Resolution 2022-32266 RESOLUTION NO. 2022-32266
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2022-045-
WG, TO ESTABLISH A POOL OF CONTRACTORS TO PROVIDE GENERAL
AND EMERGENCY LANDSCAPE MATERIALS AND SERVICES, AND TO
APPROVE THE INITIAL POOL OF CONTRACTORS BY CATEGORY AS
OUTLINED IN EXHIBIT A: COCO TREE SERVICE CORP., 'COPPER'S
NURSERY, INC., CRODON, INC., EVERGLADES ENVIRONMENTAL CARE,
INC., GETTING GREEN PLANT SERVICE, INC., SFM LANDSCAPE
SERVICES, LLC, SUGAR GREEN GARDENS, SUPERIOR LANDSCAPING
AND LAWN SERVICES, INC., VISUALSCAPE, INC., NYCE LAWN SERVICES,
LLC, AND ANTONIO DELUCA FARMS, INC.; FURTHER, AUTHORIZING THE
CITY MANAGER TO KEEP THE ITB OPEN FOR THE PURPOSE OF
PREQUALIFYING ADDITIONAL CONTRACTORS; AND DELEGATING TO
THE CITY MANAGER THE AUTHORITY TO ADD CONTRACTORS TO THE
POOL, PROVIDED THAT ANY SUCH CONTRACTOR MEETS THE
REQUIREMENTS OF THE ITB, AND TO REMOVE CONTRACTORS; AND
FURTHER PROVIDING THAT ANY TASK ORDER IN EXCESS OF $100,000
SHALL BE SUBJECT TO THE PRIOR APPROVAL OF THE CITY
COMMISSION.
WHEREAS, on July 21, 2022, the Administration issued ITB 2022-045-WG
Prequalification Pool for General and Emergency Landscaping Materials and Services; and
WHEREAS, on August 11, 2022, the City received applications from the following eleven
(11) contractors: Coco Tree Service Corp.; Copper's Nursery, Inc.; Crodon, Inc.; Everglades
Environmental Care, Inc.; Getting Green Plant Service, Inc.; SFM Landscape Services, LLC;
Sugar Green Gardens; Superior Landscaping and Lawn Services, Inc.; Visualscape, Inc.; Nyce
Lawn Services, LLC; and Antonio Deluca Farms, Inc. and
WHEREAS, the ITB stated that following the review of applications, the responsive and
responsible bidder(s) meeting all terms and conditions of the ITB would be recommended for
award by category as follows:
General Landscape Materials and Services:
1. purchase and delivery of ground cover plant material, trees, and palms;
2. purchase, delivery, and installation of ground cover plant material, trees, and palms;
3. purchase and delivery of planting supplies;
4. watering;
5. pruning;
6. stump grinding;
7. staking and guying; or
8. tree removal services.
Emergency Landscape Materials and Services:
1. tree and palm removal services;
2. tree and palm pruning services;
3. stump grinding; and
4. tree and palm staking and guying; or
5. furnish and deliver landscape materials and supplies
WHEREAS, bidders wishing to be prequalified as part of the Application Process were
required to specify which categories they requested to be prequalified for; and
WHEREAS, bidders were not required to participate in all categories to bey
considered
part of the prequalified pool; and
WHEREAS, bidders may only participate in the category for which it has been
prequalified; and
WHEREAS, the contractors listed in Attachment A, Awarded Contractors by Category,
have been deemed responsive, responsible bidders meeting all terms and conditions of the ITB
and are recommended for an award in the categories for which a prequalification application
was submitted; and
WHEREAS, the City Manager concurs with staff that it is in the best interest of the City
to have a pool of prequalified contractors who wish to participate in subsequent spot market
purchases as required by the City to provide general and emergency landscape materials and
services, on an as-needed basis; and
WHEREAS, new applicants that meet the ITB requirements will be added to the pool,
and Contractors that do not perform well will be removed from the pool; and
WHEREAS, any task order in excess of $100,000 shall be subject to the prior approval
of the City Commission; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Bid (ITB) 2022-045-WG, to establish a pool of contractors for general and emergency landscape
materials and services, and to approve the initial pool of contractors by category as outlines in
Exhibit A, Awarded Contractors by Category: Coco Tree Service Corp.; Copper's Nursery, Inc.;
Crodon, Inc.; Everglades Environmental Care, Inc.; Getting Green Plant Service, Inc.; SFM
Landscape Services, LLC; Sugar Green Gardens; Superior Landscaping and Lawn Services,
Inc.; Visualscape, Inc.; Nyce Lawn Services, LLC; and Antonio Deluca Farms, Inc.; further,
authorize the City Manager to keep the ITB open for the purpose of prequalifying additional
contractors, and delegate to the City Manager the authority to add contractors to the pool,
provided that any such contractor meets the requirements of the ITB, and to remove
contractors; and further provide that any task order in excess of$100,000 shall be subject to the
prior approval of the City Commission. /n
PASSED AND ADOPTED this /y day of SQ 9° 61(2022.
A••ROVED AS TO
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ATTEST: BF R cj_ �1
aty a Date
,I7
RAFAEL E. G A NADO, CITY CLERK DAN GELBER, MAYOR
SEEP 2 1 2022 = `
'•.IPlCORP ORAiED'
%,
ATTACHMENT A
AWARDED CONTRACTORS BY CATEGORY
Getting ' ; Superior i ( j
Green ! SFM I Landscaping
Coco Tree f Copper's Everglades Plant Landscape I Sugar ; and Lawn I Nyce Lawn Antonio
Service { Nursery, Crodon, i Environmental! Service, Services, Green i Services, vsualscape, Services, ; Deluca
Corp. i Inc. Inc. Care,Inc. 1 Inc. LLC { Gardens ` Inc. Inc. LLC ;Farms,Inc
General Landscape Materials and Services:
Purchase and delivery of ground cover plant material,! X x ! ` x x x • x I x x x
trees,and palms __j _i- •
Purchase, delivery, and installation of ground cover!
x x x x x x x x • x
plant material,trees,and palms
Purchase and delivery of planting supplies ! x x x x x x x j x x
Watering _ x _ I x • x x x x x
Pruning _ ! x x x x x x E x x x
Stump grinding x ; X x _ x _ x X X x _ x _x
Staking and guying x I x ix x _x x ` x x x
Tree removal services. x ; x x x x x x x i x • x
Emergency Landscape Materials and Services:
Tree and palm removal services 1 x ! x x x x x x x • x
Tree and palm pruning services I x ! I x x x x x x x x
Stump grinding I x x x _ _x x x x I x x _
Tree and palm staking and gang x x _ x x _ x i x j x x
Fumish and deliver landscape materials and supplies x i x x x x • x x I x x x
Competitive Bid Reports-C2 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak,City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2022-
045-WG, TO ESTABLISH A POOL OF CONTRACTORS TO PROVIDE
GENERAL AND EMERGENCY LANDSCAPE MATERIALS AND SERVICES,
AND TO APPROVE THE INITIAL POOL OF CONTRACTORS BY
CATEGORY AS OUTLINED IN EXHIBIT A: COCO TREE SERVICE CORP.,
COPPER'S NURSERY, INC., CRODON, INC., EVERGLADES
ENVIRONMENTAL CARE, INC., GETTING GREEN PLANT SERVICE, INC.,
SFM LANDSCAPE SERVICES, LLC, SUGAR GREEN GARDENS,
SUPERIOR LANDSCAPING AND LAWN SERVICES, INC., VISUALSCAPE,
INC., NYCE LAWN SERVICES, LLC,AND ANTONIO DELUCA FARMS, INC.;
FURTHER, AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN
FOR THE PURPOSE OF PREQUALI FYI NG ADDITIONAL CONTRACTORS;
AND DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD
CONTRACTORS TO THE POOL, PROVIDED THAT ANY SUCH
CONTRACTOR MEETS THE REQUIREMENTS OF THE ITB, AND TO
REMOVE CONTRACTORS; AND FURTHER PROVIDING THAT ANY TASK
ORDER IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE PRIOR
APPROVAL OF THE CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of qualified contractors who wish to participate in subsequent
spot market purchases to provide general and emergency landscape materials and services
and approving the initial pool of contractors per category as outlined in Attachment A.
The Resolution also authorizes the City Manager to keep the ITB open to prequalify additional
contractors and delegates authority to the City Manager to add contractors to the pool, provided
such contractors meet the requirements of the ITB or remove contractors. Any task order in
excess of$100,000 shall be subject to the prior approval of the City Commission.
This solicitation is currently under the cone of silence.
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BACKGROUND/HISTORY
The City has various landscape maintenance contracts that provide routine landscape
maintenance services to specific streetscapes, municipal facilities, and coastal areas. From
time to time, there is a need to replace existing landscape or add landscaping to existing or new
locations. Due to quantity, size, species, or workload, the incumbent landscape maintenance
contractors are not always able to provide the necessary landscape materials or services.
Therefore; creating a pool of prequalified contractors to respond to supplemental landscaping
needs on an as-needed basis is essential to meet maintenance/aesthetic standards.
All contractors submitting an application that are deemed to be qualified pursuant to the
requirements of the solicitation shall be placed on a prequalification list that various departments
may access to obtain price quotations for general and emergency landscape materials and
services by the category established in the solicitation (e.g., sales and delivery; sales, delivery,
and service; service only).
ANALYSIS
On July 21, 2022, the Administration issued ITB 2022-045-WG Prequalification Pool for
General and Emergency Landscaping Materials and Services. Responses were due and
received on August 11, 2022. Bidders wishing to be prequalified as part of the Application
Process were required to specify which categories they requested to be prequalified for.
Bidders were not required to participate in all categories to be considered part of the
prequalified pool. However, a bidder may only participate in the category for which it has been
prequalified. The categories are as follows:
General Landscape Materials and Services:
1. purchase and delivery of ground cover plant material,trees, and palms;
2. purchase, delivery, and installation of ground cover plant material, trees, and palms; 3.
purchase and delivery of planting supplies;
4.watering;
5. pruning;
6. stump grinding;
7. staking and guying; or
8.tree removal services.
Emergency Landscape Materials and Services:
1.tree and palm removal services;
2. tree and palm pruning services;
3. stump grinding;
4.tree and palm staking and guying;or
5.furnish and deliver landscape materials and supplies
The City received applications from the following eleven (11) contractors for various categories
as listed in Attachment A: Coco Tree Service Corp., Coppers Nursery, Inc., Crodon, Inc.,
Everglades Environmental Care, Inc., Getting Green Plant Service, Inc., SFM Landscape
Services, LLC, Sugar Green Gardens, Superior Landscaping and Lawn Services, Inc.,
Visualscape, Inc., Nyce Lawn Services, LLC, and Antonio Deluca Farms, Inc.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB would be recommended for the award by
Page 57 of 1700
category. The Procurement Department and Public Works Department, Greenspace Division,
found that the eleven (11) bidders met the requirements of the ITB for the categories for which
each submitted. Accordingly, the contractors, as listed in Attachment A, have been deemed
responsive, responsible bidders meeting all terms and conditions of the ITB and are
recommended for award for the specific category listed.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
There is no fiscal impact at this time. Funding for general and emergency landscaping materials
and services are subject to the approval of funds through the City's budgeting process. The
pool of prequalified contractors for general and emergency landscaping materials and services
will ensure that projects are awarded in a competitive manner that maximizes available funds.
The user departments will solicit quotes from the prequalified contractors when services are
required. Expenses for the services have averaged approximately $500,000.00 per year over
the last five (5)years. It is not anticipated that grant funding will be utilized for this contract.
CONCLUSION
The Administration concurs with staff that it is in the best interest of the City to have a pool of
prequalified contractors who wish to participate in subsequent spot market purchases as
required by the City to provide general and emergency landscaping materials and services on
an as-needed basis. New applicants that meet the ITB requirements will be added to the pool.
Contractors that do not perform well will be removed from the pool.
Therefore, it is recommended that the Mayor and City Commission approve the Resolution,
accepting the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) No.
2022-045-WG,to establish a pool of qualified contractors who wish to participate in subsequent
spot market purchases to provide general and emergency landscaping materials, and services,
and approving the initial pool of contractors per the categories established in the solicitation
(e.g., sales and delivery; sales, delivery, and service; service only). Please refer to Exhibit A for
a list of contractors recommended in each category.
The Resolution also authorizes the Administration to keep the ITB open to prequalify additional
contractors that may apply and delegates to the City Manager the authority to add contractors to
the pool, provided such contractors meet the requirements of the ITB or remove contractors.
Any task order in excess of $100,000 shall be subject to the prior approval of the City
Commission.
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Trackino
Public Works/Procurement
ATTACHMENTS:
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Description
o Attachment A
o Resolution
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General Landscape Materials and Services:
Purchase and delivery of ground cover plant material,
trees, X z x x z x x z x
and palms
Purchase,delivery,and installation of ground cover plant
material,trees,and palms x x x x x x x x x
Purchase and delivery of planting supplies a x x x x x x x x
Watering x x x x x x x
Pruning x x x x x z x x x
Stump grinding x a x a x x x x x x
Staking and guying x x a x x x x x x
Tree removal services. x x x a x x z x x x
Emergency Landscape Materials and Services:
Tree and palm removal services; a a x a x x z a a
Tree and palm pruning services; x x x x x a a x x
Stump grinding; x a a x x a x x a
Tree and palm staking and guying;or x a x x x x x a
Furnish and deliver landscape materials and supplies x x x x a x x x x a
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