2004-25494 Reso
RESOLUTION NO.
2004-25499
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A CHANGE ORDER TO THE COMMUNICATIONS
SYSTEM AGREEMENT BETWEEN MOTOROLA, INC. AND THE CITY OF
MIAMI BEACH, APPROVED BY THE CITY COMMISSION ON APRIL 30,
2003; SAID CHANGE ORDER, IN THE AMOUNT OF $521,159,
INCORPORATING THE FOLLOWING CHANGES: DELETION OF THE 75TH
STREET RESERVOIR TOWER AS AN ANTENNA SITE AND THE
EQUIPMENT THERETO; DELETION AND REMOVAL OF THE FIRE
STATION NO. 2 TOWER AND EQUIPMENT; AND ADDING ANTENNAS,
SHELTERS AND EQUIPMENT AT THE PARKVIEW POINT AND THE
COUNCIL TOWERS BUILDINGS RESPECTFUL Y; AND MAKING REQUIRED
CHANGES TO THE MICROWAVE SYSTEM.
WHEREAS, at its regular meeting on April 30, 2003, the Mayor and City
Commission authorized the Administration to execute a Communications System
Agreement with Motorola, Inc. to replace the existing City 800 MHz Analog Radio
System by purchasing a new 800 MHz Trunked Digital Simulcast Public Safety
Radios System; and
WHEREAS, during contract negotiations with Motorola, the Administration
requested that Motorola plan to replace the radio tower currently located at Fire
Station No.2, and also look for an alternative antenna tower site to replace a
proposed site at the 75th Street Reservoir site; and
WHEREAS, the City has since identified appropriate sites in both north
and south ends of the City that would accommodate rooftop placement of radio
equipment and radio antennas, in lieu of the Fire Station No. 2 and 75th Street
Reservoir site: they are, for the north, Parkview Point, located at 7441 Wayne
Avenue, and, for the south, Council Tower North, located at 1040 Collins Ave;
and
WHEREAS, the City has determined that a Change Order to the
Communications System Agreement between Motorola Inc., and the City is
necessary to effectuate the aforestated change in site (s); and
WHEREAS, the City has received a quotation from Motorola Inc., in the
amount of $521,159; and
WHEREAS, the Change Order will incorporate the tower and equipment,
deletion and removal of the Fire Station No. 2 tower and equipment; adding
antennas, shelters and equipment at the Parkview Point and the Council Towers
Building and making required change to the Microwave system.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission herein approve and authorize a Change Order to
the Communications System Agreement between Motorola Inc., and the City of
Miami Beach, approved by the City Commission on April 30, 2003, in the amount
of $ 521,159, which will incorporate the following changes: deletion of the 75th
Street Reservoir tower and equipment; deletion and removal of the Fire Station
No. 2 tower and equipment; adding antennas, shelters and equipment at the
Parkview Point and Council Tower buildings, respectively; and making required
changes to the microwave system.
PASSED and ADOPTED this--12....day of February, 2004.
ATTEST:
~dP~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMiSsioN ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the mayor and city clerk to execute a change order to the Communications System
Agreement between Motorola, Inc. and the City Of Miami Beach, approved by the City Commission on
April 30, 2003, in the amount of $521,159, for a total Communications Systems Agreement of $8,395,580,
which will incorporate the following changes: deletion of the 75th Street reservoir tower and equipment,
deletion and removal of the Fire Station 2 tower and equipment; adding antennas, shelters and equipment
at the Parkview Point and the Council Towers buildings and making required changes to the microwave
system.
Issue:
Shall the City Commission approve the execution of a Change Order to the Communications System
Agreement with Motorola, Inc.
Item Summa IRecommendation:
The Administration recommends approval and execution of the following Change Order to the
Communications Systems Agreement between Motorola Inc., and the City of Miami Beach, approved by
the Ci Commission on A ril 30, 2003.
Advisory Board Recommendation:
I N/A
Financial Information:
Finance Dep!.
Funding for equipment is available from the
FY2002/2003 Bank of America Financing
Lease Bud etAccount 550.7000.210100 .
Funding for shelter & services is available
from the Machinery & Equipment Account
Bud et Account 550.1750.000674
Source of
Funds:
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Ci Clerk's Office Le islative Trackin
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T:\AGENOA\2004IFeb2504IConsentIMotorolaChangeOrderSum
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AGENDA ITEM
DATE
G7f1
J. -;Js- (1'1'
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \. ~
City Manager ().- ()
Date: February 25, 2004
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A CHANGE ORDER TO THE COMMUNICATIONS
SYSTEM AGREEMENT BETWEEN MOTOROLA, INC. AND THE CITY OF
MIAMI BEACH, APPROVED BY THE CITY COMMISSION ON APRIL 30,
2003, IN THE AMOUNT OF $521,159, FOR A TOTAL COMMUNICATIONS
SYSTEMS AGREEMENT OF $8,395,580, WHICH WILL INCORPORATE
THE FOLLOWING CHANGES: DELETION OF THE 75TH STREET
RESERVOIR TOWER AND EQUIPMENT, DELETION AND REMOVAL OF
THE FIRE STATION 2 TOWER AND EQUIPMENT; ADDING ANTENNAS,
SHELTERS AND EQUIPMENT AT THE PARKVIEW POINT AND THE
COUNCIL TOWERS BUILDINGS AND MAKING REQUIRED CHANGES TO
THE MICROWAVE SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BUDGETED AMOUNT AND FUNDING
$266,073
$255,086
ANALYSIS
Funding for equipment is available from the FY2002/2003 Bank of
America Financing Lease (Budget Account 550.7000.210100).
Funding for shelter & services is available from the Machinery &
Equipment Account (Budget Account 550.1750.000674)
The City Commission passed a resolution on April 30, 2003, which authorized the
Administration to execute a Communications System Agreement with Motorola, Inc., to
replace the existing City of Miami Beach 800 MHz Analog Radio System by purchasing a
new 800 MHz Trunked Digital Simulcast Public Safety Radio System.
During the preparation of system specifications, the City's radio system consultant, RCC
Consultants, Inc, had recommended the construction of an additional radio tower in the
north end of Miami Beach to provide improved radio coverage and which would replace the
existing radio antenna site at La Gorce Palace 6301 Collins Ave. However, the
Administration was concerned about' the construction of an additional tower and the
resulting community impact. During contract negotiations the City Administration, requested
that Motorola plan to replace the tower at Fire Station 2 and look for an additional antenna
site to replace the proposed 75th Street Reservoir site. The selection of two new sites would
entail extensive area surveys, engineering analysis of available space, equipment
placement and microwave and radio coverage requirements. Therefore the contract was
negotiated with the understanding that, when acceptable replacement sites were
determined, the cost to locate new antennas along with the appropriate shelter structures
for equipment would be added to the contract by change order and the cost to remove the
Fire Station 2 tower and equipment and the cost of the proposed 75th Street tower would be
deleted.
Antenna sites
RCC Consultants, Inc., along with the City, began looking for an appropriate site in both the
north and south ends of Miami Beach that would accommodate rooftop placement of radio
equipment and radio antennas. It was determined that for height, location, and shelter
space, Parkview Point, located at 7441 Wayne Avenue, was the most suitable site that met
the required criteria in the north end of the City. The original contract cost for the 75th Street
tower site was $1 ,319,184, and the proposed Parkview Point site is $1,003,165, for a cost
savings of $ 316,019.
It was also determined that for height, location, and shelter space, the Council Tower North
site, located at 1040 Collins Avenue, was the only suitable site that met the required criteria
in the south end of the City. This transmit/receive and microwave location will replace an
existing transmit/receive and microwave site located at Fire Station II, 2300 Pine Tree
Drive. The cost in the contract for the Fire Station II upgrade was $492,350. The
construction and equipment cost for the Council Tower site is $1 ,003,165 or an increase of
$510,815.
The construction of Council Tower site represents 37% of the total change order cost.
When combined with the $ 316,019, cost savings from Parkview Point the net increase
cost for eliminating both towers including the equipment and structure and replacing them
with less intrusive rooftop antennas is $ 194,796.
Additionally, the Parkview Point and Council Tower site designs provide a new power back
up system. The ACPowerpac is a seamless combination of UPS, battery bank, generator,
and fuel tank all combined in one unit that installs outside on the ground level saving
valuable building space and eliminating the extra weight on the roof top. The integrated
system eliminates the majority of potential points of failure. It has a sophisticated control
and communication system allowing the replacement of the UPS, emergency back-up
generator, and automatic transfer switch with all related wiring into a single enclosure
system that will provide two hours of UPS and 14 days of continue running time for the
entire radio site including the air conditioning. The unit is designed to be quieter than many
home air conditioners with heavy-duty sound insulation to benefit the neighboring
residents. The cost in the original contract for the UPS/Generator was $62,000. The
ACPowerpac cost is $ 80,000 or an increase of $ 18,000 which is included in the cost of
the redesign of each new site.
Removal of Fire Station 2 Tower and Eauipment
The cost of Fire Station II radio tower and radio site equipment removal is $115,042 which
represents 22% of the total change order cost.
Microwave System
Fire Station 2 radio tower is the main hub for the existing Microwave system, which connect
all other radio sites and the Public Safety Communication Unit to the radio system. The
removal of the Fire Station 2 tower required the redesign of the entire Microwave network
for the radio system. This new design will provide the City with greater reliability and
stability for the new public safety radio system and will add redundancy that does not exist
in the current system. The cost of the redesigned network is $211,321, which represents
41 % of the total change order cost.
Change Order Summary
Service Task
Net
Cost
Percentaae
Tower Replacement
FSII Tower Removal
Microwave Redesign
Total
$194,796
$115,042
$211.321
$521 ,159
37%
22%
41%
100%
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