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Meeting Minutes 7.28.22 General Obligation Bond Oversight Committee City of Miami Beach MEETING MINUTES No. 34 July 28, 2022 Members in Attendance Via Zoom: Karen Rivo, Chair Jason Greene, Vice-Chair Scott Needelman Laura Veitia Adam Kravitz Carolina Jones Jason Koslowe Dave Grieser Jack Glottmann Carmen Browne Absent: Francisco Diez-Rivas Staff and Guests Attendance: Maria Hernandez, Liaison Devin Ramirez Thais Vieira Allison Novack David Martinez John Woodruff Alex Denis Joe Gomez Frank Garcia Virgil Fernandez Elizabeth Estevez Jose Del Risco Giancarlo Pena Matthew LePera Jani Singer Robert Rabinowitz Clive Pearce Omar Mendoza Meeting Start Time: 4:30 pm General Notes: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. All current and past meeting materials including agendas, handouts, minutes, presentations, and audio recordings are available by visiting: www.GOMBInfo.com/OversightCommittee/Meeting Records. G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 2 of 7 I. Roll Call and Introductions (Refer to the Meeting Audio Recording on the G.O. Bond Website.) 0:18 Chair Karen Rivo called the meeting to order. Roll call was completed. II. Committee Business Adoption of Meeting Minutes from 05-26-2022 2:32 Chair Karen Rivo asked for a motion to approve the May 26th meeting minutes. Motion: 2:38 Jason Greene made a motion to approve the minutes as presented. 2:44 Laura Veitia seconded the motion. Motion passed unanimously. Updated Motions Log (Refer to pages 2-5 on the Agenda & Handout Packet on the G.O. Bond website.) 2:52 Chair Karen Rivo thanked the Staff for keeping the Committee’s Motions Log up to date. Affidavit of City Residence/Business Ownership 3:20 Chair Karen Rivo reminded the Committee Members that they were supposed to have received an email from Charles D’Agostin from the Office of the City Clerk. The Committee Members are to fill out an Affidavit of City Residence/Business Ownership which is due September 9th, 2022. Allison Novack’s Farewell to GOB 4:00 Chair Karen Rivo announced that Allison Novack is leaving the G.O. Bond Team to become the Grants Partnership and Engagement Manager in the Grants Department. 5:11 Allison Novack explained that it has been an honor working with the G.O. Bond Team and the Committee Members. She is excited to be working with the G.O. Bond Team in regard to grants and filling current budget gaps on projects. III. Community Outreach (Refer to pages 7-8 on the Agenda & Handout Packet on the G.O. Bond website.) Upcoming Public Meetings 7:37 Kevin Pulido reported that the Neighborhoods Affairs Division will be assisting on some of the work that Allison Novack did, such as the updates of all G.O. Bond related items going to any City and Commission meeting. The Neighborhoods Affairs Division and Devin Ramirez will continue to support the effort of updating the Committee Members and residents of upcoming projects, ribbon cuttings, public meetings, etc. IV. G.O. Bond for Arts & Culture (Refer to pages 9-11 on the Agenda & Handout Packet on the G.O. Bond website.) 11:13 Maria Hernandez thanked the Committee Members for getting together on a short notice regarding the G.O. Bond for Arts & Culture. Maria Hernandez discussed the G.O. Bond for Arts & Culture Final Summary on pages 9-11 in the Agenda and Handout Packet. The City Commission ended up in-between G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 3 of 7 the Platinum and Gold packages and they added a few additional projects, making the total 18. On Monday, July 25th, the Commission finalized the ballot question for the November election. She explained that the individual institutions will be campaigning heavily this summer and into the fall. Discussion continued. 19:20 Carmen Browne asked if the ballot question presented is going to be exactly like how it will be phrased. She asked how residents will know what that encompasses. 19:36 Maria Hernandez explained that a ballot question has a limit of 75 words, so every word matters. The attorneys word the ballot questions in a way to include as much of the scope as possible. There will be a website that residents and stakeholders can access for more information. V. Capital Funding Gaps Update 22:35 John Woodruff reminded the Committee that during the last capital funding gap update it was reported that the Commission heard Staff’s plan of setting aside about $21M to help with these gaps at the Budget Workshop. Since then, the Commission has decided to allocate funds to a couple of projects: 1) $3.4M to Marine Patrol Facility, and 2) $2.85M to Collins Park Cultural Facility, which is a non-G.O. Bond project. These allocations have reduced the money set aside by about $6.25M, leaving about $15M available. If the Arts & Culture Bond gets passes in the November referendum, it will help Staff fill some of the funding gaps. If the bond does not pass, that makes it that much more difficult to prioritize funding the gaps since there are limited funds available. Staff have been internally meeting weekly in order to provide the best recommendations for these projects in September. 25:59 Jason Koslowe asked how the passing of the G.O. Bond for Arts & Culture will affect the current projects in the G.O. Bond. He noted that his concern is that the prices for projects may not be going down any time soon and it is not fair to have residents waiting on these for several years, such as Bayshore Park and Maurice Gibb Park. 27:56 John Woodruff reported that Bayshore Park and Maurice Gibb Park are high priorities with their bids being out by September. Staff will know better in November what the true gap is. 31:49 Chair Karen Rivo asked John Woodruff if the allocated funds of $21M is for capital projects. 32:00 John Woodruff answered that the funds are for capital projects, which include G.O. Bond projects. VI. Public Comment 33:23 Chair Karen Rivo asked if anyone from the public would like to speak. No one spoke. VII. Program General Status & Sub-Projects Update, Closed Projects (Refer to pages 12-20 on the Agenda & Handout Packet on the G.O. Bond website.) 33:50 Maria Hernandez reviewed the Program General Status, which is found on pages 12-20 in the Agenda & Handout Packet. She reported that $50,996,736 have been spent and $18,800,684 have been encumbered. Currently, there are 41 projects that staff are working on, including 11 complete. Staff has G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 4 of 7 forecasted that 18 projects will be completed by the time Tranche 2 bonds are issued. There are 38 completed sub-projects and 81 sub-projects that are currently being worked on. Staff has estimated that 63 sub-projects will be completed by the time Tranche 2 bonds are issued. VIII. Tranche 1 Projects Update (Refer to pages 21-29 on the Agenda & Handout Packet on the G.O. Bond website.) #1 72nd St Community Complex 39:07 David Martinez reported that Staff has had continuous meetings with Haskell, and they have been transparent with the challenges they face with the market. Haskell has mentioned ranges in price escalations because Staff is pushing them to provide an updated cost estimate, if there is one. Haskell advised they are working with their vendors to get more accurate estimates. 40:58 Carolina Jones expressed how she was under the impression that the dollars were already decided and only the terms and conditions were currently being discussed. She asked if Haskell came back to the City with concerns of not being able to honor the original cost estimate. 41:26 David Martinez explained that since Haskell had committed to the cost estimate earlier this year, the market has continued to be volatile, making Haskell unsure if they can meeting the original cost estimate. 42:32 Carolina Jones asked if there is a timeline when Haskell is supposed to provide an updated cost estimate because the more this drags on, the higher prices can go. 43:07 David Martinez reported that Staff did give a timeframe and they would like to wrap this up within the next 3 months. 44:09 Carmen Browne asked if there are escalation clauses to account for price changes. She asked if there is something the committee can do regarding this issue. 45:13 David Martinez explained that this project is currently in the procurement process, where there is no binding contract. For the better good, Staff and Haskell are exhausting all resources to try to make it work because it is a beautiful design and it meets all requirements. There are other options if Haskell and the City do not come to an agreement, such as to move on from Haskell and engage the next bidder, which is a decision that the City Commission would need to make. Another option would be to terminate this process and go another route with a different type of solicitation. Staff wants to make sure that all resources have been exhausted and the price escalation range has been validated before presented to Commission. 48:08 Jack Glottmann asked if the City has given Haskell a deadline to provide an updated cost estimate. 48:28 David Martinez said that a timeframe was provided but Staff has given them latitude due to Haskell needing to work with multiple vendors and sub-contractors to receive estimates. Discussion continued. #45 Fire Station #1 1:05:11 David Martinez reported that Staff is completing the 60% construction documents to provide it to the Construction Manager at Risk in order to receive the 60% level of pricing by September. The G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 5 of 7 Construction Manager at Risk will then put together their formal price amendment that will go to City Commission in either January or February 2023. If approved, Staff is hoping to break ground in May or June 2023. 1:07:26 Maria Hernandez reported that the Certificate of Appropriateness for the demolition of the South Shore Community Center was approved at the Commission Meeting on June 22nd. Staff is moving forward with relocating the daycare temporarily in Flamingo Park in portables. #5 Flamingo Youth Center Facility 1:09:00 David Martinez reported that Staff has engaged a consultant to perform a feasibility study and produce several conceptual options on site with pricing. This analysis will take the consultant 3-4 months to complete. #40 41 St Corridor Improvements 1:10:44 David Martinez reported that most of the surveying and geotechnical work has been collected by the consultant. The consultant is currently working on the schematic design, which is anticipated to be completed in August 2022. Once the schematic designs are completed and vetted, several community meetings will be scheduled. #46 Ocean Rescue NOBE Facility 1:12:29 David Martinez reminded the Committee Members that this property is a shared facility between City of Miami Beach Ocean Rescue, Miami-Dade County’s Beach Maintenance Team, and the City’s Parks operations to handle North Beach Oceanside Park. Staff has been working with the County on an Interlocal Agreement and Management Agreement on this project. Once the agreements are completed, it will first go to the City Commission for ratification. Once approved, the agreement will then go to the County’s Commission for ratification. Once these steps are complete, the design process will begin. 1:14:35 Jose Del Risco reported that Staff has been meeting with the County regarding this project. The County is aware that there is a defined scope and budget. #54 Marine Patrol Facility 1:15:16 David Martinez reminded the Committee Members that Staff has been working with the Police Department and Fire Department on this project since both departments will ultimately occupy the building. This project was approved by the City Commission to receive additional funding, and the final numbers will be discussed at the September 28th Budget Meeting. #5 Flamingo Park Master Plan 1:17:26 David Martinez reminded the Committee Members that there are 5 major elements that make up this project, which are the softball field, baseball field, renovations to the historic lodge, new butterfly garden, and resilient strategies that will be incorporated. Currently, Florida Power and Light are using the park as a staging area. The butterfly garden has been designed but it is on hold due to the staging area. Staff is going to try to move the renovation of the lodge ahead of schedule, which is currently inactive and boarded up. Staff originally was considering installing the underwater storage tanks under the fields, but it has been proven that that may not solve the stormwater issue. Staff has been working with the Public Works Department to find a better solution. One possible solution is to install injection wells, which can be used for the stormwater quality requirements for the neighborhood. Construction of the softball field is expected to commence in June 2023. Explanation continued. G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 6 of 7 #52 Flamingo Park LED Lighting 1:25:03 Jose Del Risco reported that this project is well underway and may be finished in September, which is a month earlier than expected. This LED lighting is for the tennis courts, pool, basketball courts and both the football and soccer fields. LED lights will be added to the softball and baseball fields through project #5 Flamingo Park Master Plan. #48 Police Headquarters Facility 1:25:45 Francisco Garcia reported that the Invitation to Bid (ITB) for construction is currently with the Procurement Department. Staff is expected the release of the ITB on or before August 15th and it will be out for bid for 45 days. IX. Brief Updates (Refer to pages 30-34 on the Agenda & Handout Packet on the G.O. Bond website.) #31 Ocean Drive Corridor and #8 Lummus Park 1:26:44 David Martinez reminded the Committee Members that the plan for both projects is to hire a design firm to design the Ocean Drive Corridor in its entirety and a partial design of Lummus Park. Staff is expecting to receive the proposals from the prospective design firms in August, which will then be vetted by the Procurement Department to go through the formal process of a selection committee. Staff believes that currently there are enough funds to fully design and construct the Ocean Drive Corridor. There are not enough funds to finish the design and construction of Lummus Park, which is why Staff’s plan is to advance it enough so that both projects receive Historic Preservation Board (HPB) approval. Zyscovich’s vision plan is what Staff is using as the basis of the design for Ocean Drive and Lummus Park. #10 Maurice Gibb Park and #15 Par 3/ Bayshore Park 1:33:13 David Martinez reminded the Committee Members that Staff was ready to issue an Invitation to Bid (ITB) for both projects. Staff decided to release Maurice Gibb Park’s ITB first in order to stagger the projects so that contractors can focus their efforts one at a time. The City only received 2 bids and they both over budget. The Administration agreed to terminate that bid process. Staff’s current plan is to interview the 2 contractors of those bids, as well as contractors that did not bid, to understand what is happening. Once the interviews are completed, both ITBs will be reissued in August. Explanation continued. #9 MSD Playground and Sidewalks 1:38:53 Elizabeth Estevez reported that Staff is currently going through the process of final inspections. A soft opening is estimated to be happening in the next week to two weeks. #39 Brittany Bay Park (only the Seawall and Living Shoreline of this project is GO Bond funded) 1:39:45 Carolina Jones mentioned that Brittany Bay Park was supposed to open in August and asked if the project was still on target. David Martinez responded that the project needed a couple of more weeks beyond the end of August to be ready to open. #43 Chase Ave/34 St. Shared Use Path 1:40:36 Dave Grieser reported that subproject #43 Chase Ave/34 St. Shared Use Path was brought up at the July 19th Budget Advisory Committee Meeting. Due to the Design Review Board (DRB) asking Staff to consider other options instead of asphalt, there is a budget shortfall. He asked for an update on this project. G.O. Bond Oversight Committee Meeting Minutes No. 34 July 28, 2022 Page 7 of 7 1:41:06 David Martinez explained that originally this project was going to have an asphalt path from Alton Road connecting to Prairie Ave. The DRB asked for the path to be red concrete, which significantly increased the cost of the project. Staff made a budget request for the funding gap, but some of the commissioners believe that this project does not need to be done right now. This project is nearly fully designed. 1:42:14 Dave Grieser reported that the Budget Advisory Committee’s concern is that this change requested by DRB may have sunk the project due to the lack of funds. He asked if there is a way to go back to the original asphalt idea. 1:42:59 David Martinez explained that the City Commission has the authority to overturn the DRB’s directive. 1:44:28 Dave Grieser asked if the Chair or a voting member could possibly recommend to the City Commission to consider overriding DRB’s recommendation and go back to how the project was originally designed. 1:44:42 Chair Karen Rivo asked if there is a voting member who may be interested in making a motion. No voting member made a motion. Discussion continued. X. Critical Targets Update (Refer to page 35 on the Agenda & Handout Packet on the G.O. Bond website.) 1:48:04 Thais Vieira explained the Critical Targets – Tranche 1 chart, found on page 35 of the Agenda & Handout Packet. Staff has been sharing this chart with the Committee since the first cash flow discussion on November 18, 2021. This chart monitors the schedules of products that are affecting the cash flow projections. Staff will be tracking the projects with the baseline dates that were presented at the May 26th G.O. Bond Oversight Committee Meeting. XI. Public Comment 1:51:28 Chair Karen Rivo asked if anyone from the public would like to speak. No one spoke. 1:51:37 Chair Karen Rivo thanked Staff and the Committee Members for all of their work. XII. Adjournment 1:53:40 Meeting adjourned.