Grant Agreement with Miami-Dade County Homless Trust 2..0iz2-32nq
MIAMI BEACH
CITY OF MIAMI EACH
FISCAL YEAR 2021-2022 G NT AGREEMENT
PROJECT No.: 2022-CMB---
JAN 2 6 2023
This GRANT AGREEMENT is made and entered into this day of
20 by and between the CITY OF MIAMI BEACH, FLORIDA (hereinafter the "City"), and MIAMI-
DADE COUNTY HOMELESS TRUST, an agency and instrumentality of Miami-Dade County, Florida
(hereinafter the "Grantee"). This Agreement is effective October 1, 2021, the "Effective Date."
ARTICLE I /GRANT DESCRIPTION
GRANTEE: Miami-Dade County Homeless Trust
GRANTEE CONTRACT ADMINISTRATOR: Victoria Mallette, Executive Director
ADDRESS: 111 NW 1st Street, Suite 27-310
CITY, STATE, ZIP: Miami Beach, Florida 33141
PHONE, FAX, E-MAIL: 305-375-1490, 305-375-2722,
victoria.mallette@miamidade.gov
GRANT AMOUNT: $125,000
PROJECT DESCRIPTION: See Exhibit 1 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT TERM: October 1, 2021 —September 30, 2023
EXPENDITURE DEADLINE: September 30, 2023
PROJECT COMPLETION DATE: September 30, 2023
FINAL REPORT DEADLINE: October 15, 2023
FINAL REIMBURSEMENT
REQUEST DEADLINE: October 15, 2023
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
By:
Rafa I E. Granado, City Clerk iina T. Hudak, ity Manager
JAN 2 6 2023 _ ar►'� 'c,,,,,
Date IINCORP ORATED
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FOR GRANTEE:
Miami-Dade County Homeless Trust
Federal ID# 59-6000573
ATTEST:
By:
Authorized Signature
Morris Copeland
Gene Spencer Chief Community Services Officer
Print Name and Title Print Name and Title
12/13/2022
Date
APPROVED AS TO
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ARTICLE II /GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this Grant to the City Manager or the City Manager's authorized designee
(the "Contract Administrator").
2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1. Any modification to Exhibit
1, Project Description, shall not be effective unless approved by a written amendment to this Agreement
signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this
Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount
payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant
Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be
reduced, the amount payable under this Agreement will be reduced at the sole option of the City of
Miami Beach. All of the grantee's expenditures are subject to the terms of this Agreement, and as
specified in the Grant Project Budget, attached hereto as Exhibit 2.Any modification to Exhibit 2, Project
Budget, shall not be effective unless approved, in writing, by the City and Grantee. Notwithstanding the
foregoing, no modification to the project budget shall exceed the Grant Amount set forth in Article I of
this Agreement. Any request by Grantee to modify Exhibit 2, Project Budget, shall be made in writing,
using City approved forms, detailing and justifying the need for such changes.
. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services
contemplated under the Project Description will mutually contribute to the enhancement of services
available to City residents, businesses, and visitors. As a condition of disbursements of grant funds,
and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit
quarterly reports to the Contract Administrator by the following dates: January 15th, April 15th, July 15th,
and the final report by October 15th
New Grant awards will not be released to the Grantee until all Final Reports for previously awarded
grants are received. The City may withhold any future payments of the Grant, or the award of any
subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such
reports do not meet the City's reporting requirements. Any reports may be disseminated by the City
without the prior written consent of the Grantee. All quarterly reports must be submitted on Exhibit 3,
the Grant Quarterly Status Report Form, detailing Grantee's compliance at the time of a partial
reimbursement request.
5. REIMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City at any
time during the Grant Term. All reimbursement requests must be made after expenditures have
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occurred. All reimbursement requests for funds must be submitted on Exhibit 4, Grant Reimbursement
Request Form. All reimbursement requests must be submitted prior to October 15, 2022. Grantee shall
provide the City with copies of'all receipts, invoices, cancelled checks(with copies of both front of back)
and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all
receipts, invoices, cancelled checks, and other documentation, according to the categories set forth in
the grant budget. Invoices and checks must be directly related to expenses for Grant-funded activities
taking place within the 2022-23 Fiscal Year.
For the initial term and any annual renewal term thereafter, Grantee shall receive an initial draw, in
the amount of$20,000 ("Initial Draw") on or before December 15th, subject to Grantee submitting the
corresponding Funding Package within ten (10) days following the month in which expenses for the
service covered by the Initial Draw were expended.
Except with respect to the Initial Draw, payment draws requested in connection with the Grant
specified in Article 1-2 shall be made on a monthly basis, on a reimbursement basis, pursuant to the
terms and conditions set forth herein. In connection with a monthly reimbursement request, Grantee
shall submit a complete and accurate Funding Package, as more particularly described in Section 4 of
Exhibit"1" ("Project Description"). Grantee shall submit the required Funding Package by the tenth (10)
day of the following month in which expenses were incurred. The City will process reimbursement
requests within thirty (30) days of receipt of the complete and accurate Funding Package.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth
in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no
obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost
overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to
the Grantee once the Mayor and City Commission have approved the grant award, and once all parties
have executed this Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used
for the following expenditures: remuneration of City employees for services rendered as part of a project
funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or
propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: The grantee acknowledges that the receipt of this grant does
not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified
in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may include,
with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project
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funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation
or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project.
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to
this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade
County. The Grantee shall provide the City with the name of the bank or savings and loan association,
as well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds.
11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place
during the City's fiscal year for which the Grant is approved (October 1 —September 30). The Grantee
shall'keep accurate and complete books and records of all receipts and expenditures of Grant funds, in
conformance with reasonable accounting standards. These books and records, as well as all
documents pertaining to payments received and made in conjunction with this Grant, including, without
limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year
for which they are approved and retained in Miami-Dade County in a secure place and in an orderly
fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this
Agreement. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under any other
Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by
Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and
investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered to
review past, present and proposed City programs, accounts, records, contracts and transactions. In
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications, (bid/proposal)
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submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected
officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant
to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract
expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records
and documents available to the Inspector General for inspection and copying. The Inspector General is
empowered to retain the services of independent private sector auditors to audit, investigate, monitor,
oversee, inspect and review operations activities, performance and procurement process including but
not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its
officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the
contract documents and to detect fraud and corruption.
D. The Inspector General shall have the right to inspect and copy all documents and records in the
Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to
performance of the contract, including, but not limited to original estimate files, change order estimate
files, worksheets, proposals and agreements from and with successful subcontractors and suppliers,
all project-related correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back-change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
E. The Grantee shall make available at its office at all reasonable times the records, materials, and
other evidence regarding the acquisition (bid preparation) and performance of this contract, for
examination, audit, or reproduction, until three (3) years after final payment under this contract or for
any longer period required by statute or by other clauses of this contract. In addition:
i. If this contract is completely or partially terminated, the Grantee shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Grantee shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals, litigation,
or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents, employees,
subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by the Grantee in connection with the performance of
this contract.
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G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit
line in all publications related to this Grant: "This Project is funded in whole or in part by a grant
from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future
grant funding from the City, in the same manner as if Grantee defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify and hold harmless the City and
its officers, employees, agents, and contractors, from and against any and all actions (whether at law
or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys'
fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage
to property, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to,
or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents,
servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name
of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorneys'fees which may issue thereon. Grantee expressly understands and agrees that any insurance
protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set
forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and
contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of$300,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of
the Grantee entity.
15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to this Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all
applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's
Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by
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reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is
incorporated herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with
any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5)
calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee
under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately
repay to the City all portions of the Grant which have been received by the Grantee, as of the date that
the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in this Agreement become eligible for draw
by the Grantee for use as the Grantee determines.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law.
Notwithstanding the provisions of this Section, and without regard to whether City has exercised
the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to
discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any
required written report. In the event of discontinuation of the Grant or at the close of the Project, any
unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has
agreed in writing to alternative use of the unused/unexpended Grant Funds.
18. INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or applicable policy
language effecting coverage required by this Section, as follows. All certificates of insurance
and endorsements are to be received prior to any work commencing. However, failure to obtain
the required coverage prior to the work beginning shall not waive the Grantee's obligation to
provide them. The City of Miami Beach reserves the right to require complete, certified copies
of all required insurance policies, including endorsements required by these specifications, at
any time.
• Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and
Employer's Liability Insurance with limits of no less than $1,000,000 per accident for
bodily injury or disease.
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• Commercial General Liability on a comprehensive basis, including products and
completed operations, contractual liability, property damage, bodily injury and personal
& advertising injury combined single limit of$1,000,000 per occurrence for bodily injury
and property damage. City of Miami Beach must be shown as an additional insured with
respect to this coverage.
• Automobile Liability Insurance covering all owned, non-owned and hired vehicles used
in connection with the work, in an amount not less than $500,000 combined single limit
per occurrence for bodily injury and property damage.
• Professional Liability coverage in the amount of$1,000,000 per claim.
B. Additional Insured Status.
The City of Miami Beach must be covered as an additional insured with respect to liability arising
out of work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to City of Miami Beach a waiver of any right to subrogation which any
insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of
any loss under such insurance. Grantee agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies regardless of whether
or not the City of Miami Beach has received a waiver of subrogation endorsement from the
insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII,
unless otherwise acceptable to the City of Miami Beach Risk Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including limits, based
on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
c/o HR Department/Risk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the grantee of its liability and
obligation under this section or under any other section of this Agreement.
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19. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as
may be amended from time to time.
B. The term "public records"shall have the meaning set forth in Section 119.011(12), which means
all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time
at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as
otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed, except as authorized by law, for the duration of
the contract term and following completion of the Agreement if the Grantee does not transfer
the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Consultant or keep and maintain public records required by the City to
perform the service. If the Consultant transfers all public records to the City upon completion
of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the Grantee keeps
and maintains public records upon completion of the Agreement, the Consultant shall meet
all applicable requirements for retaining public records.All records stored electronically must
be provided to the City, upon request from the City's custodian of public records, in a format
that is compatible with the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services must
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be made directly to the City. If the City does not possess the requested records, the City
shall immediately notify the Consultant of the request, and the Grantee must provide the
• records to the City or allow the records to be inspected or copied within a reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute a breach of
this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the
Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail
itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable time may
be subject to penalties under s. 119.10.
E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records relating to
the City's contract for services, the court shall assess and award against the Grantee the
reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that the Grantee unlawfully refused to comply with the public
records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice of
the public records request, including a statement that the Grantee has not complied with
the request, to the City and to the Grantee.
ii. A notice complies with subparagraph(i)(b)if it is sent to the City's custodian of public records
and to the Grantee at the Grantee's address listed on its contract with the City or to the
Grantee's registered agent. Such notices must be sent by common carrier delivery service
or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid
by the sender and with evidence of delivery, which may be in an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after the notice
is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT:
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CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADOc MIAMIBEACHFL.GOV
PHONE: 305-673-7411
20. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility' ("E-Verify
Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing
on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work
authorization status of all newly hired employees during the Term of the
Agreement. Additionally, Grantee shall expressly require that any approved sub-contractor
performing work or providing services pursuant to the Agreement to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the employment eligibility of all
new employees hired by the subcontractor during the contract Term. If Grantee enters into a
contract with an approved subcontractor, the subcontractor must provide the Grantee with an
affidavit stating that the subcontractor does not employ, contract with, or subcontract with an
unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the
subcontract or such other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS.
1. If the City has a good faith belief that Grantee has knowingly violated Section
448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee
for cause, and the City shall thereafter have or owe no further obligation or liability
to Grantee.
2. If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 20(A), but the Grantee otherwise complied with such
subsection, the City will promptly notify the Grantee and order the Grantee to
immediately terminate the agreement with the subcontractor. Grantee's failure
to terminate a subcontractor shall be an event of default under this Agreement,
entitling City to terminate the Grantee's contract for cause.
3. A contract terminated under the foregoing Subparagraphs (B)(1) or(B)(2) is not
in breach of contract and may not be considered as such.
4. The City or Grantee or a subcontractor may file an action with the Circuit or
County Court to challenge a termination under the foregoing Subparagraphs
(B)(1)or(B)(2) no later than 20 calendar days after the date on which the contract
was terminated.
5. If the City terminates the Agreement with Grantee under the foregoing
Subparagraph (B)(1), Grantee may not be awarded a public contract for at least
1 year after the date of termination of this Agreement.
6. Grantee is liable for any additional costs incurred by the City as a result of the
termination of this Agreement under this Section 20.
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21. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City in writing and addressed to the City Contract Administrator. Any notices
required under this Agreement will be effective when delivered to the Grantee in writing and
addressed to the Grantee Contract Administrator.
23. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
24. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents :the whole and total agreement of the parties. No representations,
except those contained within this agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. Any modification to the Grant Amount shall require approval by appropriate
action by the Mayor and City Commission.
25. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for
reimbursements to be submitted to the City Contract Administrator listed below.
Alba Ana Tarre
Director, Office of Housing & Community Services
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Tel: 305-673-7491
Fax: 305-604-2421
Email: albatarre(a�miamibeachfl.gov
ARTICLE III / MISCELLANEOUS PROVISIONS
26. The Grant awarded herein is the result of a finding by the City, based on representatives,
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documents, materials and other information supplied by Grantee,that the Grantee is performing a public
purpose through the programs, projects, and/or services recommended for support. As such, use of
Grant funds for any program component not meeting this condition will be considered a breach of the
terms of this Agreement and will allow the City to seek remedies including, but not limited to, those
outlined:in this Grant Agreement.
27. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance
as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of actual or perceived
race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and
familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization
membership, familial situation, or political affiliation.
The City endorses, and Grantee shall comply with, the clear mandate of the Americans with
Disabilities Act of 1990 (ADA)to remove barriers, which prevents qualified individuals with disabilities
from enjoying the same employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
28. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of The State of Florida, both substantive and remedial, without
regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
29. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51% or
more of its board membership complete the City's training for board members, if all three of the following
apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5
million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be
completed within the last two years prior to the receipt of City funds.
30. HMIS: Participation in the Homeless Management Information System (HMIS) — The City
agrees to participate in the Homeless Management Information System selected and established by
Page 14
the Grantee. Participation will include, but not be limited to, input of client data upon intake, daily
updates of bed availability information, as well as updates to current and prior client's records upon
client contact, and maintaining current data for statistical purposes. Subrecipients of Domestic Violence
Programs with heightened privacy and confidentiality concerns are required to participate in an HMIS
equivalent system to include the necessary stricter privacy and confidentiality standards. The Grantee
understands that it is responsible for any ongoing costs to access the HMIS system. The City agrees
to abide by terms of any HMIS Agreements, which are incorporated herein by reference. Subject to the
limits on its liability, as set forth in Section 768.28, Florida Statutes, the City shall be responsible for any
and all liability, losses and damages arising out of its negligent or wrongful acts or omission relating to
this Agreement or the HMIS system. However, nothing contained herein shall constitute a waiver by
the City of its sovereign irrimunity or the provisions of Section 768.28, Florida Statutes.
31. COORDINATED ENTRY:The City shall use the centralized or coordinated assessment system
established by the Continuum of Care as set forth pursuant to 24 CFR 578.7(a)(8). A victim service
provider may choose not to the use the Continuum of Care's centralized or coordinated assessment
system, provided that victim service providers in the area use a centralized or coordinated assessment
system that meets US HUD's minimum requirements as may be applicable and the victim services
provider uses that system instead in accordance with any and all applicable laws.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 15
EXHIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
Homelessness is a national problem with local impact. The City of Miami Beach Point-in-Time Count
has identified 183 homeless persons. The city has engaged 1,222 unique individuals in FY 19/20 who
self-identified as homeless.
PROGRAM DESCRIPTION
Grant funds will be used to address and reduce homelessness. The following are key Project
parameters:
Beneficiaries/Participants: Homeless persons residing in the City of Miami Beach who have been
identified and referred to the Grantee by the Office of Housing and Community Services' Homeless
Outreach Team.
Services: The Grantee will offer the following services under this Agreement:
Hostel Placements for Homeless Persons Employed in the City($5,000) — This is a pilot
program that will provide local-area individual bed hostel placement for single, homeless adults
employed in the City of Miami Beach for whom a traditional shelter placement may adversely
impact the client's employment. The City will authorize the placement and pay for the hostel
expenses which would be processed internally through General Ledger entry with
documentation justifying the expense provided to the Grantee.
Shared Housing Support($120,000)—The Grantee will hire housing navigator(s)to coordinate
shared housing provided for up to 12 homeless clients. The Housing Navigator(s) will be
responsible for follow-up case management and move in coordination.
Referral Sources to Project: The Grantee may accept referrals to the program from the following
sources:
(a) Miami Beach Police Marchman Program
(b) Specialized Substance Abuse Outreach
(c) Miami Beach Homeless Outreach Services
Page 16
GRANT ACTIVITIES
Activity Name ' Activity Description Description of Service Recipients No. Service
Recipients
Hostel Placements Placement in local-area Homeless adults employed in the Up to 25
individual bed hostels City of Miami Beach for whom a individuals
traditional shelter placement may
adversely impact the client's
employment identified and referred
to the Grantee by the Office of
Housing and Community Services'
Homeless Outreach Team.
Shared Housing Fund housing Homeless persons who need Up to
Support navigator(s) position to assistance in locating and 12individuals
coordinate shared securing housing as part of their
housing for homeless discharge planning from receiving
clients. substance abuse treatment.
GOALS/OUTCOMES
Outcome Measure Target Reporting Deadline
Housing Number of persons Up to 12 September 30, 2023
permanently housed households
Page 17
EXHIBIT 2
PROJECT BUDGET
Budget Line Item Description Project Budget
Hostel Placements Placement in local-area individual bed $ 5,000
hostels.
Shared Housing Support Fund housing navigator(s) position to $120,000
coordinate shared housing for
homeless clients.
Total - $ 125,000
Page 18
EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
CMB GRANT AGREEMENT No.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
❑ Oct. 1 - Dec. 31 ❑ Jan. 1 — Mar. 31 ❑ Apr. 1 —Jun. 30 ❑ Jul. 1 - Sept.30
Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 15
GOALS/OUTCOMES:
Outcome Measure Target Accomplishments
To-Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 19
EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
Part 1 of 2
CMB AGREEMENT No.:.
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REQUEST No.
Amount of Assistance: i.
, _ _Less Previous Total Disbursements: L
__ ......_Balance Available
Funds Requested This 1
..._^ Disbursement: wk.._ :....a: ��
Certification of Payment: 1 certify that the above expenses were necessary and reasonable for the
maintenance and operation of our premises and in accordance with this agreement.
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 20
M IAM I.DADE
COUNTY Internal Services Department
Risk Management Division
Property &Casualty Unit
miamidade.gov 111 NW 1st Street •Suite 2340
Miami, Florida 33128
Telephone :786-521-6368
December 8, 2022
Alina T. Hudak,
City Manager
The City of Miami Beach
1700 Convention Center Drive,
Miami Beach, FL 33139
Dear Ms. Hudak
Re:M iami-Dade County Homeless Trust
This is to inform you that Miami-Dade County has an on-going self-insurance program for Worker's
Compensation,General Liability and Automobile Liability covering employees and officials of the County.
Since the County does not carry insurance with an insurance company,we cannot provide you with a
Certificate of Insurance.
However, in compliance with and subject to the limitations of Florida Statutes,Section 768.28 and Chapter
440,provisions have been made in this officeto process any claims that may arise and the same protection
will be afforded as would be provided by a policy of insurance.
Sincerely,
Odilon Josep , MURP
Manager, Property& Casualty
OJ/ml
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