Resolution 2022-32268 RESOLUTION NO. 2022-32268
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2022-334-WG FOR PROFESSIONAL TENNIS MANAGEMENT AND
OPERATION OF THE CITY'S MIAMI BEACH TENNIS CENTER;
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH VAN DAALEN
TENNIS, LLC, THE TOP-RANKED PROPOSER; AND, IF UNSUCCESSFUL,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE TENNIS
KING, INC., THE SECOND-RANKED PROPOSER; AND, IF UNSUCCESSFUL,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH CASELY
TENNIS FOUNDATION, INC., THE THIRD-RANKED PROPOSER;
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION; AND FURTHER AUTHORIZING THE MONTH-TO-
MONTH EXTENSION OF THE EXISTING AGREEMENT WITH VAN DAALEN
TENNIS, LLC, UNTIL A REPLACEMENT AGREEMENT IS EXECUTED.
WHEREAS, on May 4, 2022, the Mayor and City Commission approved the issuance of
RFP 2022-334-WG for Professional Tennis Management and Operation of the City's Miami
Beach Tennis Center; and
WHEREAS, on June 15, 2022, the City received proposals from seven (7) firms: Canas
Tennis Academy LLC, Casely Tennis Foundation, Inc., FM Tennis LLC, Gorin Tennis Academy,
Inc., Neighborhood Tennis LLC, The Tennis King, Inc., and Van Daalen Tennis, LLC; and
WHEREAS, on July 28, 2022, the Evaluation Committee appointed by the City Manager
comprised of Cindy Casanova, Assistant Director, Parks and Recreation Department; Jose Del
Risco, Assistant Director, Parks and Recreation Department; Carolina Jones, resident and
member, Parks and Recreational Facilities Advisory Board member; Betsy Perez, resident; and
Sean Smith, chair, Parks and Recreational Facilities Advisory Board, convened to consider the
proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance, the Government Sunshine Law, and general
information on the scope of services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Evaluation Committee in the following order:
1st Van Daalen Tennis, LLC
2nd The Tennis King, Inc.
3rd Casely Tennis Foundation, Inc.
4th Canas Tennis Academy LLC
4th FM Tennis LLC
6th Neighborhood Tennis LLC
7th Gorin Tennis Academy, Inc.
WHEREAS, after reviewing all of the submissions and the Evaluation Committee
process, the City Manager concurs with the Evaluation Committee and finds Van Daalen
Tennis, LLC, the top-ranked firm, to•be the best-qualified firm to provide professional tennis
management and operation of the City's Miami Beach Tennis Center; and
WHEREAS, Van Daalen Tennis, LLC has provided excellent service to the City as the
incumbent firm for five years and is proposing to continue delivering quality tennis programming
and center operations; and
WHEREAS, the second-ranked and third-ranked firms, The Tennis King, Inc. and Casely
Tennis Foundation, Inc., respectively, are well-qualified and should be considered, in order of
rank, if negotiations with Van Daalen Tennis, LLC are not successful; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR. AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) No. 2022-334-WG for Professional Tennis Management and Operation of the
City's Miami Beach Tennis Center; authorize the Administration to negotiate with Van Daalen
Tennis, LLC, the top-ranked proposer; and, if unsuccessful, authorize the administration to
negotiate with the Tennis King, Inc., the second-ranked proposer; and, if unsuccessful,
authorize the Administration to negotiate with Casely Tennis. Foundation, Inc., the third-ranked
proposer; further, authorize the City Manager and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration; and further authorize the month-to-
month extension of the existing agreement with Van Daalen Tennis, LLC, until a.replacement
agreement is executed.
PASSED AND ADOPTED this /y day of •erf dPC2022.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK DAsN„cELBER, MAYOR
2022
':IP!(ORPJORATED'
APPROVED AS TO
FORM&LANGUAGE
&FOR XECUTION
5 c )-2
City Attorney Date
Competitive Bid Reports -C2 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 2022-334-WG FOR PROFESSIONAL TENNIS MANAGEMENT AND
OPERATION OF THE CITY'S MIAMI BEACH TENNIS CENTER;
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH VAN
DAALEN TENNIS, LLC, THE TOP-RANKED PROPOSER; AND, IF
UNSUCCESSFUL,AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
WITH THE TENNIS KING, INC., THE SECOND-RANKED PROPOSER;
AND, IF UNSUCCESSFUL, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH CASELY TENNIS FOUNDATION, INC., THE THIRD-
RANKED PROPOSER; AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION; AND
FURTHER AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE
EXISTING AGREEMENT WITH VAN DAALEN TENNIS, LLC, UNTIL A
REPLACEMENTAGREEMENT IS EXECUTED.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate with Van DaalenTennis, LLC, the top-ranked proposer. If the
Administration is unsuccessful in negotiating with Van DaalenTennis, LLC, the Resolution
authorizes the Administration to negotiate with The Tennis King, Inc., the second-ranked
proposer, and Casely Tennis Foundaton, Inc., the third-ranked proposer, in order of rank. The
Resolution also authorizes the City Manager and City Clerk to execute an Agreement upon the
conclusion of successful negotiations and the month-to-month extension of the existing
Agreement with Van Daalen Tennis, LLC until a replacement agreement is executed.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
On August 30, 2017, the City and Van Daalen Tennis, LLC executed the one (1) year pilot
agreement to provide Tennis Programming at the City's Miami Beach Tennis Center. On June
6, 2018, the Mayor and City Commission adopted Resolution No. 2018-30330, approving
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Amendment No. 1,extending the Agreement.
On October 16, 2019, the Mayor and City Commission adopted Resolution No. 2049-31029,
accepting the City Manager's recommendation and waived, by 5/7th vote, the competitive
bidding requirement extending the expiration date of the Agreement to September 30, 2020,
and included two (2)successive one (1)year renewal terms at the City's option. The.Agreement
is presently scheduled to expire on September 30, 2022.
ANALYSIS
O n May 4, 2022, the Mayor and City Commission approved t h e issuance of .RFP
2022-334-WG for Professional Tennis Management and Operation of the City's Miami Beach
Tennis Center. On May 4, 2022, the RFP was issued. A voluntary pre-proposal conference to
provide information to proposers submitting a response was held on May 18, 2022. One (1)
addendum was issued.The Procurement Department issued bid notices to 9291 companies
utilizing the City's e-procurement system, with 41 prospective bidders accessing the solicitation.
RFP responses were due and received on June 15, 2022. The City received proposals from
seven(7)firms: Canas Tennis Academy LLC, Casely Tennis Foundation, Inc., FM Tennis LLC,
Gorin Tennis Academy, Inc., Neighborhood Tennis LLC, The Tennis King, Inc., and Van Daalen
Tennis, LLC.
On July 28, 2022, the Evaluation Committee appointed by the City Manager convened to
consider the proposals received. The Committee was comprised of Cindy Casanova,Assistant
Director, Parts and Recreation Department; Jose Del Risco, Assistant Director, Parks and
Recreation Department; Carolina Jones, Parks, and Recreational Facilities Advisory Board
member; Betsy Perez, Resident; and Sean Smith, chair, Parks and Recreational Facilities
Advisory Board. The Committee was provided an overview of the project and information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law The
Committee was also provided general information on the scope of services and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the
evaluation criteria established in the RFP.
The evaluation process resulted in the proposers being ranked by the Evaluation Committee as
noted in Attachment A,with the three top-ranked proposers as follows:
1st rank-Van Daalen Tennis, LLC
2nd rank-The Tennis King, Inc.
3rd rank-Casely Tennis Foundation, Inc.
Following is a summary of the three top-ranked firms.
Van Daalen Tennis. LLC
Van Daalen Tennis, LLC has managed the programming of the Miami Beach Tennis Center
since August 2017 and took over all aspects of operations in January 2020. For the past five
years, they have provided the City of Miami Beach with the highest standards of professional
tennis services. They pride themselves on giving back to the local community and their
sustainability initiatives.And most importantly,customer satisfaction is our top priority.
President and CEO Martin van Daalen has coached tennis for over 40 years, including players
such as Pete Sampras, Jim Courier, Jennifer Capriati, Mary Pierce, and Jared Palmer. He
worked as a national coach for the USIA for over 11 years and worked as Director of Player
Development for the Finnish Tennis Federation in 2013 and 2014.
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The Tennis King. Inc.
The Tennis King incorporated is owned by Mark Johns, with Alex Johns and Russell Johns as
principals. With over 40 years in the tennis industry, The Tennis King has been involved in all
aspects of running a tennis facility from ownerships, club management, being a vendor,
membership growth, 80 years of combined teaching experience, and all areas that preclude
operating a tennis facility.
Samples of relevant experience providing similar services include Kings Point Indoor Tennis
Club, located in Great Neck,.NY,and Roslyn Estates Tennis, in Roslyn Estates, NY.
Casely Tennis Foundation. Inc. (CTF)
Casely Tennis Foundation, Inc. is a United States Tennis Association member organization
founded in 1984. The firm was incorporated in the State of Florida on April 24, 1998, and its
president, Carlos Casely, has been an award winning member of the United States Tennis
Association and the United States Professional Tennis Association for over.25 years. Carlos
Casely has served as tennis director at several local parks and settings in Miami Dade County,
such as Ron Ehmann Tennis Center, Tropical Park Tennis Center, Florida International
University Tennis Center, and in Broward County at Brian Piccolo Tennis Center, Paul J.
Maxwell Park Tennis Center, Vernon E. Hargray Youth Enrichment Center. This experience has
provided CTF with extensive experience in tennis facility management, tennis program
development and management, customer service, and all facets of pro shop operations,
including food, beverage, and merchandise sales.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
The annual minimum guarantee paid to the City under the current agreement is $54,000.00. Van
Daalen Tennis, LLC has proposed an increased annual minimum guarantee of $78,000.00, a
$24,000 increase over the current Agreement. Additionally, the City expects to receive 5% on
revenue exceeding $700,000. However,final financial terms are subject to negotiations.
CONCLUSION
After reviewing all of the submissions and the Evaluation Committee process, I concur with the
Evaluation Committee and find Van Daalen Tennis, LLC, the top-ranked firm, to be the.
best-qualified firm to provide professional tennis management and operation at the City's Miami
Beach Tennis Center.Van Daalen Tennis, LLC has provided excellent service to the City as the
incumbent firm for five years and is proposing to continue delivering quality tennis programming
and center operations,with an increase in revenue.
The second-ranked and third-ranked firms, The Tennis King, Inc., and Casely Tennis
Foundation, Inc., respectively, are well-qualified and should be considered, in order of rank, if
negotiations with Van Daalen Tennis, LLC are not successful.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Van Daalen Tennis,
Page 85 of 1700
LLC, as the top-ranked proposer, and, if unsuccessful, authorizing the Administration to enter
into negotiations with The Tennis King, Inc., as the second-ranked proposer, and, if
unsuccessful, authorizing the Administration to enter into negotiations with Casely Tennis
Foundation, Inc., as the third-ranked proposer. Further,the Resolution authorizes the City
Manager and City Clerk to execute an Agreement upon t h e conclusion of successful
negotiations and further; authorizes the month-to-month extension of the existing Agreement
with Van Daalen Tennis, LLC until a replacement agreement is executed.
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Legislative Tracking
Parks and Recreation/Procurement
ATTACHMENTS:
Description
o Attachment A
o Resolution
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