2004-25508 Reso
RESOLUTION NO. 2004-25508
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE SCHEMATIC DESIGN
CONCEPT FOR THE CITYWIDE WAYFINDING SIGNAGE PROJECT.
WHEREAS, a total of $1 ,000,000 has been identified to fund a Citywide Wayfinding
Signage System, including design, fabrication and installation of the signs, with funding
sources including $400,000 from the Convention Center Capital fund and $600,000 from
Parking Enterprise Funds; and
WHEREAS, on July 10, 2002, the Administration authorized the issuance of a
Request for Proposals (RFP) from environmental graphic design firms for the purpose of
providing the City with detailed planning and design services for a Citywide Wayfinding
Signage System; and
WHEREAS, on February 5, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25121 , accepting the recommendation of the City Manager pertaining
to the ranking of proposals received pursuant to RFP No. 48-01/02 for Planning, Design
and Construction Administration Services for a Citywide Wayfinding Signage System; and
authorized the Administration to enter into negotiations with the top-ranked firm of Hillier;
and
WHEREAS, on April 30, 2003, the Mayor and City Commission adopted Resolution
No 2003-25182, approving and authorizing the Mayor and City Clerk to execute a
Professional Services Agreement with the firm of Hillier, in the amount of $185,770 for
professional fees, and $22,230 for reimbursable expenses; and
WHEREAS, on July 24, 2003 Hillier held an Identity Forum for the public to identify
preferences in images, colors, typography, pattems, materials, architecture, themes, words
and historical references that reflect the overall identity of Miami Beach; and
WHEREAS, Hiller created three different conceptual designs forthe signage system
based upon the public input from the Identity Forum, and presented the three design
options in public meetings, including the Design Review Board and the Historic
Preservation Board; and
WHEREAS, Hillier has prepared a single refined concept design based upon input
from the public meetings.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby approves the schematic design
concept for the Citywide Wayfinding Signage Project
PASSED and ADOPTED this 25th da of
A~t PCU~
CITY CLERK
T:\AGENDA \2004\Feb2504\RegularlSignage Reso.doc
,2004.
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ 1-1J;<XI
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution approving the schematic design concept for the Citywide Wayfinding Signage Project.
Issue:
Shall the City Commission accept the concept schematic design and authorize the consultant to proceed
into the design development phase of the project?
Item Summa IRecommendation:
The Hillier Group prepared three different design options for a proposed citywide coordinated signage
system and made presentations to the Community Affairs Committee, Design Review Board, Historic
Preservation Board, Miami Beach Chamber of Commerce, and to residents and stakeholders in an open
community forum. In each of these presentations, consensus was reached to select Option B, combined
with some elements of Option C.
Hillier has made the changes requested in the public meetings and will present the single "preferred"
design concept to the Mayor and City Commission. If the Commission approves the conceptual design,
the consultant will proceed with the Design Development phase of the project.
The Administration recommends a rovin the Resolution.
Advisory Board Recommendation:
Design Review Board - preferred Option B with elements of Option C
Historic Preservation Board - preferred Option B with elements of Option C
Financial Information:
Finance Dept.
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin
Joyce Meyers, Planning Department
Si n.Offs:
T:\AGENDA\2004\Feb2504\RegularlSignage Summary.doc
AGENDA ITEM R1 E
DATE 2-2,!;-(J'{
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamlbeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: February 25, 2004
From:
Jorge M. Gonzalez ~
City Manager U v
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE SCHEMATIC DESIGN
CONCEPT FOR THE CITYWIDE WAYFINDING SIGNAGE PROJECT.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Hillier Group prepared three different design options for a proposed citywide
coordinated signage system and made presentations to the Community Affairs Committee,
Design Review Board, Historic Preservation Board, Miami Beach Chamber of Commerce,
and to residents and stakeholders in an open community forum. In each of these
presentations, consensus was reached to select Option B, combined with some elements
of Option C.
Hillier has made the changes requested in the public meetings and will present the single
"preferred" design concept to the Mayor and City Commission. If the Commission
approves the conceptual design, the consultant will proceed with the Design Development
phase of the project.
BACKGROUND
On April 30, 2003 the Mayor and City Commission adopted Resolution No. 2003-25182
authorizing execution of a professional services agreement with the firm of Hiller, pursuant
to RFP No. 48-01/02, for planning, design and construction administration services for this
project. The Notice to Proceed was issued on June 25, 2003.
The Administration has established two committees to work with the consultant throughout
this project. The Steering Committee is made up of senior staff members in the
departments of Planning, Public Works, CIP, Parking, Convention Center, Economic
Development, Tourism and Cultural Development, Finance, and the VCA. The Stakeholder
Group is made up of representatives from individual destinations and/or districts that will be
identified in the signage system. Examples of these stakeholders include the museums
and cultural facilities, business districts, public facilities, and visitor information centers.
February 25, 2004
Citywide Wayfinding Signage
Page 2 of 3
The planning phase of this project consisted of two major efforts. One is the "wayfinding"
analysis, which is a technical analysis of the hierarchy of districts and destinations and the
optimum routes that visitors should be directed to follow. The consultant held numerous
meetings with the Steering Committee, the Stakeholders, the Police Department, and
representatives from the Florida Department of Transportation (FDOT) and the Miami-
Dade County Public Works Department to collect information for this analysis. The results
of this effort have been documented in a draft report. The consultant then proceeded with
the following step in the wayfinding analysis which is to program locations and the
messages that will be needed for each type of sign. Currently, the consultant team has
completed preliminary programming of all gateways, vehicular directional signs and
destination arrival signs. The team has also completed an initial drive of the proposed
routes and sign locations. The next step is to review the sign locations and messages with
each of the destinations. This will take place in early March, 2004.
The second major effort in the planning phase was the conceptual design ofthe signs. This
began with a series of meetings with the regulatory agencies to establish a common
understanding of the rules that must be followed versus the areas where flexibility and
creative design will be permitted. This process was extremely beneficial, and we found the
County and the State to be very cooperative and supportive of our project. On July 24,
2003, the consultant conducted an "Identity Forum" to elicit reactions to images, colors,
typography, pattern, materials, architecture, themes, words and historical references that
reflect (or don't reflect) the overall identity of Miami Beach. A total of thirty-two persons
participated in the Forum from an invitation list that included the Mayor and Commission,
the Design Review Board, the Historic Preservation Board, the Planning Board, the
Stakeholder Group and the Steering Committee. The consultant used the input from the
Identity Forum to provide design direction and inspiration.
On October 1, 2003, the consultant presented three alternative design concepts to the
Steering Committee and the regulatory agencies. The regulatory agencies stated that all
three concepts were generally acceptable, with minor refinements that could be made
during design development. The Steering Committee felt that the overall quality of the
consultant's design work is outstanding. They recommended that all three alternative
design concepts should be carried forward to allow the community, the design review
boards and the City Commission to make the choice of which of the alternatives is best
suited for Miami Beach. The public process included the following presentations/reviews:
December 16j 2003 Design Review Board
Community Affairs Committee
Community Forum / Public Open-House
Miami Beach Chamber of Commerce
Historic Preservation Board
February 3, 2004
February 10, 2004
Based on the information gathered at each of the above mentioned presentations, the
consultant team revised the design and will present the "preferred" schematic design option
to the City Commission on February 25, 2004.
February 25, 2004
Citywide Wayfinding Signage
Page 3 of 3
Next Steps
Preliminary Programming Review with Stakeholders
(sign locations and messages)
Final Design Approvals
Construction Documentation
Project Bidding
Project Award
Fabrication & Installation
CONCLUSION
Mid-March
April - May
May - June
July - August
September
October - March
The Administration recommends that the Mayor and City Commission approve the
Resolution.
JMG/CMC/JG/JAM
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