Resolution 2022-32265 •
RESOLUTION NO. 2022-32265
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2022-185-ND, FOR NOISE, ACOUSTIC, AND SOUND CONSULTING
SERVICES; AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL
OF PRE-QUALIFIED CONSULTANTS FOR NOISE, ACOUSTIC,'AND SOUND
CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH ARPEGGIO ACOUSTIC CONSULTING,
LLC, AS THE FIRST RANKED PROPOSER AND CROSS-SPECTRUM
ACOUSTICS, INC., AS THE SECOND-RANKED PROPOSER; AND FURTHER
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AGREEMENTS WITH EACH PROPOSER UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on April 8, 2022, the Mayor and City Commission approved the issuance of
the Request for Qualifications (RFQ) No. 2022-185-ND for Noise, Acoustic, and Sound
Consulting Services; and
WHEREAS, Request for Qualifications No. 2022-185-ND (the "RFQ") was released on
April 8, 2022; and
WHEREAS, a voluntary pre-proposal meeting was held on April 21, 2022; and
WHEREAS, on May 23, 2022, the City received 2 proposals from Arpeggio Acoustic
Consulting, LLC and Cross-Spectrum Acoustics, Inc.; and
WHEREAS, on May 26, 2022, The City Manager, via Letter to Commission No. 209-
2022, appointed an Evaluation Committee consisting of the following individuals: Paul Acosta,
Assistant Chief, Police Department; Michael Belush, Chief of Planning and Zoning, Planning
Department; Hernan Cardeno, Director, Code Compliance Department; and Jeff Donnelly,
resident and Public Historian, Miami Design Preservation League; and
WHEREAS, the Evaluation Committee convened on July 11, 2022, to review and score
the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, the Evaluation Committee process resulted in the ranking of proposers as
follows: Arpeggio Acoustic Consulting, LLC, as the first-ranked proposer; and Cross-Spectrum
Acoustics, Inc., as the second-ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to establish a
pool of pre-qualified consultants for specific tasks relating to noise, acoustic, and sound
consulting services; authorizing the Administration to enter into negotiations with Arpeggio
Acoustic Consulting, LLC, as the first ranked proposer; and Cross-Spectrum Acoustics, Inc., as
the second-ranked proposer; and further authorizing the City Manager and City Clerk to execute
agreements with each of the foregoing proposers upon conclusion of successful negotiations by
the Administration
NOW, THEREFORE, BE IT DULY. RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) No. 2022-185-ND, for Noise, Acoustic, and Sound Consulting Services;
authorize the Administration to establish a pool of pre-qualified consultants for Noise, Acoustic,
and Sound Consulting Services; authorize the Administration to enter into negotiations with
Arpeggio Acoustic Consulting, LLC, as the first ranked proposer and Cross-Spectrum Acoustics,
Inc., as the second-ranked proposer; and further authorize the City Manager and City Clerk to
execute agreements with each proposer upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this lfr 7 day of • 2022.
ATTEST:
RAFAE E. NADO, CITY CLERK DAN GELBER, MAYOR
SEP 2 1 202 ;BE,,,,
APPROVED AS TO
INLOfiP ORATED` FORM&LANGUAGE
�, •. �� �h`'?= &FOR EXECUTION
C.y26
City Attorney Date
Competitive Bid Reports-C2 'D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2022-185-ND, FOR NOISE, ACOUSTIC, AND SOUND
CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO
ESTABLISH A POOL OF PRE-QUALIFIED CONSUL TANT$ FOR NOISE,
ACOUSTIC, AND SOUND CONSUL TING SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ARPEGGIO
ACOUSTIC CONSULTING, LLC, AS THE FIRST RANKED PROPOSER
AND CROSS-SPECTRUM ACOUSTICS, INC., AS THE SECOND-RANKED
PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AGREEMENTS WITH EACH PROPOSER
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMI NI STRATI ON.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Arpeggio Acoustic Consulting, LLC, as the first-
ranked proposer; and Cross-Spectrum Acoustics, Inc., as the second-ranked proposer. The
Resolution also authorizes the City Manager and City Clerk to execute an Agreement upon the
conclusion of successful negotiations.
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
Noise, acoustic, and sound consulting services are essential to the Administration's ability to
establish and maintain acceptable noise control standards, mitigating the impact of projects,
events, and social gatherings on surrounding residential neighborhoods. For approximately five
years, the City of Miami Beach (the City) has had an agreement for noise, acoustic, and sound
consulting services. The current agreement expires on September 26, 2022. The purpose of
the RFQ is to seek proposals for a replacement agreement.
ANALYSIS
On April 6, 2022, the Mayor and City Commission authorized the issuance of Request for
Page 50 of 1700
Qualifications (RFQ) No: 2022-185-ND. On April 8, 2022, the RFQ was issued. A voluntary
pre-proposal conference to provide information to proposers submitting a response was held on
April 21, 2022. No addenda were issued. The Procurement Department issued bid notices to
2,317 companies through the e-procurement system,with 25 prospective bidders accessing the
advertised solicitation. RFQ responses were due and received on May 23, 2022. The City
received two proposals from the following firms:Arpeggio Acoustic Consulting, LLC and
Cross-Spectrum Acoustics, Inc.
On May 26, 2022, the City Manager appointed the Evaluation Committee via LTC # 209-2022.
The Evaluation Committee convened on July 11, 2022,to consider the proposals received. The
Committee was comprised of Paul Acosta, Assistant Chief, Police Department; Michael
Belush, Chief of Planning and Zoning, Planning Department; Heman Carden, Director, Code
Compliance Department; and Jeff Donnelly, resident, and Public Historian, Miami Design
Preservation League. The Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance, and the Government, Sunshine Law. The
Committee was also provided with general information on the scope of services and a copy of
each proposal. The Committee was instructed to score and rank each proposal pursuant to the
evaluation criteria established in the RFQ. The evaluation process resulted in the raking of
proposers indicated in Attachment A in the following order.
1. Arpeggio Acoustic Consulting, LLC
2. Cross-Spectrum Acoustics, I nc.
A summary of each top-ranked firm follows:
Arpeagio Acoustic Consulting, LLC
According to the information provided by the firm, Arpeggio Acoustic Consulting, LLC, has
more than eighty-five (85) years of combined practice experience providing comprehensive
acoustic consulting services in the fields of architectural acoustics, community noise,
mechanical and electrical system noise and vibration control, industrial noise,forensic acoustics,
and expert witness testimony.As one of the largest acoustic consulting companies in the
Southeast, Arpeggio has developed a strong reputation for providing private and public entities
the expertise and experience to make informed decisions about acoustic issues of all types.
Arpeggio has provided noise, acoustic and sound consulting services for the City for the past
twenty years.
Cross-Spectrum Acoustics. Inc.
According to the information provided by the firm, Cross-Spectrum Acoustics, Inc. is a full-
service acoustical consulting firm. Its engineers and technical personnel have a combined 180
years of project experience, with specialties in traffic and highway noise studies and noise
vibration measurement systems. Cross-Spectrum Acoustics, Inc. staff has performed
transportation noise studies of all levels of complexity throughout the United States for clients in
California, Texas, Massachusetts, New York, Minnesota, Oklahoma, Arizona, Georgia,
Washington, Nevada, Utah, and many others.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
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Fees will be established through the negotiation process. Funding for the services is subject to
the approval of funds through the City's budgeting process. The average annual expenditures
for these services total$31,200. Grant funding will not be utilized for this project.
CONCLUSION
After reviewing all of the submissions and the Evaluation Committee process, I concur with the
Evaluation Committee and find Arpeggio Acoustic Consulting, LLC and Cross-Spectrum
Acoustics, Inc. to be qualified firms for the prequalified pool of consultants for specific tasks
relating to noise, acoustic and sound consulting services. Arpeggio Acoustic Consulting, LLC
has performed these services for the City in 40+ projects in the past twenty years. In these
years, it(or the firm) has demonstrated that it is willing and able to perform the services required
and requested by the City. Cross-Spectrum Acoustics, Inc. is a full-service acoustical consulting
firm whose engineers and technical personnel have a combined 180 years of project
experience. Cross-Spectrum Acoustics, Inc. is the author of the Federal Transit Administration
(FTA) Guidance Manual and the Federal Highway Administration (FHWA) Noise Measurement
Handbook and would be an asset in providing recommendations on current and proposed
regulations.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to establish a pool of prequalified consultants for
specific tasks relating to noise, acoustic, and sound consulting services; authorizing the
Administration to enter into negotiations with Arpeggio Acoustic Consulting, LLC, as the first
ranked proposer, and Cross-Spectrum Acoustics, Inc., as the second-ranked proposer and
further authorizing the City Manager and City Clerk to execute agreements with each of the
foregoing proposers upon conclusion of successful negotiations by the Administration.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Planning/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
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