Resolution 2022-32267 RESOLUTION NO. 2022-32267
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING RESOLUTION NO. 2020-31333, THAT
APPROVED THE MATERIAL TERMS FOR AN AGREEMENT WITH DATA FLOW
SYSTEMS, INC, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") 2018-
233-KB, FOR DESIGN, BUILD, OPERATE AND MAINTAIN WATER,
WASTEWATER AND STORMWATER SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) & PROGRAMMABLE LOGIC CONTROLLER ("PLC")
(THE "PROJECT"), IN AN AMOUNT NOT TO EXCEED $3,756,169.00,
INCLUDING A TEN PERCENT (10%) OWNER'S CONTINGENCY; SAID
AMENDMENT TO THE RESOLUTION MODIFYING SOME OF THE APPROVED
MATERIAL TERMS, AS MORE PARTICULARLY REFLECTED IN THIS
RESOLUTION, TO INCLUDE AN INCREASE IN THE CONTRACT PRICE TO
$4,503,682.00, INCLUDING A TEN PERCENT (10%) OWNER'S CONTINGENCY
IN THE AMOUNT OF $450,368.20, FOR A TOTAL NOT TO EXCEED AMOUNT
OF $4,954,050.20, IN ORDER TO ADDRESS THE CHALLENGES OF INFLATION
AND SUPPLY CHAIN CONSTRAINTS; AND FURTHER AUTHORIZING THE CITY
MANAGER TO FINALIZE AND EXECUTE THE AGREEMENT.
WHEREAS, on June 6, 2018, the City Commission approved the issuance of Request for
Proposals (RFP) 2018-233-KB, for design-build, operate, and maintain water, wastewater, and
stormwater Supervisory Control and Data Acquisition (SCADA) & Programmable Logic Controller
(PLC) (the "RFP"); and
WHEREAS, the RFP was issued and proposals were received on August 15, 2019; and
WHEREAS, the Phase I proposals were evaluated on September 13, 2018, by an
Evaluation Committee appointed by the City Manager pursuant to LTC#456-2018; and
WHEREAS, on October 17, 2018, via Resolution No. 2018-30541, the Mayor and the City
Commission approved the short-listing of the three top-ranked proposers, namely (1) SICE, Inc.,
(2) Data Flow Systems, Inc., and (3) Revere Control Systems, Inc., to be further considered in
Phase II of the evaluation process; and
WHEREAS, once the City's consultant, Hazen and Sawyer Engineering, completed the
Design Criteria Requirements (DCR), the RFP was reinitiated on June 21, 2019; and
WHEREAS, following the release of the DCR, Phase II proposals were received from the
short-listed firms on October 18, 2019; and
WHEREAS, Prior to the due date for Phase II proposals, Revere Control Systems, Inc.
notified the City that it had elected not to participate in Phase II; and
WHEREAS, the Evaluation Committee convened on January 13, 2020, to consider
proposals received under Phase II; and
WHEREAS, the evaluation process resulted in the scoring of the proposal received as
follows:
1st Sice, Inc.; and
2nd Data Flow Systems, Inc.; and
WHEREAS, on February 12, 2020, the Mayor and City Commission adopted Resolution
No. 2020-31162, authorizing the Administration to enter into simultaneous negotiations with (1)
Sice, Inc. ("SICE"), the top-ranked proposer, and (2) Data Flow Systems, Inc. ("DFS"), the second-
ranked proposer; and further providing that the final selection of the recommended proposer,
project costs and approval of material terms for the Project shall be subject to the prior approval of
the Mayor and City Commission; and
WHEREAS, as directed by City Commission, the City Administration proceeded with
simultaneous negotiations, requested a Best and Final Offer (BAFO) from both firms, and
negotiated the following essential contract terms:
1. Programmable Logic Controls (PLC's): Replacement of all existing PLCs and input/output
(I/O) racks at all wastewater, water, and stormwater stations;
2. Obsolescence: If any of the hardware or software provided for this Project becomes
obsolete within ten (10) years of final acceptance, the firm shall replace or modify as
needed at no additional cost to the City;
3. System Maintenance, Warranty, and Spare Parts: The firm shall provide complete system
maintenance, including all parts, materials, equipment, and labor necessary to provide a
fully functional and satisfactory system, which is included in the Annual Maintenance Cost.
Annual Maintenance Costs for years 6-10 shall be provided at today's cost and will be
escalated based on the Consumer Price Index with a cap of 3% to the year of service.
Renewal of the annual maintenance contract at the end of year five will be at the City's sole
discretion.
If future pump stations are added, the future annual maintenance cost provided on a per
pump station basis in Future Groups 1-3, escalated accordingly, will be added to the annual
maintenance costs in Group 7 or Future Group 4.
All repairs shall be completed within 72 hours. The firm shall maintain a sufficient inventory
of spare parts to ensure that repairs are completed within 72 hours. The City will not store
spare parts;
4. Training: The firm shall provide four (4) 8-hour days of training for 30 individuals. At the
firm's discretion, training may be provided for all 30 individuals at once or in separate
sessions. Nonetheless, 30 individuals must each receive four(4) 8-hour days of training;
5. Permitting: The firm shall be responsible for all work and fees associated with permitting the
wastewater, water, and stormwater stations listed in the cost proposal form. Work and fees
associated with permitting future stations will be the responsibility of others;
6. Schedule: Duration from Notice to Proceed (NTP) to substantial completion shall not
exceed fifteen (15) months. This duration assumes all sites are substantially complete and
ready to receive SCADA system components at the time installation is scheduled to.begin;
7. Future Stations: The firm must provide a unit capital cost and annual maintenance cost for
future wastewater, water, and stormwater station integration into the SCADA system by
type, as indicated on the Best and Final Cost Proposal Form. Prices shall be provided at
today's cost and will be escalated accordingly based on the Consumer Price Index to the
year of installation with a 3% cap. Cost shall be for a SCADA system and associated
equipment that is similar in scope and performance to what has been proposed by the firm;
and
8. Control Room: Engineering, design, hardware, software, programming, and integration,
including all necessary work for a fully functioning SCADA System. Bidder shall provide four
(4) new workstations with enough processing power, memory, and all other ancillary
components required to operate the SCADA System in a fully functional and satisfactory
manner. Control Room configuration to be finalized and agreed upon by the selected Bidder
and the City through the submittal process; and
WHEREAS, on July 29, 2020, the Mayor and City Commission adopted Resolution No.
2020-31333, accepting the recommendation of the City Manager to approve the aforementioned
negotiated material terms, and further authorizing the Mayor and City Clerk to execute an
agreement with Data Flow Systems, Inc.; and
WHEREAS, upon Commission approval, City staff began working with the. City's
consultant, Hazen and Sawyer, to finalize a draft agreement to implement the Project; however,
the Project's success depended on the City's ability to install the proper communications
equipment (antennas) in a suitable location that would provide the best possible signal for the
communications equipment; and
WHEREAS, once the Administration secured a suitable location for the communications ,
equipment and finalized its agreement for the use of the site, the contract negotiations with DFS
commenced; and
WHEREAS, during negotiations, the City established that it would be the party operating
the SCADA system and PLC, instead of DFS; and
WHEREAS, during the final stages of negotiations, DFS advised the Administration that
over the last two years, there had been a significant increase in labor and material costs,
specifically, vendor-supplied stainless-steel enclosures and semiconductors; and
WHEREAS, the Administration and City's Consultant found that the current inflation,
Consumer Price Index (CPI) and Producer Price Index (PPI). have significantly increased since
DFS submitted its initial proposal in June 2020; therefore, DFS needed to increase its proposal by
approximately 19.27% for the initial Project and include additional safeguards to address possible
maintenance cost increases and large spikes in construction/parts costs for the installation and
maintenance of future stations, as follows:
(1) The Contract Price would be increased from $3;756,169.00 to $4,503,682.00, as more
particularly described in the Cost Proposal From, dated June 10, 2022, attached to the
City Commission Memorandum accompanying this Resolution, and including a ten
percent(10%) Owner's Contingency in the amount of$450,368.20;
(2) The agreement will have an initial term, commencing upon execution, including a
construction period of approximately 24 months, and continuing through the initial five
(5) year period from the date the City accepts the entire system; thereafter, the City, at
the discretion of the City Commission, may renew the maintenance service pursuant to
two (2) additional five-year renewal terms;
(3) Maintenance cost for first five (5) years will be included in the Contract Price, for the
initial SCADA stations with PLC; thereafter, effective the commencement date for the
first Renewal Term (years 6 through '10), the annual maintenance cost may be
adjusted annually based upon contract year five's costs and may be escalated
based upon any change in the PPI Index since the prior year, whether up or down,
._ with a 3% cap as to any increase, unless an extraordinary PPI escalation event
occurs where annualized PPI index exceeds six percent (6%) for the year prior to the
year of adjustment. In this instance, the increase above 6% will be shared equally by
DFS and the City and added to the 3% cap. After year ten, a new baseline will be
established through good faith negotiation using the above method to develop the basis
for the pricing; and
(4) The unit capital cost for future wastewater, water, and stormwater station integration
into the SCADA system with PLC will be based upon today's cost and will be escalated
accordingly, based upon the PPI index to the year of installation, whether up or down,
with a 3% cap, unless an extraordinary PPI escalation event occurs where annualized
PPI exceeds six percent (6%) for the year prior to installation. In this instance, the
increase above 6% will be shared equally by DFS and the City and added to the 3%
Cap. After year ten, a new baseline will be established through good faith negotiation
using the above method to develop the basis for the pricing; and
WHEREAS, the revised cost for the Project remains below the cost provided by the other
proposer, SICE, during its negotiations with the City in 2020, which totaled $5,302,010.00; and
WHEREAS, the Administration finds the cost increase is justified due to the current overall
labor and market conditions; the Consumer Price Index (CPI) change since DFS submitted its
proposal in June 2020 is approximately 15%; and
WHEREAS, based upon the challenges of inflation and supply chain constraints, the City
Manager recommends approving the updated financial terms for the Agreement with DFS pursuant
to the RFP, as more particularly set forth in this Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby amend Resolution No. 2020-31333, that approved the material terms for an agreement with
Data Flow Systems, Inc., pursuant to Request For Proposals ("RFP") 2018-233-KB, for Design,
Build, Operate and Maintain Water, Wastewater and Stormwater Supervisory Control and Data
Acquisition (SCADA) & Programmable Logic Controller ("PLC") (the "Project"), in an amount not to
exceed $3,756,169.00, including a ten percent (10%) Owner's Contingency; said amendment to
the Resolution modifying some of the approved material terms, as more particularly reflected in this
Resolution, to include an increase in the Contract Price to $4,503,682.00, including a ten percent
(10%) owner's contingency, in the amount of $450,368.20, for a total not to exceed amount of
$4,954,050.20, in order to address the challenges of inflation and supply chain constraints; and
further authorize the City Manager to finalize and execute the agreement.
PASSED and ADOPTED this day of '5eph
otkc2022.
ATTES :
RAF EL E. GRANADO, CITY CLERK GELBER, MAYOR
1.IEICO�RT O O' APPROVED AS TO
SEP 2 1 2022 %, . :�'" FORM & LANGUAGE
it
!? H 2. & FOR EXECUTION
City Attorney
Competitive Bid Reports-C2 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING RESOLUTION NO. 2020-31333,
THAT APPROVED THE MATERIAL TERMS FOR AN AGREEMENT WITH
DATA FLOW SYSTEMS, INC, PURSUANT TO REQUEST FOR
PROPOSALS ("REP") 2018-233-KB, FOR DESIGN, BUILD, OPERATE AND
MAINTAIN WATER, WASTEWATER AND STORMWATER SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) AND PROGRAMMABLE
LOGIC CONTROLLER ("PLC") (THE "PROJECT"), IN AN AMOUNT NOT TO
EXCEED $3,756,169.00, INCLUDING A TEN PERCENT (10%) OWNER'S
CONTINGENCY; SAID AMENDMENT TO THE RESOLUTION MODIFYING
SOME OF THE APPROVED MATERIAL TERMS, AS MORE
PARTICULARLY REFLECTED IN THIS RESOLUTION, TO INCLUDE AN
INCREASE IN THE CONTRACT PRICE TO $4,503,682.00, INCLUDING A
TEN PERCENT (10%) OWNER'S CONTINGENCY IN THE AMOUNT OF
$450,368.20, FOR A TOTAL NOT TO EXCEED AMOUNT OF $4,954,050.20,
IN ORDER TO ADDRESS THE CHALLENGES OF INFLATION AND
SUPPLY CHAIN CONSTRAINTS;AND FURTHER AUTHORIZING THE CITY
MANAGER TO FINALIZE AND EXECUTE THE AGREEMENT.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, amend Resolution No. 20202-31333, that approved the material terms for an
agreement with Data Flow Systems, Inc. pursuant to Request for Proposals (RFP) 2018-233-
KB for Design, Build, Operate, and Maintain Water, Wastewater and Stormwater Supervisory
Control and Data Acquisition (SCADA) and Programmable Logic Controller (PLC) In an
amount not to exceed $3,756,169.00, including a ten percent (10%) owner's contingency. The
amendment to the Resolution modifies some of the approved material terms, as more
particularly reflected in the Resolution, which includes increasing the contract price to
$4,503,682.00, including a ten percent (10%) owner's contingency in the amount of
$450,368.20, for a total not to exceed amount of $4,954,050.20, in order to address the
challenges of inflation and supply chain constraints.
BACKGROUND/HISTORY
Supervisory Control and Data Acquisition (SCADA) generally refers to an industrial computer
Page 63 of 1700
system that monitors and controls a process. Regarding utilities' transmission and distribution,
SCADA monitors substations, transformers, and other electrical assets. Sensors (digital or
analog)and control relays directly interface with the managed system. Remote Telemetry Units
(RTUs) serve as local collection points for gathering reports from sensors and delivering
commands to control relays.
Additionally, SCADA systems are crucial for industrial organizations and companies in the
public and private sectors to control and maintain efficiency, distribute data for more intelligent
decisions, and communicate system issues. The SCADA software distributes and displays the
data helping operators and employees analyze the data and make critical decisions. State and
municipal utility departments use SCADA to remotely monitor and regulate water flow, reservoir
levels, pump stations, pipe pressure, and other factors. Effective SCADA systems can result in
significant savings of time and money.
The current SCADA system in the City of Miami Beach is outdated and no longer applicable for
software updates. Therefore,the system requires removal and replacement with a new SCADA
system. To consider a contract, the City of Miami. Beach pursued qualified proposers to
respond to the RFP for an all-inclusive SCADA package that included engineering, design,
integration, installation, and maintenance of a radio-based or equal communication from Internet
accessible SCADA system, including PLC. The SCADA system will be for remote monitoring
and controlling potable water storage tanks and pumping stations, wastewater pumping stations,
stormwater pumping stations,and all associated monitoring stations (flow, pressure,etc.).
On June 6, 2018, the City Commission approved the issuance of RFP 2018-233-KB, and the
RFP was issued. The RFP stipulated a two-step, phased evaluation process. Phase I
considers the qualifications, experience, and availability of the proposers and key design-build
team members. Firms short-listed in Phase I are then invited to submit technical and price
proposals as part of Phase I I. Phase I proposals were received on August 15, 2018. The
Phase I proposals were evaluated on September 13, 2018, by an Evaluation Committee
appointed by the City Manager pursuant to LTC# 456-2018. On October 17, 2018, via
Resolution No. 2018-30541, the Mayor and the City Commission approved the short-listing of
the three top-ranked proposers, namely (1) SICE, Inc., (2) Data Flow Systems, Inc., and (3)
Revere Control Systems, Inc.,to be further considered in Phase II of the evaluation process.
After the completion of Phase I short-listing and as a result of questions from short-listed
bidders, the City discovered that it was necessary to provide more information to bidders in the
form of design criteria requirements (DCR). The DCR established the minimum technical
requirements for the SCADA and PLC system.Accordingly, the Administration engaged Hazen
and Sawyer Engineering towards the end of 2018 to develop the DCR. The RFP had to be
placed on hold while the DCR was being developed. Once Hazen and Sawyer Engineering
completed the DCR,the RFP was reinitiated on June 21, 2019.
Following the release of the DCR, Phase II proposals were received from the short-listed firms
on October 18, 2019. Prior to the due date for Phase I I proposals, Revere Control Systems,
Inc. notified the City that it had elected not to participate in Phase II. Once the Phase II
proposals were received, Hazen and Sawyer completed its full review of the compliance of
each proposal with the requirements of the DCR.
The Evaluation Committee convened on. January 13, 2020,, to consider proposals received
under Phase II. The evaluation process resulted in the scoring of the proposal received as
follows:
1st Sice, Inc.
Page 64 of 1700
2"d Data Flow Systems, Inc.
On February 12, 2020, City Commission authorized the Administration to enter into
simultaneous negotiations with (1) Sice, Inc. ("SICE"), the top-ranked proposer, and (2) Data
Flow Systems, Inc. ("DFS"), the second-ranked proposer, and further provide that the final
selection of the recommended proposer, project costs and approval of material terms for the
Project shall be subject to the prior approval of the Mayor and City Commission.
As directed by City Commission, the City Administration proceeded with simultaneous
negotiations, requested a Best and Final Offer (BAFO) from both firms, and successfully
negotiated the following essential contract terms:
1. Programmable Logic Controls (PLC's): Replacement of all existing PLCs and
input/output(I/O)racks at all wastewater,water, and stormwater stations.
2. Obsolescence: If any of the hardware or software provided for this Project becomes
obsolete within ten (10) years of final acceptance, the firm shall replace or modify as
needed at no additional cost to the City.
3. System Maintenance. Warranty. and Spare Parts: The firm shall provide complete system
maintenance, including all parts, materials, equipment, and labor necessary to provide a
fully functional and satisfactory system,which is included in the Annual Maintenance Cost.
Annual Maintenance Costs for years 6-10 shall be provided at today's cost and will be
escalated based on the Consumer Price Index with a cap of 3% to the year of service.
Renewal of the annual maintenance contract at the end of year five will be at the City's
sole discretion.
If future pump stations are added, the future annual maintenance cost provided on a per
pump station basis in Future Groups 1-3, escalated accordingly, will be added to the
annual maintenance costs in Group 7 or Future Group 4.
All repairs shall be completed within 72 hours. The firm shall maintain a sufficient
inventory of spare parts to ensure that repairs are completed within 72 hours. The City will
not store spare parts.
4. Training: The firm shall provide four (4) 8-hour days of training for 30 individuals. At the
firm's discretion, training may be provided for all 30 individuals at once or in separate
sessions. Nonetheless, 30 individuals must each receive four(4)8-hour days of training.
5. Permitting: The firm shall be responsible for all work and fees associated with permitting
the wastewater, water, and stormwater stations listed in the cost proposal form. Work and
fees associated with permitting future stations will be the responsibility of others.
6. Schedule: Duration from Notice to Proceed (NTP) to substantial completion shall not
exceed fifteen (15) months. This duration assumes all sites are substantially complete
and ready to receive SCADA system components at the time installation is scheduled to
begin.
7. Future Stations: The firm must provide a unit capital cost and annual maintenance cost for
future wastewater, water, and stormwater station integration into the SCADA system by
type, as indicated on the Best and Final Cost Proposal Form. Prices shall be provided at
today's cost and will be escalated accordingly based on the Consumer Price Index to the
year of installation with a 3% cap. Cost shall be for a SCADA system and associated
equipment that is similar in scope and performance to what has been proposed by the
Page 65 of 1700
firm.
8. Control Room: Engineering, design, hardware, software, programming, and integration,
including all necessary work for a fully functioning SCADA System. Bidder shall provide
four (4) new workstations with enough processing power, memory, and all other ancillary
components required to operate the SCADA System in a fully functional and satisfactory
manner. Control Room configuration to be finalized and agreed upon by the selected
Bidder and the City through the submittal process.
Both DFS and SICE concurred with the material terms mentioned above. In addition, both
have met the overall intent of providing a turnkey SCADA system for the City's wastewater,
water, and stormwater pump stations.
At its July 29, 2020, meeting, the City Commission accepted the recommendation of the City
Manager to approve the material terms, pursuant to Request for Proposals (RFP) 2018-233-
KB, for design-build, operate, and maintain water, wastewater, and stormwater Supervisory
Control and Data Acquisition (SCADA) & Programmable Logic Controller (PLC), and to
execute an agreement with Data Flow Systems, Inc.,via Resolution No.2020-31333.
ANALYSIS
Upon Commission approval, City staff began working with the Citys consultant, Hazen and
Sawyer, to finalize a draft agreement to implement the Project. However, the Project's success
depended on the Citys ability to install the proper communications equipment (antennas) in a
suitable location that would provide the best possible signal for the communications equipment.
In November 2021, once the Administration secured a suitable location for the communications
equipment and finalized its agreement for the use of the site, the contract negotiations with Data
Flow Systems, Inc. commenced. On March 17, 2022 during the final stages of negotiations,
Data Flow Systems, Inc. advised the Administration that"over the last two years, there has been
a significant increase in labor and material costs, specifically, vendor-supplied stainless-steel
enclosures and semiconductors." Accordingly, the Administration and City's Consultant found
that the current inflation, Consumer Price Index (CPI), and Producer Price Index (PP I) have
significantly increased since Data Flow Systems, Inc.submitted its initial proposal in June 2020.
As a result, the Administration agreed to the increase requested by Data Flow Systems, Inc. of
an approximate 19.27% for the initial Project and to include additional safeguards to address
possible maintenance cost increases and large spikes in construction/parts costs for the
installation and maintenance of future stations, as follows:
(1) The Contract Price would be increased from $3,756,169.00 to $4,503,682.00,
as more particularly described in the Cost Proposal From, dated June 10, 2022,
attached hereto as Attachment A, and including a ten percent (10%) Owner's
Contingency in the amount of$450,368.20;
(2) The agreement will have an initial term, commencing upon execution, including a
• construction period of approximately 24 months, and continuing through the initial five
(5)year period from the date the City accepts the entire system;thereafter,the City, at
the discretion of the City Commission, may renew the maintenance service pursuant
to two (2)additional five-year renewal terms;
(3) Maintenance cost for first five (5)years will be included in the Contract Price, for
the initial SCADA stations with PLC; thereafter, effective the commencement date for
Page 66 of 1700
the first Renewal Term (years 6 and 11, correspondingly), the annual maintenance
cost may, after obtaining Commission approval be adjusted annually based upon
contract year five's costs and may be escalated based upon any change in the PPI
Index since the prior year, whether up or down, with a 3% cap as to any increase,
unless an extraordinary PPI escalation event occurs where annualized PPI index
exceeds six percent(6%)for the year prior to the year of adjustment. In this instance,
the increase above 6% will be shared equally by DFS and the City. After year ten, a
new baseline will be established through good faith negotiation using the above
method to develop the basis for the pricing;and
(4) The unit capital cost for future wastewater, water, and stormwater station
integration into the SCADA system with PLC will be based upon today's cost and
may be escalated accordingly, based upon the PPI index to the year of installation
with a 3% cap, unless an extraordinary PPI escalation event occurs where annualized
PPI exceeds six percent (6%) for the year prior to installation. In this instance, the
increase above 6%will be shared equally by DFS and the City.
The revised cost for the Project remains below the cost provided by the other SI CE, during its
negotiations with the City in 2020, which totaled $5,302,010.00. In addition, the Administration
finds the cost increase is justified due to the current overall labor and market conditions. The
Consumer Price Index (CPI) change since DFS submitted its proposal in June 2020 is
approximately 15%. Therefore, due to the challenges of inflation and supply chain constraints,
the Administration finds it is in the best interest of the City to execute an agreement with DFS for
Design, Build, Operate and Maintain Water, Wastewater and Stormwater Supervisory Control
and Data Acquisition(SCADA)& Programmable Logic Controller(PLC).
SUPPORTING SURVEY DATA
Not applicable.
FINANCIAL INFORMATION
Total Fund 419* Fund 429*
Project Amount $4,503,682.00 $2,189,750.28 $2,313,931.72
10% $ 450,368.20 $ 218,975.06 $ 231,393.17
Contingency
Total $4,954,050.20 $2,408,725.31 $2,545,324.89
ACCOUNT TOTALS:
*419-0815-000674-00-418-561-00-00-00-20719 $2,408,725.31
*429-0815-000674-29-422-564-00-00-00-20719 $2,545,324.89
Subject to funds availability approved through the City's budgeting process for specific projects.
Amount(s)/Account(s):
$2..408,725.31 419-0815-000674-00-418-561-00-00-00-20719
Page 67 of 1700
$2,545,324.89 429-0815-000674-29-422-564-00-00-00-20719
CONCLUSION
Therefore, based on the aforementioned, I recommend that the that the Mayor and City
Commission of the City of Miami Beach, Florida amend Resolution No. 20202-31333, that
approved the material terms for an agreement with Data Flow Systems, Inc. pursuant to
Request for Proposals (RFP) 2018-233-KB for Design, Build, Operate, and Maintain Water,
Wastewater and Stormwater Supervisory Control and Data Acquisition (SCADA) and
Programmable Logic Controller (PLC) in an amount not to exceed $3,756,169.00, including a
ten percent (10%) owner's contingency; said amendment to the Resolution modifying some of
the approved material terms, as more particularly reflected herein, which includes increasing the
contract price to $4,503,682.00, including a ten percent (10%) owner's contingency in the
amount of$450,368.20,for a total not to exceed amount of$4,954,050.20, in order to address
the challenges of inflation and supply chain constraints, and further authorize the City Manager to
finalize and execute the agreement.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
❑ Resolution
❑ Attachment A- Cost Proposal Form
Page 68 of 1700
Cost Proposal Form
6- 10-2022
RFP-2018-233-KB
DESIGN, BUILD, OPERATE AND MAINTAIN WATER, WASTEWATER AND
STORMWATER SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) &
PROGRAMMABLE LOGIC CONTROLLER (PLC)
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
5.12.2022
Page 73 of 1700
COST PROPOSAL FORM
GROUP 1: WASTEWATER STATIONS
GROUP 1:Wastewater station RTU Panel as schedule on the Drawings to furnish and install a complete RTU radio telemetry equipment mounted
on a back plate in a new enclosure(RTU panel)as scheduled.The RTU panel shall be rack mounted on existing rack,new Unistrut panel rack or
wall mounted in existing electrical rooms as scheduled.Antenna mast with Yagi antenna.Terminate signal wiring in RTU,program RTU and SCADA
server DNP3 communication driver, provide field testing, and all other miscellaneous items as shown on the Drawings and/or Technical
Specifications not soecificall covered in other bid items.
Pump Station Address Pump Station Number of Proposed Cost
Name Type Pumps RTU Name
Station#1 1053 Jefferson Ave Dry Pit 4 RTU-101 $79,657.00
Station#2 35 Star Island Submersible 4 RTU-102 $65,411.00
Station#4 231 S.Hibiscus Drive Submersible 2 RTU-104 $31,133.00
Station#5 195 Palm Av Submersible 2 RTU-105 $29,944.00
Station#6 229 E.San Marino Drive Submersible 2 RTU-106 $29,944.00
Station#7 428 W.DiLido Drive Submersible 2 RTU-1 07 $29,944.00
Station#8 228 W.Rivo Alto Drive Submersible 2 RTU-108 $29,944.00
Station#10 28 Venetian Way Dry Pit 3 RTU-110 $71,149.00
Station#11 1710 Washington Ave Dry Pit 3 RTU-111 $71,149.00
Station#13 2270 Sunset Drive Submersible 2 RTU-113 $29,944.00
Station#14 2730 Sunset Drive Submersible 2 RTU-114 $29,944.00
Station#15 Pine Tree Drive&W.51st Dry Pit 2 RTU-115 $70,287.00
Street
Station#18 6590 Pine Tree Drive Submersible 2 RTU-118 $29,944.00
Station#19 6850 Indian Creek Dry Pit 2 RTU-119 $70,287.00
Drive
Station#21 850 W.71st Street Dry Pit 2 RTU-121 $70,287.00
Station#22 Hagan Street on golf Dry Pit 2 RTU-122 $70,287.00
Course
Station#23 750 W.75th Street Dry Pit 2 RTU-123 $70,287.00
Station#24 8100 Hawthorne Ave Dry Pit 2 RTU-124 $70,287.00
Station#27 5400 Collins Ave Dry Pit 2 RTU-127 $70,287.00
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Station#28B 300 28th Street Booster 3 RTU-128 $87,587.00
Station#28L 300 28th Street Dry Pit 3 RTU-128 Included with 28B
Station#29B Indian Creek Drive&63rd Booster 3 RTU-129 $87,587.00
Street
Station#29L Indian Creek Drive&63rd Dry Pit 3 RTU-129 Included with 29B
Station#30 100 MacArthur Submersible 4 RTU-130 $65,411.00
CswyfTerminal Island
Station#31 290 Washington Ave Submersible 6 RTU-131 $68,715.00
SUBTOTAL GROUP 1 $1,329,416.00
GROUP 2: WATER STATIONS
GROUP 2:Water booster pump station RTU Panel as schedule on the Drawings to furnish and install a complete RTU radio telemetry equipment
mounted on a back plate in a new enclosure(RTU panel) as scheduled.The RTU panel shall be wall mounted in existing electrical rooms as
scheduled.Antenna mast with Yagi antenna.Terminate signal wiring in RTU,program RTU and SCADA server DNP3 communication driver,provide
field testin e,and all other miscellaneous items as shown on the Drawin•s and/or Technical S.-cifications not s•ecificall covered in other bid items.
Pump Station Pump Station Number of Proposed
Address Cost
Name Type Pumps RTU Name
Station#W1 451 Dade Boulevard Injector 3 RTU-201 $70,814.00
Station#W2 75th Street&Dickens Ave Booster 3 RTU-202 $70,814.00
Station#W3 71st St&Fountain In-Line Booster 2 RTU-203 $65,681.00
Normand
Station#W4 1050 Arthur Godfrey Road In-Line Booster 3 RTU-204 $70,814.00
41 st Street
Station#W5 Belle Isle NE side of In-Line Booster 1 RTU-205 $65,681.00
Venetian Wa
Station#W7 Terminal Island In-Line Booster 2 RTU-207 $65,681.00
SUBTOTAL GROUP 2 $409,485.00
CONTINUED ON THE FOLLOWING PAGE
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GROUP 3: STORMWATER PUMP STATIONS
Group 3:Stormwater pump station RTU Panel as scheduled on the Drawings to furnish and install a complete RTU radio telemetry equipment
mounted on a back plate in a new enclosure(RTU panel)as scheduled.The RTU panel shall be rack mounted on existing racks,or new Unistrut
panel rack as scheduled.Antenna mast with Yagi antenna.Terminate signal wiring in RTU,program RTU and SCADA server DNP3 communication
driver,provide field testing,and all other miscellaneous items as shown on the Drawings and/or Technical Specifications not specifically covered in
other bid items.
Pump Station Address Pump Station Number of Proposed Cost
Name Type Pumps RTU Name
Station#1 1700 Purdy Ave Submersible 2 RTU-001 $30,555.00
Station#2 1830 Purdy Ave Submersible 2 RTU-002 $30,555.00
Station#2A 1820 Purdy Ave Submersible 1 RTU-002A $52,239.00
Station#3 20 Sunset Harbor Drive Submersible 2 RTU-003 $30,555.00
Station#4 1400 Bay Road Submersible 2 RTU-004 $31,133.00
Station#5 52 Venetian Way Submersible 2 RTU-005 $31,133.00
Station#6 1608 Bay Road Submersible 2 RTU-006 $31,133.00
Station#7 1608 Bay Road Submersible 2 RTU-007 $31,133.00
Station#8 2101 Prairie Ave Submersible 2 RTU-008 $31,133.00
Station#9 4701 N Michigan Ave Submersible 2 RTU-009 $30,555.00
Station#10 875 W 46TH Street Submersible 2 RTU-010 $30,555.00
Station#11 4565 Nautilus Drive Submersible 2 RTU-011 $30,555.00
Station#12 4445 N Jefferson Ave Submersible 2 RTU-012 $30,555.00
Station#13 4220 N Meridian Ave Submersible 2 RTU-013 $30,555.00
Station#14 4213 Nautilus Drive Submersible 2 RTU-014 $30,555.00
Station#15 1111 Lincoln Road Submersible 2 RTU-015 $31,133.00
Station#16 790 South Pointe Drive Submersible 2 RTU-016 $31,133.00
Station#17 2380 Liberty Ave Submersible 2 RTU-017 $31,133.00
Station#18 2687 Pine Tree Drive Submersible 2 RTU-018 $31,133.00
Station#19 3405 Chase Avenue Submersible 2 RTU-019 $31,133.00
Station#20 529 W 37TH Street Submersible 2 RTU-020 $31,133.00
Station#21 305 W 34TH Street Submersible 2 RTU-021 $31,133.00
Station#22 2796 Prairie Ave Submersible 2 RTU-022 $31,133.00
Station#23 8501 Hawthorne Ave Submersible 2 RTU-023 $30,555.00
Station#24 2300 N Bay Road Submersible 2 RTU-024 $53,258.00
Station#25 1480 10TH Street(City) Submersible 2 RTU-025 $53,258.00
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Station#26 1490 10TH Street(FDOT) Submersible 2 RTU-026 $31,133.00
Station#27 1480 14TH Street(City) Submersible 2 RTU-027 $53,258.00
Station#28 1470 14TH Street(FDOT) Submersible 2 RTU-028 $53,258.00
Station#29 4300 Indian Creek Drive Submersible 2 RTU-029 $31,133.00
(FDOT)
Station#30 8103 Crespi Blvd Submersible 2 RTU-030 $53,258.00
Station#31 1223 6TH Street(FDOT) Submersible 2 RTU-031 $31,133.00
Station#32 630 Alton Road(City) Submersible 2 RTU-032 $53,258.00
Station#33 1261 17TH Street Submersible 2 RTU-033 $53,258.00
Station#34 Rivo Alto North Submersible 2 RTU-034 $53,258.00
Station#35 Rivo Alto South Submersible 2 RTU-035 $53,258.00
Station#36 840 E Di Lido Drive Submersible 2 RTU-036 $53,258.00
Station#37 61 E Di Lido Drive Submersible 2 RTU-037 $53,258.00
Station#38 435 E San Marino Drive Submersible 2 RTU-038 $53,258.00
Station#39 8 W San Marino Drive Submersible 2 RTU-039 $53,258.00
Station#40 Palm Island Submersible 2 RTU-040 $53,258.00
Station#41 • Palm Island West Submersible 3 RTU-041 $55,060.00
Station#42 Hibiscus Island Submersible 3 RTU-042 $55,060.00
9Station#43 V)9 Sunset Drive(Sunset Submersible 2 RTU-043 $53,258.00
Station#44 1400 W 21ST Street Submersible 2 RTU-044 $53,258.00
(Sunset III)
Station#45 2100 Washington Ave Submersible 4 RTU-045 $64,077.00
Station#46 Central Bayshore Dr. Submersible 2 RTU-046 $31,133.00
Station#47 44TH&Chase Submersible NA RTU-047 $0.00
Station#48 19th St.&Meridian Ave. Submersible 4 RTU-048 $64,077.00
Station#50 Indian Creek and 32nd Under Const. 2 RTU-050 $57,454.00
Street
SUBTOTAL GROUP 3 $2,034,906.00
CONTINUED ON THE FOLLOWING PAGE
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GROUP 4: WASTEWATER FLOW METERS
Total
Item Description Quantity U/M Unit Cost
(Quantity x Unit Cost)
This item shall be measured and paid at a unit price for each
wastewater flow meter RTU Panel as schedule on the
Drawings to furnish and install a complete RTU radio
telemetry equipment mounted on a back plate in a new
enclosure(RTU panel)as scheduled.The RTU panel shall
4 be rack mounted on new Unistrut panel rack or as 6 each $31,133.00 $186,798.00
scheduled. Antenna mast with Yagi antenna. Terminate
signal wiring in RTU, program RTU and SCADA server
DNP3 communication driver, provide field testing, and all
other miscellaneous items as shown on the Drawings and/or
Technical Specifications not specifically covered in other bid
items.
SUBTOTAL GROUP 4 $186,798.00
GROUP 5: REPEATER TELEMETRY PANEL AND ANTENNAS
Total
Item Description Quantity U 1 M Unit Cost
(Quantity x Unit Cost)
This item shall be measured and paid at a unit price for the
repeater telemetry panel, and antennas. Repeater panel
complete with main radio and repeater radio equipment as
shown on drawings. The repeater panel shall be wall
mounted.Two antenna mast with Yagi and omni antennas at
5 the repeater site and at the central site.Terminate antenna 1 each $58,435.00 $58,435.00
cables signal wiring,program RTU and SCADA server DNP3
communication driver, provide field testing, and all other
miscellaneous items as shown on the Drawings and/or
Technical Specifications not specifically covered in other bid
items.
SUBTOTAL GROUP 5 $58,435.00
CONTINUED ON THE FOLLOWING PAGE
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GROUP 6: CENTRAL CONTROL ROOM
Total
Item Description Quantity U I M Unit Cost
(Quantity x Unit Cost)
Central Control Room
Engineering,design,hardware,software,programming,and
integration including all necessary work for a fully functioning $84,599.00
6 SCADA system. 1 Lump + $112,574.00
Vendor shall provide four (4) new workstations. Control Sum $27,975
Room configuration to be finalized and agreed upon by Grounding has
Vendor and City during the submittal process. Been added
SUBTOTAL GROUP 6 $112,574.00
WATER.WASTEWATER AND STORMWATER SUPERVISORY CONTROL AND DATA ACQUISITION $4,131,614.00
(SCADA)&PROGRAMMABLE LOGIC CONTROLLER(PLC)SUBTOTAL(GROUPS 1-6)
GROUP 7:
WATER,WASTEWATER AND STORMWATER SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)&
PROGRAMMABLE LOGIC CONTROLLER(PLC) MAINTENANCE
Total
Item Description Quantity U I M Unit Cost
(Quantity x Unit Cost)
7 Annual Maintenance Year 1 (beginning at successful completion 1 Lump $71,562.00 $71,562.00
of FINAL acceptance) Sum
8 Annual Maintenance Year 2 1 Sum $71,562.00 $71,562.00
9 Annual Maintenance Year 3 1 Sump $71,562.00 $71,562.00
10 Annual Maintenance Year 4 1 Sump $76,214.00 $76,214.00
11 Annual Maintenance Year 5 1 Sump $81,168.00 $81,168.00
MAINTENANCE SUBTOTAL(GROUP 7 ITEMS 7-10) $372,068.00
CONTINUED ON THE FOLLOWING PAGE
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THE ITEMS ON THIS PAGE MAY BE AWARDED TO THE VENDOR AT SOLE DISCRETION OF THE CITY
FUTURE GROUP 1: FUTURE WASTEWATER STATIONS
FUTURE GROUP 1:Unit capital cost for future wastewater station integration into the SCADA system and annual maintenance cost.Cost shall
be for a SCADA system and associated equipment that is similar in scope and performance to that proposed in this bid proposal.
Prices will be escalated based on the Consumer Price Index with a cap of 3%to the year of installation.
Pump Station Type Number of Pumps Quantity Item U/M Cost
Capital Cost Each $60,231.00
Dry Pit 2 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $62,617.00
Dry Pit 3 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $68,580.00
Dry Pit 4 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $70,966.00
Dry Pit 5 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $73,351.00
Dry Pit 6 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $22,188.00
Submersible 2 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $22,188.00
Submersible 3 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $56,653.00
Submersible 4 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $57,846.00
Submersible 5 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $59,039.00
Submersible 6 1
Annual Maintenance Cost Lump Sum $823.00
CONTINUED ON THE FOLLOWING PAGE
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FUTURE GROUP 2: FUTURE WATER STATIONS
FUTURE GROUP 2:Unit capital cost for future water station integration into the SCADA system and annual maintenance cost.Cost shall be for
a SCADA system and associated equipment that is similar in scope and performance to that proposed in this bid proposal.
Prices will be escalated based on the Consumer Price Index with a cap of 3%to the year of installation.
Pump Station Type Number of Pumps Quantity Item U/M Cost
Capital Cost Each $54,268.00
In-Line Booster 2 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $59,039.00
In-Line Booster 3 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $62,617.00
In-Line Booster 4 1
Annual Maintenance Cost Lump Sum $823.00
FUTURE GROUP 3: FUTURE STORMWATER STATIONS
FUTURE GROUP 3:Unit capital cost for future stormwater station integration into the SCADA system and annual maintenance cost.Cost shall
be for a SCADA system and associated equipment that is similar in scope and performance to that proposed in this bid proposal.
Prices will be escalated based on the Consumer Price Index with a cap of 3%to the year of installation.
Pump Station Type Number of Pumps Quantity Item U/M Cost
Capital Cost Each $44,312.00
Submersible 2 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $46,115.00
Submersible 3 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $52,479.00
Submersible 4 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $56,653.00
Submersible 5 1
Annual Maintenance Cost Lump Sum $823.00
Capital Cost Each $59,039.00
Submersible 6 1
Annual Maintenance Cost Lump Sum $823.00
CONTINUED ON THE FOLLOWING PAGE
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FUTURE GROUP 4:
WATER,WASTEWATER AND STORMWATER SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)&
PROGRAMMABLE LOGIC CONTROLLER (PLC) MAINTENANCE
Pending execution of option to extend.
Prices will be escalated based on the Consumer Price Index with a cap of 3%to the year of installation.
Total
Item Description Quantity U/M Unit Cost
(Quantity x Unit Cost)
1 Annual Maintenance Year 6 1 Sump $80,543.00 $80,543.00
2 Annual Maintenance Year 7 1 Sump $80,543.00 $80,543.00
3 Annual Maintenance Year 8 1 Sump $80,543.00 $80,543.00
4 Annual Maintenance Year 9 1 Sum $80,543.00 $80,543.00
5 Annual Maintenance Year 10 1 Lump
m $80,543.00 $80,543.00
MAINTENANCE SUBTOTAL(FUTURE GROUP 4 ITEMS 1-5) $402,715.00
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