals" section that has special promotional rates or offers developed by MBVCA grantees that can be
cross promoted through MBVCA grantees and social media pages such as Facebook, Twitter, and
Instagram.The App has now been downloaded nearly 16,027 times (as of July 2020), across the Android
and iOS platforms. Approximately half of all downloads come from European users seeking to learn about
Miami Beach.
During FY 2021/2022, the App's name was changed to Experience Miami Beach, from Miami Beach
Information, to be better aligned with the MBVCA's social media accounts. In addition, the App was
promoted through partnerships with the MBVCA grantees, featuring various events and upcoming
grantee events.
In FY 2022/2023,the MBVCA will continue to promote the App through social media;the MBVCA website,
and grantee partnerships, allocating 1%of its total budget. Deals, promotions,and special notices will be
posted and promoted through the App as well.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
IT Development
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation
with area experts,and subsequent to a public meeting sponsored by the MBVCA,as a situational analysis.
The MBVCA released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba
Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based
digital content management system (CMS) and modifiable database to support third party mobile
applications via an application programming interface(API).
Currently, the API is fully functional with 253 different categories of businesses, each averaging 90
different services and amenities. Web and App developers can use these attributes to create new and
exciting experiences for their end-users.
In FY 2020/2021, the API upgrades included the updating of various sections within the business
categories. They also included adding whether a restaurant/bar/nightclub's event space is considered
small, medium, or large; the changing of celebrity chef to executive chef, expanding the Cuisine type,
adding services,and what the restaurant is"good for"within the restaurant category;adding services and
amenities to the Bars category; changing form fields and services within the Nightclub category; adding
"Dorm Style"to the type of hotel room within the hotel category, as well as, adding property and room
amenities;adding additional services to the Beauty Parlors category,and adding Health&Safety Measures
throughout all of the business categories.
In 2021/2022,the staff collaborated with the Board to create walking tours that were then featured on
the MBVCA newsletters. The tours included "A Day Inside Miami Beach Architectural Tour" and "Public
Art and Iconic History Tour".
In 2022/2023,the Experience Miami Beach App will be redesigned and include enhanced versions of the
existing tours developed and include new tours to include the Hidden Art Tour.Staff will work with Story
to develop said apps to then make them available for iOS,Android,and mobile web devices.The MBVCA
will also continue to work with City personnel to ensure the business information within the API is the
most up to date.A total of$75,000,or 2%of the total budget,will be allocated towards IT development.
Research and Development
The MBVCA will develop a strategic list of major events worldwide as the result of
ongoing communications and consulting with all partners. We expect to investigate some of these
events with the goal of the development of a new major event for the destination. They will continue
to work with their PR firm of record, to compile a list of major events that could be attracted to the
destination.The MBVCA will also continue to work with local partners. A total of$200,000 has been
allotted for Research and Development in FY 2022/2023.
Projected Cash Flow Reserve
The MBVCA has budgeted $5,000 of the total budget,for cash flow reserve in FY 2022/2023.The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection; therefore, as a fiscal
responsibility,the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at$485,000 for FY 2022/2023.This figure
represents 13%of the total budget. The overhead allocation is budgeted at$185,000 which reflects 5%
of the overall budget, with $10,000 allocated for capital expenses. The increase from FY 2021/2022 is
attributed to a fully open office, along with an 8.6% COLA increase for all employees. The total
administration and overhead are 18%of the total budget.
Reserves
A total of$400,000 is being transferred from reserves to supplement the FY 2022/2023 budget.
Conclusion
During their July 28,2022 meeting,the MBVCA Board recommended the Mayor and City Commission
adopt the MBVCA Budget for FY 2022/2023 in the amount of$3,833,000,as reflected in Exhibit A.
•
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
APPROVED PROPOSED %OF PROPOSED
FY 2022 FY 2023 $VARIANCE FY 2023 BUDGET
REVENUES
Unrestricted
Rollover $ 0 $ 0 $ 0 0%
Reserves $ 700,000 $ 400,000 $ (300,000) 10%
Projected Resort Tax $ 2,445,000 $ 3,433,000 $ 988,000 90%
TOTAL REVENUES $ 3,145,000 $ 3,833,000 $ 688,000 100%
EXPENDITURES
Administration&Benefits $ 457,000 $ 485,000 $ 28,000 13%
Operating Expenses $ 160,000 $ 185,000 $ 25,000 5%
Capital $ 0 $ 10,000 $ 10,000 0%
Total Administration $ 617,000 $ 680,000 $ 63,000 18%
GRANTS-Tourism Advancement Program
Tourism Partnerships $ 90,000 $ 90,000 $ 0 2%
Major One Time Special Event $ 225,000 $ 315,000 $ 90,000 8%
Special Events Recurring $ 456,000 $ 544,000 $ 88,000 14%
Special Projects $ 180,000 $ 180,000 $ 0 5%
Special Projects Recurring $ 527,000 $ 484,500 $ (42,500) 13%
Film Incentive $ 100,000 $ 100,000 $ 0 3%
Development Opportunities $ 90,000 $ 120,000 $ 30,000 3%
Total Tourism Adv.Program $ 1,668,000 $ 1,833,500 $ 165,500 48%
PARTNERSHIPS
Tourism Enrichment $ 130,000 $ 130,000 $ 0 3%
Total $ 130,000 $ 130,000 $ 0 3%
MARKETING/PR/TECHNOLOGY
Marketing/Communications&PR $ 250,000 $ 200,000 $ (50,000) 5%
Destination Marketing $ 400,000 $ 500,000 $ 100,000 13%
APP Marketing $ 0 $ 50,000 $ 50,000 1%
IT Development $ 0 $ 75,000 $ 75,000 2%
Total $ 650,000 $ 825,000 $ 175,000 22%
OTHER
Initiatives $ 75,000 $ 159,500 $ 84,500 4%
R&D $ 3,000 $ 200,000 $ 197,000 5%
Projected Cash Flow Reserve $ 2,000 $ 5,000 $ 3,000 0%
Total Other $ 80,000 $ 364,500 $ 284,500 10%
TOTAL EXPENDITURES $ 3,145,000 $ 3,833,000 $ 688,000 100%
Resolutions-R7 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
5:01 p.m. First Reading Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGETS
FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
NORTH BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL
SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023,
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON
WEDNESDAY, SEPTEMBER 28, 2022,AT 5:01 P.M.
RECOMMENDATION
See attached Memorandum.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation- Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
Page 1137 of 1700
❑ MEMO (incl.Attachments)- FY 2023 Proposed Budgets
❑ RESO (incl. Exhibits) - FY 2023 Proposed Budgets
Page 1138 of 1700
A/\ lAM I BEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ADOPTING THE TENTATIVE BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, NORTH
BEACH CRA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE,
AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2023, SUBJECT TO A
SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER
28, 2022, AT 5:01 P.M.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes the tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes,
North Beach CRA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds
for Fiscal Year 2023.
PROCEDURE
As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida
Statutes, specifies the manner in which budgets must be adopted. First,the tentative millage rate
for both the general operating and debt service is adopted, then immediately thereafter, the
tentative budgets by fund are adopted. The attached Resolution adopting the tentative budgets
for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad Valorem
Taxes, Enterprise, Internal Service, and Special Revenue Funds for FY 2023 is, therefore,
presented to you at this time for adoption.
PROPERTY VALUES
On July 1, 2022, the City received the 2022 Certification of Taxable Value from the Miami-Dade
County Property Appraiser. Overall, as summarized below, the City's property values increased
approximately $4.6 billion, or 11.2%, from the 2021 Certified Taxable Values of $41.9 billion to
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Page 2
the 2022 Certified Taxable Values of$46.5 billion, which include a$3.9 billion, or 9.5%, increase
in existing property values and a$716.4 million increase in new construction values.
July 2021 July 2022 $
Certified Certified Change
Property Assessment
Existing Values 41,866,674,794 45,828,304,965 3,961,630,171
New Construction 0 716,389,105 716,389,105
Total Citywide 41,866,674,794 46,544,694,070 4,678,019,276
City Center RDA 5,977,864,104 6,023,225,280 ' 45,361,176
North Beach CRA 0 1,585,511,443 1,585,511,443
Citywide Total-Net of RDA and CRA 35,888,810,690 38,935,957,347 3,047,146,657
Overall Property Value Trend
35.0%
30.3%
30.0% •
25.0%
20.0% 1%
15.0/0 13.3%13.0% 11.2%
° 9.9%
10.0% 6.9% • 7.8%
0
5.0% 4.0% 3.1% 4.1%
5.0%
4% -0.6% • • 0.3
0.0%
-5.0% .2%
-10.
-10.0%
-15.0%
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
More specifically, the values include a $3.9 billion, or 9.5%, increase in existing property values
and a $716.4 million increase in new construction values.
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Existing Property Value Trend
30.0%25.8%
25.0% '•
20.0% •6.8%
•
15.0% 12.3%
9.3% • 9.2% 9.5%
10.0% 6.5%
4.5% 5.3% o
5.0% 3.5/0 2.3%
6% 0 • 0.8%
-1.0/a _0.2'
0.0%
-5.0%
-10.0% -12. '•
- .8%
-15.0%
-20.0%
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
New Construction Trend
$2.0
$1.8 $1.8
$1.6 j.
$1.4 1
$1.3
c $1.2 I $1.2
m $1.0 ;
$0.8 $0 8 $0.9
$0.7
$0.6 $0.6
r. l
$0.4
v
$0.2 $0. • $0.2 .1.2 $0.3 .2 $0.3 $0.2
$0.0
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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COLLECTIVE BARGAINING UPDATE
The Administration began negotiating with the City's five collective bargaining units in February
of this year, as all their agreements have expired as of FY 2022. Agreements are typically
negotiated for a 3-year period. For this round, those years are FY 2022, FY 2023, and FY 2024.
• American Federation of State, County, and Municipal Employees (AFSCME) — 347
members
• Communication Workers of America (CWA)—299 members
• Fraternal Order of Police (FOP)—402 members
• Government Supervisors Association of Florida (GSA)—66 members
• International Association of Fire Fighters (IAFF)—210 members
The City's goals for these negotiations are to provide generous but sustainable wage increases,
incentivize positions and assignments to improve retention and recruitment, manage labor and
pension costs for sustainability, end past practices where needed, and reach a fair labor
agreement with each union reflective of items of importance to the City and to that union.
To date, the Administration has held 30 negotiation sessions with its unions. Proposals from the
5 bargaining units have been cost-significant, given the impact of recent inflation and optimism
regarding the post-COVID recovery of property values and resort taxes.
On July 1, 2022 and July 12, 2022, the Administration reached tentative agreements with IAFF
and AFSCME, respectively. Following that, on July 28, 2022 and August 8, 2022 the
administration also reached tentative agreements with FOP and GSAF, respectively. The
administration is currently still negotiating with CWA. As each tentative collective bargaining
agreement(CBA) is finalized, it is subject to voter approval by union membership and then taken
to City Commission for potential approval.
One of the key items in the tentative agreements, are the Cost of Living Adjustments (COLAs)
agreed upon for each year in the 3-year period. Typically, the COLAs that are negotiated with the
first union to reach tentative agreement are very similar for the other CBAs to ensure parity. The
COLAs in all five of the collective bargaining agreements are tentatively a 2% COLA in FY 2022,
3% COLA in FY 2023, and 3% COLA in FY 2024. Each COLA will be implemented on April 1st of
each fiscal year (FY 2022 will be back-dated). The cost of the 3% COLA for all General Fund
employees in the proposed FY 2023 budget is$4.7 million. Other CBA related costs are still to be
determined,which makes it challenging to accurately quantify their impact to the FY 2023 budget.
As more information becomes available over time,the Administration will continue to update and
refine the related cost projections for the FY 2023 budget.
GENERAL FUND
The General Fund is the primary source of funding for many City services. Revenues are derived
from ad valorem property taxes, franchise and utility taxes, business license and permit fees,
revenue sharing from various statewide taxes, user fees for services, fines, rents and concession
fees,and interest income.Additionally, intergovernmental revenues from Miami-Dade County and
Resort Tax contribute funding for tourist-related activities provided by General Fund departments.
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Based on the 2022 Certified Taxable Property Values as of July 1, 2022, the overall increase in
values of 11.2% to General Fund property tax revenues resulted in a preliminary increase of
approximately $24.3 million in General Fund revenues for FY 2023 compared to the adopted FY
2022 budget. Conversely, the preliminary FY 2023 expenditures to maintain the City's current
service level reflected an increase of approximately $11.0 million over the adopted FY 2022
budget, resulting in a proposed surplus of approximately$13.2 million.
FY 2022 Preliminary FY 2023
Adopted July 15t Values $Variance %Variance
Revenues $354,106,000 $378,406,000 $24,300,000 6.9%
Expenditures $354,106,000 $365,104,000 $10,998,000 3.1%
Surplusl(Gap) $0 $13,302,000 $13,302,000
At the July 15, 2022 Finance and Economic Resiliency Committee (FERC) Budget Briefing, the
Mayor and City Commission were briefed regarding the FY 2023 General Fund budget. The
preliminary budget represents the cost of providing the same level of services as in the prior year
and serves as the baseline of funding for the annual budget development process.
In addition, the Administration identified and recommended a combination of revenue and
expenditure refinements, as well as one-time and recurring expenditure enhancements, which, if
were approved by the FERC, would have resulted in a balanced General Fund budget.
FY 2023 General Fund Balancing Strategies $
Preliminary Surplus/(Gap) $13,302,000
Revenue Refinements 3,404,000
Expenditure Refinements (12,398,000)
Recommended"One-Time"Expenditure Enhancements (1,343,000)
Recommended Recurring Expenditure Enhancements (2,965,000)
Net $0
The Committee accepted the Administration's recommendations summarized above and made
recommendations on additional expenditure enhancements.
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2023 budget based on the
recommendations from the FERC Budget Briefings and finalization of the proposed FY 2023
General Fund budget. These adjustments are summarized and further detailed below.
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FY 2023 Balancing Strategies $
Surplusl(Gap)as of July 22,2022 FERC $0
Recommended One-Time Expenditure Enhancements (250,000)
• Revenue Refinements 808,000
Expenditure Refinements (558,000)
Net $0
One-Time Expenditure Enhancements—($250,000)
• At the July 22, 2022 FERC meeting, the Committee recommended funding for a
Workforce Housing Code Update—($250,000)
Revenue Refinements—$808,000
• Refinement of FY 2023 General Fund Revenues based on updated FY 2022
Projections—$1,225,000
• Finalization of FY 2023 General Fund Administrative Fees—($495,000)
• Use of Prior Year General Fund Surplus for Additional "One-Time" Expenditure
Enhancements (Workforce Housing Code Update) Recommended for FY 2023 —
$250,000
• Adjustment of the FY 2023 Resort Tax Contribution to General Fund for Tourism-
Eligible Expenditures based on Finalization of the FY 2023 Resort Tax Budget —
($172,000)
Expenditure Refinements—($558,000)
• Increase in Contingency for Collective Bargaining—($89,000)
• Increase in Operating Contingency for Unforeseen Expenditures—($500,000)
• Finalization of FY 2023 Internal Service Department Budgets and Allocations —
$32,000
• Other Miscellaneous Expenditure Adjustments—($1,000)
PROPOSED FY 2023 GENERAL FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer and the budget
adjustments made over the summer recess, the Administration proposes the FY 2023 General
Fund budget as noted below, which, if approved, will result in a balanced budget.
September 14, 2022 Proposed Budget $
Revenues 382,618,000
Expenditures 382,618,000
Surplus/(Gap) $0
The charts below reflect the major revenue and expenditure categories of the Proposed FY 2023
General Fund budget totaling $382,618,000.
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Page 7
FY 2023 GENERAL FUND REVENUES
Charges for Miscellaneous
01 Services (incl. f 4.1% Non Operating
3 7 Golf Courses) Revenue
Other Taxes ---NNN 3.8% 3.6%
6.6%
Other Revenues
3.6%
r'. I
•
-• ,
Resort Tax
Contribution
10.3%
\_Property Tax
59.5%
FY 2023 GENERAL FUND EXPENDITURES
Oth,r
24.4"•
Police
34.0%
f•rs,.4,=• '
- _
_
Public Works '
4.2%
C.1 -
•
1 I It
" Fire
26.2%
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Page.8
Recommended One-Time Expenditure Enhancements—Attachment A—($1,593,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The General Fund enhancements below, which are
considered one-time in nature, are being recommended for funding in FY 2023 utilizing projected
FY 2022 General Fund surplus.
Targeted Economic Development Initiatives: ($593,000)
• Business Recruitment and Retention Activation ($303,000)
The Economic Development Department has been encouraged to attend key
national conventions and trade shows to market the City of Miami Beach as a
desirable and profitable destination for businesses to relocate or conduct
commerce. The Economic Development Department promotes City programs and
incentives to increase awareness and retain and attract businesses, especially
within the targeted industries. Additionally, it would be advantageous for the
Department to coordinate and facilitate periodic business events to enhance
business retention, attraction, thought leadership, and general engagement. This
request, if approved, would provide funding for a modular tradeshow and
conference booth ($106,000); tradeshow activation for 4 shows ($124,000); and
quarterly business events and other special events ($73,000).
• Marketing and Public Relations: ($160,000)
The City has now taken on a broader economic development role including
targeted business attraction and retention, working more closely with our public
and private sector partners, and developing an enhanced marketing and public
relations campaign. Communicating with the appropriate audience is critical to
being successful in efforts to recruit businesses, innovators, and investors.
Creation of a distinct brand, website, and collateral for Miami Beach that aids in
business expansion, retention, and increases support and awareness from the
business community would focus Miami Beach's economic development
conversation for attraction of corporations, communicate with our business
community, cultivate entrepreneurs, and attract a highly educated workforce.
• Business Attraction and Retention Parking Incentive Program: ($130,000)
On June 22, 2022,the Mayor and City Commission authorized a Parking Incentive
Program for business attraction and retention. The Program provides a subsidy in
lieu of guaranteed City-owned parking.As approved,the Program would be piloted
for a three (3) year period with a focus on the technology, financial services,
hospitality, and health/wellness industries. The incentive provides for the value of
up to twenty(20) parking access cards per 12-month period. This proposed three-
year pilot program would accommodate at least five unique eligible businesses
with a 100% subsidy in year 1 ($129,600), 75% subsidy in year 2 ($97,200), and
phase out by year 3 with a 50% subsidy ($64,800). Businesses must show a new
or expanded commercial(office/retail)footprint and employment records attributed
to its Miami Beach location. The incentive amount will be based on number of
current employees (up to twenty (20)) and the subsidy will be based on current
municipal parking rates for monthly parking access cards.
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Park View Water Quality Improvements: ($500,000)
The Park View Island waterway shows signs of elevated background fecal bacteria
indicators, which is a significant public health concern. The Department has met with
residents, neighborhoods, committees, and regulatory agencies regarding this concerning
problem, and it is paramount that the fecal bacteria is eliminated from the waterway for
the health of Biscayne Bay, our residents, and for the ability to enjoy our waterways
through the Blueways Master Plan. This one-time request is for the completion of a
sediment analysis and bathymetric survey with geotechnical borings to determine the
cause of the elevated bacteria indicators, which will provide information and data needed
to identify the cause and actions necessary to be taken to address the elevated bacteria
indicators.
Mount Sinai Bavwalk Feasibility Study: ($250,000)
This request is for the completion of a feasibility study needed, as adopted by the City
Commission on April 6, 2022 through Resolution No. 2022-32125, to determine the costs
of designing, permitting, and construction of a baywalk along the Mount Sinai waterfront,
pursuant to the City's easement rights for a baywalk under an agreement dated March 2,
2016 with Mount Sinai Medical Center of Florida, Inc.
Workforce Housing Code Update: ($250,000)
This request is to effectuate specific changes to the City's current code for Workforce
Housing as recommended by the Finance and Economic Resiliency Committee (FERC)
on July 22, 2023.
Recommended Expenditure Enhancements—Attachment A—($2,965,000)
In addition to the recommended FY 2023 recurring expenditures enhancements totaling
$2,965,000 and recommended FY 2023 one-time expenditure enhancements totaling
$1,593,000, the following pre-approved General Fund expenditure enhancements are reflected
in Attachment A, totaling $2,667,000. These enhancements were presented at the FY 2023
Commission Budget Retreat on May 20, 2022, and are included in the Preliminary FY 2023
General Fund budget, as further detailed below:
Full-Time Sworn (2) Sergeants& (15) Police Officer Positions: ($2,331.000)
During FY 2021, a total of 17 Sworn Police positions were approved to be added (2
Sergeants and 15 Police Officers) mid-year over three years on a one-time basis to
augment necessary staffing resources in the City's Art Deco Cultural District(ADCD).This
request is to fund these additional 17 sworn positions, which were temporarily funded on
a one-time basis in FY 2021 and FY 2022, on a recurring basis going forward.
Additional Full-Time Sworn (2) Police Officer Positions (Additional Smith and Wollenskv
Lease Revenues): ($336,000)
This request is for two additional sworn Police Officer positions in FY 2023 based on the
Mayor and Commission's recommendation at the June 23, 2021 meeting that the
incremental revenues from the new Smith and Wollensky lease approved by voter
referendum in November 2021 be earmarked for additional sworn Police Officer positions.
Two positions were added in FY 2022 based on the projected increase in revenue for FY
2022 and two more positions are recommended for FY 2023, at a cost of$336,000, based
on the incremental increase in revenue for FY 2023. Revenue is projected to increase
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incrementally until FY 2025 providing for a total of six sworn Police Officer positions based
on the total projected increase of$1,150,000 as of FY 2025, should these additional funds
be allocated for Police Officers.
After an exhaustive review of the enhancement requests proposed by Departments, Attachment
A reflects a listing of all FY 2023 recurring expenditure enhancements with detailed descriptions,
recommended for FY 2023.
Fire Rescue Unit and Boat Staffing: ($418,000)
Improve service delivery by adding 14 Firefighter positions and converting 3 Firefighter
positions to 3 Captain positions to separate Fire Boat 4 from Rescue 44 in North Beach,
which currently run as a combo unit using the same personnel. Dedicated staffing of the
fire boat at the new proposed location will allow for a more optimal coverage area for the
unit to have an instant impact on the region's immediate life-saving response capabilities
by being readily available to respond 24/7 with direct access to the bay and the open
water, as well as provide pro-active patrols to help enforce/report regulations and
collaborate with other agencies. Additionally, Fire Boat 4 will become an additional Fire
Rescue Unit for response to land-based incidents and will also be used to staff land-based
units (engine or rescue) when all units are depleted. This will enhance the Fire
Suppression program's ability to respond to emergency incidents. The recommended
funding amount has been pro-rated for FY 2023 for 3 months based on the anticipated
deployment of the new fire boat that is in the process of being retrofitted and not
anticipated to be deployed by the commencement of FY 2023.
Marine Patrol Unit Staffing Augmentation: ($0)
The Marine Patrol Unit is responsible for dive operations and underwater recovery,
patrolling approximately 32 linear miles of waterfront, monitoring all boating activity,
enforcing fishery violations, investigating marine accidents, monitoring, and enforcing the
local livery activity, and assisting Code Enforcement with code violations, as well as other
City departments. The boating community has experienced an exponential increase in
boating activity over the last few years, which has the existing unit overwhelmed based on
current staffing resources for both the daytime hours and calls for service in the late
evenings.
Currently, the Marine Patrol Unit is staffed with one Sergeant and six Police Officers. This
request is for the expansion of this unit to add an additional Sergeant and four Police
Officers by reallocating 5 of the 17 positions that were added mid-year in FY 2021, which
would allow the Marine Patrol Unit to provide stronger waterway coverage from 9 am to 1
am, 7 days per week, at no additional recurring cost to the City.
Convert All Existing.Part-Time Park Ranger Positions to Full-Time Park Ranger Positions
Over 3 Years: ($414,000)
Based on the need for increased public safety presence throughout the City, Part-Time
Park Rangers have been exceeding their regularly assigned maximum work hours,29 per
week. In order to provide critical coverage, 7 days a week for 12 hours a day on average,
this request is to convert the existing 29 Part-Time Park Ranger positions budgeted to 29
Full-Time Park Ranger positions over a 3 year period (10 in FY 2022, 10 in FY 2023, and
9 in FY 2024), which will increase coverage without having to add more positions to the
budget. This request also renders benefits from an employee retention and recruitment
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standpoint since full-time positions are much more coveted in the workforce and the
retention rate for full-time positions is much higher than that of part-time classifications.
Homeless Outreach After Hours: ($364,000)
The Office of Housing and Community Services is tasked with the operations of Homeless
Services. The Homeless Services Division handles the outreach, relocation, and shelter
placement for homeless individuals and families of Miami Beach. Homeless Outreach
Services is requesting an additional partnership with New Hope to deliver specialized
outreach to engage, assess, and secure treatment for persons with substance abuse and
mental health,which is proposed to take place 7 days per week,from 7 p.m.to 3 a.m.This
enhancement includes a treatment house with 6 beds. If approved, the Administration
would assess the need for additional funding, after the program has been fully instituted.
Full-Time Positions (3)for Outdoor Dining Concession Program: ($177,000)
At the June 22, 2022 City Commission Meeting,the Mayor and City Commission repealed
the City's Sidewalk Café and Parklet Program and created a new Outdoor Dining
Concession Program, which will be overseen by the Public Works Department. The new
program approved by the City Commission will increase the review and management
efforts of the Public Works and Code Compliance Departments requiring two additional
Engineering Assistant I positions in the Public Works Department and one additional
Office Associate IV position in the Code Compliance Department. It is important to note
that the cost of these additional positions will be offset entirely by an increase in revenues
from the new program.
Additional Consulting Services for Grant Application Opportunities: ($150,000)
This request for additional professional/consulting services to assist with the additional
workload of the new Bipartisan Infrastructure Bill as a result of the number of larger grants
the City will be able to apply for. The$1.2 trillion Bipartisan Infrastructure Bill significantly
has increased the amount and number of grants that are available, and the Administration
intends to work with consultants to assist staff in applying for these funds that are
available. The City has been quoted an estimated amount of$50,000-$60,000 per grant
for professional services.
Small Business Incubator/Accelerator Program: ($130,000)
Attract and retain viable businesses that will meaningfully contribute to the Miami Beach
economy and brand, the development of a Miami Beach incubator/accelerator program
that would interact with startups; provide physical space; offer educational programs,
mentorship, and networks will be an asset to business community. The
incubator/accelerator program would give very early stage companies access to support
needed to get established at their own pace. The goal is to give companies the tools and
knowledge they need to scale, innovate, and build capacity to excel.
Commercial Lease Subsidy Program/Permitted Use Incentive: ($120,000)
Arts and culture are the pillars of Miami Beach, having played a vital role in the 1990s
renaissance and continuing to reaffirm the City's relevance today.Arts and culture attract
both visitors and residents to Miami Beach and should be nourished as a source of our
identity. A nuanced approach to curating desirable commercial activities will help improve
the retail character of the Art Deco Cultural District (ADCD) and transition legal
nonconforming uses into businesses with permitted uses to enrich the City's existing
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tourism, hospitality,and entertainment industries.To address the existing retail challenges
in the district, the Program, which was approved by the City Commission on July 8, 2022,
would attract unique retail activity that accentuates arts and culture, promotes vibrant
placemaking and family-friendly activity, and incentivize permitted uses while also
enhancing the visitor experience.
Full-Time Financial Analyst III Position (Finance-Customer Service Center): ($89,000)
Restore a similar supervisor position that was eliminated as part of the FY 2021 budget
process. Restoring this position was recommended in a recent report conducted by a
consultant that reviewed the operations of the Finance Customer Service Center. This
position would help quickly resolve customer service issues and distribute work equitably.
Full-Time Financial Analyst II Position: ($80.000)
Full-time position responsible for lease accounting, which is the process by which an
organization reviews, confirms, and records the financial impacts of its leasing activities.
This position will assist in keeping track of assets, liabilities, income, and expenses
generated by the City's various and diverse agreements and leasing activities in order to
improve the accuracy of billings and collections, as well as meet all other deliverable
deadlines stated in the Agreements.
Full-Time Crime Scene Technician I Position: ($76,000)
This addition will result in quicker response time to crime scenes. Currently, there are (9)
Crime Scene Technicians working the road covering (3)three shifts (24) hours a day. (3)
on Days, (3) on Afternoon and (3) on Midnight with intermittent periods of understaffing
due to days off and training. Yearly, we have seen a consistent increase in the number of
calls for service transacted by the Crime Scene Squad. For example, 3,268 calls for
service were registered for 2005,while in 2019,we saw 5,103.A 56%increase in demand
while maintaining the same number of resources. In addition to the resources needed to
accommodate this increase, the introduction of new technologies to the field (e.g., Rapid
DNA & MVac) has also expanded the amount of training and development necessary to
produce a highly-proficient Squad, as evidenced by the over 837% increase in latent
fingerprint identifications during the period mentioned above.
Full-Time Information Technology Specialist II Position: ($74,000)
Establish an Information Technology position that reports to the Fire Department that will
Improve facility and equipment maintenance by reducing downtime and minimizing repair
costs. This position is essential to the Fire Department to manage the increasingly
sophisticated computer and information systems in use now and coming on-line in the
near future. Currently, a team of firefighters working above and beyond their normal hours
and duties are performing the majority of service to maintain the Fire Department IT
functions. There's a desire to have IT manage the currently unmanaged computer
equipment including our ESO Laptops,the additional ESO computer laptops that are being
purchased and management of existing Apple iPads. In addition, the Fire Inspectors going
to hand-held units and additional projects coming in the future, make this position
imperative to the Fire Department and IT.This position, if approved,would be funded from
the General Fund and reimbursed from the Department's Training and Technology Fund.
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Mobile Food Pantry Program: ($72,000)
This request is to cover the cost of distribution services, including staff, recruitment of
volunteers, box truck usage, and groceries for the Feeding South Florida Food Distribution
Program that will provide groceries through their mobile grocery distribution truck.Access
to food is one of the highest needs for low-income residents on Miami Beach.This grocery
distribution has been serving an estimated 200 people at each distribution and the
Housing and Community Services Department is looking to continue meeting this need
for the residents of Miami Beach. The Housing and Community Services Department will
determine the set day of the month that the distribution will occur. There will be one
distribution per month for 12 months, the set location is to be determined and will likely be
in Mid-Beach in order to reach as many families in need as possible.
Full-Time Irrigation Systems Supervisor Position: ($65,000)
With the adoption of the Strategic Plan: Through the Lens of Resilience, Greenspace
Management has assessed its operations and identified a crucial need to create an
Irrigation System Supervisor position. This position will ensure departmental success in
achieving many of the Commission and Management's goals and objectives, by providing
a comprehensive assessment and long-term management plan for all of the irrigation
systems in the City's rights-of-way.The Irrigation System Supervisor would be responsible
reducing irrigation water consumption and costs by creating an updated inventory of all
irrigation systems and related components, evaluating the efficacy of all systems based
on current industry standards/best management practices, identifying potential
efficiencies and upgrades, managing all system improvement projects, training
Greenspace staff on all advancements in the irrigation field, and reviewing the irrigation
reports for all landscape maintenance contractors for accuracy and completeness.
Full-Time Property& Evidence Tech I Position: ($64,000)
The unit currently has 10 property and evidence technicians(PET 1)who directly deal with
property and evidence items. Other PET I work in BWC, Fleet, and Quartermaster. There
is a need for additional staffing to create a designated confiscations team like other
agencies to include a PET II (Supervisor). The unit is taking in more than releasing and/or
destroying due to staffing shortages. There is an increase in departmental staffing and all
the enhanced staffing details IE: Spring Break, compounding the issue. There are
currently over 115,000 items in inventory and are quickly running out of storage areas.
With the upcoming building renovation,there is a need to confiscate as much evidence as
possible to help minimize the daunting task of the PEU move.
Citywide Health and Wellness Initiatives: ($50,000)
This enhancement is for funding of Citywide Health and Wellness Initiatives. The Parks
and Recreation Department recognizes the importance of health and wellness as a
significant pillar for the community. If this enhancement is approved, funds would be
allocated toward citywide health and wellness initiatives to include specialized outdoor
fitness programming (Such as paddle board yoga, HIIT classes, spin cycling), marathon
runs/walks, step challenges and special events (Such as Battle of the Gyms, obstacle
courses, watersport competitions, etc.). Funding for this recommended request would be
in addition to the funding recommended for a large-scale health and wellness/sports
tourism event.
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Full-Time Code Violation Clerk Position: (General Fund portion —$34,000)
As a result of the increase in special master cases, there is a need to add a position to
provide highly responsible technical and clerical work as an assistant to a quasi-judicial
board or Special Magistrate, responsible for a variety of staff support duties in preparing
and distributing agendas, notices to appear, and legal documents and in performing
follow-up functions relative to code violation hearings and other matters which come
before the board or Special Magistrate for adjudication. This total cost for this
recommended position is$57,000,which is recommended to be split-funded between the
General Fund ($34,000)and Enterprise Funds ($23,000).
Groot Hospitality Parking Incentive: ($26,000)
On June 22, 2022, the Mayor and City Commission authorized a business retention
parking incentive for Groot Hospitality, an established Miami Beach based company with
a significant portfolio of restaurants, cafes, nightclubs, and hotels. Groot currently employs
hundreds of employees at its numerous Miami Beach venues, which generate significant
tax revenue, employ residents, and enhance the Miami Beach tourism and hospitality-
centered economy. The incentive would include 20 parking access cards that Groot may
utilize to operate at its newly expanded 7,600 sf corporate headquarters at 1680 Meridian
Avenue. Providing Groot with city-owned parking accommodations with a subsidy would
enhance the presence of the hospitality industry as Groot has doubled its headquarters
office footprint and projects to hire 40 additional employees as a result of the expansion.
Key Data Business Intelligence (BI) Platform: ($21,000)
Key Data is a business intelligence (BI) and benchmarking tool that provides real-time
data on professional and homesharing platform vacation rentals, among other services. It
provides the Police Department with information regarding volume and destination of
visitors who opt not to stay at hotels, visitor origins and historical performance data which
is then used by the Intelligence Unit to provide a weekly analysis of visitor occupancy
levels. The platform has proven essential to the Department's daily operations. It is used
to understand visitor movements and trends by area, the types, and volumes of rentals
available at any given time, and most importantly, to predict upcoming visitor occupancy
volume through which to confirm or re-evaluate Department staffing models. Coupled with
hotel occupancy data provided by local partners, Key Data has become an invaluable tool
not only for the Department to understand the dynamics of the city, but also for the City of
Miami Beach as a whole through the regular sharing of occupancy reporting with City
departments.
Investigative Support Mapping Software: ($20,000)
These analytical tools help law enforcement visualize large quantities of information
collected by cellular towers and providers. The web-based product can ingest call detail
records,or CDRs,which track cellular contact between devices on behalf of mobile service
providers, showing who is talking to whom. They can be further plotted on a map such as
google earth to show where the device has traversed.
First Alert Real-Time Artificial Intelligence(An Platform: ($20,000)
First Alert (by Dataminr) is a real-time Al platform powered by Dataminr that detects the
earliest signals of high-impact events and emerging risks from a wide array of publicly
available data and creates tailored public safety alerts that are sent in real time to
designated accounts, phones, and e-mail addresses. This allows for a timely response to
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and mitigation of local, state and even national active threats, disasters, and criminal
activity. The keyword algorithm employed by the software casts a wide net in its searches
and creates a network of real time communication. It allows the freeing up of time needed
for analysts, dispatchers, and public safety personnel to perform their essential duties.
First Alert has proven beneficial to the Department's daily intelligence operations and will
prove imperative in providing real-time concerns within the impending RTCC. It is an
invaluable tool accepted and embraced by the public safety and law enforcement industry
and will ensure that RTCC activities remain cutting edge and at par with neighboring
agencies.
Independent Contractor CPA/Auditor for Education Grants: ($10,000)
ODPI is requesting support from an independent contractor with accounting and/or
auditing skills to support the review of quarterly reports to ensure compliance with the
grant terms and expenditure restrictions. This support with ensure compliance and
avoidance of audit exceptions.
Estimated Impact of Recommended Internal Service Fund Department Enhancements on
the General Fund: ($491,000)
For FY 2023, there are several expenditure enhancements recommended for the City's
various Internal Service Fund Departments, such as Facilities and Fleet Management and
Information Technology, among others. The amount reflected of$491,000 represents the
portion of the total expenditure enhancements recommended for the Internal Service Fund
Departments for FY 2023 that is estimated to impact the General Fund budget since a
large part of each Internal Service Fund Departments' total operating budget is charged
back to other City departments and funds based on services provided. This figure will be
further refined once the FY 2023 operating budgets are finalized, and Internal Service
Department allocations are completed.
Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund
Based on a study completed by a third-party consultant during FY 2022 using actual expenses
for FY 2021, the study estimated that there are approximately $165.2 million in eligible Resort
Tax expenditures in the General Fund.
These include expenditures associated with police officers serving entertainment areas; a portion
of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code
compliance provided to respond to evening entertainment area violations and staffing of special
events; other code compliance activities in tourism and visitor related facilities/areas; operations
of the Tourism and Culture Department and the Cultural Arts Council; museums and theaters
(Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial
Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday
lighting; Jewish Museum; Miami Design Preservation League(MDPL); etc.
The total proposed Resort Tax Fund transfer to the General Fund for FY 2023 is approximately
$39.2 million, which is a$14.4 million, or 57.8%, increase from the budgeted FY 2022 transfer of
$24.9 million that was decreased due to the impact of COVID-19 on the Resort Tax revenues.
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GENERAL FUND RESERVES
The projected FY 2022 General Fund reserve balance as of the second quarter projection, as
reflected in the Letter to Commission (LTC 210-2022) dated May 26, 2022 and presented at the
July 15, 2022 FERC Budget Briefing, is approximately $96.1 million, which would meet and
exceed the City's General Fund reserve policy goal of 3 months or$88.5 million. The$7.6 million
projected over and above the reserve policy goal has been recommended to be set aside for
capital project needs and funding gaps, if realized at year-end.
General Fund $
Q2 Projected Reserve $96.1 M
FY 2022 General Fund Reserve Policy(3 Months)* ($88.5M)
Abovel(Below)Policy Goal $7.6M
*FY 2022 General Fund Reserve($354.1 millioW3 months) $88.5M
Based on the proposed FY 2023 General Fund budget, the updated reserve goal for the General
Fund increases by $7.2 million to $95.7 million, which is the equivalent of 3 months of the
proposed FY 2023 budget of$382.6 million.
As a result, if the City Commission approves the General Fund budget balancing
recommendations outlined by the Administration for FY 2023, the General Fund reserve would
be $90.2 million, which is equivalent to approximately 2.8 months of reserves. This exceeds the
minimum 2 month General Fund unrestricted budgetary fund balance recommended by the
Government Finance Officers Association (GFOA). It is important to note that the FY 2022
projections will continue to be refined through the remainder of the current fiscal year and updated
at year-end.
General Fund $
Q2 Projected Reserve $96.1 PA
Additional Projected FY 2022 Surplus(Q2 to Q3) $6.3M
Recommended Uses:
Proposed COLA(2%April 2022) ($1.3M)
Proposed Furlough Repayment ($1.7M)
Recommended FY 2023 One-Time Enhancements ($1.6M)
Capital Project Gaps ($7.6M)
Q3 Projected Reserve $90.2M
FY 2023 General Fund Reserve Policy(3 Months)" ($95.7M)
Above/(Below) Policy Goal ($5.5M)
"FY 2023 General Fund Reserve($382.6 minloW3 months) $95.7M
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RESORT TAX FUND
The Resort Tax Fund is a Special Revenue Fund that consists of three main components: (1) a
2% Resort Tax comprised of a 2% Bed Tax and 2% Food & Beverage Tax; (2)a 1% Bed Tax for
Quality of Life(QOL)capital projects,transportation initiatives, and arts and culture; and (3)a 1%
Bed Tax dedicated to the repayment of outstanding debt service for Resort Tax bonds issued as
part of the most recent Convention Center renovation and expansion project, as well as funding
for renewal and replacement of Convention Center assets.
2% Resort Tax
At the July 15, 2022 FERC Budget Briefing, the Mayor and City Commission was also briefed
regarding the Preliminary FY 2023 Resort Tax budget. Based on actual Resort Tax collections as
of April 2022, the projected Resort Tax surplus for FY 2023 was $878,000 assuming a 1%
increase over FY 2022 year-end projections.
FY 2022 Preliminary $Variance %Variance
Adopted FY 2023
Revenues $57,198,000 $74,950,000 $17,752,000 31.0%
Expenditures $57,198,000 $74,072,000 $16,874,000 29.5%
Surplus/(Gap) $0 $878,000 $878,000
Approach to Balance
The Administration identified and recommended a combination of revenue and expenditure
refinements, as well as one-time and recurring expenditure enhancements which, if approved by
the Committee, would have resulted in a balanced 2% Resort Tax budget.
FY 2023 Balancing Strategies $
Preliminary Surplus/(Gap) $878,000
Revenue Refinements 755,000
Expenditure Refinements (480,000)
Recommended"One-Time"Expenditure Enhancements (755,000)
Recommended Recurring Expenditure Enhancements (398,000)
Net $0
The above-mentioned recommendations were approved by the Committee.
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2023 2% Resort Tax budget
based on recommendations from the Budget Briefings and finalization of the proposed FY 2023
2% Resort Tax budget. These adjustments are summarized and further detailed below.
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FY 2023 Balancing Strategies $
Preliminary Surplus/(Gap) $0
Recommended Recurring Expenditure Enhancements ($50,000)
Expenditure Refinements $50,000
Net $0
Recurring Expenditure Enhancements—($50,000)
• At the July 22, 2022 FERC meeting, the Committee recommended an increase in the
contribution to Miami Design Preservation League for Art Deco Weekend from
$100,000 to $150,000—($50,000)
Expenditure Refinements—$50,000
• Finalization of FY 2023 Internal Service Department Budgets and Allocations —
($122,000)
• Adjustment of the FY 2023 Resort Tax Contribution to General Fund for Tourism-
Eligible Expenditures based on Finalization of the FY 2023 Resort Tax Budget —
$172,000
PROPOSED FY 2023 2% RESORT TAX BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess,the Administration proposes the FY 2023 2% Resort
Tax budget as noted below,which, if approved, will result in a balanced budget that includes the
expenditure enhancements listed below.
September 14, 2022 Proposed Budget $
2% Revenues 75,705,000
2% Expenditures 75,705,000
Surplus/(Gap) $0
Recommended "One-Time" Expenditure Enhancements—Attachment A—($3,955,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The Resort Tax Fund enhancements below, which are
considered one-time in nature, are being recommended for funding in FY 2023 utilizing projected
FY 2022 Resort Tax Fund surplus.
March 2023/Spring Break-Program Funding: ($3,200,000)
This request is to allocate funding for the Tourism and Culture Department to implement
a cultural program strategy and activations during the months of March and April (Spring
Break)within the City of Miami Beach, specifically, the Lummus Park and the beachfront
areas. The City will develop and implement, with the support of experienced and skilled
production companies, unique and innovative activations and events that will engage
residents, guests, and tourists during this high impact period.
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Large-scale Health and Wellness Event/Sports Tourism: ($500,000)
This enhancement is to fund one or more possible large-scale health and wellness
event(s), which promotes sports tourism in the City. Sports Tourism is one of the fastest
growing sectors in tourism.With the City having its focus on promoting health and wellness
in the community, hosting a large-scale event in the City is a perfect way to promote Miami
Beach on a global level. Funding for this recommended request would be in addition to
the funding recommended for citywide health and wellness initiatives.
Vessel for Marine Patrol Unit: ($155,000)
The Marine Patrol Unit is responsible for dive operations and underwater recovery,
patrolling approximately 32 linear miles of waterfront, monitoring all boating activity,
enforcing fishery violations, investigating marine accidents, monitoring, and enforcing the
local livery activity, and assisting Code Enforcement with code violations, as well as other
City departments. The boating community has experienced an exponential increase in
boating activity over the last few years,which has the existing unit overwhelmed based on
current resources. This request is to add an additional vessel to the unit,which is currently
staffed with one Sergeant and six Police Officers.
Ocean Drive Promenade Programming: ($100,000)
The Ocean Drive Promenade Music Series is presented by the Ocean Drive Association
in partnership with the City of Miami Beach and the Greater Miami and the Beaches
Convention and Visitors Bureau. The music series will feature live concerts in Lummus
Park between 14th Street and 14th Place, on Sundays, at 5:00 p.m. to build community
for residents and a great vibe for tourists, while amplifying positive messaging about
Ocean Drive and Miami Beach. On April 29, 2022, the Finance and Economic Resiliency
Committee (FERC) gave a favorable recommendation to approve the funding request of
approximately $100,000 for the 2022 music series. The FERC also made the
recommendation that funding be made available as a one to one match for FY 2023.
Recommended Recurring Resort Tax Enhancements—Attachment A—($391,000)
The following recurring Resort Tax enhancements are also being recommended in FY 2023:
2023 FTX Grand Prix Festival: ($236,000)
On March 9, 2022, the City Commission accepted the favorable recommendation of the
Finance and Economic Resiliency Committee(FERC)to provide a total combined special
event sponsorship of $375,747 for the 2022 FTX Grand Prix Festival, which was
comprised of a $235,162 contribution for City services and $140,585 in special events
permit fee waivers. Based on discussion from the June 22, 2022 City Commission
meeting,this request is to allocate funding in the FY 2023 budget for the 2023 FTX Grand
Prix Festival based on the sponsorship that was approved for FY 2022.
Addition of Activations to Lummus Park: ($105,000)
This enhancement is for the addition of two(2)new large-scale,family-friendly activations
at Lummus Park. Over the past two years, there has been a push to bring more family-
friendly activations to the Lummus Park area. This budget will allow the Parks and
Recreation Department to host two (2) special event activations annually, which could
potentially generate revenue of$60,000 annually.
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Miami Design Preservation Leaque Art Deco Weekend: ($50,000)
As part of the adopted FY 2020 Resort Tax budget, a $100,000 contribution to the Miami
Design Preservation League for usage of City of Miami Beach services needed (Police,
Fire, Sanitation, etc.) for Art Deco Weekend was approved by the City Commission. This
additional request of$50,000 will provide for the increased cost of Police services, as well
as increased marketing efforts, for the event bringing the City's total contribution up to
$150,000 in FY 2023 as recommended by the Finance and Economic Resiliency
Committee on July 22, 2022.
In addition to the recommended FY 2023 recurring Resort Tax expenditures enhancements above
totaling $391,000 and recommended FY 2023 one-time expenditure enhancements totaling
$3,955,000 above, the following pre-approved Resort Tax expenditure enhancements are also
reflected in Attachment A, totaling $2,324,000. These enhancements were presented at the FY
2023 Commission Budget Retreat on May 20, 2022, and are included in the Preliminary FY 2023
Resort Tax budget, as further detailed below:
Police Spring Break Overtime: ($1,722,000)
Spring Break is an unsanctioned large scale event that occurs each year from the last
week in February until the first week of April (6 week period), which has presented
documented challenges to the Police department to maintain public safety and to prevent
disorder thus requiring the full deployment of police personnel 24 hours a day over the 6
week period. The MBPD performs critical intelligence gathering for every major special
event to include Spring Break. Based on current intelligence and the previous year's
challenges,the department prepares an Action Plan which includes daily staffing sufficient
enough to protect the public and all Police Officers. This level of 24/7 police presence is
required to maintain order in the Art Deco Cultural District (ADCD), the beach, and
throughout the City and thus requires the funds requested.
Full-Time Code Compliance I Positions(6)for Art Deco Cultural District: ($401,000)
As part of the FY 2022 budget, 6 additional temporary Code Compliance Officer I positions
were added on a one-time basis over three years as part of a pilot program to provide a
steady uniformed presence in the Art Deco Cultural District (ADCD), formerly known as
the Entertainment(MXE) District,to address quality of life concerns as the district is being
reimagined as the. Art Deco Cultural District. This request is to fund these additional 6
positions, which were temporarily added in FY 2022, on a recurring basis going forward.
Full-Time Code Compliance I Positions (3) for Short-Term Rental Enforcement:
($201.000)
As part of the FY 2022 budget,3 additional temporary Code Compliance Officer I positions
were added on a one-time basis over three years as part of a pilot program to enhance
the enforcement of short-term rentals. This request is to fund these additional 3 positions,
which were temporarily added in FY 2022, on a recurring basis going forward.
USE OF RESORT TAX RESERVES
The projected FY 2022 2% Resort Tax Fund reserve balance as of the second quarter projection,
as reflected in the Letter to Commission (LTC 210-2022) dated May 26, 2022, is approximately
$38.4 million,which increased to$42.2 million if the additional revenue collected for April and May
of$3.8 million was included as presented at the July 15, 2022 FERC Budget Briefing.This would
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meet and exceed the City's current 2% Resort Tax reserve policy goal of 6 months or $28.6
million. After setting aside the $3.2 million recommended by the Administration and accepted by
the FERC at the July 15, 2022 FERC Budget Briefing for FY 2023 Spring Break Programming,
the remaining $10.4 million projected over and above the reserve policy goal was recommended
to be set aside for capital project needs and funding gaps, if realized at year-end.
2% Resort Tax Fund $
Q2 Projected Reserve $38.4M
Additional Resort Tax Revenue(April & May) $3.8M
FY 2022 2%Resort Tax Reserve Policy(6 months)* ($28.6M)
Spring Break Programming-Set Aside ($3.2M)
Abovel(Below)Policy Goal 110.41
*FY 2022 Resort Tax Reserve($57.2 million/6 months) $28.6M
Based on the proposed FY 2023 2% Resort Tax budget, the updated reserve goal for the 2%
Resort Tax Fund increases by$9.3 million to $37.9 million, which is the equivalent of 6 months of
the proposed FY 2023 budget of$75.7 million.
As a result, if the City Commission approves the 2% Resort Tax budget balancing
recommendations outlined by the Administration for FY 2023, the 2% Resort Tax reserve would
be $28.5 million, which is equivalent to approximately 4.5 months of reserves. It is important to
note that the FY 2022 projections will continue to be refined through the remainder of the current
fiscal year and updated at year-end.
2% Resort Tax Fund $
Q2 Projected Reserve $42.2M
Additional Projected FY 2022 Surplus(Q2 to Q3) $0.7M
Recommended Uses:
Spring Break Programming ($3.2M)
Recommended FY 2023 One-lime Enhancements ($0.8M)
Capital Project Gaps ($10.4M)
Q3 Projected Reserve $28.SM
FY 2023 Resort Tax Reserve(6 months)** ($37.9M)
Above/(Below)Policy Goal ($9.4M)
**FY 2023 Resort Tax Reserve($75.7 mifion/6 months) $37.9M
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PROPOSED FY 2023 ENTERPRISE FUND BUDGETS
The City accounts for those goods and services provided by a particular department to external
users for which a fee is charged as Enterprise Funds. The City's Sanitation, Water, Storm Water,
Sewer, Parking, Convention Center,and Building operations comprise this category of proprietary
funds. The FY 2023 Enterprise Funds budgets total $245.9 million. This represents an increase
of approximately $15.6 million, or 6.8%, from the FY 2022 Enterprise Funds budgets totaling
$230.3 million, primarily due to the following:
• Water reflects an overall increase of$1.5 million, or 4.4%, primarily due to an increase in
operating expenditures related to a recommended enhancement for completion of water
testing involving the Federal Mandate EPA Lead & Copper Rule Update, as well as an
increase in the budgeted set-aside for renewal and replacement of future Water assets
that is based on projected revenues in excess of expenditures for FY 2023. These
increases were, however, partially offset by decreases in debt service, internal service,
capital, and other miscellaneous operating expenditures.
• Sewer reflects an overall increase of approximately$4.5 million, or 8.5%, primarily due to
increases in the budgeted set-aside for renewal and replacement of future Sewer assets
that is based on projected revenues in excess of expenditures and sewage treatment
services provided by Miami-Dade County for FY 2023. These increases were, however,
partially offset by decreases in debt service, internal service, capital, and other
miscellaneous operating expenditures.
• Storm Water reflects an overall increase of $2.2 million, or 6.9%, primarily due to an
increase in the budgeted set-aside for renewal and replacement of future Storm Water
assets that is based on projected revenues in excess of expenditures, as well as increases
in personnel and other miscellaneous operating expenditures, which were partially offset
by a decrease in internal service and capital expenditures.
• Sanitation reflects an overall increase of$1.6 million, or 7.4%, primarily due to increases
in personnel and operating expenditures for enhanced staffing and services proposed for
North Beach and the Beachwalk, as well as internal services expenditures, which were
partially offset by a decrease in capital expenditures for vehicles, machinery, and
equipment scheduled for replacement in FY 2023 per Fleet Management.
• Building reflects an overall increase of $531,000, or 3.0%, primarily due to increases
personnel expenditures resulting from applicable merit and cost of living adjustment
increases and increases in the City's premiums for health and life insurance for all City
employees budgeted in FY 2023, as well as increases in operating expenditures based
on anticipated department needs in FY 2023.
• Parking reflects an overall increase of$3.1 million, or 7.2%, primarily due to increases in
personnel expenditures resulting from applicable merit and cost of living adjustment
increases and increases in the City's premiums for health and life insurance for all City
employees budgeted in FY 2023, increases in operating expenditures based on
anticipated department needs in FY 2023, increases in debt service expenditures, and
internal services expenditures.
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• The Convention Center Fund reflects an overall increase of$2.1 million, or 7.6%, primarily
due to the number of events anticipated for FY 2023, resulting in an increase in projected
personnel and operating expenditures necessary to host these events, as well as
increases in internal services and capital expenditures for ancillary services and
equipment needed.
PROPOSED FY 2023 INTERNAL SERVICE FUND BUDGETS
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Facilities
and Fleet Management, Information Technology, Risk Management, Medical and Dental, and the
Office of the Inspector General comprise this category of proprietary funds. The FY 2023 budgets
for the Internal Service Funds total $122.4 million, which is an increase of approximately $7.4
million, or 6.4%, over the FY 2022 budgets for the Internal Service Funds, primarily due to the
following:
• The Medical and Dental Fund budget increased by approximately $4.6 million, or 11.1%,
primarily due to projected increases in paid medical and prescription claims based on FY
2022 third quarter actuarial projections and claims experience.
• Fleet Management reflects an overall increase of $989,000, or 5.9%, primarily due to
increases in operating expenditures related to gasoline and diesel anticipated in the
upcoming fiscal year, as well as routine vehicle maintenance.
• Information Technology reflects an overall increase of$700,000, or 3.7%, primarily due to
increases in operating expenditures to enhance the City's cyber security services and file
and monitoring services, the addition of a software development contractor application
modernization and digitization of internal processes, and other additional miscellaneous
operating and internal services expenditures based on anticipated department needs.
• Risk Management reflects an overall increase of $521,000, 2.2%, primarily due to
projected increases in the renewal rates across all lines of insurance, including windstorm
and flood, for the City's existing assets.
• Facilities Management reflects an overall increase of$363,000, or 3.1%, primarily due to
increases in operating expenditures for janitorial services, HVAC, pest control,warehouse
supplies and stock,and general and preventive cyclical maintenance of the City's facilities.
Further, the budget also includes additional funding for enhanced iguana removal
services.
• The Office of the Inspector General reflects an overall, increase of $194,000, or 12.7%,
primarily due to increases in personnel services expenditures resulting from applicable
merit and cost of living adjustment increases, increases in the City's premiums for health
and life insurance for all City employees budgeted in FY 2023, and the re-organization of
the department's existing positions between its different funding sources.
• Central Services reflects an overall increase of $23,000, or 2.3%, primarily due to
increases in personnel services expenditures resulting from applicable merit and cost of
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living adjustment increases and increases in the City's premiums for health and life
insurance for all City employees budgeted in FY 2023, as well as increases in
miscellaneous operating expenditures based on anticipated departments.
Internal Service costs are completely allocated to the General Fund and Enterprise Fund
departments, as well as Special Revenue Funds. The Risk Management Fund, however,
reimburses the General Fund for the cost of legal services provided.
NORTH BEACH CRA
Property Values
On July 1, 2022, the City received the 2022 Certification of Taxable Value from the Miami-Dade
County Property Appraiser indicating that the taxable value for the North Beach CRA was
approximately $1.6 billion. This represents a $165.3 million, or 11.6%, increase in values
compared to the certified 2021 values of approximately$1.4 billion,which is the base year for the
newly created North Beach CRA, based on the values provided by the Miami-Dade County
Property Appraiser.
July 2022
Certified
North Beach CRA 1,585,511,413
Base Year 1,420,227,377
Tax Increment 165,284,066
The City and County, in accordance with the Interlocal Agreement executed on October 4, 2021,
are both required to contribute 60% of the tax increment derived from the North Beach CRA area
based on the millage rates proposed by both the City and County for FY 2023. For FY 2023,
based on the millage rates proposed by both the City and the County, it is estimated that the
revenues for the North Beach CRA will total approximately$1.0 million.
North Beach
CRA
Proposed City Contribution $577,000
Proposed County Contribution $458,000
Total $1,035,000
Proposed FY 2023 Budget
Some of the initial priorities for the North Beach CRA include beautification, enhanced City
services, small business development, arts and culture tourism and branding. As such, the
Administration is recommending the following budget for FY 2023 with the remaining surplus
recommended to be set aside in the North Beach CRA Trust Fund to be designated for future
project(s)with significant redevelopment impact.
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North Beach CRA Proposed
FY 2023
Revenues:
City TIF Contribution $577,000
County TIF Contribution $458,000
Total Revenues $1,035,000
Expenditures:
Beautification(20.3%) $210,000
Enhanced Services(19.7%) $204,000
Arts and Culture(5.0%) $52,000
Small Business Development(4.7%) $49,000
Administration(2.4%) $25,000
Set-Aside for Affordable/Workforce Housing(10.0%) $104,000
Set Aside for Future Projects(37.8%) $391,000
Total Expenditures $1,035,000
USE OF ONE-TIME REVENUES FOR RECURRING EXPENDITURES
The City's current policy regarding the use of one-time revenues states that "the City of Miami
Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures
and not subsidize recurring personnel,operations, and maintenance costs."The FY 2023 budgets
for the Building and Sanitation Funds require the use of fund balance for recurring operating
expenditures as set forth in the proposed budgets presented for FY 2023.
As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted
by Resolution No. 2006-26341, providing for the one-time use of fund balance to be utilized for
the FY 2023 Building and Sanitation Funds budgets for recurring personnel, operations, and
maintenance costs. During the upcoming fiscal year, the Administration will continue to explore
and recommend further actions to ensure that these funds move toward being structurally
balanced.
POSITION TRENDS
Based on the recommended enhancements detailed above for FY 2023, the proposed full-time
position count is 80 positions, or 3.8%, more in FY 2023 than in FY 2007, as summarized in the
chart below.The FY 2023 position count includes the 15 Police Officers and 2 Sergeants,2 Police
Officers from the incremental revenues from the new Smith and Wollensky lease, and 9 Code
Compliance Officer positions added as one-time enhancements during FY 2021 and for FY 2022.
This count also includes 20 additional full-time Park Ranger positions, 14 additional Firefighter
positions, and the reinstatement of 11 Parking positions, 5 Sanitation positions, and 2
Transportation positions eliminated during the COVID-19 pandemic.
Page 1163 of 1700
Adopt Tentative Budgets for FY 2023
September 14, 2022
Page 26
Position Count FY 2007-FY 2023
2,400
2,200
2,000+ - - - - - - - - -
1,800 ,
1,400
1, 00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
8,,000 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1
600 1,5091 1 44111 1,3991 11,2731 I I 1 1,4421 1.4691 1,5361 1,5361 1,537I 1,5261 I 1 1,574
1,34 5 1.32.2 1 337 1,371 1.428 1.437
600 1 I I I 1 I I I I I I I I I I I
400 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1
200 1 1 1 1 1 1 1 I I I I I
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Other Funds 618 609 608 582 521 574 566 571 585 600 624 620 620 603 657 661 683
■General Fund 1,509 1,441 1,399 1,345 1,273 1,322 1,337 1,371 1,442 1,469 1,536 1,536 1,537 1,526 1,428 1,437 1,524
Total 2,127 2,050 2,007 1,927 1,794 1,896 1,903 1,942 2,027 2.069 2,160 2,156 2,157 2,129 2,085 2,098 2,207
J
CONCLUSION
The Administration recommends adoption of the attached Resolution which adopts the tentative
budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, North Beach CRA Ad
Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds budgets for FY 2023,
subject to a second public hearing to be held on Wednesday, September 28, 2022, at 5:01 P.M.
Attachment A- FY 2022 One-Time Expenditure Enhancements
Attachment A-FY 2022 Recurring Expenditure Enhancements
ATH/JW/TOS
Page 1164 of 1700
ATTACHMENT A
FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
CITYWIDE
This one-time request is for the completion of a feasibility study needed,
as adopted by the City Commission on April 6,2022 through
Mount Sinai Baywalk Feasibility Resolution No.2022-32125,to determine the costs of designing,
Study(One-Time) General Fund $250,000 $250,000 $0 Multiple Programs permitting,and construction of a baywalk along the Mount Sinai
waterfront,pursuant to the City's easement rights for a baywalk under
an agreement dated March 2,2016 with Mount Sinai Medical Center
of Florida,Inc.
ECONOMIC DEVELOPMENT
The City has now taken on a broader economic development role
including targeted business attraction and retention,working more
closely with our public and private sector partners,and developing an
enhanced marketing and public relations campaign.Communicating
with the appropriate audience is critical to being successful in efforts to
Marketing and Public Relations recruit businesses,innovators,and investors.Creation of a distinct
(One-Time) General Fund $160,000 $160,000 $0 Economic Development brand,website,and collateral for Miami Beach that aids in business
co expansion,retention,and increases support and awareness from the
business community would focus Miami Beach's economic development
N
conversation for attraction of corporations,communicote with our
1
O business community,cultivate entrepreneurs,retain and attract a highly
CJt educated and skilled workforce.
0
O The Economic Development Department has been encouraged to attend
O
key national conventions and trade shows to market the City of Miami
Beach as a desirable and profitable destination for businesses to
relocate or conduct commerce.The Economic Development Deportment
promotes City programs and incentives to increase awareness and
Additional Promotions retain and attract businesses,especially within the targeted industries.
(One-Time) General Fund $303,000 $303,000 $0 Economic Development Additionally,it would be advantageous for the Department to
coordinate and facilitate periodic business events to enhance business
retention,attraction,thought leadership,and general engagement.This
request,if approved,would provide Funding for a modular tradeshow
and conference booth($106,000);tradeshow activation for 4 shows
($124,000);and quarterly business events and other special events
($73,000).
Page 1 of 5
ATTACHMENT A
FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
On June 22,2022,the Mayor and City Commission authorized a
Parking Incentive Program for business attraction and retention.The
Program provides a subsidy in lieu of guaranteed City-owned parking.
As approved,the Program would be piloted for a three(3)year period
with a Focus on the technology,financial services,hospitality,and
health/wellness industries.The incentive provides for the value of up to
twenty(20)parking access cards per 12-month period.
Business Attraction and Retention
Parking Incentive Program General Fund $130,000 $130,000 $98,000 Economic Development This proposed three-year pilot program would accommodate at least
(One-Time) five unique eligible businesses with a 100%subsidy in year 1
($129,600),75%subsidy in year 2($97,200),and phase out by year
3 with a 50%subsidy($64,800).Businesses must show a new or
expanded commercial(office/retail)footprint and employment records
attributed to its Miami Beach location.The incentive amount will be
based on number of current employees(up to twenty(20))and the
subsidy will be based on current municipal parking rates for monthly
parking access cards.
N
3 ENVIRONMENT AND SUSTAINABILfTY
The Park View Island waterway shows signs of elevated background
fecal bacteria indicators,which is a significant public health concern.
O The Department has met with residents,neighborhoods,committees,
and regulatory agencies regarding this concerning problem,and it is
0 paramount that the fecal bacteria is eliminated from the waterway for
O the health of Biscayne Bay,our residents,and for the ability to enjoy
Park View Water Quality Environmental Resource
Improvements(One-Time) General Fund $500,000 $500,000 $0 Management our waterways through the Blueways Master Plan.
This one-time request is for the completion of a sediment analysis and
bathymetric survey with geotechnical borings to determine the cause of
the elevated bacteria indicators,which will provide information and
data needed to identify the cause and actions necessary to be taken to
address the elevated bacteria indicators.
PARKS&RECREATION -
This enhancement is to fund one or more possible large-scale health and
wellness event(s),which promotes sports tourism in the City.Sports
Large-scale Health and Wellness Tourism is one of the fastest growing sectors in tourism.With the City
having its focus on promoting health and wellness in the community,
Event/Sports Tourism Resort Tax $750,000 $500,000 $0 Special Events hosting a large-scale event in the City is a perfect way to promote
(One-Time)
Miami Beach on a global level.Funding for this recommended request
would be in addition to the funding recommended for citywide health
and wellness initiatives.
Page 2 of 5
ATTACHMENT A
FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
PLANNING
In order to effectuate specific amendments and recommendations
anticipated to be adopted as part of the previously budgeted Resiliency
Code and Updated Land Development Regulations(LDR's),the Planning
Department is requesting additional funding of$500,000 in FY 2023.
These funds will be used for consulting services to extend the contract
Resiliency Code Amendments Community Planning& for the Resiliency Code and allow the consultants to further develop
(One-Time) General Fund $500,000 $0 Sustoinability specific recommendations pertaining to planning and resiliency
initiatives identified as part of the Resiliency Code and LDR update
process,which would include,but would not be limited to:(1)
establishment of incentives for living shorelines in single family districts;
(2)creation of Transit Oriented Development(TOD)areas;and(3)
establishing a program for Transfer of Development Rights(TDR's).
•
Workforce Housing Code Update Communi Plannin
g& This request is to effectuate specific changes to the City's current code
(One-Time) General Fund $250,000 $250,000 $0 Sustaabiliy for Workforce Housing as recommended by the Finance and Economic
Resiliency Committee(FERC)on July 22,2023.
to
t0
O POLICE
New Officer Bonus to attract a wider pool of applicants for the
C)
classifications of certified/police officer trainee.
O
New Officer Bonus(One-Time) General Fund $400,000 $0 Multiple Programs In order to attract a wider pool of applicants for the classifications of
certified/police officer trainee the city agreed to pay for a signing
Obonus one-time in the FY 2022 budget.The request is For the inclusion
of this bonus in FY 2023.
The Marine Patrol Unit is responsible for dive operations and
underwater recovery,patrolling approximately 32 linear miles of
waterfront,monitoring all boating activity,enforcing fishery violations,
investigating marine accidents,monitoring,and enforcing the local
Vessel for Marine Patrol Unit livery activity,and assisting Code Enforcement with code violations,as
(One-Time) Resort Tax $155,000 $155,000 $0 Marine Patrol well as other City departments.The boating community has experienced
an exponential increase in booting activity over the last few years,
which has the existing unit overwhelmed based on current resources.
This request is to add an additional vessel to the unit,which is currently
staffed with one Sergeant and six Police Officers.
Page 3 of 5
ATTACHMENT A
FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 positions
Enhancement Fund Enhancement Enhancement Impact FT Program Description
�
PUBLIC WORKS-WATER
The U.S.Environmental Protection Agency(EPA)published final
regulatory revisions to the National Primary Drinking Water Regulation
(NPDWR)for lead and copper under the authority of the Safe Drinking
Water Act(SDWA).These revised requirements provide greater and
more effective protection of public health by reducing exposure to lead
and copper in drinking water.The rule will better identify high levels of
lead,improve the reliability of lead tap sampling results,strengthen
corrosion control treatment requirements,expand consumer awareness,
Regulatory
Federal Mandate EPA Lead& and improve risk communication.
Copper Rule Update(One-Time) Enterprise $500,000 $500,000 $500,000 Compliance/Water System
Management This final rule requires,for the first time,community water systems to
conduct lead-in-drinking-water testing and public education in schools
and childcare facilities.In addition,the rule will accelerate lead service
line replacements,propelling early action,and strengthening
replacement requirements.This request for funding of$500,000 for two
years is for the department to ensure compliance with these new
requirements.This item may be eligible for grants that will
co
tp partially/completely cover the costs.
co
TOURISM&CULTURE
co
co
O On September 20,2021,the Neighborhood and Quality of life
Committee(NQLC)discussed the feasibility of incorporating art to
v public infrastructure.The NQLC referred this item with a favorable
recommendation to the Finance and Economic Resiliency Committee
Incorporating Art to Public (FERC)for further discussion.
Infrastructure(One Time) Special Revenue $50,000 $50,000 $0 Art in Public Places
On February 25,2022,the FERC also provided a favorable
recommendation to incorporate art to public infrastructure.This project
is recommended for immediate implementation for which funding would
need to be identified and the artist commissioning process could follow
the City's Art in Public Places selection process.
This request is to allocate funding for the Tourism and Culture
Department to implement a cultural program strategy and activations
during the months of March and April(Spring Break)within the City of
March 2023/Spring Break-Program Resort Tax $3,200,000 $3,200,000 $0 Special Events Miami Beach,specifically,the Lummus Park and the beachfront areas.
Funding(One-Time) The City will develop and implement,with the support of experienced
and skilled production companies,unique and innovative activations
and events that will engage residents,guests,and tourists during this
high impact period.
Page 4 of 5
ATTACHMENT A
FY 2023 ONE-TIME EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT Program Description
The Ocean Drive Promenade Music Series is presented by the Ocean
Drive Association in partnership with the City of Miami Beach and the
Greater Miami and the Beaches Convention and Visitors Bureau.The
music series will feature live concerts in Lummus Park between 14th
Street and 14th Place,on Sundays,at 5:00 p.m.to build community for
Ocean Drive Promenade residents and a great vibe for tourists,while amplifying positive
Programming One-Time) Resort Tax $100,000 $100,000 $0 Multiple Programs messaging about Ocean Drive and Miami Beach.
On April 29,2022,the Finance and Economic Resiliency Committee
(FERC)gave a favorable recommendation to approve the funding
request of approximately$100,000 for the 2022 music series.The
FERC also made the recommendation that funding be made available
as a one to one match for FY 2023.
Grand Total of Positions Recommended 0 0
ONE-TIME
Requested Recommended Year 2
Fund Enhancement Enhancement Impact
CD
General Fund $2,493,000 $1,593,000 $98,000
$0 $0 $0 id on FY 2023 Preliminary Allocations)
(.0 $2,493,000 $1,593,000 $98,000
Internal Service $0 $0 $0
Resort Tax $4,205,000 $3,955,000 $0
CD RDA $0 $0 $0
a Enterprise $500,000 $500,000 $500,000
Special Revenue $50,000 $50,000 $0
Page 5 of 5
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
CITY CLERK
As a result of the increase in special master cases,there is a need to
General Fund $34,000 $34,000 $42,000 0.6 odd a position to provide highly responsible technical and clerical work
as an assistant to a quasi-judicial board or Special Magistrate,
•
Full-Time Code Violation Clerk responsible for a variety of staff support duties in preparing and
Position(Split-Funded) Special Magistrate distributing agendas,notices to appear,and legal documents and in
performing follow-up functions relative to code violation hearings and
Enterprise $23,000 $23,000 $28,000 0.4 other matters which come before the board or Special Magistrate for
adjudication.
CITYWIDE
General Fund $109,000 $109,000
Enterprise $180,000 $180,000 This enhancement increases the total minimum living wage rate from the
current rate of$15.15 per hour including health benefits to$15.61 per
Increase in Living Wage Special Revenue $57,000 $57,000 Multiple Programs hour including health benefits,effective January 1,2023.The proposed
increase is comprised of a 3%increase in the living wage rate and 3%
RDA $24,000 $24,000 increase in the health benefits rote.
Internal Service $39,000 $39,000
CODE COMPLIANCE
v
O
O As part of the FY 2022 budget,6 additional temporary Code
Compliance Officer I positions were added on a one-time basis over
O three years as part of a pilot program to provide a steady uniformed
O Full-Time Code Compliance I Funding Included in presence in the Art Deco Cultural District(ADCD),formerly known as
Positions(6)for Art Deco Cultural Resort Tax $401,000 Current Service Level $493,000 6 Field Operations the Entertainment(MXE)District,to address quality of life concerns as
District Budget the district is being reimagined as the Art Deco Cultural District.
This requestis.to fundihese additional 6 positions,which were
temporarily added in FY 2022,on a recurring basis going forward.
As part of the FY 2022 budget,3 additional temporary Code
Compliance Officer I positions were added on a one-time basis over
Full-Time Code Compliance I Funding Included in three years as part of a pilot program to enhance the enforcement of
Positions(3)for Short-Term Rental Resort Tax $201,000 Current Service Level $247,000 3 Short-Term Rental short-term rentals.
Enforcement Budget
This requestis to fund these additional 3 positions,which were
temporarily added in FY 2022,on a recurring basis going forward.
Page 1 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
At the June 22,2022 City Commission Meeting,the Mayor and City
Commission repealed the City's Sidewalk Café and Parklet Program
and created a new Outdoor Dining Concession Program,which will be
overseen by the Public Works Department.The new program approved
by the City Commission will increase the review and management
Full-Time Office Associate IV
Position for Outdoor Dining General Fund $57,000 $57,000 $72,000 1 Right-of--Way Management efforts of the Public Works and Code Compliance Departments
Concession Program requiring two additional Engineering Assistant I positions in the Public
Works Department and one additional Office Associate IV position in
the Code Compliance Department.
It is importantlonate thatUbe cost Lthese additionaL positions_will be
offset entirely by.9n increase in revenues fromthe new program.
ECONOMIC DEVELOPMENT
Attract and retain viable businesses that will meaningfully contribute to
the Miami Beach economy and brand,the development of a Miami
0) Beach incubator/accelerator program that would interact with startups;
Small Business provide physical space;offer educational programs,mentorship,and
Incubator/Accelerator Program General Fund $130,000 $130,000 $75,000 Economic Development networks will be an asset to business community.The
incubator/accelerator program would give very early stage companies
access to support needed to get established at their own pace.The goal
is to give companies the tools and knowledge they need to scale,
vinnovate,and build capacity to excel.
O
O
On June 22,2022,the Mayor and City Commission authorized a
business retention parking incentive for Groot Hospitality,an
established Miami Beach based company with a significant portfolio of
restaurants,cafes,nightclubs,and hotels.Groot currently employs
hundreds of employees at its numerous Miami Beach venues,which
generate significant tax revenue,employ residents,and enhance the
Miami Beach tourism and hospitality-centered economy.
Groot Hospitality Parking Incentive General Fund $26,000 $26,000 $20,000 Economic Development
The incentive would include 20 parking access cards that Groot may
utilize to operate at its newly expanded 7,600 sf corporate
headquarters at 1680 Meridian Avenue.Providing Groot with city-
owned parking accommodations with a subsidy would enhance the
presence of the hospitality industry as Groot has doubled its
headquarters office footprint and projects to hire 40 additional
employees as a result of the expansion.
Page 2 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 PosiHans
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
Arts and culture are the pillars of Miami Beach,having played a vital
role in the 1990s renaissance and continuing to reaffirm the City's
relevance today.Arts and culture attract both visitors and residents to
Miami Beach and should be nourished as a source of our identity.A
nuanced approach to curating desirable commercial activities will help
Commercial Lease Subsidy improve the retail character of the Art Deco Cultural District(ADCD)and
Program/Permitted Use Incentive General Fund $120,000 $120,000 $120,000 Economic Development transition legal nonconforming uses into businesses with permitted uses
to enrich the City's existing tourism,hospitality,and entertainment
industries.To address the existing retail challenges in the district,the
Program,which was approved by the City Commission on July 8,
2022,would attract unique retail activity that accentuates arts and
culture,promotes vibrant placemaking and family-friendly activity,and
incentivize permitted uses while also enhancing the visitor experience.
ENVIRONMENT&SUSTAINABILITY
Effective dune maintenance is a priority of the residents and for public
safety.Residents and neighborhoods are consistently requesting projects
co that address the beachwalk-adjacent issues that affect their quality of
life(i.e.,seagrope obstruction,monoculture,non-native species,etc.).
There are significant safety concerns brought up by the Miami Beach
Police Department in varying areas of the dunes that need to be
O Environmental Resource addressed based on crime reports like thefts,robberies,and assaults by
Dune Enhancements/Restoration Special Revenue $195,000 $195,000 $195,000 Management assailants hiding in thick,monoculture areas of the dune system's
seagrapes.The DMP outlines the framework and specifications that the
p City uses to foster and maintain a healthy,stable,and natural dune
system that reduces storm surge and balances public safety concerns.
(This would be funded by Sustainability Fund Balance)
This request,if approved.wouldincreosethe annuaLtillocatianhwn_
145,4%)to$240.000.
•
Page 3 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
FACIUTIES&FLEET MANAGEMENT
Full-time position responsible for lease accounting,which is the process
by which an organization reviews,confirms,and records the Financial
Full-Time Financial Analyst II Management of City Real impacts of its leasing activities.This position will assist in keeping track
Position General Fund $80,000 $80,000 $99,000 1 of assets,liabilities,income,and expenses generated by the City's
Assets various and diverse agreements and leasing activities in order to
improve the accuracy of billings and collections,as well as meet all
other deliverable deadlines stated in the Agreements.
Control and removal of iguanas in the City of Miami Beach by using the
•
most efficient methods to achieve it pursuant to Resolution of the Mayor
and City Commission of the City of Miami Beach on March 9,2022
Iguana Removal Services Internal Service $200,000 $200,000 $200,000 Contracted Maintenance& (item C7P)that reaffirms the City's commitment to prioritize the control
Repairs and eradication of the iguana population within the City.
This enhancement request is in addition to the$31,500 already
included.inlhe preliminary FY 2023.budget.for this purpose.
rp FINANCE
CD
• Business Tox Receipts, Restore a similar supervisor position that was eliminated as part of the
Full-Time Financial Analyst III FY 2021 budget process.Restoring this position was recommended in a
Certificates of Use,and
Position(Finance-Customer Service General Fund $89,000 $89,000 $1 10,000 1 Annual Fire Permits recent report conducted by a consultant that reviewed the operations of
Center) the Finance Customer Service Center.This position would help quickly
Utility Billings
v resolve customer service issues and distribute work equitably.
O
O
Add a Financial Analyst I position in the Finance Department's Treasury
Division.Current doily functions ore heavily dependent on a team of
one Financial Analyst II and the Treasury Manager.Staffing limitations
Fut of
absence
(Fill-Time nance Financial- Analystnalyst I Position present General Fund $73,000 $90,000 1 Treasury and Banking and Treasury lfunct cant chas llenges are critical tothen effective sfinancial s rfunctions of
the City as a whole.Most of the daily cash monitoring,approvals of
wires,and ACH transactions,investments,and recording of such
activities are maintained by this very small,but important group.
This request for additional professional/consulting services to assist with
the additional workload of the new Bipartisan Infrastructure Bill as a
result of the number of larger grants the City will be able to apply for.
Additional Consulting Services for The$1.2 trillion Bipartisan Infrastructure Bill significantly hos increased
Grant Application Opportunities General Fund $150,000 $150,000 $150,000 Grant Applications the amount and number of grants that are available,and the
Administration intends to work with consultants to assist staff in applying
for these funds that are available.The City has been quoted an
estimated amount of$50,000-$60,000 per grant for professional
services.
• Page 4 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 positions
Enhancement Fund Enhancement Enhancement Impact FT PT
Program Description
FIRE
Improve service delivery by adding 14 Firefighter positions and
converting 3 Firefighter positions to 3 Captain positions to separate Fire
Boat 4 from Rescue 44 in North Beach,which currently run as a combo
unit using the same personnel.Dedicated staffing of the fire boot at the
new proposed location will allow for a more optimal coverage area for
the unit to have an instant impact on the region's immediate life-saving
response capabilities by being readily available to respond 24/7 with
direct access to the bay and the open water,as well as provide pro-
active patrols to help enforce/report regulations and collaborate with
Fire Rescue Unit and Boat Staffing General Fund $1,481,000 $418,000 $2,139,000 14 Fire Suppression other agencies.Additionally,Fire Boat 4 will become an additional Fire
Rescue Unit for response to land-based incidents and will also be used
to staff land-based units(engine or rescue)when all units are depleted.
This will enhance the Fire Suppression program's ability to respond to
emergency incidents.
The recommendedfunding amount hasbeen pro-rated for FY 2023 for
3months based on the anticipated deployment_of the new fire boat that.
isln the process of being retrofitted and not anticipated ta.be deployed
CD bac.the commencement of FY.2023.
a Establish an Information Technology position that reports to the Fire
Department that will Improve facility and equipment maintenance by
vreducing downtime and minimizing repair costs.This position is
O
essential to the Fire Department to manage the increasingly
sophisticated computer and information systems in use now and coming
on-line in the near future.Currently,a team of firefighters working
above and beyond their normal hours and duties are performing the
Full-Time Information Technology majority of service to maintain the Fire Department IT functions.There's
Specialist II Position Special Revenue $74,000 $74,000 $92,000 1 Support Services a desire to have IT menage the currently unmanaged computer
equipment including our ESO Laptops,the additional ESO computer
laptops that ore being purchased and management of existing Apple
iPads.In addition,the Fire Inspectors going to hand-held units and
additional projects coming in the future,make this position imperative to
the Fire Department and IT.
ThispositiQn,.,if approved,would he.funded fram.the General Fund and.
reimbursedjrom the.fire Department's Trainingand Technology Funds.
Page 5 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
The demand levels are increasing and analyst will review the plans
submitted for new construction inspections of high-rise and complex
structures.Fire Prevention efforts achieved through the inspection of
Full-Time Fire Protection Analyst
Position General Fund $72,000 $92,000 1 Fire Prevention residential,industrial,and commercial structures,as well as the review
and inspection of construction plans consistent with Florida Fire
Prevention Codes.Checking building plans and the inspection of
assigned occupancies,structures and facilities for code compliance.
HOUSING&COMMUNITY SERVICES
The Office of Housing and Community Services is tasked with the
operations of Homeless Services.The Homeless Services Division
handles the outreach,relocation,and shelter placement for homeless
individuals and families of Miami Beach.Homeless Outreach Services is
Homeless Outreach After Hours Homeless Outreach and requesting on additional partnership with New Hope to deliver
(New Hope) General Fund $364,000 $364,000 $375,000 Shelter Beds specialized outreach to engage,assess,and secure treatment for
persons with substance abuse and mental health,which is proposed to
take place 7 days per week,from 7 p.m.to 3 a.m.This enhancement
includes a treatment house with 6 beds.If approved,the Administration
c0 would assess the need for additional funding,after the program has
N
been fully instituted.
Eft
This request is to cover the cost of distribution services,including staff,
O recruitment of volunteers,box truck usage,and groceries For the
Feeding South Florida Food Distribution Program that will provide
groceries through their mobile grocery distribution truck.Access to food
pis one of the highest needs For low-income residents on Miami Beach.
This grocery distribution has been serving an estimated 200 people at
Mobile Food Pantry Program General Fund $72,000 $72,000 $72,000 Multiple Programs each distribution and the Housing and Community Services Department
is looking to continue meeting this need for the residents of Miami
Beach.The Housing and Community Services Department will determine
•
the set day of the month that the distribution will occur.There will be
one distribution per month For 12 months.The set location is to be
determined and will likely be in Mid-Beach in order to reach as many
families in need as possible.
Page 6 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact Fr PT Program Description
INFORMATION TECHNOLOGY
Addition of cyber incident response retainer services to aid in the event
Incident Response Retainer Internal Service $100,000 $100,000 $100,000 Cybersecurity of o cyber breach.These services are industry standard and often add
value as an insurance discount for the City.
Addition of folder and file monitoring cyber security system to validate
file integrity and validity as well as enforce the City's retention policies.
Folder and File Monitoring Services Internal Service $300,000 $300,000 $300,000 Cybersecurity Cost is estimated for this type of technology and would carry a year
over year maintenance fee.
Process Improvement and Addition of a contracted software developer to assist with application
Software Development Contractor Internal Service $200,000 $200,000 $200,000 modernization and digitization of internal processes.City augmentation
Digitization is needed to meet demand for new digital services.
Addition of enhanced forensics and advanced threat protection
software to protect against cyber threats.Modern systems that use
artificial intelligence or allow internal staff to simulate attacks for
Threat Protection Software Services Internal Service $250,000 $250,000 Cyber Security defense hardening purposes are not currently used by the City.Cost is
estimated for this type of technology and would become recurring
tp services for each year implemented.
CD
Addition of expanded cloud capabilities and site recovery technology
for out of region data backups.This addition would enhance existing
mExpanded Cloud and Site Recovery
O Services Internal Service $300,000 $300,000 Operations&Maintenance business continuity planning and allow for additional City systems to
have data saved at secure out of region locations in the event of a
breach or natural disaster.
v
O
O
This contractor is currently funded for six months using an independent
contractor agreement to assist in internal IT operations.The department
had a staff member resign that due to her unique skills,managed
Inventory Services Contractor Internal Service $50,000 $50,000 Process Improvement and several internal aspects of IT back of house operations.She was tasked,
Digitization among other things,with inventory control.With her departure,IT had
to distribute responsibilities to other staff,which impacted day to day
operations.This position manages inventory and asset management for
the department and ensures timely delivery of IT hardware.
Addition of a contracted public records custodian to improve public
Process Improvement and records response times.Department is currently spending about 30
Public Records Contractor Internal Service $100,000 $100,000 hours a month on additional searches outside the PRR system for certain
Digitization departments such as:City Attorney,Internal Affairs,internal
departments,and the Inspector General.
Addition of contracted staff to work with IT security team and perform
Cyber Security Contractor Internal Service $100,000 $100,000 Cybersecurity proactive log reviews and remediation.This function would add
additional capabilities and enhance existing defense measures.
Page 7 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement impact FT PT Program Description
OFFICE OF THE INSPECTOR GENERAL
Create a new full time position within the Audit Division to review the
four Resort Tax Auditors'completed audits and to complete large
and/or complex assigned audits.The four current Resort Tax Auditors
ore expected to complete 180 annual audits of the approximately
4,000 total accounts,which are time consuming to review.These audits
are currently reviewed by the Chief Auditor and/or the Deputy Chief
Full-Time Resort Tax Auditor II Auditor,but their time would be better spent supervising other Audit
Position Resort Tax $83,000 $104,000 1 Resort Tax Audits Division staff and their more complex engagements.Therefore,this.
proposed Resort Tax Auditor II supervisory position would review all
completed Resort Tax audits and also complete larger and/or more
complex Resort Tax audits.Through collections of their levied
assessments,Resort Tox auditors'associated labor costs ore typically
significantly exceeded.The Chief Auditor and/or Deputy Chief Auditor
would perform a secondary review only of any Resort Tax audits with
assessments exceeding$10,000 to verify their accuracy.
O Create new full time position to monitor and track procurement
O CDengagements across City departments and agencies to help ensure
vendors,contractors and firms interested in doing business with the City
are competing on an even playing field.In addition,this position would
�I monitor and investigate to determine if awarded contract expenditures
O ore justified and contracted deliverables have been received.
~' Full-Time Contract Oversight
Internal Service $126,000 $158,000 1 Contract Oversight
-.I Specialist Position Contract oversight is an OIG core function that is listed specifically in
our enabling Ordinance and it requires a specialized and/or
experience or background.A more proactive approach to Contract
Oversight can help the City save significant monies over the term of the
reviewed contracts to help offset the corresponding costs associated
with this position.
Create an additional full time Internal Audit position within the Audit
Division to complete assigned engagements.This position is needed
due to the increased demand for audits,reviews,inspections and
investigations from the City Commission,City Administration,City
departments/divisions,whistleblowers,Miami Beach citizens,etc.as
Full-Time Internal Auditor Position Internal Service $86,000 $106,000 1 Internal Audit well as the need to complete such required annual projects as the State
Beachfront Management Agreement,Cultural Arts Council,BDO
review,bank reconciliation review,etc.An additional Internal Auditor
will better help the OIG accomplish its mission and to more quickly
respond to all parties'requests for assistance.
Page 8 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT Program Description
Create an additional full time Industrial Engineer to review and
streamline processes as requested by the City Commission.This position
is needed due to the City Commission's recent requests to have the OIG
Full-Time Industrial Engineer Position Internal Service $106,000 $131,000 1 Multiple Program review existing current City processes to make them more efficient and
streamlined.This position requires an requires a specialized and/or
experience or background to help ensure that it is sufficiently performed
and saves the City money and time.
Create at least one additional full time Resort Tax Auditor position to
complete assigned resort Tax audits.The number of active Resort Tax
monthly and annual accounts has continued to increase and is now
approaching 4,000 in total.The current 4 Resort Tax Auditors'goal is
Full-Time Resort Tax Auditor Position Resort Tax $80,000 $99,000 1 Resort Tax Audits to complete 180 audits per year.Assessments have been rising and two
recent assessments exceeded$220,000 representing the second and
largest Resort Tax assessments ever levied.Also,the net assessments
and assessments collected typically exceed the associated labor costs.
ORGANIZATIONAL DEVELOPMENT PERFORMANCE INITIATIVES
CD
ODPI is requesting support from an independent contractor with
accounting and/or auditing skills to support the review of
f. Independent Contractor
v CPA/Auditor for Education Grants General Fund $10,000 $10,000 $10,000 Education Initiatives quarterly reports to ensure compliance with the grant terms
Co and expenditure restrictions.This support with ensure compliance and
0 avoidance of audit exceptions.
0 The City of Miami Beach Management Fellowship(CMBMF)is a career
a development opportunity designed to attract recent
MPA/MBA(or related programs)graduates to be placed in full-time
management track City government positions.Finalists would be
selected based on academic performance,demonstrated leadership
Management Fellowship Program General Fund $134,000 $137,000 2 Organizational Development potential,commitment to public service,communication skills,initiative,
creativity,and positive attitude.They would then interview For 12-month
fellowship appointments at the City of Miami Beach,during which they
receive direct mentorship from a senior government leader within the
organization.
This request is to consider a partnership with the Miami Beach Police
•
Athletic League(PAL),the Miami Beach Chamber,and FIU through the
FIU First Generation Scholarship to provide children in our community
Funds to go to college.
FIU First Generation Scholarship for General Fund $28,000 $28,000 Education Initiatives
Miami Beach Youth The First-Generation Scholarship is awarded to students who are First-
generation college students whose parents or legal guardians have not
earned a bachelor's degree.This is a need-based state/institutional
scholarship available to undergraduate students who attend Florida
public,state universities.
Page 9 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
PARKS&RECREATION
Based on the need for increased public safety presence throughout the
City,Part-Time Park Rangers hove been exceeding their regularly
assigned maximum work hours,29 per week.In order to provide
critical coverage,7 days a week for 12 hours a doy on average,this
Convert All Existing Part-Time Park request is to convert the existing 29 Part-Time Pork Ranger positions
budgeted to 29 Full-Time Park Ranger positions over a 3 year period
Ranger Positions to Full-Time Park General Fund $414,000 $414,000 $405,000 10 -10 Park Ranger Program (10 in FY 2022, 10 in FY 2023,and 9 in FY 2024),which will
Ranger Positions Over 3 Years increase coverage without having to add more positions to the budget.
This request also renders benefits from an employee retention and
recruitment standpoint since full-time positions ore much more coveted in
the workforce and the retention rate for full-time positions is much higher
than that of part-time classifications.
This enhancement is For the addition of a Special Events Coordinator for
the Parks and Recreation Department.In addition to the numerous
71 special events the Parks and Recreation Department hosts annually,the
coCityhas recently expanded its offerings to include large-scale special
CD Full-Time Parks and Recreation events such as the Soul Vegan Festival and Juneteenth events.The City
General Fund $91,000 $110,000 1 Special Events
Project Coordinator Position is also Focusing on prioritizing health and wellness,which has resulted
v in an increase of Citywide activations and possibly a very large-scale
Co event to attract sports tourism.This position will spearhead all these
efforts for the City,including partnerships,communications,event
execution and more.
O
O
This enhancement is for funding of Citywide Health and Wellness
Initiatives.The Parks and Recreation Department recognizes the
importance of health and wellness as a significant pillar for the
community.IF this enhancement is approved,funds would be allocated
Citywide Health and Wellness toward citywide health and wellness initiatives to include specialized
Initiatives General Fund $50,000 $50,000 $50,000 Special Events outdoor fitness programming(Such as paddle board yoga,HIIT classes,
spin cycling),marathon runs/walks,step challenges and special events
(Such as Battle of the Gyms,obstacle courses,wotersport competitions,
etc.).Funding for this recommended request would be in addition to the
funding recommended for a large-scale health and wellness/sports
tourism event.
Page 10 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact Fr PT Program Description
This enhancement is for the addition of two(2)new large-scale,Family-
friendly activations at Lummus Park.Over the past two years,there has
Addition of Activations to Lummus Resort Tax $105,000 $105,000 $105,000 Special Events been a push to bring more family-friendly activations to the Lummus Park
Park area.This budget will allow the Parks and Recreation Department to
host two(2)special event activations annually,which could potentially
generate revenue of$60,000 annually.
This enhancement is for the addition of new chess programming for all
ages in the City of Miami Beach.There has been a desire to continue to
offer family-friendly programming throughout the City.The sport of
Chess has seen a rise in popularity in recent years.Chess teaches
Funding Chess Initiatives Citywide General Fund $25,000 $25,000 Programming participants critical thinking skills,problem solving,decision making
and strategy.Funding this initiative will allow the Parks and Recreation
Department to host chess programming inclusive of the annual Mayors'
Chess Challenge,drop-in open play chess with instruction,staff
training,and chess instruction in the after school and summer camp.
N POLICE
CO CD During FY 2021,a total of 17 Sworn Police positions were approved to
be added(2 Sergeants and 15 Police Officers)mid-year over three
Co years on a one-time basis to augment necessary staffing resources in the
0 Full-Time Sworn(2)Sergeants& Funding Included in City's Art Deco Cultural District(ADCD).
(15)Police Officer Positions General Fund $2,331,000 Current Service Level $2,456,000 17 Patrol
Budget Ihis request is.to fundthess 17 additional which were
o • temporarily funded on a one-time basis in FY 2021 andfY 2022,on a.
recurriing.basis going forward.
This request is for two additional sworn Police Officer positions in FY
2023 based on the Mayor and Commission's recommendation at the
June 23,2021 meeting that the incremental revenues from the new
Smith and Wollensky lease approved by voter referendum in November
Additional Full-Time Sworn(2) 2021 be earmarked for additional sworn Police Officer positions.
Police Officer Positions(Additional Funding Included in
Smith and Wollensky Lease General Fund $336,000 Current Service Level $326,000 2 Patrol Two positions were added in FY 2022 based on the projected increase
Revenues) Budget in revenue For FY 2022 and two more positions are recommended for
FY 2023,at a cost of$336,000,based on the incremental increase in
revenue for FY 2023.Revenue is projected to increase incrementally
until FY 2025 providing for a total of six sworn Police Officer positions
based on the total projected increase of$1,150,000 as of FY 2025,
should these additional funds be allocated for Police Officers.
Page 1 1 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact Fi PT Program Description
The Marine Patrol Unit is responsible for dive operations and
underwater recovery,patrolling approximately 32 linear miles of
waterfront,monitoring all boating activity,enforcing fishery violations,
investigating marine accidents,monitoring,and enforcing the local
livery activity,and assisting Code Enforcement with code violations,as
well as other City departments.The boating community has experienced
an exponential increase in boating activity over the last few years,
which has the existing unit overwhelmed based on current staffing
resources for both the daytime hours and calls for service in the late
Marine Patrol General Fund $1,237,000 $1,101,000 5 Marine Patrol evenings.
Currently,the Marine Patrol Unit is staffed with one Sergeant and six
Police Officers.This request is for the expansion of this unit to add an
additional Sergeant and four Police Officers,as well as an additional
vessel that would allow the Marine Patrol Unit to add an afternoon
squad and alter staffing to consist of a dayshift and afternoon shift
comprised of one Sergeant and five Police Officers each.These squads
would provide waterway coverage between the hours of 0900 through
-13
pt 0100,seven days a week.
CO
CD
Municipal Service Workers(MSWs)are tasked to assist with logistical
CO support,not only for the unit,but also other entities/Divisions/Units
within the Miami Beach Police Department.One of them is currently is
-� also assisting with mail delivery For the Department.During the last ten
Vyears,not only has the MBPD seen a dramatic increase in terms of
sworn/civilian personnel,from on approximate 400 to over 525,but
also in overall equipment and assets.
Full-Time(2)Municipal Service General Fund $124,000 $139,000 2 Support Services
Worker III Positions The Dept.has seen an increase in special events,occurring almost on a
monthly basis,which require that the two current MSW Ills break away
from their daily tasks to assist with logistical support of these events.
Events include;Spring Break,Memorial Day,4th of July,Labor Day,
Columbus Day,Halloween,NYE,Food&Wine,Art Basel,and several
others.The increase in personnel,equipment,and assets,combined
with special events,has created a demand for services that cannot be
efficiently met with the current staffing of two MSW Ills.
Page 12 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Program Description
Enhancement Enhancement Impact FT pi
The unit currently has 10 property and evidence technicians(PET 1)who
directly deal with property and evidence items.Other PET I work in
BWC,Fleet,and Quartermaster.There is a need for additional staffing
to create a designated confiscations team like other agencies to include
a PET II(Supervisor).The unit is taking in more than releasing and/or
Full-Time(2)Property&Evidence General Fund $128,000 $64,000 $144,000 1 Support Services destroying due to staffing shortages.There is an increase in
Tech I Positions departmental staffing and all the enhanced staffing details IE:Spring
Break,compounding the issue.There ore currently over 115,000 items
in inventory and are quickly running out of storage areas.With the
upcoming building renovation,there is a need to confiscate as much
evidence as possible to help minimize the daunting task of the PEU
move.
This addition will result in quicker response time to crime scenes.
Currently,there are(9)Crime Scene Technicians working the road
covering(3)three shifts(24)hours a day.(3)on Days,(3)on Afternoon
and(3)on Midnight with intermittent periods of understaffing due to
days off and training.Yearly,we have seen a consistent increase in the
number of calls for service transacted by the Crime Scene Squad.For
CPD Full-Time Crime Scene Technician I Criminal Investigations example,3,268 calls for service were registered for 2005,while in
General Fund $76,000 $76,000 $89,000 1
Position Division 2019,we saw 5,103.A 56%increase in demand while maintaining
the same number of resources.In addition to the resources needed to
N accommodate this increase,the introduction of new technologies to the
O Field(e.g.,Rapid DNA&MVac)has also expanded the amount of
training and development necessary to produce a highly-proficient
Squad,as evidenced by the over 837%increase in latent fingerprint
Oidentifications during the period mentioned above.
Over the past several years the Police Department's budget including
our grants have grown steadily,and as a result,there has been an
increase in the administrative duties of the Financial Management unit.
Part-Time Office Associate V A few years ago,the Police Department assumed the security guards'
Position General Fund $40,000 $39,000 1 Chief's Office services responsibilities for the entire city.That budget currently exceeds
$4.0 million,which further affects the administrative duties of the unit.
For the unit to function efficiently and effectively,the department is
requesting a part time Office Associate III position,which will help to
alleviate the increase workload of the unit.
Expanded workload reference multiple events throughout the year.
Currently,there is just one Office Associate assigned to the Patrol
Full-Time Office Associate III •
Division.The Office Associate needs additional help in sharing the
Position General Fund $57,000 $69,000 1 Patrol workload.Some of these duties are answering phones,filing the
necessary paperwork assigned to the Patrol Division and assisting in
making notifications to the personnel involved for event staffing during
different times of the year.
Page 13 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
• The records Unit has over a short period of time experienced an
increase in activity as it relates to the generation of Ols and Arrest
Reports.We have also seen this increase with that of Public Records
requests.I believe this is not a temporary condition and steps must be
token to meet this new challenge.We currently have 11 employees that
Part-Time Office Associate III are divided up between two operational functions.Records
Position General Fund $35,000 $34,000 1 Technical Services Requests/Customer service and Data Entry.The data entry aspect is
responsible for the entry of all arrests as well as the UCR coding of all
Ols created by the police department.The increase in workload has
begun to affect our performance and we will now need to adapt to the
new demands we now face.To make the necessary course corrections I
recommend we enhance the current pool of Office Associates with one
temp employee to boost our current output.
These analytical tools help law enforcement visualize large quantities of
information collected by cellular towers and providers.The web-based
Investigative Support Mapping General Fund $20,000 $20,000 $20,000 CID General Investigations product can ingest call detail records,or CDRs,which track cellular
Software contact between devices on behalf of mobile service providers,showing
N who is talking to whom.They can be further plotted on a map such as
google earth to show where the device has traversed.
WWrapping of various vehicles in recognition of specific events such as
a Vehicle Wrapping General Fund $20,000 $20,000 Chief's Office Administration Breast Cancer Awareness,Autism Awareness and others.
vKey Data is a business intelligence MI)and benchmarking tool that
0 • provides real-time data on professional and homesharing platform
O
vacation rentals,among other services.It provides the Police
Department with information regarding volume and destination of
visitors who opt not to stay at hotels,visitor origins and historical
performance data which is then used by the Intelligence Unit to provide
a weekly analysis of visitor occupancy levels.
Key Data Business Intelligence PI) General Fund $21,000 $21,000 $21,000 Chiefs Office Administration The platform has proven essential to the Department's daily operations.
Platform It is used to understand visitor movements and trends by area,the types
and volumes of rentals available at any given time,and most
importantly,to predict upcoming visitor occupancy volume through
which to confirm or re-evaluate Department staffing models.Coupled
with hotel occupancy data provided by local partners,Key Data has
become an invaluable tool not only for the Department to understand
the dynamics of the city,but also for the City of Miami Beach as a
whole through the regular sharing of occupancy reporting with City
departments.
Page 14 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
First Alert(by Dataminr)is a real-time Al platform powered by Datominr
that detects the earliest signals of high-impact events and emerging risks
from a wide array of publicly available data and creates tailored public
safety alerts that are sent in real time to designated accounts,phones
and e-mail addresses.This allows for a timely response to and
mitigation of local,state and even national active threats,disasters and
criminal activity.The keyword algorithm employed by the software casts
First Alert Real-Time Artificial a wide net in its searches and creates a network of real time
Intelligence(Al)Platform General Fund $20,000 $20,000 $20,000 Technical Services Unit communication.It allows the freeing up of time needed for analysts,
dispatchers and public safety personnel to perform their essential duties.
First Alert has proven beneficial to the Department's daily intelligence
operations and will prove imperative in providing real-time concerns
within the impending RTCC.It is an invaluable tool accepted and
embraced by the public safety and law enforcement industry and will
ensure that RTCC activities remain cutting edge and at par with
neighboring agencies.
co
Spring Break is an unsanctioned large scale event that occurs each year
CDfrom the last week in February until the first week of April(6 week
period),which has presented documented challenges to the Police
Co department to maintain public safety and to prevent disorder thus
0 requiring the Full deployment of police personnel 24 hours a day over
the 6 week period.
Funding Included in
Spring Break Overtime Resort Tax $1,722,000 Current Service Level $1,722,000 High Impact Periods and
Budget Special Events The MBPD performs critical intelligence gathering for every major
special event to include Spring Break.Based on current intelligence and
the previous year's challenges,the department prepares an Action Plan
which includes daily staffing sufficient enough to protect the public and
all Police Officers.This level of 24/7 police presence is required to
maintain order in the Art Deco Cultural District(ADCD),the beach,and
throughout the City and thus requires the funds requested.
The Quality of Life Education Committee made a recommendation to the
Finance Economic Resiliency Committee(FERC)for the Miami Beach
Police Department to return to a previous staffing model in which a
Police Officer is assigned to specific schools in Miami Beach on a daily
Full-Time Police School Resource basis.The assignment of Police Officers to schools provides the
Officer Position General Fund $178,000 $172,000 1 Patrol additional safety,added low enforcement resources,and immediate
direct communications a municipality can provide,especially during an
emergency event.This recommended addition of a Police Officer will
supplement the Miami Dade Schools Police Officers currently assigned
to each school noted above as required by the Marjorie Stoneman
Douglas High School Public Safety Act(MSDHSPSA).
Page 15 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
PUBLIC WORKS-GENERAL FUND
With the adoption of the Strategic Plan:Through the Lens of Resilience,
• Greenspace Management has assessed its operations and identified a
crucial need to create a Tree Trimmer position.This position will ensure
Full-Time Tree Trimmer Position General Fund $54,000 $68,000 1 Tree Maintenance departmental success in achieving many of the Commission and
Management's goals and objectives,and aid in our residents
perception of the City being a clean,safe place,by performing
professional tree trimming services within the City's rights-of-way.
The Public Works Department is requesting a new Project Engineer to
assist the Right-of-Way Management Section to properly address the
Full-Time Project Engineer Position General Fund $86,000 $109,000 1 Right-of-Way Management stated Level of Service goals by a aligning productivity with the
increasing demand.
At the June 22,2022 City Commission Meeting,the Mayor and City
Commission repealed the City's Sidewalk Café and Parklet Program
and created a new Outdoor Dining Concession Program,which will be
overseen by the Public Works Department.The new program approved
Full-Time(2)Engineering Assistant I by the City Commission will increase the review and management
efforts of the Public Works and Code Compliance Departments
Positions for Outdoor Dining General Fund $120,000 $120,000 $150,000 2 Right-of-Way Management requiring two additional Engineering Assistant I positions in the Public
is Concession Program
Works Department and one additional Office Associate IV position in
0., the Code Compliance Department.
J
o It is impartant.to note thatihe.cost of these additional positions will be
offset entirely by an increase in revenues from the neTorogram.
With the adoption of the Strategic Plan:Through the Lens of Resilience,
Greenspace Management has assessed its operations and identified a
crucial need to create an Irrigation System Supervisor position.This
position will ensure departmental success in achieving many of the
Commission and Management's goals and objectives,by providing a
comprehensive assessment and long-term management plan for all of
Full-Time Irrigation Systems Contracted Landscape the irrigation systems in the City's rights-of-way.The Irrigation System
Supervisor Position General Fund $65,000 $65,000 $81,000 1 Maintenance,In-House Supervisor would be responsible reducing irrigation water consumption
Landscape Maintenance and costs by creating an updated inventory of all irrigation systems and
related components,evaluating the efficacy of all systems based on
current industry standards/best management practices,identifying
• potential efficiencies and upgrades,managing all system improvement
projects,training Greenspace staff on all advancements in the irrigation
field,and reviewing the irrigation reports for all landscape maintenance
contractors for accuracy and completeness.
Page 16 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
PUBLIC WORKS-SANITATION
North Beach is on inimitable area of the City of Miami Beach with
distinctive features,including access to areas such as Biscayne Bay,
several regional and neighborhood parks,as well as designated
historic districts.The area is comprised of single family and multi-family
residential buildings,hotels,and other commercial properties.Due to
on increase traffic in the area,and as per the request of the
Commissioners of Miami Beach,the Public Works-Sanitation Division is
Additional Temporary Staffing for requesting 7 additional temporary staff.The increase in staffing will
North Beach Enterprise $271,000 $271,000 $264,000 Litter Control/Debris Removal allow the Division to provide a 7-day rotation in areas of North Beach,
both during the week and on weekends,which would increase
cleanliness and public sanitation needs.Furthermore,the Division will
be able to create a more proactive approach to complaints received
from Code Enforcement and Police.
This request,if9ppraved,would beiortially reimbursed($15LB.000)by
the Resort Tax Fund for the services being provided in theiourism.areas.
m
co
CD The new section of the Beachwalk from 46th Street to 63th Street was
added during 2020.As a result of these new sections,approximately
pCoj 30 new litter containers and 12 doggie dispensers were added.The
p old boardwalk section renovation is nearly complete,which is between
24th Street and 46th Street,and was converted to a Beachwalk with
OAdditional Temporary Staffing for pavers.This area has approximately 72 litter containers and recycling
Resort Tax $117,000 $117,000 $113,000 Litter Control/Debris Removal containers,which will also have doggie dispensers added once the
Beachwalk
area is totally completed.To ensure that the level of services is
maintained,the Public Works Sanitation Division is requesting 3
additional temporary staff to operate in this area 7 days per week.
This.request,if approved.would be fully reimbursed($1 17,0001 by the-
Resort Tax Fund for service&provided an the beachwalk.
The Cat Trapper position within the Public Works Department is
intended to be a field position operating during the late-night and/or
early-morning hours when the community cats are most active.In
Cat Trapper Enterprise $63,000 $79,000 1 Cot Program addition to providing cat trapping services in support of the TNVR
program,the Cat Trapper will work in conjunction with the Cat
Coordinator to assist with the recruiting,education,and training of new
volunteer cat trappers as they become available.
Page 17 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
TOURISM&CULTURE
Historically,the Tourism and Culture Department was strictly a
permitting office.Since 2019,the Department has been tasked with
producing small to large scale events which include Miami Beach Live!,
a four-weekend concert series,and Miami Beach OnStagel,the City's
largest outdoor cultural program.Obtaining this position will enable the
department to ensure the level of quality of world-class events and track
program performance measures.This position would oversee all aspects
Full-Time Office Associate IV Special Events/ of arts and culture programming and production,including but not
Special Revenue $59,000 $59,000 $72,000 1
Position Cultural Affairs limited to curating and production of all aspects of an event,such as a
concert,temporary art installation,and cultural events,from conception
to execution.This can include developing concepts and ideas for event,
overseeing operations,and coordinating technical and production
aspects.Securing venues and equipment as well as managing the
budget ore also common tasks.Overseeing programs including Miami
Beach OnStagel,Miami Beach No Vacancy,and other cultural
programs.
On March 9,2022,the City Commission accepted the favorable
CD recommendation of the Finance and Economic Resiliency Committee
j (FERC)to provide a total combined special event sponsorship of
V $375,747 for the 2022 FTX Grand Prix Festival,which was comprised
of a$235,162 contribution for City services and$140,585 in special
2023 FTX Grand Prix Festival Resort Tax $236,000 $236,000 $236,000 Special Events events permit fee waivers.
V
O
O Based on discussion from the June 22,2022 City Commission meeting,
this request is to allocate funding in the FY 2023 budget for the 2023
FTX Grand Prix Festival based on the sponsorship that was approved for
FY 2022.
As part of the adopted FY 2020 Resort Tax budget,$100,000
contribution to the Miami Design Preservation League for usage of City
of Miami Beach services needed(Police,Fire,Sanitation,etc.)for Art
Deco Weekend was approved by the City Commission.
Miami Design Preservation League Resort Tax $50,000 $50,000 $50,000 Special Events
Art Deco Weekend This additional request of$50,000 will provide for the increased cost of
Police services,as well as increased marketing efforts,for the event
bringing the City's total contribution up to$150,000 in FY 2023 os
recommended by the Finance and Economic Resiliency Committee on
July 22,2022.
Page 18 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement impact FT PT Program Description
When reflecting on how the City of Miami Beach can become an art
and culture leader in the region,state,country and globally,it is
prudent to explore availability of temporary artistic installations and
where the City can temporarily engage,attract,retain and inspire our
residents,guests and tourist alike and reenergize our business corridors
and neighborhoods.The success of the temporary art installation"Little
Cloud Sky"by FriendsWithYou on Espanola Way between Collins and
Temporary Art Installations Special Revenue $200,000 $200,000 $200,000 Art in Public Places Washington Avenues,may generate public requests for additional
temporary art installations.The funding for one(1)temporary art
installation on Espanola Way is$100,000 for three to four months.The
recommended amount of$200,000 would fund two(2)temporary art
installations in a fiscal year.
This request,.if approved,would be funded from.the Cultural Arts..
Council(CAC)5pesiol Revenue Fund.
TRANSPORTATION&MOBIUTY DEPARTMENT
The addition of a Bicycle-Pedestrian Coordinator will ensure the
N
Deportment's ability to deliver key pending bicycle-pedestrian projects
and initiatives that are stalled due to staff shortage as well as address
CO current bicycle-pedestrian safety and accessibility issues throughout the
CO City.As the need to promote walkability and bikeability and ensure the
o safety of pedestrians and bicyclists in our City continues to be a priority
vTraffic Engineering/Traffic for the Mayor and Commission,this position will allow the Department
to achieve the City's vision of becoming less car-centric and advance
Full-Time Bicycle-Pedestrian Operations/Administration/
Coordinator Position Special Revenue $88,000 $108,000 1 Citywide Trolley Service and Strategic Plan goals to improve the walking and biking experience in
On-Demand Transit Service order to effectuate mode shifts.
. This position will also help re-balance the elevated workload among the
Transportation Analysts assigned to the Traffic and Transit Divisions and
will assist staff with overseeing bicycle-pedestrian projects,project
management,internal design,and other core duties and
responsibilities.Not creating this position will result in further delays to
project delivery and the City's ability to meet expectations.
This enhancement seeks to improve frequency of the citywide trolley
service by placing 6 more vehicles in service which will improve service
frequency to approximately 20 minutes as compared to currently 30-
minutes.It is important to note that from the inception of trolley service,
Improve Frequency of Citywide Citywide Trolley Service and the City Commission's goal has been to provide trolley service at a
Special Revenue $2,351,000 $2,351,000 $2,351,000
Trolley Service On-Demand Transit Service frequency of 15 minutes or better.This enhancement will improve
reliability of trolley service,provide higher capacity with more vehicles
in service,more appropriately meet passenger demand,reduce hourly
operating cost and improve citywide mobility by removing single
occupant vehicles from the roadway network.
Page 19 of 20
ATTACHMENT A
FY 2023 RECURRING EXPENDITURE ENHANCEMENTS
Requested Recommended Year 2 Positions
Enhancement Fund Enhancement Enhancement Impact FT PT Program Description
This enhancement seeks to extend the Freebee On-Demand service for
the elderly through the end of FY 2023.During the pandemic the City
modified its Freebee On-demand service so that resources could be
used to provide essentiol mobility to serve the elderly residents who live
Freebee On-Demand Service for the Citywide Trolley Service and in affordable housing facilities within the City or who participate in
Elderly Special Revenue $210,000 $210,000 On-Demand Transit Service senior programs provided by Unidad,Jewish Community Services,and
Little Havana Activities and Nutrition Center.On March 9,2022,the
City Commission approved the extension of this service through the end
of FY 2022.This request is to extend these services that are being
provided through the end of FY 2023.
Grand Total of Positions Recommended 37 -10
RECURRING
Fund Requested Recommended Year 2
Enhancement Enhancement Impact
General Fund $5,964,000 $2,474,000 $6,698,000
TJ $1,202,000 $491,000 $1,250,000 Id on FY 2023 Preliminary Allocations)
t0 $7,166,000 $2,965,000 $7,948,000
Internal Service $1,957,000 $800,000 $2,034,000
Resort Tax $554,000 $391,000 $594,000
CO RDA $24,000 $0 $24,000
Enterprise $654,000 $411,000 $664,000
-+� Special Revenue $3,160,000 $2,805,000 $3,193,000
O
O
Page 20 of 20
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
• Fiscal Year 2023
G.O.DEBT NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
MAYOR&COMMISSION $ 2,809,000
MAYOR&COMMISSION $ 2,809,000
ADMINISTRATIVE SUPPORT SERVICES $ 32,008,000
CITY ATTORNEY 7,010,000
CITY CLERK 1,914,000 •
Central Servicei'"' 1,044,000
CITY MANAGER 4,290,000
INSPECTOR GENERAL 1,726,000
FINANCE 7,765,000
HUMAN RESOURCES/LABOR RELATIONS 3,123,000
Risk Management 23,846,000
Medical&Dental 46,159,000
INFORMATION TECHNOLOGY 19,821,000
IT Tech 300,000
MARKETING&COMMUNICATIONS 2,913,000
OFFICE OF MANAGEMENT AND BUDGET 1,678,000
PROCUREMENT 3,015,000
ECONOMIC DEV.&CULTURAL ARTS $ 191,417,000
BUILDING 17,980,000
CODE COMPLIANCE 6,872,000
ECONOMIC DEVELOPMENT 2,571,000
ENVIRONMENT&SUSTAINABILITY 2,139,000
Tree Preservation 250,000
Commemorative Tree Trust Fund 4,000
Sustainability , 935,000
Beach Renourishhient 1,500,000
Beach1ront Concession Initiatives 44,000
Sustainability and Resiliency Fund 100,000
Biscayne Bay Protection Trust Fund 6,000
Resiliency Fund 666,000
HOUSING&COMM.SERVICES 4,291,000
Residential Housing 842,000
ORG DEV&PERFORMANCE INITIATIVES 1,916,000
.Education Compact 90,000
PLANNING 5,786,000
TOURISM&CULTURAL'DEV. 3,566,000 •
Convention Center 29,407,000
Resort Tax 110,449,000
Tourism&Hospitality Scholarships 81,000
Art in Public Places 172,000
Cultural Arts Council 1,750,000
OPERATIONS $ 287,552,000
CAPITAL IMPROVEMENT PROJECTS 5,838,000
FACILITIES AND FLEET MANAGEMENT
Property Management 3,698,000 12,072,000
Fleet Management 17,761,000
Normandy Shores 282,000
Biscayne Point 222,000
Allison Island 236,000
Biscayne Beach 234,000
•
PARKING _ 46,617,000
5th&Alton Garage 844,000
7th Street Garage - 3,210,000
PARKS&RECREATION 42,973,000
Adopt-A-Bench 20,000
PUBLIC WORKS 16,055,000
Sanitation 23,813,000
Sewer 57,396,000
Storm Water 34,103,000
Water 36,577,000
Waste Haulers 109,000
TRANSPORTATION 11,098,000
People's Transportation Plan 4,227,000
^�taile:me^
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2023
G.O.DEBT NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
PUBLIC SAFETY "•' $ 232,640,000
FIRE • 100,220,000
E-911 767,000
POLICE 130,083,000 •
Police Confiscations-Federal 90,000
Police Confiscations-State 66,000
Police Unclaimed Property 15,000
Police Training 67,000
Police Crash Report Sales 116,000
Red Light Camera 1,216,000
CITYWIDE ACCOUNTS $ 22,093,000
CITYWIDE ACCTS 8,378,000
CITYWIDE ACCTS-Normandy Shores 282,000
CITYWIDE ACCTS-Operating Contingency 7,215,000
CITYWIDE ACCTS-Transfers
Info&Comm Technology Fund 300,000
Pay-As-You-Go Capital 3,974,000
Capital Renewal&Replacement 1,944,000
G.O.DEBT SERVICE $ 10,437,000
G.O.DEBT.SERVICE 10,437,000
RDA-City TIF Transfer only $ 30,173,000
CITY CENTER RDA 30,173,000
NORTH BEACH CRA-City TIF Transfer only $ 577,000
NORTH BEACH CRA 577,000
TOTAL-ALL FUNDS $ 382,618,000 $ 10,437,000 $ 30,173,000 $ 577,000 $ 245,893,000 $ 140,008,000 $ 809,706,000 $ 122,429,000
Less Transfers (76,878,000)
GRAND TOTAL-ALL FUNDS $ 732,828,000
FY 2023 APPROPRIATION BY FUND TYPE
$450,000,000
$400,000,000
$350,000,000
•
$300,000,000
$250,000,000
s�
$200,000,000 ;3
J
$150,000,000
$100,000,000 I z
$50,000,000
$0
TOTAL-ALL FUNDS
0 General Fund •Debt Service ■ RDA •North Beach CRA rt Enterprise Funds in Special Revenues •Internal Svcs Funds
•
COMPOSITE EXHIBIT A
TOTAL REVENUE SUMMARY BY FUND AND MAJOR CATEGORY
u.•," Fiscal Year 2023
•
G.O.DEBT NORTH SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA BEACH CRA ENTERPRISE REVENUES TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 220,605,000 ,.
Ad Valorem-Capital Renewal&Repl. 1,944,000
Ad Valorem-Pay-As-You-Capital 3,974,000
Ad Valorem-Normandy Shores 282,000
Other Taxes 25,010,000
Licenses and Permits 18,040,000
Intergovernmental 14,175,000
Charges for Services 14,489,000
Fines&Forfeits 1,264,000
Interest Earnings 5,577,000
Rents&Leases 6,967,000
Miscellaneous 15,566,000
Resort Tax Contribution 39,227,000 •
Other Non-Operating Revenue 13,905,000
Use of General Fund Reserves/Prior Year Surplus 1,593,000
FUND TOTAL $ 382,618,000 $ 382,618,000
en rz,a,o.
G.O.DEBT SERVICE FUND
Ad Valorem Taxes 10,437,000
FUND TOTAL $ 10,437,000 $ 10,437,000
RDA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes-RDA City Center(net) 30,173,000
FUND TOTAL $ 30,173,000 $ 30,173,000
NORTH BEACH CRA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes-North Beach CRA(net) 577,000
FUND TOTAL $ 577,000 $ 577,000
ENTERPRISE FUNDS
Building 17,980,000
Convention Center 29,407,000
Parking 46,617,000 •
Sanitation 23,813,000
Sewer Operations 57,396,000
Storm Water Operations 34,103,000
Water Operations 36,577,000
..FUND TOTAL $ 245,893,000 $ 245,893,000
INTERNAL SERVICE FUNDS
Central Services 1,044,000
Fleet Management 17,761,000
Information.Technology 19,821,000
Medical&Dental Insurance 46,159,000
Office of Inspector General 1,726,000
Property Management 12,072,000
Risk Management 23,846,000
FUND TOTAL $ 122,429,000
SPECIAL REVENUE FUNDS
Education Compact 90,000
Resort Tax 110,449,000
Tourism&Hospitality Scholarships 81,000
Cultural Arts Council 1,750,000
Sustainability 935,000
Waste Haulers 109,000
Normandy Shores 282,000
Biscayne Point 222,000,
Allison Island 236,000
Biscayne Beach _ 234,000
5th&Alton Gara F..Lv!r 844,000
Garage,-
7th SI.Garage 3,210,000
Transportation 11,098,000
Tree Preservation 250,000
Commemorative Tree Trust Fund 4,000
People's Transportation Plan 4,227,000
Police Confiscations•Federal 90,000
Police Confiscations-State 66,000
Police Crash Report Sales 116,000
Police Unclaimed Property 15,000
Police Training 67,000
•
Red Light Camera • 1,216,000
Residential Housing 842,000
E-911 767,000
Information&Technology Tech 300,000
Art in Public Places 172,000
Beach Renourishment 1,500,000
Beachfront Concession Initiatives 44,000
Resiliency Fund 666,000
Sustainabiliiy and Resiliency Fund 100,000
Biscayne Bay Protection Trust Fund 6,000
Adopt-A-Bench 20,000
,.1PUMD TOTAL $ 140,008,000 $ 140,008,000
TOTAL ALL FUNDS ' $ 382,618,000 $ 10,437,000 $ 30,173,000 $ 577,000 $ 245,893,000 $ 140,008,000 $ 809,706,000 $ 122,429,000
Less Transfers (76,878,000)
GRAND TOTAL-ALL FUNDS $ 732,828,000
EXHIBIT B
CERTIFICATION
i., Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, For the FY 2022/23 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide
to Equitable Sharing of Federally Forfeited Property for Law Enforcement Agencies.
Richard Clements
Chief'of Police
Miami.Beach Police Department
Afuak�
.
Date •
EXHIBIT B
Miami Beach Police Department
Confiscations - Federal & State Funds
FY 2023 Proposed Budget
Federal Funds:
- FY 2023
Proposed Budget
Bulletproof vest partnership $ 60,000
Organizational development travel & off-site testing 30,000
Total Federal Funds $ 90,000
State Funds:
FY 2023
Proposed Budget
Crime prevention initiatives & School Liaison projects $ 30,000
Organizational supplement training and travel to Law Enforcement Training Trust 25,000
Fund
Donations for drug abuse treatment, crime prevention education, and non-profit 6,000
community based programs
Costs connected with the prosecution/processing of forfeitures 5,000
Total State Funds $ 66,000
Total Federal & State Funds $ 156,000
EXHIBIT C
CERTIFICATION
I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Training & School Resources Fund, for the FY 2022/23 fiscal year, to provide funds for the
education of police personnel at various schools, conferences, and workshops and for the
purchase of training and operational supplies, is in accordance with the guidelines
established by the Division of Criminal Justice Standards and Training, as provided by
Section-938.15 and 943.25, Florida Statutes.
Richard Clements
Chief of Police
Miami Beach Police Department
Date
•
EXHIBIT C
Miami Beach Police Department
Police Training and School Resources Fund
:F.,- FY 2023 Proposed Budget
•
Police Training and School Resources Funds:
FY 2023
Proposed Budget
Education of police personnel at various schools, conferences, and workshops, as $ 67,000
well as training and operational supplies
Total Funds $ 67,000
EXHIBIT D
Miami Beach Police Department
Unclaimed Property Account •
FY 2023 Proposed Budget
Special Revenue Funds:
FY 2023
Proposed Budget
Community Outreach Activities $ 11,000
Facilities Maintenance 3,000
Law Enforcement Equipment and Supplies 1,000
Total Funds $ 15,000
EXHIBIT E
CULTURAL ARTS COUNCIL
FY 2023 GRANT RECOMMENDATIONS
Miami Beach Cultural Anchors Recommended
o
FY 2023 Funding
Friends of the Bass Museum $27,866
Holocaust Memorial Committee $22,313
Jewish Museum of Florida-FIU $21,803
Living Arts Trust (0 Cinema) $21,446
Miami Beach Garden Conservancy, Inc. $22,109
Miami Beach Urban Studios-FIU $20,808
Miami City Ballet $22,746
Miami Design Preservation League $21,533
Miami New Drama $22,823
New World Symphony $27,833
South Florida Arts Center, Inc. (Oolite Arts) $26,269
The Rhythm Foundation $22,772
University of Wynwood, Inc. (o miami) $18,169
Wolfsonian-FIU $26,418
SUBTOTAL(Cultural Anchors) $324,908
Miami Beach Cultural Presenters Recommended
FY 2023 Funding
DANCE
Ballet Flamenco La Rosa, Inc. $14,053
Peter London Global Dance Company, Inc. $13,997
The Dance NOW ! Ensemble, Inc. $15,1 1 1
Cuban Classical Ballet of Miami Corp. $13,827
Miami Hispanic Ballet Corp. $13,732
SUBTOTAL $70,720
FILM
Miami Garand' Lesbian Film Festival, Inc. $14,696
Center for the Advancement of Jewish Education (Jewish Film Festival) $14,526
Miami Short Film Festival $7,102
Italian Film Festival $14,299
Infinito Art &Cultural Foundation Inc.(Brazilian Film Festival) $14,129
SUBTOTAL $64,752
EXHIBIT E
CULTURAL ARTS COUNCIL
FY 2023 GRANT RECOMMENDATIONS
MULTI-DISCIPLINARY
Miami Light Project $6,894
Edge Zoxjcs $14,091
FUNDARTE $14,129
Illuminarts $10,200
Hued Songs . $13,676
National Foundation for Advancement in the Arts, Inc. (YoungArts) $14,771
Yiddishkayt Initiative, Inc. $13,864
SUBTOTAL $87,625
MUSIC
Nu Deco Ensemble $14,998
Buskerfest $14,677
Young Musicians Unite $15,432
South Be`achi Chamber Ensemble , Inc. $10,340
Seraphic Fire, Inc. $14,866
Miami Children's Chorus, Inc. $11,050
Miami Music Project, Inc. $15,017
Community Arts and Culture, Inc. $14,582
Global Arts-Project $14,242
Power Access, Inc. $15,036
Greater Miami Youth Symphony of Dade County FL $10,880
Miami Chamber Music Society . $14,204
Patrons of Exceptional Artists $14,053
South Florida Symhony Orchestra $14,582
The Chilcten's Voice Chorus $6,819
Orchestra Miami, Inc. $14,563
SUBTOTAL $215,341
OPERA
Florida Opera Prima $14,469
Florida G-rbnd Opera $14,903
SUBTOTAL $29,372
THEATER
Fantasy Theater Factory, Inc. $14,663
SUBTOTAL $14,663
VISUAL:ARTS
Bas Fisher Invitational $14,261
SUBTOTAL $14,261
SUBTOTAL (Cultural Presenters) $496,734
TOTAL (Cultural Anchors and Cultural Presenters) $821,642
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority(MBVCA) was created and exists pursuant to Chapter
67-930 of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City
of Midfi i'Beach (CMB).
According to Sec. 102-251,the MBVCA is to take "all necessary and proper action to promote the tourist
industry for the city, including but not restricted to causing expert studies to be made, promotional
programs,the recommendations and development of tourist attractions and facilities within the city, and
to carry out programs of information, special events, convention sales and marketing, advertising
designed""to attract tourists, visitors and other interested persons." The MBVCA also has the duty of
making all necessary rules and regulations for the efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach
Commission,with the goal of encouraging, developing, and promoting the image of Miami Beach locally,
nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA
stratetkally focuses its funding investments in a balanced manner, fostering outstanding existing
programs,stimulating new activities,and encouraging partnerships.The MBVCA is committed to a careful,
long-term plan for allocation of resources to build the uniqueness of Miami Beach as one of the world's
greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually
based on'5%of the 2% Resort Tax, less 4%for administrative allowance. On an annual basis the MBVCA
must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252,
before October 1st
The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ
substantially from projection,such as the result of unanticipated problems like an airline strike,terrorism,
econdt 1c issues,or storms. In 2008,revenue collections came in$48,000 under the estimated projection,
and in 2001 the revenue collection was down approximately$300,000 from projection.When and if there
are unallocated funds remaining at the end of the budget year, those funds are either rolled over and
allocated in the next budget year, or retained in MBVCA accounts for future reserves, endowment
funding; to address any funding reductions in future years. In 2001, by statute, the MBVCA began
investing in the creation of an endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with
sufficient reserves to cover one year of funding, which it does. Reserves are maintained to pay grant
recipients(contracted)for the previous program funding cycle, and to ensure that sufficient funds can be
invested to stimulate tourism in the future. The level of reserves was modified in 2011 in order to
maximize the value and impact of tourism directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
FY 2021/2022 REVIEW/TOURISM ADVANCEMENT PROGRAM(TAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a
sophisticated tourist destination by increasing the number of visitors; through the enhancement of
visitors' experiences;through the allocation of funds granted to events or programs that bring visitors to
the CMB and strengthen the.CMB brand. In fiscal year 2021/2022,the MBVCA funded the TAP in seven
categories, including: Development Opportunities, Film Incentive, Major One Time Special Event,Special
Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships.
A total of$933,829 was awarded in FY 2021/2022, compared to$686,625 in FY 2020/2021.The increase
is attributed to the return of many recurring events that have returned to the MBVCA, post-pandemic,
with 2 new events receiving funding from the MBVCA.
Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the
Food Network& Cooking Channel South Beach Wine+ Food Festival and UNTITLED, Art in Miami Beach;
both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA;
events that could easily be recruited by other destinations.
FY 2022/2023 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses its funding to maximize tourism and brand;to improve Miami Beach by
focusinglon events and projects that generate significant publicity;strengthen brand and increase tourism
(generating critical resort taxes for Miami Beach). The Board pays significant attention to marquee
events.
Review process:
For over a decade,the MBVCA has used a multi-level review process for its grant program and the process
is reviewed annually.The process includes a mandatory pre-proposal staff conference to discuss MBVCA
policies, procedures, and the TAP. During the meeting, MBVCA administration advises each potential
applicant regarding the eligibility and appropriateness of the proposed project and determines the grant
category best suited to the potential applicant. Once it is determined that the project is eligible, the
MBVCA administration provides further detail, including required attachments, relevant meeting dates,
deadlines, and access to the online Application Portal.The applicant is provided with an overview of the
application submission process. All applications are submitted through the online Application Portal in a
multi-step format. All grant formats and policies are available on the MBVCA website. By Florida law, all
MBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and
effectiveness. In FY 2012/2013,the MBVCA implemented changes to its funding caps and declining scale.
The neW declining scale and funding caps allowed the MBVCA to diversify their funding into other areas
and initiatives as requested by the City Administration and/or the Board. In FY 2021/2022 the MBVCA
voted to maintain the Major One Time Special Event and Special Events Recurring minimum criteria at
200 hotel room nights and maintaining the media impressions and viewership minimum requirements at
1,000,000 each.The Special Projects and Special Projects Recurring hotel room night requirements were
also maintained at 1,000 hotel room nights, along with the media impressions 100,000,000 and the
viewelitirip requirement at 10,000,000.The Board continued to accept hotel agreements in place of fully
executed hotel contracts, to meet the hotel requirement, as long as they were entered into by the
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Applicant Organization. This allowed for groups to assume less risk when entering agreements and to
encourage new events to apply.This criterion will remain the same in FY 2022/2023.
The Board will also continue to allow applicants to submit their reviews and/or audits using Generally
Accepted Accounting Principles(GAAP),as well as, prepared in accordance with Statements on Standards
for Accounting and Review Services promulgated by the Accounting and Review Services Committee of
the AICPA,for tax basis financial statements.
The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements
and contracts to be submitted prior to proceeding with the next step in the application process. The
application requires hotel room block agreements and/or blocks; fully executed media contracts or
confirmed and generated media impressions, and/or broadcast/cable/TV contracts, in order to proceed
with the grant submission. The criteria must be confirmed before and after funding is awarded and grant
applicants must meet two of the three criteria in place for each of the MBVCA grant categories. MBVCA
grants are paid upon performance;therefore,grantees are required to provide post-performance reports
in the form of reservation or pick-up reports from Miami Beach hotels; impressions reports garnered from
the organization's PR Firm, or accompanied by third party confirmation from a media monitoring/press
clipping•service such as BurrellesLuce to prove media impressions, and/or a broadcast post-performance
report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from
Nielsen,Over The Top (OTT),or Comscore/Rentrak for viewership.
In FY 2022/2023,the MBVCA will include specific language/messaging provided by the grantee within its
social media accounts to include Facebook, Instagram, and Twitter. In turn,the Grantee will be required
to proactively socialize information, photos and details that relate to the promotion with the specific
inclusion and tagging of the MBVCA throughout its social media platform handles: Facebook -
@ExperienceMiamiBeach; Instagram - @ExperienceMiamiBeach, and Twitter - @EMiamiBeach. The
Grantee would be required to post, at a minimum, five pieces of content, per channel, including static
feed posts and IG stories with appropriate tags. As part of their post-event reports, the grantee would
then provide a topline recap of reach,engagement and any other key metrics based on performance from
their respective channels within 30 days of the posting. Proof of engagement and other key metrics will
also be required from the grantees' social media platforms metrics/insights, with copies provided with
the grantees' respective final report documentation, post-event.
The MBVCA guidelines and application process place emphasis on defining and measuring the economic
impact-of each event, as well as, considering the impact and value of marketing, publicity, and television
origination/viewership.Questions concerning the economic impact of the program,including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are
calculated and where they are contracted,are also required as part of the application.Standardized recap
sheets and point systems have been developed to give each applicant a score that rates potential success.
In 2020/2021, specific point systems were developed and implemented for each of the grant categories.
The redesign allowed for a better alignment with the minimum requirements in place within each grant
categarrfocusing the scoring on the 3 grant criteria in place, of which an applicant must meet two.This
point system will remain in place for FY 2022/2023.
Using this tool, the MBVCA is better equipped to evaluate the applicant's long-term commitment to the
community; commitment to brand enhancement; value to tourism, and overall economic impact. The
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
MBVCA"Board then votes on each specific and individual grant, and evaluates the grant request, funds
available, and possible extenuating circumstances after a formal presentation is made by the grant
applicant to the Board.A question-and-answer period follow, with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale.The declining scale
encou ges-recurring events to recruit corporate and private sponsorship and therefore, not solely rely
on MBVCA funds as a means of sustaining the event year after year. The award category establishes
funding caps for recurring events, funding that can be reduced based on the maximum request for the
specific grant category. Below is the current scale, implemented in FY 2012/2013, and applicable to both
non-and for-profit agencies.The declining scale will remain in place for FY 2022/2023.
Year 1 Initial Grant Award
Year 2 No more than 80%of Eligible Request
Year 3 No more than 70%of Eligible Request
Year 4 No more than 60%of Eligible Request
Year 5 New Cycle Begins
CATEGORIES:
TAP funds are currently awarded in seven categories, including: Development Opportunities, Film
Incentive, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects
Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria for grants within
these--categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Category Contracted Hotel Contracted Media Contracted Television
Room Nights Impressions and/or Cable Broadcast
Development
Opportunities 70 200,000 500,000
Film Incentive* 200 N/A N/A
Major One Time Special 200 1,000,000 1,000,000
Event
Special Events Recurring 200 1,000,000 1,000,000
Special Projects 1,000 100,000,000 10,000,000
- -Special-Projects Recurring 1,000 100,000,0.00 10,000,000
Tourism Partnerships 175 500,000 1,500(Engagement)**
* Specific requirements are in place for the Film Incentive Grant Program.
** Combination of confirmed visitors/guests (walk-ins); Website Hits; Telephone Calls; Emails, App
downloads;Webpage Engagement via Website through "Contact Us Form"or Live Chat,from prior fiscal
year."`""--
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Budget ,.,,.
Budget(TAP)FY2022/2023:
The MBVCA has budgeted $1,750,000 for FY 2022/2023 for its Tourism Advancement Program which
reflects 51% of the total budget. This grant funding reflects an increase of $82,000 from FY
2021/2022. This increase is due to the return of many events that were cancelled or postponed due to
the global pandemic during FY 2019/2020 and FY 2020/2021.
• The Tourism Partnerships category is budgeted at$90,000, reflecting 2%of the total budget for
2022/2023. The category currently includes applicants at the maximum request cap of$30,000.
Three applications are anticipated to be received.
• The Major One Time Special Event category, representing 8%of the total budget, is budgeted at
$315,000 for 2022/2023. The MBVCA expects four to six new events to apply at a maximum
. diequest of$45,000 each.The MBVCA works tirelessly to stimulate and recruit new events and is
willing and prepared to fund valuable tourism and brand related events. In fact,the MBVCA works
with all partners, city leadership and media to solicit appropriate new projects. New applicants
are expected to include the Miami Open Beach Tennis Challenge and Miami Open Beach Soccer
Challenge, and three to four additional projects.
• The Special Events Recurring category, reflecting 14%of the total budget, has been calculated at
-$•544,000 for FY 2022/2023 based on the established declining scale and the number of applicants
anticipated to return.
• The Special Projects category is budgeted at $180,000 with two applicants expected at the
maximum request of$90,000 representing 5%of the total budget.
• The Special Projects Recurring category is budgeted at$484,500 and represents 13%of the total
budget. Anticipated applicants include Art Basel Miami Beach; the Orange Bowl Marketing
4;:Campaign; the Food Network & Cooking Channel South Beach Wine + Food Festival; Paraiso
Miami Beach;the Aspen Institute Climate Summit,and the Miami International Boat Show. These
events, recruited and sustained by the MBVCA,are all marquee events and annually fill the City's
hotel rooms.
• The Film Incentive category is budgeted at $100,000 for FY 2022/2023 representing 3% of the
budget.
• The Development Opportunities category is budgeted at$120,000 for FY 2022/2023,representing
3%of the budget; in anticipation of 4 applicants at the maximum request of$30,000 each.
Partnerships
Tourism 'Enrichment and has been budgeted at $130,000 for FY 2022/2023, representing 3% of the
budget: 'his will allow for partnerships with the Miami Beach Cultural Arts Council, for the No Vacancy
and other institutions to generate and attract between 1-3 citywide projects and initiatives that highlight
the entire destination.
Another project is the Miami Beach Visual Memoirs Project that was launched in 2011/2012 to record,
catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach.
The deliverables included a recorded detailed history of Miami Beach through personal interviews,
creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit
concepts that can be implemented to execute a comprehensive visual memoir library and promotional
campaign.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
The Miaifiii"Design Preservation League (MDPL) in partnership with Close-Up Productions has conducted
a total of 144 interviews to date. In previous years, components have included an exhibit that was open
to the public daily and free of charge,initially from mid-October through late November 2012, re-opening
during Art Deco Weekend 2013. The documentary played on a loop in the lecture hall portion of the Art
Deco Welcome Center.An educational component was also developed that included a video and teacher
guide for Miami Beach Middle Schools and used as a model for other educational videos to be used with
Elementary and High School students. Videos were prepared for archival as part of a statewide university
consortium.A digital promotional portal showcasing the video archive with links highlighting other Miami
Beach historical resources and housed at institutions in Miami Beach and Miami Dade County,were also
developed.The "Windows on Miami Beach" portal generated local interest and support through school
contests and online displays created by students and portal partners; daily and weekly calendars of
partners. events; social media linkages that drove people to the new website and its resources; easier
access-to`the interviews, educational videos and curricula produced by the Visual Memoirs Project;
patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist
destination through historic and artistic connections.
•
Additionally, the project developed a video on Barbara Baer Capitman, "Barbara's Crusade", that
premiered during Art Deco 2017. The project's website, miamibeachvisualmemoirs.com, was rebuilt for
new a 'readily expandable internet access.The project stored archives through FIU's-Digital Archive and
continued to expand full-length interviews in an effort to stimulate interest in Miami Beach's history and
historic venues.The social media exposure attracted nearly 500 followers on the project's Facebook page.
The ON-MiamiBeach.com Portal added a separate "Learning and Teaching" section that included links to
current videos and mini co-curations and videos about Miami Beach by the portal partners and students.
The Project has continued to enhance its community and visitor awareness of the Portal through partner
organizations'cross-promotional efforts and increased social media integration. New interviews continue
to take place; thereby, augmenting the existing database. In addition, an architectural discussion was
mounted at the Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects
discussing preservation architecture and the combining of styles within the expansion on Miami Beach.
The Pit has also continued to expand its distribution on cable,social media,digital libraries, and their
linked websites. A YouTube channel has been launched featuring additional interviews conducted
throughout FY 2018/2019. In addition, a total of 6 segments were produced using video material culled
from the Visual Memoirs archive, along with an additional 10 interviews.
In FY 2019/2020,the Project's mission was to continue to add interviews with interesting people and also
enter an intensive phase of promoting the archive and video mini features to an even wider range of
tourists,documentary makers,journalists,scholars and history buffs.The organizers continued to explore
strategic partnerships with other institutions with a shared interest in Miami Beach history, such as a
partnership with Florida International University's Digital Library.This resulted in a link with the National
Digital Public Library,where usage of the archived material has increased dramatically in the past year.
In addition, a program for students to produce videos incorporating interviews from the Miami Beach
Visual Memoirs(MBVM) archive was created.After several in-school presentations,the program was put
on hold due to COVID-19 precautions; however, the instructor plans to make the program part of her
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
ongoing.curriculum, with plans to introduce the program on the college level in the fall of 2021. In
addition, the extensive library of edited videos was used as part of the live promotional video streaming
for Art Deco Weekend by the City of Miami Beach, in addition to their existing promotional
outlets. Additional interviews were also held.
In 2020/2021, the program's emphasis was on the development of 6 news-style videos featuring the
people and events that have been part of the fabric and history of Miami Beach.They included character
profiles of interesting people who have been influential in some aspect of the Beach's culture. Key places
on Miami Beach,such as Lincoln Road Mall,South Beach, and the impact of the Giovanni Versace murder, ,
and the "MiMo" phenomenon, were highlighted. These virtual tours were accentuated historic events
and figures into the fabric of the Beach today. The news features included 3 - 5-minute reports that
archived resources to produce informative stories on themes relevant to Miami Beach. An additional 6
interviews with persons involved in City development and events important to Miami Beach, were also
conducted.
In FY 2021/2022, a total of six (6) news-features as well as six (6) extended HD interviews with people
important to the Miami Beach were produced. Stories were also adapted for, and featured on, social
media about people and events relevant to Miami Beach using excerpts from the existing archive. The
MBVCA-expects to partner with the Miami Beach Visual Memoirs Project once again in FY 2022/2023.
In FY 2020/2021,the MBVCA partnered with the City of Miami Beach to assist with the funding of the No
Vacancy, Miami Beach project that was scheduled to take place May 7 — 17, 2020. The project is a
contemporary art experience that celebrates artists, provokes critical discourse, and invites the public to
experience Miami Beach's famed hotels as destination art spaces by turning hotels into temporary cultural
institutions:The art was to have been exhibited throughout ten (10) hotels in Miami Beach - lobbies,
restaurants, lounges, patio areas, rooms, balconies, and swimming pools were available to serve as the
canvas. Due to the pandemic,the project was postponed and took place December 2 - 12, 2020. During
its inaugural year, the project hosted 10 artists in 10 Miami Beach hotels. It is estimated that at least
10,000 persons experienced at least one of the art projects in person,throughout its 10-day activation.
In 2021/.2022, the second annual No Vacancy, Miami Beach was held November 18—December 9, 2021.
The project once again selected 10 artists through a Call To Artists issued by the Cultural Arts Council,and
included Chris Friday(Miami, FL.);Amada Keeley(Miami, FL.); Lauren Shapiro (Miami, FL.); Monika Bravo
(Bogota, Colombia and Miami, FL.); Brookhart Jonqujil (Miami, FL.); Gianna DiBartolomeo (Miami, FL.);
Kx2 (Hollywood, FL.); Nick Mahshie (Miami, FL.); Edouard Duval Carrie (Port-au-Prince, Hair and Miami,
FL.), and Christina Friday(Miami, FL.)The participating hotels included the Avalon Hotel,The Betsy South
Beach--, lotel; Catalina Hotel and Beach Club, Hotel Croydon, Faena Hotel Miami Beach, International Inn
on the Bay, Lennox Miami Beach, Marseilles Hotel, Riviera Hotel South Beach, and the Royal Palm South
Beach.
No Vacancy, Miami Beach is committed to providing art experiences that are accessible to everyone,free
and open to the public as well as reinventing Cultural Tourism on Miami Beach.
In FY 2022/2023, the MBVCA expects to once again partner with the City of Miami Beach to assist with
the promotion and expansion of No Vacancy, Miami Beach.
-pPlcric�z� .. .
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Initiatives
The MBVCA expects to support new initiatives in FY 2022/2023. Strategic plans,goals and initiatives are
developed through consultation,the result of ongoing communications with the Mayor,Commission,and
City Administration.
Public Relations Initiative
In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance_Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012.
The MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to
increase brand awareness through strategic media outreach to consumer and travel trades, major event
recruitment, and business and corporate communications programs. There is an allotment of$200,000,
representing 5%of the total budget,towards this effort.
The .contract- with H+K ran through September 30, 2022, in FY 2021/2022. Objectives included
comprehensive destination marketing and communications consulting services to continue to expand
public relations and marketing; an increase to the overall social media footprint through all social media
handles, both MBVCA and Experience Miami Beach, and marketing of Miami Beach to international and
national visitors, complimenting the efforts of the GMCVB. H+K has an extensive presence in the US and
internationally. The agency's ability to network and leverage its global relationships is crucial to the
growth..of.the'Miami Beach' brand.
H+K created and distributed a total of 15 press releases and pitches during their first year as agency of
record, garnering 3,416,581,560 media impressions and 12 press releases during their second year,
generating 3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media
impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to
determine why people visit Miami Beach. During their fourth year, H+K developed and released a total of
12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions, valued at
$15,615,214.75. During its fifth year H+K wrote and released 12 press releases,generating 1,410,465,887
media impressions, valued at $15,638,438.52. During its sixth year, a total of 15 press releases were
written and distributed, generating 1,272,729,422 impressions valued at $14,353,222.76. During their
seventh year, a total of 15 press releases and 1 Audio News Release (ANR) were distributed generating
1,302,47,7,118 impressions valued at$1,583,728.46. During their eighth year,a total of 13 press releases
were distributed, generating a total of 1,042,610,221 impressions with a value of$1,041,811.24. In their
eighth year in working with the MBVCA, H+K collectively released a total of 16 press releases to date,
generating a total of 1,042,610,221 media impressions,with a value of$1,041,811.24.Through a contract
extension for year 9, a total of 3 press releases were distributed that generated 195,661,377 media
impressions,valued at$195,661.37.During H+K's 10th year with the MBVCA,a total of 236,792,636 media
impressions were generated through the distribution of 7 press releases, with a value of$2,367,923.36.
During H+K's 11th and final year with the MBVCA, 13 press releases were distributed, generating were
2,495,686,016 impressions,valued at$3,904,285,476.81.
In FY 2021/2022,the PR contract went out to bid via RFP with a cohesive scope of services developed in
conjunction with the GMCVB,to avoid duplicity of efforts and deliver a united message that Miami Beach
is open end-welcomingback its visitors, post-pandemic. As a result, Private Label Marketing, LLC was
awarded a one-year contract for PR services.
-fsiYBLl7*
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
Destination Marketing
The Destination Marketing allocation reflects 13% of the total budget for FY 2022/2023. This allocation
provides'for the additional placement of stories and press releases on the PR Newswire as well as the
continuation of our Blogger Program, FAM trips,online sweepstakes to promote increased activity on our
social media channels, as well as ticket giveaway promotions/sweepstakes from MBVCA-funded events.
Projects will include the continuation of the Forbes Travel Guide Online Webinars, offered free of charge
to Miami Beach-based employees. The webinars were incorporated during the pandemic when live
traininigsrcould not be conducted. Due to their popularity,they will again be offered during the upcoming
fiscal year,for both Frontline and Leadership level employees,and available to all hospitality employees.
A different topic will be introduced during each session.
App Marketing
The MBVCA wishes to continue to provide visitors with timely and relevant information about the City of
Miami-Reach; its public and private attractions, services, hotels, businesses, and events in order to
enhance visitors' (and residents') experiences. Visitors to Miami Beach - all visitors worldwide — are
increasingly using technology to navigate cities or make decisions about leisure experiences, dining,
parking, entertainment, and travel in general. Worldwide, technology is king. Many visitors already use
the free Miami Beach Wi-Fi service, CMBWiFi, to access the information they need at select public
locations around town.
clOv
Since its latest version release, the newly renamed Experience Miami Beach (EMB) App, formerly the
Miami Beach Information (MBI)App, has added new and exciting features for the end-user that include a
side-swipe feature; listing the information in an A-Z format; the addition of new categories that included
Shopping; Nightlife, Art & Culture, and Restaurants, and the creation of the "My Miami Beach" section
where users can add events, photos, and itineraries as they navigate the App. The App also features a
"Deals""'section that has special promotional rates or offers developed by MBVCA grantees that can be
cross promoted through MBVCA grantees and social media pages such as Facebook, Twitter, and
Instagram.The App has now been downloaded nearly 16,027 times(as of July 2020), across the Android
and iOS platforms. Approximately half of all downloads come from European users seeking to learn about
Miami Beach.
DuringFY 2021/2022, the App's name was changed to Experience Miami Beach, from Miami Beach
Information, to be better aligned with the MBVCA's social media accounts. In addition, the App was
promoted through partnerships with the MBVCA grantees, featuring various events and upcoming
grantee events.
In FY 2022/2023,the MBVCA will continue to promote the App through social media;the MBVCA website,
and grantee partnerships, allocating 1%of its total budget. Deals, promotions, and special notices will be
posted and promoted through the App as well.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
IT Development
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation
with area experts,and subsequent to a public meeting sponsored by the MBVCA,as a situational analysis.
The MBVCA released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba
Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based
digital content management system (CMS) and modifiable database to support third party mobile
applications via an application programming interface (API).
Currently, :the API is fully functional with 253 different categories of businesses, each averaging 90
different services and•amenities. Web and App developers can use these attributes to create new and
exciting experiences for their end-users.
In FY 2020/2021, the API upgrades included the updating of various sections within the business
categories. They also included adding whether a restaurant/bar/nightclub's event space is considered
small, medium, or large; the changing of celebrity chef to executive chef, expanding the Cuisine type,
adding services,and what the restaurant is"good for"within the restaurant category;adding services and
amenities to the Bars category; changing form fields and services within the Nightclub category; adding
"Dorm Style" to the type of hotel room within the hotel•category, as well as, adding property and room
amenities;adding additional services to the Beauty Parlors category,and adding Health&Safety Measures
throughout all of the business categories.
In 2021/2022, the staff collaborated with the Board to create walking tours that were then featured on
the MBVCA newsletters. The tours included "A Day Inside Miami Beach Architectural Tour" and "Public
Art and Iconic History Tour".
In 2022/2023,the Experience Miami Beach App will be redesigned and include enhanced versions of the
existingrtours developed and include new tours to include the Hidden Art Tour.Staff will work with StQry
to develop said apps to then make them available for iOS,Android, and mobile web devices.The MBVCA
will also continue to work with City personnel to ensure the business information within the API is the
most up to date.A total of$75,000, or 2%of the total budget,will be allocated towards IT development.
Research and Development
The MBVCA -will develop a strategic list of major events worldwide as the result of
ongoing communications and consulting with all partners. We expect to investigate some of these
events with the goal of the development of a new major event for the destination. They will continue
to work with their PR firm of record, to compile a list of major events that could be attracted to the
destination.The MBVCA will also continue to work with local partners. A total of$200,000 has been
allotted for Research and Development in FY 2022/2023.
Projected Cash Flow Reserve
The MBVCA has budgeted $5,000 of the total budget,for cash flow reserve in FY 2022/2023. The City of
Miami Beach allots resort tax payments to the MBVCA a month after its collection; therefore, as a fiscal
responsibility,the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
J ti r _
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
• Administration and Overhead
The MBVCA's administration and benefits costs are•budgeted at $485,000 for FY 2022/2023. This figure
represents 13%of the total budget. The overhead allocation is budgeted at$185,000 which reflects 5%
of the overall budget, with $10,000 allocated for capital expenses. The increase from FY 2021/2022 is
attributed to a fully open office, along with an 8.6% COLA increase for all employees. The total
administration and overhead are 18%of the total budget.
Reserves
A total of$400,000 is being transferred from reserves to supplement the FY 2022/2023 budget.
Conclusion
During their July 28, 2022 meeting,the MBVCA Board recommended the Mayor and City Commission
adopt the MBVCA Budget for FY 2022/2023 in the amount of$3,833,000, as reflected in Exhibit A.
EXHIBIT F
MBVCA FY 2023 COMMISSION MEMO AND BUDGET
APPROVED PROPOSED %OF PROPOSED
FY 2022 FY 2023 $VARIANCE FY 2023 BUDGET
REVENUES --
Unrestricted
Rollover $ 0 $ 0 $ 0 0%
Reserves $ 700,000 $ 400,000 $ (300,000) 10%
Projected Resort Tax $ 2,445,000 $ 3,433,000 $ 988,000 90%
TOTAL REVENUES $ 3,145,000 $ 3,833,000 $ 688,000 100%
EXPENDITURES
Administration&Benefits $ 457,000 $ 485,000 $ 28,000 13%
Operating Expenses $ 160,000 $ 185,000 $ 25,000 5%
Capital $ 0 $ 10,000 $ 10,000 0%
Total Administration $ 617,000 $ 680,000 $ 63,000 18%
GRANTS -Tourism Advancement Program
Tourism Partnerships $ 90,000 $ 90,000 $ 0 2%
Major One Time Special Event $ 225,000 $ 315,000 $ 90,000 8%
Special Events Recurring $ 456,000 $ 544,000 $ 88,000 14%
Special Projects $ 180,000 $ 180,000 $ 0 5%
Special Projects Recurring $ 527,000 $ 484,500 $ (42,500) 13%
Film Incentive $ 100,000 $ 100,000 $ 0 3%
Development Opportunities $ 90,000 $ 120,000 $ 30,000 3%
Total Tourism Adv.Program $ 1,668,000 $ 1,833,500 $ 165,500 48%
PARTNERSHIPS
Tourism Enrichment $ 130,000 $ 130,000 $ 0 3%
Total $ 130,000 $ 130,000 $ 0 3%
MARKETING/PR/TECHNOLOGY
Marketing/Communications&PR $ 250,000 $ 200,000 $ (50,000) 5%
Destination Marketing $ 400,000 $ 500,000 $ 100,000 13%
APP Marketing $ 0 $ 50,000 $ 50,000 1%
IT Development $ 0 $ 75,000 $ 75,000 2%
Total $ 650,000 $ 825,000 $ 175,000 22%
OTHER
Wi lir.
Initiatives $ 75,000 $ 159,500 $ 84,500 4%
R&D $ 3,000 $ 200,000 $ 197,000 5%
Projected Cash Flow Reserve $ 2,000 $ 5,000 $ 3,000 0%
Total Other $ 80,000 $ 364,500 $ 284,500 10%
TOTAL EXPENDITURES $ 3,145,000 $ 3,833,000 $ 688,000 100%