HomeMy WebLinkAbout2004-25511 Reso
RESOLUTION NO. 2004-25511
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT WITH A.R.1.
ARCHITECTS, INC. (d.b.a. SKLARCHITECTURE), IN THE AMOUNT
OF $93,072, FOR ADDITIONAL CONSTRUCTION
ADMINISTRATION SERVICES FOR THE MIAMI BEACH
CONVENTION CENTER (CONVENTION CENTER) AND THE
JACKIE GLEASON THEATER OF THE PERFORMING ARTS
(TOPA) ADA RENOVATIONS.
WHEREAS, on February 9, 2000, the Mayor and City Commission approved and
authorized the Mayor and City Clerk to execute an Agreement with A.R.1. Architects, Inc.,
d.b.a. SKLARchitecture (Consultant), for the architectural and engineering services
necessary to renovate the Miami Beach Convention Center (Convention Center) and the
Jackie Gleason Theater of the Performing Arts (TaPA) to bring them into compliance with
the requirements of the Americans with Disabilities Act (ADA) (the Agreement); and
WHEREAS, due to changes in the requirements of the ADA, Amendment No.1 to
the Agreement was approved and executed on March 14,2001, to include 14 additional
restrooms; and
WHEREAS, pursuant to the Agreement, Consultant's construction administration
services for both the Convention Center and TaPA ADA project are limited to 416 hours
(52 weeks); and
WHEREAS, the anticipated construction time for the Convention Center is 615 days
(88 weeks), and the anticipated construction time for TaPA is 300 days (43 weeks), for a
total duration of 131 weeks; and
WHEREAS, as the Agreement only allotted for a construction time of 52 weeks, it is
herein recornmended that Amendment No.2 to the Agreement be approved, to reflect the
current estimated time frame for construction.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No.2 to the Agreement with A.R.1. Architects, Inc. (d.b.a. SKLARchitecture),
in the amount of $93,072, for additional construction administration services for the Miami
Beach Convention Center (Convention Center) and the Jackie Gleason Theater of the
Performing Arts (TOPA) ADA renovations.
PASSED AND ADOPTED this 17th
2004.
MAYOR
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
, ]-11-01.[
U8l8
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(T:\AGENDA\2004\Mar1704\Consent\SKLARCHITECTURE-RESO-03.17 .04.doc)
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and
authorizing the appropriate City officials to execute Amendment No. 2 to the Agreement with
SKLARchitecture in the amount of $93,072, for additional construction administration services for the Miami
Beach Convention Center (Convention Center) and the Jackie Gleason Theater of the Performing Arts
(TOPA) ADA renovations.
Issue:
Should the City Commission approve resolution to execute Amendment NO.2 to the agreement with
SKLARch itecture?
Item Summary/Recommendation:
On February 9,2000, an Agreement was executed between the City and SKLARchitecture to renovate the
Convention Center and the TOPA to comply with ADA requirements for a maximum fee of $283,451.
Amendment No.1 to the Agreement was issued on March 14, 2001 to include additional restrooms
affected by a change in the ADA regulations in the amount of $42,778.
Pursuant to SKLARchitecture's contract with the City, 20% of SKLARchitecture's total fee for basic service
is set aside for construction administration. In addition, construction administration services for both
Convention Center and TOPA ADA are limited to 416 hours (52 weeks). SKLARchitecture has now
exceeded these 52 weeks.
The Administration is proposing to amend the Agreement with the Consultant to reflect both the
construction duration of 615 days (88 weeks) for the Convention Center ADA and the construction duration
of 300 days (43 weeks) for the TOPA ADA. SKLARchitecture's contract would be amended to increase the
construction administration fee from a base of 52 weeks to 131 weeks to reflect the current estimated
timeframe for construction.
The Administration recommends the City Commission approve the resolution to execute Amendment No.2
to the Aareement with SKLARchitecture.
ril 24, 2001.
Financial Information:
Source of
Funds:
D
Finance Dept.
Ci Clerk's Office Le islative Trackin
Nury Menicucci, Construction Manager
Si n-Qffs:
TH
AGENDA ITEM
DATE
CIA
3-/7-<JY
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
www.miamibeachfl.gov '
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~...........-
City Manager 0 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AMENDMENT NO.2 TO THE AGREEMENT
WITH A.R.1. ARCHITECTS, INC. (d.b.a. SKLARCHITECTURE), IN THE
AMOUNT OF $93,072 FOR ADDITIONAL CONSTRUCTION
ADMINISTRATION SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER (CONVENTION CENTER) AND THE JACKIE GLEASON
THEATER OF THE PERFORMING ARTS (TOPA) ADA RENOVATIONS.
Date: March 17, 2004
To:
Subject:
ADMINSTRATION RECOMMENDATION
Adopt the Resolution.
AMOUNT AND FUNDING
Total funding in the amount of $ 35,000,000 has been appropriated from Fiscal Year (FY)
96/97 through 03/04, for the Convention Center and Jackie Gleason Theater of the
Performing Arts (TOPA) Capital Projects. Funding for the additional construction
administration services in the amount of $93,072 is available from the Convention Center
Development Tax (CDT) Fund 441. Work Order 2197 ($64,500) and Work Order
2251 ($28,572).
ANALYSIS
In 1996, the City retained the Architectural firm of R.J. Heisenbottle Architects, PA to
conduct a survey of both TOPA and the Convention Center to identify those areas that
were not in compliance with the provisions of the Americans with Disabilities Act (ADA),
and to prepare an estimate of the costs of the modifications needed to comply with the
ADA. As a result of this study, the City budgeted funds to renovate certain of the
restrooms at the Miami Beach Convention Center (Convention Center) and the Jackie
Gleason Theater of the Performing Arts (TOPA), as well as for the replacement of doors
and door hardware to bring both buildings into compliance with the requirements of the
ADA.
The City issued an RFQ for the design services to undertake this project. On February 9,
2000, an Agreement was executed between the City and A.R.1. Architects, Inc. (d/b/a:
City Commission Memorandum
SKLARchitecture Amendment No.2
Page Two
March 17, 2003
SKLARchitecture) ("Consultant") for professional Architectural and Engineering services to
develop plans, specifications and construction documents for the renovation of the
Convention Center and TOPA to provide ADA-compliant door hardware and to refurbish a
lounge and two lobbies, and certain restrooms in both buildings for a maximum fee of
$283,451 (including $20,000 for reimbursable expenses).
Between the 1996 study and the present time, the ADA regulations were amended. The
amendments required modifications to restrooms that were compliant under the old rules.
In addition, the ADA rules were broadened and now apply to employee-only restrooms as
well as those open to the public. Amendment No.1 to the Agreement with the Consultant
was issued on March 14, 2001 to include these additional restrooms in the amount of
$42,778.
Pursuant to SKLARchitecture's contract with the City, 20% of SKLARchitecture's total fee
for basic service is set aside for construction administration. In addition, construction
administration services for both Convention Center and TOPA ADA are limited to 416
hours (52 weeks).
Since the start of the Construction Phase of the Convention Center ADA renovations
project, SKLARchitecture has already exceeded these 52 weeks in administering the
construction contract. Pursuant to SKLARchtiecture's contract with the City, the
Construction Phase commences upon award of the construction contract. Award was
issued on February 5, 2003, first notice to proceed was issued on March 28, 2003, and
second notice to proceed was issued on June 12, 2003.
It is estimated that the current timeframe for construction for both the Convention Center
and TOPA will be a total of 131 weeks, an increase of 79 weeks to what was originally
allotted. Since the execution of SKLARchitecture's contract with the City, the following
have affected the original estimated time for construction:
. Amendment No.1, adding 14 additional restrooms to the scope of work, was
issued.
. Project phasing wa;> changed. Originally, the Convention Center and TOPA ADA
renovations were going to be renovated simultaneously. Instead, the Convention
Center is been renovated separately and the TOPA ADA has been combined with
the TOPA Interior renovations project.
. The original design contract contemplated the contractor having access to all work
areas at all times. In reality, the construction contracts require the contractor to
work around the Convention Center and TOPA event calendars, which has
lengthened the time for construction.
The administration has negotiated additional services for the additional time at a not to
exceed amount of $93,072 to have construction administration services provided through
the end of construction.
City Commission Memorandum
SKLARchitecture Amendment No.2
Page Three
March 17,2003
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopt the Resolution
approving and authorizing appropriate City officials to execute Amendment No.2 to the
Agreement with A.R.1. Architects, Inc. (d.b.a. SKLARchitecture), in the amount of $93,072,
for additional construction administration for the Miami Beach Convention Center
(Convention Center) and the Jackie Gleason Theater of the Performing Arts (TOPA) ADA
renovations.
JMG / RCM 1 TH 1 nm
Attachments
T:\AGENDA\2004\Mar1704\Consent\SKLARCHITECTURE COMM.MM.-03.17.04.doc