2004-25488 Reso
RESOLUTION NO. 2004-25488
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AMENDMENT NO.2, IN THE AMOUNT OF $30,500, TO THE
AGREEMENT, DATED JULY 18, 2001, WITH TETRA-TECH WHS,
FORMERLY KNOWN AS WILLIAMS, HATFIELD AND STONER,
AlE CONSULTANT FOR THE NORMANDY ISLE/NORMANDY SUD
RIGHT OF WAY (ROW) INFRASTRUCTURE IMPROVEMENT
PROJECT, FOR THE RE-DESIGN OF THE LIGHTING SYSTEM
(PER NEW CITY STANDARDS), A PLANNING STUDY RELATED
TO HARDSCAPE AND LANDSCAPE REVISIONS ARISING FROM
THE COMMUNITY DESIGN REVIEW MEETING, AND FOR
ADMINISTRATION, SPECIFICATIONS AND REIMBURSABLES
ASSOCIATED WITH THE ADDITIONAL SCOPE OF WORK; ALL
AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A," THE
FEE DETAIL, AND EXHIBIT "B," THE GEOGRAPHIC AREA, OF
THE ADDITIONAL SERVICES REFERENCED IN SAID
AMENDMENT NO.2.
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 07-00101, the
Mayor and City Commission adopted Resolution No. 2001-24505, on July 18, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with
Williams, Hatfield and Stoner, now known as Tetra-Tech WHS, (TTWHS), for
Professional Services for the Normandy Isle and Normandy Sud Streestcape Right-of-
Way Neighborhood Project (the Project); and
WHEREAS, on June 19, 2002, the Mayor and City Commission adopted
Resolution No. 2002-24903, approving the Basis of Design Report (BODR) defining the
funded capital improvements to be implemented in the Normandy Isle and Normandy
Sud neighborhoods; and
WHEREAS, the approved BODR included a lighting system designed to provide
an average of 1.0 foot candle level of illumination throughout the neighborhood,
accenting provisions for a gate house and entrance to the area, and landscape design
for the streetscape portion of the Project; and
WHEREAS, the Public Works Department has now established new criteria for
lighting levels in residential areas of an average of 0.6 foot candles, which requires a
redesign for the light pole spacing and for the type of light bulb to be used, which is
more appropriate to a residential neighborhood; and
WHEREAS, the re-design will produce an expected credit for the reduced
amount of light fixtures roughly estimated at $226,000, and the final number will be
established once the additional services are approved and TTWHS has completed the
new lighting system re-design locations; and
WHEREAS, on October 21, 2003, the City held the first Community Design
Review Meeting (CDRM) to present the sixty percent (60%) design completion stage
submittal to the community; and
WHEREAS, since the proposed special taxing district for implementation of a
gatehouse into the Normandy Sud area was not approved by the residents of the
neighborhood, and residents expressed opinions regarding the design and requested
that some changes be evaluated; and
WHEREAS, the CIP Office subsequently requested a fee proposal from TTWHS
to perform an evaluation of selected design suggestions and requests from the
residents on November 13, 2003 which is the subject of the attached Amendment No.
2; and
WHEREAS, TTWHS submitted a proposed fee for the redesign of the lighting
system, the planning study for the changes requested by the community, the necessary
specifications, coordination and other documents; and
WHEREAS, this fee proposal has been evaluated by Hazen & Sawyer, the
City's Program Manager, and the CIP Office and the latter has negotiated with TTWHS
for the final amount of $30,500; and
WHEREAS, the Administration recommends approving the additional design
services, as memorialized in the attached Amendment No.2, for the lighting re-design,
the evaluation study regarding changes to the landscape and hardscape design, the
elimination of the guardhouse and the cost of the deliverables; and
WHEREAS, the Administration requests authorization of the reallocation of
previously appropriated funds for construction, in an amount not to exceed $30,500,
from the neighborhood's General Obligation Bond funds for said services.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission hereby approve the attached Amendment No.2,
in the amount of $30,500, to the AlE Agreement, dated July 18, 2001, with
Tetra-Tech WHS, formerly known as Williams, Hatfield and Stoner, AlE
consultant for the Normandy Isle/Normandy Sud Right of Way (ROW)
Infrastructure Improvement Project, for the re-design of the lighting system
(per new City standards), for a planning study related to hardscape and
landscape revisions arising from the Community Design Review Meeting, and
for administration, specifications and reimbursables associated with the
additional scope of work, all as more particularly described in Exhibit "A," the
fee detail, and Exhibit "B," the geographic area of said additional services
referenced in Amendment NO.2.
PASSED and ADOPTED this 25th day of Fe ru ry,
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~'-!:!-q(
]):.t PtU-~
CITY CLERK
T:\AGENDA\2004\Feb2504\ConsentINorm Isle Amend 2 Reso.doc
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution of the City Commission approving Amendment No.2, in the amount of $30,500, to the
Agreement with Tetra-Tech WHS, AlE consultant for the Normandy Isle/Normandy Sud ROW Project for a
plann ing study, the re-design of the lighting system per new City standards, and additional re-design services
of the landscape and streetscape.
Issue:
Shall the City Commission adopt the Resolution?
Item Summary/Recommendation:
The City Commission adopted Resolution No. 2001-24505, on July 18, 2001, approving and authorizing an
Agreement with Williams, Hatfield and Stoner, now known as Tetra-Tech WHS, (TlWHS) for Professional
Services for the Normandy Isle/Normandy Sud ROW project at a not to exceed fee of $617,664. On June 19,
2002, The City Commission adopted Resolution No. 2002-24903, approving the Basis of Design Report
(BODR) defining the funded capital improvements to be implemented in the neighborhood. The approved
BOOR included a lighting system designed to provide an average of 1.0 foot candle level of illumination
throughout the neighborhood. The Public Works Department has now established a new criterion that is
more appropriate to a residential neighborhood of an average of 0.6 foot candles for lighting levels in
residential areas which requires a re-design of the system. The former standard has been judged to be more
appropriate to commercial areas. The re-design will produce an expected credit for the reduced amount of
light fixtures roughly estimated at $226,000. On October 21, 2003, the City held the first Community Design
Review Meeting (CDRM) to present the 60% design completion stage submittal to the community. Residents
expressed opinions regarding the design and requested that some changes be evaluated, primarily the
landscape schemes but also some of the hardscape aspects of the project that could be funded from the
lighting system re-design savings. CIP requested a fee proposal from TlWHS and directed the consultant to
perform an evaluation of selected design suggestions / requests from the residents. This Request for
Proposal was issued on November 13, 2003 and is the subject of this Amendment No.2. The fee proposal
presented in this memo is for TTWHS to perform the additional services detailed as follows:
. Lighting levels redesign at a negotiated fee of $12,003 for Camp Dresser & McKee (CDM), the
electrical sub-consultant on the project
. A planning and evaluative study of the requests from the community for changes in the landscape
and hardscape design, at a negotiated fee of $10,176 for Curtis & Rogers, the landscape sub-
consultant on the project
. Administration, specifications, coordination and reproduction of documents related to all proposed
revisions / studies and the changes for TTWHS, the prime consultant on the project at a negotiated
fee of $8,321
The total requested fee is $30,500. This fee has been evaluated by H&S and the CIP Office and the latter
has negotiated with TlWHS for the final amount. The Administration recommends approving the additional
desian services.
Adviso Board Recommendation:
The GO Bond Oversi ht Committee recommended a roval at their meetin of Feb. 2, 2004.
Financial Information:
Source of
Funds:
I I
Finance Dept.
AGENDA ITEM C 78
DATE ;).,;l.f'-OCf
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~~.
City Manager 0 t/
Date: February 25, 2004
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. # 2, IN THE
AMOUNT OF $30,500 , TO THE AGREEMENT, DATED JULY 18, 2001,
WITH TETRA-TECH WHS, FORMERLY KNOWN AS WILLIAMS,
HATFIELD AND STONER, AlE CONSULTANT FOR THE NORMANDY
ISLE/NORMANDY SUD RIGHT OF WAY (ROW) INFRASTRUCTURE
IMPROVEMENT PROJECT; FOR THE RE-DESIGN OF THE LIGHTING
SYSTEM PER NEW CITY STANDARDS, FOR A PLANNING STUDY
RELATED TO HARDSCAPE AND LANDSCAPE REVISIONS ARISING
FROM THE COMMUNITY DESIGN REVIEW MEETING, AND FOR
ADMINISTRATION, SPECIFICATIONS AND REIMBURSABLES
ASSOCIATED WITH THE ADDITIONAL SCOPE; AS MORE
PARTICULARLY DESCRIBED IN EXHIBIT "A," THE FEE DETAIL, AND
EXHIBIT liB," THE GEOGRAPHIC AREA OF SAID ADDITIONAL
SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING:
Funds are available and have been appropriated from the 1999 General Obligation Bond
funds.
ANALYSIS:
Pursuant to Request for Qualification (RFQ) No. 07-00101, the Mayor and City Commission
adopted Resolution No. 2001-24505, on July 18, 2001, approving and authorizing the
Mayor and City Clerk to execute an Agreement with Williams, Hatfield and Stoner, now
known as Tetra-Tech WHS, (TTWHS) for Professional Services for the Normandy Isle and
Normandy Sud Streestcape Right-of-Way neighborhood project at a not to exceed fee of
$617,664. On June 19, 2002, The Mayor and City Commission adopted Resolution No.
2002-24903, approving the Basis of Design Report (BODR) defining the funded capital
improvements to be implemented in the neighborhood.
Comm~sronMemo~ndum
TTWHS Additional Services
February 25, 2004
Page 2
The approved BODR included a lighting system designed to provide an average of 1.0 foot
candle level of illumination throughout the neighborhood. It also included accenting
provisions for a gate house and entrance to the area as well as landscape design for the
streetscape portion of the project. The Public Works Department has now established new
criteria for lighting levels in residential areas. This new criteria is an average of 0.6 foot
candles, which requires a redesign for the light pole spacing and for the type of light bulb to
be used, which is more appropriate to a residential neighborhood. The former standard
has been judged to be more appropriate to commercial areas. The re-design will produce
an expected credit for the reduced amount of light fixtures roughly estimated at $226,000.
The final number will be established once the additional services are approved and
TTWHS has completed the new lighting system re-design locations. TTWHS will produce a
new Estimate of Probable Cost for the lighting system and will identify the expected cost
reduction on the project. The intent is to apply a portion of the reduced costs to the
additional services request and the rest will be used to enhance other portions of the
project as applicable.
On October 21, 2003, the City held the first Community Design Review Meeting (CDRM) to
present the sixty percent design completion stage submittal to the community. Since the
Special Taxing District for implementation of a gatehouse into the Normandy Sud area
was not approved by the residents of the neighborhood during their November vote,
residents expressed opinions regarding the design and requested that some changes be
evaluated, primarily to landscape schemes but also to some of the hardscape aspects of
the project in the proximity of the proposed gatehouse location, as well as to other areas
within their sub-neighborhood that could be funded from the lighting system re-design
savings. The Capital Improvement Projects (CIP) Office, TTWHS the consultant, and
Hazen &Sawyer (H&S), the City's Program Manager, provided comments on the requests,
explaining which comments would be feasible from a construction and/or budget
perspective. CIP subsequently requested a fee proposal from TTWHS. The City eventually
agreed to direct the consultant to perform an evaluation of selected design suggestions /
requests from the residents. This Request for Proposal was issued on November 13, 2003
and is the subject of this proposed Amendment No.2.
It is the CIP Office intent that once the evaluation is completed, the results would be
presented to the community again, including applicable construction cost estimate and re-
design costs. Once consensus is achieved on additional improvements, if any, those
improvements will be implemented. As previously noted, the cost savings resulting from
the lighting redesign will be used to fund any changes to the rest of the project agreed to by
the community.
On November 13, 2003, the CIP Office issued a request for proposal from TTWHS to
perform the planning study based on the community's comments and also to include the
re-design of the lighting system. The proposal also needed to include the cost of the
changes needed due to the rejection of the gatehouse by the residents.
Commission Memorandum
TTWHS Additional Services
February 25, 2004
Page 3
The fee proposal presented in this memo is for TTWHS to perform the additional services
detailed as follows:
. Lighting levels re-design including an estimate of probable cost at a negotiated fee
of $12,003 for Camp Dresser & McKee (CDM), the electrical sub-consultant on the
project
. A planning and evaluative study of the requests from the community for changes in
the landscape and hardscape design, primarily relating to the failure of the Special
Taxing District and deletion of the proposed gatehouse, which had been
accommodated in the 60% design documents, at a negotiated fee of $10,176 for
Curtis & Rogers, the landscape sub-consultant on the project
. Administration, specifications, coordination and reproduction of documents related
to all proposed revisions / studies and the changes for TTWHS, the prime
consultant on the project at a negotiated fee of $8,321
The total requested fee is $30,500. This fee has been evaluated by H&S and the CIP
Office and the latter has negotiated with TTWHS for the final amount. A map showing the
Project boundary is attached as Exhibit "B".
The Administration recommends approving the additional design services, for the lighting
re-design, the evaluation study regarding changes to the landscape and hardscape design,
the elimination of the guardhouse and the cost of the deliverables, as Amendment No.2, to
the Scope Of Services of the Agreement, dated September 5, 2001 , with Tetra-Tech WHS,
AlE Consultant for the Normandy Isle/Normandy Sud Right Of Way (ROW) Infrastructure
Improvement Project; and authorizing the reallocation of previously appropriated funds for
construction in an amount not to exceed $30,500, from the neighborhood's General
Obligation Bond funds for said services, as more particularly described in Exhibit "A," the
fee de il and Exhibit "B," the geographic area of said additional services.
ITH/RS/jch
A\2004\Feb2504\Consent\Norm Isle Amend No 2 MEMO.doc
EXHIBIT" A"
SCOPE OF SERVICES
CITY OF MIAMI BEACH
RIGHT OF WAY INFRASTRUCTURE PROGRAM
NEIGHBORHOOD No.4 - NORMANDY ISLES
STREET LIGHTING IMPROVEMENTS
ADDITIONAL DESIGN SER:VICES
TASK 5.2 REDESIGN SERVICES FOR REVIEWED LIGHTING SYSTEM IN
NORMANDIE SUO
December 9, 2003
This Scope of Work consists of design services for completion of street lighting
itnprovements only within the project area. The project area is defined as Normandy
Isle, south of Normandy Waterway. This scope or work includes the following services.
Task 5.2.1 - Revised Desi~ Criteria for Lighting System
COM will redesign the lighting system from the current 1.0 ft. - candle intensity to the
new Public Works Department Standard of 0.6 ft. candle. COM shall develop revised
pole spacing requirements to meet the new lighting standard of 0.6 ft.-candles
throughout the Normandie Sud-neighborhood.
Task 5.2.2 - Revise Contract Documents for 90% Submittal
COM shall revise applicable electrical drawings (sheets E-1 through E-25) to indicate the
new light pole spacing criteria. Specifications and electrical drawings will also be
revised as required. CDM shall utilize City Standard details as provided by IT-WHS.
'{ask 5.2.3 - Revise Cost Opinion
COM shall revise the current 60% design completion cost estimate to reflect the new
lighting standard of 0.6 ft. - candle and additional street lighting improvements for
street ends included in Task 5.2.1 above.
11IME OF COMPLETION
Deliverables will be submitted in accordance with the schedule outlined in the
agreement between the City of Miami Beach and IT -WHS.
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emorandum
To: Javier Rodriguez - WHS
cc:
From: Aida Curtis
Date: 2/2/2004
Re: Normandy Isle and Normandie Sud- ROW Infrastructure Improvement Program- Additional
Services
As requested by the City of Miami Beach and as a result of the Community Design Review Meeting
No.1, we have prepared the following additional services request. This additional services request is
based on the scope of services provided by Hazen and Sawyer, on Nov. 12,2003. The enclosed
spreadsheet covers the effort involved in the execution of Task 5.1 - Planning Effort for CDRM No.1
Requested Revisions.
We understand that upon completion of this effort, the City will determine what improvements/
revisions will be implemented and instruct the necessary changes to the construction drawings. This
effort will be as part of the Task 5.1 and is not included in this proposal.
This proposal includes 2 review meetings with the City and Program Managers, but does not include
any presentations to Commission or Community Workshops. These items should they be necessary
will be in addition to the enclosed scope. In addition, no provisions have been made for
reimbursables associated with this effort. We have included and allowance of $500.00 for this task.
Please feel free to call me if you have additional questions.
1