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Amendment No. 2 To The Contract with Suncoast Elevator Solutuions, Inc
ter\ DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 �v DocuSign Envelope ID:283CA515-EE4B-4B7D-BF98-A23A6133957B M I AM I B EACH Contract/Document Routing Form °,Title ..- , : •v.„•_. 2018-008-1C For Elevator Maintenance Repairs,Parts,&New Equipment. :Requesting a ;, ent Suncoast Elevator Solutions,Inc. Facilities and Fleet Management f1A Name&Si:nattigimPW 1/31/1023 I 1 4. Adrian Morales Ai-AA-1- c " .enter X Type 1-Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation. Type 2-Other contracts,amendments,change orders,or task orders not resulting from a procurement-issued competitive solicitation. Type 3-Independent Contractor Agreement(ICA) Type 6-Tenant Agreement Type 4-Grant agreements with the City as the recipient Type 7-Inter-governmental agency agreement Type 5-Grant agreements with the City as the grantor Other: -+BvI, fSunirriary&Purpose(attach memo It =��„,. „• : a ° << .- ", _..: On May 30,2018,the City and Contractor executed an Agreement pursuant to the RFP-2018-008-JC;the purpose of this Agreement is to provide elevator maintenance and repair services for the elevators located at various properties throughout the City. The Agreement inadvertently requires the Contractor to complete a Contract Service Order(CSO)for any services provided under the contract.completing a Contact Service Order for every maintenance service is not feasible for the department and completing a Consultant Services Order for every maintenance purchase order is unnecessary as the Contract is already based on pre-price items for repairs and maintenance.Therefore,the Procurement and Facilities and Fleet Management have prepared amendment No.2 of the Agreement removing all references and requirements of Contractor Service Order for groups 1,2,3,4,and 5. Because this is a$0 amendment,legal has opined that the amendment does not require City Commission approval (see Attachment A).This item requests the City Manager to execute Amendment No.2. 5/30/18 5/29/21 2 Five years sunt` ng Information Grant Funded: Yes © No - State - Federal Other: Cost&Funding Sod.". Account RAuire Enhancement 1-3 NA Yes No 4 NA Yes No 5 NA Yes No 1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed. 3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of the annual adopted operating budget. City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 5/30/2018 If no,explain why CC approval is not required: Legal Form Approved: I X Yes I No j If no,explain below why form approval is not necessary: Compllanc , Qyal$(see attached) Procurement:Alex Denis -^-tea 1/31/2023 I 2""gra@Ss N/A AL.pr, Budget: f4f4'°„f,w Information Technology: N/A Risk Management: N/A Fleet&Facilities: N/A Human Resources: N/A 'Other: Ds M G Reviewed by Monica Garcia DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 DocuSign Envelope ID:283CA515-EE4B-4B7D-BF98-A23A6133957B. AMENDMENT NO. 2 TO THE CONTRACT • BETWEEN -THE CITY OF MIAMI BEACH, FLORIDA AND SUNCOAST ELEVATOR SOLUTIONS, INC. FOR ELEVATOR MAINTENANCE REPAIRS, PARTS, & NEW EQUIPMENT PURSUANT 3O o23 RFP 2018- 0s JC • EST This Amendment No. 2 (;Amendment')to the Contract, dated May 30, 2018, is entered into this. 2 A•, day of 2 Ctr' b se , 2022("Effective Date"), by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 ("City") Suncoast Elevator Solutions, Inc., a Florida corporation, having its principal place of business at 7238 Northwest 70 Street, Miami Florida, 33166 ("Contractor"), and hereby amends the Agreement as follows: RECITALS WHEREAS, on February 14, 2018, the Mayor and: City Commission adopted Resolution Number 2018-30175,approving the award of Request for Proposals No.2018- 088-JC for elevator maintenance, repairs, parts, and new equipment(the"RFP"); and WHEREAS,on May 30,2018,the City and Contractor executed the Agreement with respect to the RFP,which services include elevator maintenance, repairs, parts, and new equipment, as set forth in Exhibits A through B of the Agreement; the Contractor was awarded all groups; and • WHEREAS, groups 1-4 of Exhibit B of the Agreement include a monthly maintenance schedule for elevators in sites that were operational at the time that the RFP was issued; and • WHEREAS, on January 2, 2020, Amendment No. 1 was executed to add the additional services; and WHEREAS, since the execution of the Agreement, staff has become aware that one (1) elevator at the Colony Theater, one (1) wheelchair lift at the Colony Theater, one (1) elevator at Fire.Station#2, and one(1)elevator at Anchor Place Parking Garage need to be added to the Agreement; and WHEREAS, the City is responsible for the maintenance of the elevators at Colony Theater, Fire Station#2, &Anchor Place Parking Garage; and WHEREAS, staff :obtained quotes from the Contractor for the scheduled maintenance of the elevators being added via this Amendment to the Agreement for a total additional monthly cost of$750.00 per month; and WHEREAS, the total cost increase for the additional locations for the life of the • Agreement Is estimated at $9,000,00; and • WHEREAS, on January 2, 2020, Amendment No. 1 was executed to add the additional services; and DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 DocuSign Envelope ID:283CA515-EE4B-4B7D-BF98-A23A6133957B IN WITNESS WHEREOF,the parties hereto have caused this.Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: "--DocuSigned by: By: }Qa f ati, f. GV'A.IA,ar.Dl o araera °ranado, City Clerk a T. Hudak, City Manager 2/3/2023 i 11:08 EST Date FOR CONTRACTOR: SUNCOAST ELEVATOR SOLUTIONS, INC. ATTEST: • .., oP ,� B• y: Secretary Presi t • }) Print Name Print.Nome Date APPROVED AS TO FORM &LANGUAGE & FOR EXECUTION • 10122. .14,City Attorney 7)e Date • DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 WHEREAS, pursuant to Section 49 of the Agreement, the City Manager has authority, within the limits of the City Manager's authority, to add these additional services; and WHEREAS, these additional services have been incorporated in Sections 13, 32, 62, &63 of Amended Exhibit B, incorporated herein by reference &attached hereto. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Contract is hereby modified (deleted items struck-through and inserted items underlined)as follows: (a) Exhibit B to the Amendment is deleted in its entirety and replaced with the attached Amended Exhibit B. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 AMENDED EXHIBT B COST PROPOSAL FORM *Failure to submit Cost Proposal Form, in its entirety and fully executed. by the deadline established fo he receipt of proposals will result in Proposal bein• deemed non-responsive and bein. re'ected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed. No line items bids will be accepted at$0.00 dollars for maintenance services or hourly rates, nor will any 0% bid for materials be accepted. A reasonable cost for materials, hourly rates, monthly and annual services must be submitted for each line item. GROUP 1: PARKING GARAGES Scheduled Maintenance Line Location Model Quantity_ UIM Cost per UIM Annual Cost 1 1755 Meridian Ave . EL TR Geared-TKE 12 Month $300.00 $3,600.00 2 1755 Meridian Ave EL TR Geared-TKE 12 Month $300.00 $3,600.00 3 1755 Meridian Ave EL TR Geared-TKE 12 Month $300.00 $3,600.00 4 1755 Meridian Ave EL TR Geared-TKE 12 Month $300.00 $3,600.00 5 1755 Meridian Ave EL TR Geared-TKE 12 Month $250.00 $3,000.00 _ MCE VVMC-1000 6 42^^Street Garage PTC-SCR 12 Month $250.00 $3,000.00 MCE VVMC-1000 7 42",Street Garage PTC-SCR 12 Month $275.00 $3,300 Dover-EL TR 8 7th Street Garage Geared-TIV-VVVF 12 Month $275.00 $3,300 Dover-EL TR 9 7th Street Garage Geared-TIV-VVVF 12 Month $275.00 $3,300 Dover-EL TR 10 7th Street Garage Geared-TIV-VVVF 12 Month $275.00 $3,300 11 Anchor Place Garage TKE TAC 20 12 Month $275.00 $3,300 12 Anchor Place Garage TKE TAC 20 12 Month $275.00 $3,300 13 Anchor Place Garage TKE TAG 20 12 Month $250.00 $3,000 Penn Garage,1661 Kone Ecospace 14 Pennsylvania Ave 12 Month $275.00 $3,300 Penn Garage,1661 Kone Ecospace 15 Pennsylvania Ave 12 Month $275.00 _ $3,300 Penn Garage,1661 Kona Ecospace 16 Pennsylvania Ave 12 Month $275.00 $3,300 Penn Garage,1661 Kone Ecospace 17 Pennsylvania Ave 12 Month $275.00 $3,300 Conventional-Hydro- 13th Street Parking Otis-Submersible- - Garage elevator controls 18 H800 12 Month $150.00 $1,800.00 Conventional-Hydro- 13th Street Parking Otis-Submersible- Garage elevator controls 19 H800 12 Month $150.00 $1,800.00 TKE US-EL 171"Street Garage, 640 Hydraulic-TAC22- 20 17tStreet Conventional 12 Month $175.00 $2,100.00 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 21 17th Street Conventional 12 Month $175.00 $2,100.00 TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 22 17th Street Conventional 12 Month $175.00 $2,100.00 TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 23 17th Street Conventional 12 Month $175.00 $2,100.00 TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 24 17th Stnaet Conventional 12 Month $175.00 $2,100.00 Sunset Harbor 25 Garage EL Hydraulic-TKE 12 Month $125.00 , $1,500.00 Sunset Harbor 26 Garage EL Hydraulic-TKE 12 Month $125.00 $1,500.00 27 12thSt Gar.r.: Elevator Controls 12 Month $125.00 $1,500.00 Repairs Not Covered By Maintenance Annual Est. U/M Cost per UIM Annual Cost Contract Hours 28 Hourly Labor Rate(Regular) 200 — Hours $125.00 $25,000.00 29 Hourly labor Rate(Non-regular hours) 40 Hours $187.50 $7,500.00 Annual Est.Cost UIM '/o Mark-up Annual Cost 30 Cost of Materials $3,000 N/A 20% $600.00 ANNUAL TOTAL GROUP 1 (Lines 1-30) $108,100.00 GROUP 2: NORTH Scheduled Maintenance Line Location Model Quantity UIM I Cost per UIM Annual Cost TKE-TAC20-Dry- 31 Fire Station#2 Hydro 12 Month $100.00 $1,200.00 32 Fire Station#2 Kone KCM831 12 Month $250.00 $3,000.00 EL Hydraulic-TKE- North Beach Senior TAC20-03- 33 Center Submersible 12 Month $100.00 $1,200.00 North Shore Park& Otis-EL Hydraulic- 34 Youth Center 211-AAA2124111 12 Month $125.00 $1,500.00 Scott Rakow Youth El Hydro Twin Post- 35 Center Schindler-330a 12 Month $100.00 $1,200.00 1833 Bay Road 38 Property Management Schindler 330 A 4 Quarterly $300.00 $1,200.00 North Shore Band 37 Shell Chair 4 Quarter $300.00 $1 200.00 Repairs Not Covered By Maintenance Annual Est. UIM Cost per U/M Annual Cost Contract Hours 38 Hourly Labor Rate(Regular) 200 Hours $125,00 $25,000.00 39 Hourly Labor Rate(Non-regular hours) 40 Hours $187 50 $7,500.00 Annual Est.Cost UIM %Mark-up Annual Cost 40 Cost of Materials $3,000 N/A 20% $600 ANNUAL TOTAL GROUP 2(Lines 31-40) $43,600.00 GROUP 3: SOUTH Scheduled Maintenance Line f Location Model I Quantity 1 UIM Cost per UIM I Annual Cost DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 41 Gazit Meridian Motion Contra 12 Month $250.00 $3,000.00 42 Gazit Meridian Motion Control 12 Month $250.00 $3,000.00 43 Historic City Hat Motion Control 12 Month $325.00 $3,900.00 44 Historic City Hat Motion Control 12 Month $325.00 $3,900.00 45 Miami Beach City Hall Motion Control 12 Month $325.00 $3,900.00 46 Miami Beach City Hall Motion Control 12 Month $325.00 $3,900.00 47 Miami Beach City Hall Otis Hydraulic H900 12 Month $325.00 $3,900.00 48 Miami Beach City Hall Traction 12 Month $325.00 $3,900.00 49 South Shore EL Hydro-Dry 12 Month $100.00 $1,200.00 Community Center Miami Beach Police EL Hydraulic-Motion 50 Headquarters Control-HMC 200- 12 Month $175.00 $2,100.00 _ Submersible Miami Beach Police EL Hydraulic-Motion 51 Headquarters Control-HMC 200- 12 Month $175.00 $2,100.00 Submersible 52 Miami Beach Police EL Hydraulic-Motion 12 Month $175.00 $2,100.00 Headquarters Control-HMC 200- EL Hydro Twin Post- 53 Police Athletic League Motion Control-HMC 4 Quarterly $300.00 $1,200.00 1000 PHC-Submer Conventional-Hydro- 54 10th St Auditorium TAC20-Submersible- 4 Quarterly $300.00 $1,200.00 Dover Repairs Not Covered By Maintenance Annual Est. U/M Cost per U/M Annual Cost Contract Hours 55 Hourly Labor Rate(Regular) 200 Hours $125.00 $25,000.00 56 Hourly Labor Rate(Non-regular hours) 40 Hours $187.50 $7,500.00 Annual Est.Cost UIM %Mark-up Annual Cost 57 Cost of Materials $3,000 N/A 20% $600.00 ANNUAL TOTAL GROUP 3(Lines 41.57) $72,400.00 GROUP 4: RDA Scheduled Maintenance Line Location Model Quantity - UIM Cost per UIM Annual Cost MCE-HMC 1000 PHC-Imperial-Dry 58 Bass Art Museum (UV 54 12 Month $100.00 $1,200.00 MCE-HMC 1000 PHC-Imperial-Dry 59 Bass Art Museum (UV 5A) 12 Month $100.00 $1,200.00 MCE-HMC 1000 PHC-Imperial-Dry 60 2100 Collins Ave (UV 5A) 12 Month $100.00 $1,200.00 Dover-Hydraulic- 61 2100 Collins Ave LMH-Magnatek(1-3) 12 Month $100.00 $1,200.00 62 Colony Theater Schindler MB-2178 12 Month $125.00 $1,500.00 63 Colony Theater Garaventa 12 Month $125.00 $1,500.00 XPRESS11 Repairs Not Covered By Maintenance Annual Est. U/M Cost per UIM Annual Cost Contract Hours 64 Hourly Labor Rate(Regular) 200 Hours ' $125.00 $25,000.00 65 Houriy Labor Rate(Non-regular hours) 40 Hours $187.50 $7,500.00 DocuSign Envelope ID.819FA72B-450D-4003-944C-A530892F2F02 Annual Est.Cost UIM %Mark-up Annual Cost 66 Cost of Materials $3,000 N/A 20% $600.00 ANNUAL TOTAL GROUP 4(Lines 58-66) $40,900.00 ANNUAL COST TO THE CITY OF MIAMI BEACH: (calculate by adding together the annual totals for Groups 1,2,3 and 4) ANNUAL COST FOR ALL GROUPS (1.4) $265,000.00 GROUP 5: Additional Services: Pool of Prequalified Contractors for Modernization Projects, New Construction, and Refurbishments YES NO Does firm wish to participate in a pool of prequaliffed contractors for future • modernization,new construction,refurbishment and additional projects,on an as-needed basis? - DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND SUNCOAST ELEVATOR SOLUTIONS, INC FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS AND,NEW EQUIPMENT PURSUANT TO RFP 2018-008-JC This Q Prrofe sional Services Agreement (Agreement) is entered into this day of M , 20_42i, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporatio organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the City), and SUNCOAST ELEVATOR SOLUTIONS, INC, a CORPORATION, whose address is 7238 NW 70th STREET, MIAMI, FL 33166 ("Contractor"). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Contractor, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Property Management Department Director. Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Contractor performed or undertaken pursuant to the Agreement, including all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, permits and conditions thereof, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the modernization, replacement, reburbishment, total construction, installation, and functioning of the project or tasks specified in any Contractor Service Order, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning project as set forth in the Contractor Service Order and the Contract Documents. • Fee: Amount paid to the Contractor as compensation for Services. Contract Documents: Contract Documents shall mean this Professional Services Agreement, and the City of Miami Beach RFP No. 2018-008-JC for ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW EQUIPMENT, together 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 with all amendments thereto, issued by the City in contemplation of this Agreement, RFP, and the Contractor's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Contract Documents and this Agreement, the following order of precedent shall prevail: this Agreement; RFP; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 6435; and fax number(305)673-7023. SECTION 2 SCOPE OF SERVICES 2.1 Contractor hereby agrees to furnish all Services described in the Contract Documents and any Contractor Service Order issued to Contractor for any Services hereunder, and shall perform all Services in accordance with the requirements of the Contract Documents. Although Contractor may be provided with a schedule of the available hours to provide its services, the City shall not control nor have the right to control the hours of the services performed by the Contractor; where the services are performed (although the City will provide Contractor with the appropriate location to perform the services); when the services are performed, including how many days a week the services are performed; how the services are performed, or any other aspect of the actual manner and means of accomplishing the services provided. Notwithstanding the foregoing, all services provided by the Contractor shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the services to be performed, Contractor should contact the following person: ADRIAN MORALES CITY OF MIAMI BEACH PROPERTY MANAGEMENT 1833 BAY RD MIAMI BEACH, FL 33139 (305) 673-7000 EXT: 2932 2.2 Contractor's Services, and .any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in any Contractor Service Order issued to the Contractor. Contractor shall commence work or Services upon written notice to proceed in the form of a Purchase Order issued by the City, and a contractor service order signed by either the City Manager or the Department Director ordering the Services, specifying the specific tasks to be performed•by the Contractor for any Project ("Contractor Service Order"). A separate Contractor Service Order shall be required prior to commencement of any Services on any Project. The Purchase Order will not be issued until Contractor's submission to City of all required documents (including but limited to: Payment and Performance Bonds (if any), and Insurance Certificate) and after execution of the Contract by both parties. Contractor shall have no entitlement to perform (or be compensated for) any Services under this Agreement, unless such Services are authorized, at the City's sole discretion, by a Contractor Service Order. The receipt of all necessary permits by Contractor and other documents required by the Contract Documents or by any agencies having jurisdiction over the Project, if applicable, is a condition 2 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • precedent to the issuance of a Purchase Order to mobilize on any Project site and commence any Services. 2.3. Contractor warrants to Owner that all labor, materials and equipment furnished as part of the Services under this Agreement are of the type and quality required by the Contract Documents, new (unless otherwise required or permitted by the Contract Documents) and installed in a good and workmanlike manner and otherwise in accordance with the Contract Documents. Contractor further warrants that the Services will be free from defects due to defective materials or workmanship for a period of one (1) year following the City's final acceptance of the Services. Should any defects develop during the one-year warranty period due to defective materials or workmanship, Contractor shall repair or replace all defective or deficient Services at Contractor's sole cost and expense. Should the Contractor fail to correct any deficiencies within thirty (30) days of written notice by the City to cure, the City may, at its option, correct the deficiencies and charge Contractor for the cost of such correction. Contractor agrees to pay such charges upon demand. SECTION 3 TERM The term of this Agreement (Term)shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of THREE (3) YEARS, with TWO (2), ADDITIONAL ONE (1) YEAR renewal options, to be exercised at the City Manager's sole option and discretion, by providing Contractor with written notice of same no less than thirty(30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Contractor shall- adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit A hereto. SECTION 4 FEE 4.1 In consideration of any Services to be provided hereunder, Contractor shall be compensated on Time and Material, basis or as a Lump Sum basis, as specified in the Contractor Service Order. 4.2 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). City may withhold, in whole or in part, payment to such extent as may be necessary to protect itself from loss on account of: 0.0.1 Defective work or Services not remedied. 0.0.2 Claims filed or reasonable evidence indicating probable filing of claims by other parties against Contractor or City because of Contractor's performance. 3 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 0.0.3 Failure of Contractor to make payments properly to Subcontractors or for material or labor. 0.0.4 Damage to another contractor not remedied. 4.2.5 Failure of Contractor to provide any and all documents required by the Contract Documents. When the above grounds are removed or resolved satisfactory to the City Manager or designee, payment shall be made in whole or in part. • Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 SECTION 5 TERMINATION • 5.1 TERMINATION FOR CAUSE If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Contractor of its violation of the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Contractor. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Contractor. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Contractor. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF 4 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF,THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its officers, employees, agents, contractors, or any other person or entity acting under Contractor's control or supervision, in connection with, related to, or as a result of the Contractor's performance of the Services pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the Contractor's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to Contractor for performance of the Services under this Agreement is the specific consideration from the City to the Contractor for the Contractor's indemnity agreement. The provisions of this Section 6.1.and of this indemnification shall survive termination or expiration of this Agreement. 5 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 6.2 INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term, the following insurance: 1. Contractor General Liability, in the amount of$1,000,000; 2. Contractor Professional Liability, in the amount of$200,000; and 3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Contractor's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability shall include the City as an additional insured and shall contain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Contractor specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Contractor is also solely responsible for obtaining and submitting all insurance certificates for any sub-Contractors. Compliance with the foregoing requirements shall not relieve the Contractor of the liabilities and obligations under this Section or under any other portion of this Agreement. The Contractor shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. 6.3 PERFORMANCE AND PAYMENT BOND The City will require a performance and payment bond for any project in excess of $200,000. Within ten (10) calendar days of City execution of the Contractor Service Order, Contractor shall furnish a Performance Bond and a Payment Bond containing all the provisions of the Performance Bond and Payment Bond attached hereto as forms 00710 and 00720. 6.3.1 Each Bond shall be in the amount of one hundred percent (100%) of the Contractor Service Order, guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to this Project. The City may accept a Performance Bond and Payment Bond from a surety company which has twice the minimum surplus and capital required by the Florida Insurance Code at the time the invitation to bid is issued, if the surety company is otherwise in compliance with the provisions of the Florida Insurance Code, and if the surety company holds a currently valid certificate of authority issued by the United 6 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 States Department of the Treasury under Section 9304 to 9308 of Title 31 of the United States Code, as may be amended from time to time. The Certificate and Affidavit so certifying (Form 00722) should be submitted with the Bid Bond and also with the Performance Bond and Payment Bond. 6.3.2 Each Bond shall continue in effect for one year after Final Completion and acceptance of the work with liability equal to one hundred percent (100%) of the' Contract sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after Final Completion of the Contract. 6.3.3 Pursuant to the requirements of Section 255.05(1)(a), Florida Statutes, as may be amended from time to time, Contractor shall ensure that the bond(s) referenced above shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording. SECTION 7 LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Contractor and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Contractor hereby expresses its willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. 7 . DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance of the work and/or service contemplated herein, Contractor shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, Contractor shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Contractor, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, ,and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Contractor or its employees or sub-Contractors, without the prior written consent of the City Manager. SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Contractor, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Contractor shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 CONTRACT DOCUMENTS. This Contract is part of, and incorporated in, the Contract Documents. Accordingly, all of the documents incorporated by the Contract Documents shall govern any Contractor Service Order issued under this Contract. 8 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or.provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the Contractor shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Contractor shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting, discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. Contractor further covenants that in the performance of this Agreement, Contractor shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which 9 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of"Contractor"as defined in Section 119.0701(1)(a), the Contractor shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records.to the City; • (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Contractor of the request, and the Contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Contractor's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or(3)avail itself of any available remedies at law or in equity. (3) A Contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (E) CIVIL ACTION. (1) If a civil action is filed against a Contractor to compel production of public records relating to the City's contract for services, the court shall assess and award against the Contractor the reasonable costs of enforcement, including reasonable attorney fees, if: a. The court determines that the Contractor unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Contractor has not complied with the request, to the City and to the 10 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 . I Contractor. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Contractor at the Contractor's address listed on its contract with the City or to the Contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement.• (F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS • RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 • E-MAIL: RAFAELGRANADOMIAMIBEACHFL.GOV PHONE: 305-673-7411 SECTION 11 • NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Contractor and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: Suncoast Elevator Solutions, Inc 7238.NW 70th Street Miami,FL 33166 Attn: Ray Rodriguez TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive, 4th Floor Miami Beach, FL 33139 Attn: Jimmy L. Morales, City Manager WITH A COPY TO: City of Miami Beach, Property Management Division 1833 Bay Rd 11 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Miami Beach, FL 33139 Attn: Adrian Morales, Director Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the date of receipt or refusal. SECTION 12 • MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Contractor agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 ROADMAP FOR PROJECTS AWARDED PURSUANT TO POOL OF PRE-QUALIFIED CONTRACTORS In lieu of a time and materials order, the project/contract manager may request quotes from contractors authorized to participate in the Pre-Qualified Contractor Pool for modernization, new construction, replacement and refurbishment projects. Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified Contractor Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time of submission. At its own expense, the contractor shall visit the site and prepare a detailed lump sum bid, based on the contractor's contract rates for accomplishing the work. Each bid prepared by the contractor shall include an acceptable description of the nature, extent and character of the work required, 12 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 as well as performance and delivery schedules. In this case, projects may be awarded on a Lump Sum or Time and Material basis as'determined by the project/contract manager. In consideration of the Work to be provided hereunder, Contractor shall be compensated on Time and Material basis or as a Lump Sum basis, as specified in the Contractor Service Order. 12.4.1 TIME AND MATERIAL BASIS The City may award work on a time and materials basis in accordance with hourly rates and administrative mark-ups offered. The Project Manager shall select the contractor deemed to be best qualified for the project. In doing so, the criteria specified in Section 2-369 of the City Code may be considered. In the event that the contractor with the lowest cost is not selected, the reason(s) shall be documented on the purchase requisition. 12.4.2 For parts and materials ordered under this option, vendors shall provide quotes or invoice, as determined by the Contract Manager, based on the cost of parts and materials plus the agreed to mark-up. In determining cost of materials to which the mark-up may be applied, the contracting officer may require the vendor to provide actual cost of parts and materials (i.e. contractor's invoice, MSRP, etc.), 12.5 LUMP SUM BASIS In lieu of a time and materials order, the project/contract manager may request quotes from contractors authorized to participate in the Pre-Qualified Bidder Pool. Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified Bidder Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time of submission. At its own expense, the contractor shall visit the site and prepare a lump sum detailed quotation (inclusive of all,labor, materials, and all other costs. Each quote prepared by the contractor shall include an acceptable description of the nature, extent and character of the work required, as well as performance and delivery schedules. In the alternative, project managers may require an itemized breakdown of the lump sum amounts. 12.5.1 For projects with an estimated cost up to the amount specified in City Procedure P016.02, Threshold Category 1 (currently $10,000 or as amended), the project/contract manager may select the contractor deemed to be best qualified. 12.5.2 For projects with an estimated cost exceeding the amount specified in City Procedure P016.02, Threshold Category 1 (currently$10,000 or as amended), the project/contract manager shall solicit three quotes. Following the determination of the best quote, in the Department's Director sole discretion, a Contractor Service Order shall be executed for the project, (see section 5.3), prior to issuing a Purchase Order. The City Manager's approval, along with a justification, is also required when the contractor offering the lowest cost is not selected. 13 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 12.5.3 For projects $50,000 or greater, the City Manager's approval is required and a Contractor Service Order shall be executed for the project. The City Manager's approval, along with a justification, is also required when the contractor offering the lowest cost is not selected. 12.5.4 Contractor shall be instructed to commence the Work by written instructions as further detailed in Section 3.3. Contractor shall commence scheduling - activities, permit applications and other preconstruction work within. five (5) calendar days after receipt of Purchase Order, which date shall establish the Project Initiation Date. • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY'OF MIAMI BEACH, FLORIDA ATTEST: By: City Clerk B (Ayn ^ . Date: .S Q \�'. FOR CONTRACTOR: * INCORP oUA,ST LEVATOR SOLUTIONS, INC ATTEST: • By: r Rrg.. , Oj . ! 1 l,E, q l �1 J I Print Name aiid Title . Print Name and Title Date: ,l G:-/ APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION r.L fri C ty Attorney am Date • 14 • DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 EXHIBIT A SCOPE OF SERVICES • 1. STATEMENT OF WORK FOR GROUPS 1-4. The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, .adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. 'Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s) shall be responsible for reprogramming the dialers for emergency communications, at no additional cost to the City of Miami Beach C3.1 Dedicated Technician. The City requires the contractor assign at least one (1) dedicated service technician capable of providing services forty(40) hours per week to City of Miami Beach elevators. C3.2 Requirements for Monthly Maintenance and Inspections. Pursuant to the service maintenance contract, contractor(s) shall perform all monthly inspections and related maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per applicable Florida Statutes, 61 C-5 (Florida Elevator Safety Code), Florida Building Code, NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of monthly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be maintained up-to-date in the machine room associated with that elevator. Tasks to be completed shall include, but not limited to,the following: 1) Ride elevator and observe performance. 2) Maintain all safety and fire service key switches in accordance with current applicable codes. 3) Check door closing force and leveling accuracy. 4) Check car stop switches. 5) Check all emergency communications, lighting, signals, alarms, car and hall buttons and illumination. 6) Check fire service operation and record on separate contractor(s) supplied fire service log in accordance with current applicable code. 7) Check, clean and lube all landing door hardware: 8) Check, clean and lube all car doors and door operator hardware. 9) Clean and inspect car top, operating switches, door operator, bearings, cams and controls, car door hangers, gibs, detector and or photo eyes and safety edge. 10)Maintain all controllers, relays, contacts, coils, timers, circuit boards, microprocessor boards, controller wiring, travel cable wiring and hoistway wiring. 11)Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door 15 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 gibs and hoistway switches. 12)Clean and inspect hoist machine, controller, selector, motor, motor generator/SCR, governor and break operation. 13)Clean and inspect machine room and pit equipment including illumination. 14)Inspect jack/piston unit, packing, packing gland and oil recovery device. 15)Clean and inspect pump including screens, filters, hoses and connection fittings. 16)Clean and inspect all valves, relief valves, leveling valves, cheek valves, strainers and gaskets. 17)Controller and selector is in good mechanical condition, fuses proper rating and type, all connections tight, no heating, cleanliness of electrical equipment and bottom of cabinets. 18)Check motor generators are clean, run quiet and cool, brushes move free and are in good condition with proper spring loading, field coils are tight, no armature discoloration, no sparking at brushes, electrical connections are tight. 19)Replace signal fixture light bulbs. The elevator contractor(s) will be responsible for the replacement of fixture screws with proper, matching hex head or vandal type stainless steel screws on all signal fixture devices. 20)Check condition of door operator, belts, chains, cams, wire connections, and all covers in place. 21)Check safety mechanisms,free of rust, dirt, lubricated, proper safety jaw clearance 22)Hydraulic elevators also require examine hydraulic pistons are smooth without scraps or gouges allowing damage to packing glands or excessive oil carry on pistons. 23)Check governor is clean and lubricated, linkage condition, bearing condition, clearance and proper operation. 24)Remove dirt and lint buildups from guide rails, beams, divider beams, car tops and bottom of platforms, pit and pit equipment and all other areas of the hoistway or under escalator spaces or wellways. C3.3 Requirements for Quarterly/Annual Maintenance. Pursuant to the service maintenance contract, contractor(s) shall perform all quarterly and/or annual inspections and maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per Florida Statutes, 61 C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of quarterly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be kept up-to-date in the machine room associated with that elevator. Tasks to be completed shall include, but not limited to,the following: 1) Inspect rope shackles, car and counter weight guides, frame and hoistway sheaves. 2) Inspect, rotate and equalize hoist cables, lubricate as needed, inspect shackles. 3) Check and adjust break. 4) Inspect traveling cable. 5) Inspect complete safety circuit, including governor rope hitch. 6) Check motor and pump sheave alignment. 7) Clean and adjust controller components including contacts, relays and timers. 8) Inspect and maintain adjustment of roller/slide car guides including bearings. 16 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 9) Clean, inspect selector drive and lubricate selector cables and or tapes, lubricate selector drive worm. 10)Clean and inspect all car and hoistway door contacts and interlocks. 11)Inspect all oil lines and supports. 12)Check condition of both hoist ropes, counter weight frames, and compensation ropes for proper connections and balance of loads including retaining sheaves, deflector sheaves, idler sheaves or other guides or guards for wear or damage. 13)Elevator contractor(s) shall lubricate equipment at intervals recommended by equipment Manufacturer, or as dictated by use of equipment. 14)Elevator contractor(s) shall paint equipment at intervals frequently enough to maintain a professional appearance, prevent rusting, and preserve the equipment. 15)Verify all rope sheaves for groove wear or condition, sheave keys, brake shoe wear, brake switches, brakes dragging, proper stopping. 16)Rope shall be re-tensioned, as-needed during quarterly maintenance, and/or no less than once annually. 17)Check car top for cleanliness, condition of car top lighting, safety rails, fans, rope condition, condition of rope tension springs, rope tension is not more than 5% equal • within rope set, roller or slide guides, lubrication, no parts storage, and sheave condition. C3.4 Requirements for Repairs. The elevator contractor(s) must be able to provide all repair parts for the elevators within 48 hours. Other parts, considered major replacement parts, must be available within normal industry standard lead-time. Replacement parts will comply with the following: 1) Where a listed/certified device is replaced, the replacement shall be subject to the applicable engineering or type test, and the requirements of CAN/CSA.B44.1 /ASME A17.1. The device shall be labeled by the certifying organization. 2) In performing services, elevator contractor(s) agrees to provide parts obtained from or recommended by Manufacturer(s) of equipment for replacement or repair. Equivalent parts may be used if approved by the City in writing. Parts requiring repair or machining shall be rebuilt to "like new"'condition. 3) Parts or equipment required by services may not be removed from the Property without written approval of the City. This does not include renewal parts stocked on the job by elevator contractor(s), which shall remain elevator contractor's sole property until installed on the equipment. 4) Shutdowns for emergency minor adjustment and minor repair callback service shall be minimized. Verifiable shutdown frequency shall be maintained at no more than 2 per unit, per year, not including shutdowns due to vandalism, power loss or misuse of the equipment. C3.5 Service Hours and Service Calls. Regular Hours of Service: Unless otherwise noted under this RFP, regular hours of service shall be performed between the hours of 7:30 a.m. and 5:30 p.m., Monday through Friday, excluding City holidays.All service calls outside these hours and days will be considered non-regular. 17 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Emergency Calls: Contractor(s) shall provide 24-hour, 365-days-a-year callback service (callback is defined as any request for service or assistance by the City or the City's s representative when elevators are not available for beneficial usage due to equipment shutdown or malfunction). Emergency calls may occur, but not limited to, the following conditions: 1. Passenger entrapments; emergency calls, at any hour, for stranded elevators carrying passengers shall be responded to immediately but not more than ONE(1) HOUR from time of call to contractor(s).2. The elevator contractor(s) is responsible to respond to all emergency communications initiated from the elevator in-car communication instrument, 24 hours per day, 7'days a Week. The response location may be the office of the elevator contractor(s)or a licensed telephone answering service. The response location must be capable of identifying the building location and the identifying number of the elevator from which the emergency communication originated. The response location must have the ability to , initiate emergency calls to each elevator as may be required including proper record keeping of each elevator phone number. Non-emergency Calls: Elevator contractor(s) shall respond to callback service within TWO (2) HOURS from the time of notification for non-emergency calls. To assure that the City of Miami Beach receives the quality and response necessary to insure the safety of the passengers of this equipment, and achieve the maximum designed life cycle of the covered equipment, the City may impose deductions as liquidated damages. These liquidated damages may be deducted from the monthly contract amount due, up to and including the full monthly contract price of the affected equipment, for failure to perform in accordance with the contract. The monthly payment reduction may be based upon the following schedule: Late Response to Service Call 10% per Occurrence No Response to Service Call 25% per Occurrence Non-Performance 10% per Event *Non-performance will be inclusive of, but not limited to: (1) Similar failure of equipment more than two (2)times, during a 60-day period. (2) Failure to'take corrective action on statutory elevator inspection reports authorized by the City of Miami Beach shall be construed to be non-performance. (3) Failure to complete repair work in a timely manner as approved. Removal of elevators from beneficial usage to facilitate services by elevator contractor(s) shall be coordinated with and approved by the City, in writing. The City agrees to permit elevator contractor(s) to remove elevators from service for a reasonable time during hours identified herein, to perform services pursuant to this RFP, and promptly notified of the anticipated completion timeframe. 18 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 C3.6 Services Checklist. A Services Checklist shall be provided by the contractor(s) to the City, listing items in accordance with AMSE A17.1 and 61C-5.001, F.A.C., to be observed, cleaned, lubricated, adjusted and repaired, including the frequency of each activity(e.g., monthly, quarterly, annually), as indicated below: 1) The Services Checklist is to remain in the elevator machine room as a reference for the City and elevator contractor(s) of past and current maintenance activities conducted and performed by the elevator contractor(s). 2) The Services Checklist shall contain a Call back Log, or a Call back Log shall be provided separately. 3) The Services Checklist shall be thorough, detailed and complete in every respect, acceptable to the City of Miami Beach and shall be initialed by the servicing technician at the time of completion of all maintenance routines. 4) At the conclusion of each 12-Month service period, Services Checklists shall be collected and turned over to the City of Miami Beach Property Management Director, or designee. 5) Data shall be accessible by City of Miami Beach via copy or electronic printout at all times. 6) Log or electronic printout shall 'include all entries for maintenance, repairs, tests, callbacks and supervisor's surveys. 7) City of Miami Beach shall be allowed to inspect and copy log or electronic printout and maintenance schedule at any time by electronic means. 8) Entries shall include: a. Date work is completed; b. Mechanic's or Supervisor's name; c. Brief description of work completed, including elevator number and number. 2. STATEMENT OF WORK FOR GROUP 5 (POOL OF PREQUALIFIED CONTRACTOR(S): MODERNIZATION, NEW CONSTRUCTION, REPLACEMENT, REFURBISHMENT PROJECTS) Contractor shall participate in Group 5, a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment. All work shall be completed in full accordance with Chapter 399, Florida Statutes, as well as Florida Administrative Code 61 C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code and ASME (American Society of Mechanical Engineers) 17.1 Safety Code for Elevators and Escalators. This section, as applied to the RFP, refers to improvement of the overall operation of the equipment, new construction, modernization, replacement and refurbishment project(s), on an as-needed basis. This may include a full modernization, which could include the replacement of the drive system, doors, cabs, car frame, and related critical equipment. A minor modernization may include only the replacement of the door operator, a door, a door re-opening device, a cab or cabs. Additionally, it is the intent of the City to establish a pool of qualified elevator contractor(s)from which all future modernization overhaul projects may be solicited, pursuant to Group 5 of Appendix E, Cost Proposal Form. 19 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 3. SERVICES DOCUMENTATION AND RECORDS 3.1 Service Receipts. The contractor(s)*shall submit monthly (with their invoice) to the City, a copy of the mechanic's service receipt indicating the date, time and nature of service performed. These service receipts shall be signed by a responsible City of Miami Beach employee at the time the work is performed, and a copy of this service receipt or time ticket shall be given to the responsible City of Miami Beach employee signing the document at the time of signing, for site records. Firms using electronic media for company internal storage and transmittal of time shall provide a hard copy of the time ticket to the City Project Manager, or designee, at the completion of each day or service performed, as applicable. In the event the mechanic cannot get the signature of a responsible City of Miami Beach employee to give credit for the extra time expended in an emergency call response and/or repairs, they will leave a copy of the service receipt in the machine room and/or complete log book provided by the City of Miami Beach, and so advise the City within 24 hours. 3.2 Survey Reports. The contractor(s) shall perform a complete survey of the equipment annually to insure compliance with the contract and determine the condition of equipment. The contractor(s) shall submit above annual supervisor's inspection report, to the City Project Manager, due at the completion of each month for those surveys completed in the prior month, during the contract year. The inspection/survey report must be performed and signed by the contractor's maintenance supervisor. 3.3 Monthly Logs. The contractor(s) shall provide the Property Management Director, or designee, with a monthly log of all callbacks, repairs and minor adjustments made, in addition to the maintenance work performed. This log shall consist of the time the complaint was registered, the nature of the complaint, the correction of the problem and the amount of time required correcting the problem. For Hydraulic elevators, the log book shall also be used to record all oil usage for each elevator. The record shall reflect all items required by code to be recorded, and shall include all oil stored on site, all oil recovered and the re-use or disposal of same, dates of each new transaction of oil usage (add or dispose) and the name of the technician entering the information. 3.4 Maintenance Records. Maintenance records shall document compliance with Florida Elevator Safety Code, ASME A17.1 Safety Code for Elevators and Escalators, including the all current, applicable Florida Statutes, onsite and shall include records on the following activities. The records shall be kept in the elevator machine room and shall always be.readily available to the City and/or building administrator and elevator personnel; Description of maintenance tasks performed, and dates the tasks were performed; Descriptions and dates of examinations, tests, adjustments, repairs, and replacements; Descriptions and dates of call backs (trouble calls), or reports that are reported to elevator personnel by any means, 20 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 including corrective action taken; and an onsite written record of the findings on Maintenance of Firefighters' Service Monthly. 3.5 Time/Work Tickets. Regardless of the reason for the visit to the building, the elevator contractor(s) will leave an appropriate and legible time ticket indicating the type of work performed and the amount of time expended. 4. CONTRACTOR'S PERSONNEL 4.1 Employees. Elevator contractor(s) shall have in its employ at all times a sufficient number of capable employees to properly, safely, promptly and adequately provide all services. No employees without a valid State of Florida Elevator Certificate of Competency shall be allowed to work on any City elevators at any City locations unless directly supervised by a licensed elevator mechanic within direct line of sight and natural voice communication at all times..Elevator contractor(s) shall submit a copy of this Certificate to the City prior to award. No employees without a valid Elevator Certified Elevator Technician (FL CC or CET) shall be allowed towork on City elevators unless directly supervised by a licensed elevator mechanic within line of sight at all times. Elevator contractor(s) shall have sole responsibility for means, methods, techniques, procedures, safety precautions or employment practices in connection with elevator contractor's performance of services. A minimum of one (1) registered graduate electrical engineer and one (1) registered graduate mechanical engineer, each with at least three (3) years elevator experience, must be maintained as full-time employees of the company to assist in the solution of electrical and mechanical problems and to advise on matters pertaining to safety. 4.2 Supervision. Elevator contractor(s)shall be responsible for the supervision and execution of services by its employees. Each supervisor shall possess a Certified Elevator Technician (CET) or Certified Elevator Inspector (CEI) before performing work under the contract and shall renew it continuously. Elevator contractor(s) shall inform the City of name of each supervisor responsible for services and supervisor. Supervisor shall notify the City of site inspection and provide the City with written confirmation of findings. A minimum semi- annual inspection of site conditions shall be conducted by a designated supervisor of elevator contractor(s) to ensure that all services hereunder are properly performed including written records of conditions. 21 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 SCHEDULE A CONTRACTOR SERVICE ORDER Contractor Service Order No. . TO: PROJECT NAME: Project Name DATE: Pursuant to the Professional Services Agreement between the City and Contractor for RFP No. 2018-008-JC for ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW EQUIPMENT, Contractor shall provide the following Services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of the Contract Documents. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Change Order_to Service Order Amount: (ALL CHANGE ORDERS MUST BE APPROVED IN WRITING BY THE CITY PRIOR TO THE WORK.) Total From Previous Change Orders to Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: $ City's Project Administrator Date Department Director Date Contractor. Date (between $10,000-$50,000) City Manager Date (exceeding$50,000) 22 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 EXHIBIT B FEE 23 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 t APPENDIX E COST PROPOSAL FORM "faiturefo submit Cost Proposal Form,in its entirety and fully executed,by the deadline established for the"reed A of .ro•osals will resift in Pro•osal bein t•deemed non-r ;onsive and bein, re ected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein,and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed In pencil shall be deemed nonresponsive.All corrections on the Cost Proposal Form shall be initialed. ojin b ddit e ce ra 0 ° ola fso[ ai . ns g a es 0,o iIatt $b oTiti' i- s e484 ib c Aa .ate o na tYancjVoIta s oes-Mils >apitt f roc 7Irte i s GROUP 1:PARKING GARAGES Scheduled Maintenance Line Location Model Quantity V/M Cost per U/M Annual Cost 1 1755MeridianA ELTRGeared•TKE 12 Mcnth $300.00 $3,600.00 2 1755 MerfunAve EL TR Geatei-TKE 12 Math $300.00 $3,800.00 3 1755 Meridian Ave EL TR Geared-TKE 12 Math $300.00 $3.600.00 4 1755 Meridian Ave EL TR Geared•TXE 12 Mcnth $300.00 $3.800.00 5 1755 Metilian Ave EL TR Geared-TKE 12 Mcnth $300.00 $3,800.00 A10E WMC-1000 6 42u Street Garage PTCSCR 12 math $250.00 $3,000.00 RICE WMC-t0 O 7 42'5treetGarage PTCSCR 12 Mcnth $250.00 $3,00.00 Dover-EL TR 8 7th Street Garage Geated•TIVNVVF 12 Mcnth $275.00 $3,300.130 Dover-EL TR 9 7th Street Garage _ Geared-TIV•VWF 12 Mcn5+ $275.00 $3,300.00 • Dover-EL TR 10 7th Steel Garage Geared-TiV•VWF 12 Mcnth $ )75.00 $3300.00 11 Mclwr Place Garage TKE TAC 20 l 12 Math $275.00 $3,300.00 • 12 Anc}or Place Garage - TKETAC20 12 Ak.li $275,00 $3,300.00 Penn Garage,1661 Kane Ecospace 13 Pennsylvanks Ave 12 Mcnth $275,00 $3,3 00.00 Penn Garage,1661 Kme Eaospaa 14 PennsyNanla Ave 12 Math $275.00 $3,300.00 Penn 0 r ge,166i Kate Eeospace 15 Pennsytvanla Ave 12 tknlh $275.00 $3,300,00 Penn Garage,1661 Kate Eeospaoe 16 Pennsytvanla As'e 12 Mad}+ 3 275.00 3 3,300.00 Cenvenlana4Hydro• 13h Seel Pa king 011sSulmersikle• Garage elevator controls 17 H800 12 Iknfh 3150.00 A 1,000.00 ComeniknalHydro- I 13tt Steel Parking OlisSubmersil4e• Garage elevator controls 18 11800 12 Math S150.o0 $1,e00.00 5 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 TKE US-EL 17"SlreetGarage,640 Hydraulk•TAC22- 19 1 TsStreet Constinlionai 12 Matth $175.00 $2,100.00 TKE US-EL t7*SiraetGarage,640 Hydraulic-TAC22- 20 11 Sheet Conrentknal 12 Mcnlh $175.00 $2,100.00 TXE US•EL 176 Sireet Garage,640 Hydrau0c•TAC22- 21 _17*Sireet Coweentknal 12 MAcnth S175.00 $2,100.00 TKE US-EL 1T SlreetGarage,640 Hydraure•TAC22- 22 I77Street Comentknal 12 Month $175.00 $2,100.00 TKE US-EL 17*StreetGarage,640 Hydraulk-TAC22- 21 I7'*Street Consendonal 12 Month S175.00 $2,100.00 Surtset Harbor 24 Garage EL Hydraulic-TKE 12 Month $125.00 $1,500.00 Stesset Frartor 25 Garage EL Nydraulic•TKE 12 Month S125.00 $1,500.00 26 ins St Cara•a Elerator Controls 12 Month S125.00 $1,500.00 Repels Not Covered By Maintenance Annual Est U!M Cost per UWM Annual Cost tcntracE Hairs 27 Holy Labor Rate(Requbr) 200 Hours S125.00— $26,660.00 23 Hourly Labor Rate{Non-regular fours} _ 40 Hours $187.50 $7,500.00 Annual - Est.Cost UIM %Mark-up Annual Cost 29 Cost of Materials $0 000 WA 20% $300.00 • 1 ANNUALTOTAL CROUP I(Lines 1-29) $1o5,400 00 GROUP NORM . • • Scheduled Maintenance Line T Location Model Quantity UIM Cost per U!M Annual Cost T'KE•TAC20-Dry• 30 Fre Skrfon fy2 Hydro 12 Month $100.00 $1,200.00 EL Hydraulic-TKE- North Beach Senior TAC20.03- 31 Center Submersible 12 Month $100.00 $1,200.00 North Shore Park 8 Otis-EL Hydraulic 32 Youth Center 211•AAA2124111 12 Month $125.00 $1,500.00 Scott Rakow Youth El Hydro Turin Post. 31 Center Saheider•330a 12 Mcth $100.00 $1,200.00 , 1833 Bay Road . 34 PrcpertyMansjement Schiffer 330A .4. Quarterly S300.00 $1,200.00 • North Shore Band • ' 35 SiwII Chair 4 Quad. $300.00 $1,200.00 1 Repa;rs Not Coveted By Maintenance Annual Est UIM Cost per Ul<rt Annual Cost , Contract Hours i 36 Hourly Labor Rate(Regular) 200 Hours $125.00 $25,000.00 37 Hourly tabu Rale(Non•reqularhorm) 40 Hour, $187.50 $7,500.00 Annual ' Est.Cost , U/M %Mark-up Annual Cost 38 Cost of Materials S3003 NIA 21% $600.Cs ANNUAL TOTAL GROUP 2(Lines 30-38) $4o eoo.00 h DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 GROUP 3:SOUTH Scheduled Maintenance Line Location Model Quantity U!M Cost per URA Annual Cost 34 Gant Meridian /slalom Control 12 Month $250.00 - $3,000.00 40 Garit Meridwn Alolim Control 12 Mails $250.00 $ 3,000.00 41 Historic City Hall ?Joker Control 12 Month $ 325.00 $ 3,980.00 42 Historic;City Hal Motion Control 12 Month $325.00 $3,900.00 Miami Beady City 43 Hall Atolkh Control 12 M1crlh $325.00 V 3,900.00 Miami Beach City 44 Hall Motion Control 12 Mcn@s $325.00 $•3,900,00 Miami Beach City 45 Hal Otis Hydraulic H900 12 Mnth $325.00 $3,900.00 Miami Beach City 46 Hal Indicts 12 Month $325.00 $8,900.00 South Shore • 47 CommsrityCenter ELHydro-0ry 12 Moms $1 C0.00 $1,200.00 EL Hydraullc•Motiors Miami Beach Patix Controt•W.MC 200- 48 Headquarters Submersible 12 Month ,$175.00 $2,100.00 EL Hydrautlo-Motion s Miami Beads Police Coelral-HNC 200- 49 Headquarters Submersible 12 Nicoll $175.00 -$2,100.00 I Miami Beach Police EL Hydraulic-Motion i 50 Headquarters Coot/ol-HASC 200- 12 WW1 ,$175.00 $‘2,100.00 1 EL Hydro Twin Post- s Motion Control•HMC r 51 Police A6+teticLeague 1000 PHC-Subrner 4 Qvarferfy $300.00 $1,200.00 r Comrntional•Hydro• t TAC20-Subenenbk• 52 10h St Auo4Mriun Dover 4 Quarterly $300.00 $ 1,200.00 Repairs Not Coveted By Maintenance Annual Est. • U • Cost per tilt Annual Casa Contract • Flours . 53 Hasty labs Rate(Regular) 200 Hours $125.00 $25,000.00 j 54 Hourly Labor Rate(Nors•regular hours) 40 Hours $187.50 $7,500.00 i ..Annual • Est Cost UJM-..'. -%Mark-up Annual Cost 65 Cost orMatenals $3.000 NIA 20% $000.0e • - ANNUAL TOTAL GROUP 3(Lines 39-55) $72.400.00 I GROUP 4:RDA I Scheduled Maintenance j Line Location Model Quantity U!M Cost per UN Annual Cost I RICE-HMC 1000 PHC•Imperial•Dry 53 Bass Art Museum (UV5A) 12 I,tcnlh $100.00 $1,200.00 MCE-HMC 1000 PHC.Imperial-Dry 1 54 Bass Ash Museum (UV 5A) 12 Mails $100.00 $1,200.00 f MCE-HNC 1000 PHC•Imperial•Dry 55 .21000oli,sAve •(UV 5A) 12 Afanlh $100.00 $1,200.00 Dover•Hydrasitlo• LMH-Magna ek(I.3) 55 2100 Corins Ave 12 Month $100.00 $1,200.00 7 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 r Repairs Not Covered By Maintenance Annual Est UM Cast per VIM Annual fast Contract Hours 57 200 Hours $125.00 $25,000.00 58 Hourly Labor Rare(?:orrrtgularhours) 44 Hours $187.50 $7,500.00 - Annual Est Cost - t!!M MN Annual Cost 59 Cost of terials sa.Co0 WA 20% $600.00 ANNUAL TOTAL GROUP 4(tines 53.59) $37 900.00 ANNUAL COST TO THE CITY OF MIAMI BEACH; (calculate by adding together the annual totals for Groups 1,2,3 and 41 • • $234,514.50 ieie ANNUAL COST FOR ALL GROUPS 1-4) . S314ea April 6, 2018 GROUP 5: Additional Services: Pool of Prequaliified Contractors for Modernization Projects, New Construction,and Refurbishments YES NO Does firm wish to participate in a pool of prequalified contractors for future modernization,new construction,refurbishment and additional projects,on an as-needed basis? a•Faifuie to submit Cost Prbptisafront,,isii its entirety and fully eii.ecrited.by the deadline esfabl shed for receipt Of propdtats vtnli result in Piraposat bung deemed nonresponsive and being rejected Proposers Affirmation... - Company: Suncoast Elevator Solutions,Inc. Authortud Raproaantativa: Ray Rodriguez Addr000: Telephone:7238 NAY 70th S4.Muni,FL.33188 Emit: Ray®suncoastelevator.net Authorized Repro.sentative a 9itratura: ,dt ,Pec4e rzed t/ !!ll 8 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 RESOLUTION NO. 2018.30175 • A RESOLUTION-OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. _ _•_ __ __ 2018-008_JC,_EO_ _ELEVATOR_MAINTENANCE,REPAIRS,_PARTS AND NEW _ ____ 2 "EQUIPMENT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SUNCOAST ELEVATOR SOLUTIONS, INC., THE TOP RANKED PROPOSER, AS THE PRIMARY VENDOR; FURTHER, • AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, THE SECOND RANKED PROPOSER, AS THE SECONDARY VENDOR; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ALL THE PROPOSERS, SUNCOAST ELEVATOR SOLUTIONS, INC., SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, EASTERN ELEVATOR SERVICE, INC.,AND THYSSENKRUPP ELEVATOR CORPORATION TO ESTABLISH A POOL OF PRE-QUALIFIED • CONTRACTORS FOR FUTURE MODERNIZATION PROJECTS, NEW CONSTRUCTION, AND REFURBISHMENTS, ON AN AS-NEEDED BASIS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS',on May 17, 2017 the Mayor and City Commission approved the issuance of Request.for Proposals (RFP) No. 2017-002-JC,-for Elevator Maintenance,-Repairs, Parts and New Equipment; and WHEREAS, the Committee convened on July 14, 2017 to review and score the proposals received; and WHEREAS, the Committee was instructed to score and-rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, on August .24, 2017, pursuant to Resolution No. 2017,29955, after reviewing all the submissions and the results of the evaluation process; the City Manager recommended the rejection of all proposals received, and further authorized the reissuance of the RFP; and WHEREAS, RFP 2018-008-JC was issued on November 9,2017, with an opening date • of December 14, 2017;and WHEREAS, a non-mandatory pre-proposal meeting was held on November 28, 2017; and WHEREAS, on December 14, 2017,the City received a total of four(4)proposals;and WHEREAS, on December 14,2017, the City Manager, via Letter to Commission (LTC) No. 601-2017, appointed an Evaluation Committee(the"Committee"); and WHEREAS, the Committee convened on January 11, 2018 to review and score the • proposals received; and • • 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 WHEREAS,the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law,general information on the scope of services, and a copy of each proposal; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to _ _the evaluation criteria established in the-UP.and WHEREAS, the Committee's ranking was as follows: Suncoast Elevator Solutions, Inc., as the top ranked proposer; South Florida Elevator Corporation, as the second ranked proposer; Eastern Elevator Service, Inc., as the third ranked proposer; Thyssenkrupp Elevator Corporation, as the fourth ranked proposer;and • WHEREAS, after reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with Suncoast.Elevator Solutions, Inc., as the primary proposer; further, authorize the Administration to enter into negotiations with South Florida Elevator Corporation, as the secondary proposer; and pursuant to the terms of the RFP, • authorize the Administration to negotiate an agreement with all proposers to establish a pool of prequalified contractors for improvements to the overall operation of the equipment, new construction, modernization, replacement and refurbishment projects,on an as-needed basis. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City. Commission hereby accept the recommendation of the City Manager, pursuant to Request For Proposals (RFP) No. 2018-008-JC, for Elevator Maintenance, Repairs, Parts and New Equipment; authorize the Administration to enter into negotiations with Suncoast Elevator ' Solutions, Inc., the topranked proposer, as the primary vendor; further, authorize the Administration to enter into negotiations with South Florida Elevator Corporation, the second ranked -proposer, as the secondary vendor; and authorize the Administration to enter into negotiations with all the proposers, Suncoast Elevator.Solutions, Inc., South Florida Elevator Corporation, Eastern Elevator Service, Inc., and Thyssenkrupp Elevator Corporation, to establish a pool of pre-qualified contractors for future modernization projects, new construction, and refurbishments, on an as-needed basis.and further authorize the Mayor and City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /9 day of kf7v-lay 2018. Dan Gelber, Mayor ATTEST: 0 to Rafael . Granado, ty C rk ;' % pRp RATED: * APPROVED AS TO i 4c FORM&LANGUAGE &FOR EXECUTION 16. � `� mar ! ...�..1 1•{"Ci�'�.n i City Attorney Dote DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • Resolutions-C7 P IAMI BE i 1 COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: February 14,2018 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS '(RFP) 2018-008-JC, FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS,AND NEW EQUIPMENT. • RECOMMENDATION Adopt the Resolution. ANALYSIS Elevator maintenance and repair services for City facilities is essential to the Administration's ability to provide the City's staff, residents and visitors with safe and reliable elevator transport. The City currently has twenty-four (24) hydraulic elevators, including one (1) chair lift at North Shore Band . Shell, and twenty-two (22) traction elevators in operation. These elevators are located at various properties throughout the City, including parking garages, Bass Art Museum, City of Miami Beach Fire stations, City of Miami Beach Police Headquarters, City Hall, and Scott Rakow Youth Center, among other City locations. On October 3, 2014, the City, pursuant to Miami-Dade Contract No. 1233-5/19, contracted with Thyssenkrupp Elevator Corporation for elevator maintenance services citywide. The current contract is on a month-to-month extension pending the award of the current RFP. RFP 2018-008-J C was issued on November 9, 2017 seeking proposals fora replacement contract. RFP PROCESS The Procurement Department issued solicitation notices to forty-three (43) firms utilizing www.publicpurchase.com and fifteen (15) via email notification. Twenty-eight (28) prospective proposers accessed the advertised solicitation.A non-mandatory pre-proposal meeting was held on November 28, 2017. On December 14,2017,the City received a total of four(4)proposals. The City received proposals from the following proposers: Suncoast Elevator Solutions, Inc., South Florida Elevator Corporation,Thyssenkrupp Elevator Corporation, and Eastern Elevator Service, Inc. The Evaluation Committee appointed by the City Manager, pursuant to LTC# 601-2017, convened on January 11, 2018 to consider the responsive proposals received.The Committee was comprised of Joey Gan, Chief Elevator Inspector, Public Works Department; Carlos Naumann, Assistant Building Director, Building Departments Miguel Beingolea, Parking Operations Manager, Parking Department; Oniel Toledo,' Facilities Zone Manager, Property Management Division; and, Mark Morgan, Facilities Zone Manager, Property Management Division. Page 793 of 1270 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 The Committee was provided an overview of the project, information relative to the City's Cone of • Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of.services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the ranking of proposers, as indicated in Attachment A, in the following order: 1st- Suncoast Elevator Solutions, Inc. 2nd- South Florida Elevator Corporation 3rd- Eastern Elevator Service, Inc. 4th-Thyssenkrupp Elevator Corporation The following is a brief summary of the qualifications of the top ranked proposers: Suncoast Elevator Solutions. inc. According to its proposal, Suncoast Elevator Solutions, Inc. is a local elevator maintenance firm, capable of maintaining the City of Miami Beach fleet of elevators with professional attention to the City's specific and ongoing needs. Suncoast has maintained elevators throughout South Florida for several years: Most recently, Suncoast holds numerous elevator contracts for various hotels, high- rise condominiums, and commercial customers within the City of Miami Beach, and surrounding cities. Also identified in its proposal is a dedicated team of over eleven (11) highly-skilled elevator technicians and'supervisors,fully committed to the daily service needs of the City of Miami Beach, in addition to a team of customer service personnel and service managers. South Florida Elevator Corporation According to its proposal., South Florida Elevator Corporation is a local elevator maintenance firm, capable of maintaining the City of Miami Beach elevator fleet. South Florida Elevator Corporation has maintained elevators throughout South Florida for over three (3) years to include modernization projects and maintenance contract services. Most recently, South Florida Elevator Corporation holds numerous elevator contracts for several condominiums and commercial customers within the Tri- County area.Also identified in its proposal is a dedicated team of over nine (9) highly-skilled elevator technicians and supervisors committed to the daily service needs of the City of Miami Beach. Eastern Elevator Service. Inc. According to its proposal, Eastern Elevator Service, Inc. has been providing elevator maintenance, repair and modernization for over nineteen (19) years. Eastern Elevator Service holds numerous elevator maintenance contracts for government and commercial clients throughout South Florida. Some of its clients include, Fort Lauderdale City Hall, Lee County Public Schools, and the City of Oakland Park. Eastern Elevator Service identified in its proposal three (3) dedicated supervisor- technicians who would be assigned to the daily service needs of the City of Miami Beach. Thyssenkrupp Elevator Corporation According to its proposal, Thyssenkrupp Elevator Corporation is a global elevator maintenance firm, performing elevator services in South Florida since 1941.According to its proposal, Thyssenkrupp is the largest elevator service provider in the Miami area. Thyssenkrupp holds numerous elevator contracts for government agencies and higher education clients including, the City of Miami Beach, Broward County Sheriffs Office, School District of Palm Beach County, and Nova Southeastern University. Also identified in its proposal is a dedicated team of over twenty-three (23) certified elevator mechanics who would be assigned to the daily service needs of the City of Miami Beach. Page 794 of 1270 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 CONCLUSION The need to have elevators that function properly is paramount to the safety and comfort of residents and visitors that visit City-owned facilities. After reviewing all the submissions and the results of the evaluation process, I find that, when only qualifications are considered, Suncoast Elevator Solutions has received a unanimous top ranking from the Evaluation Committee. When cost scores are added to the qualification scores, Suncoast Elevator Solutions retains its top score ranking. However, I do - - -concur-staff-that-believes-that;--when-considering-all--cost proposals-received;-there-may-be-an- --- opportunity to negotiate lower contract pricing with Suncoast Elevator Solutions. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Suncoast Elevator Solutions, Inc., the top ranked proposer, as the primary vendor; authorize the Administration to enter into negotiations with South Florida Elevator Corporation, the second ranked proposer, as the secondary vendor; and further, establish a pool of pre-qualified contractors for future elevator modernization projects, refurbishments, and new construction projects that includes all proposers, Suncoast Elevator Solutions, Inc., South Florida Elevator Corporation, Eastern Elevator Service,. Inc., and Thyssenkrupp Elevator Corporation; and further authorizing the Mayor and.City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. Grant funding will not be utilized for this project. Legislative Tracking Property Management/Procurement ATTACHMENTS: Description • c Attachment A: Evaluation Committee Scoring and Ranking • • Page 795 of 1270 • =CO )i c4 0 5 fo . X m w, O —m W< Al y -Z.N. o N. v '•-c.•.`Q: o 03 3.333 w.aj O :as...,7:'.Al..flp.. o <D � O *. H . N K OOy r N 1,i1 0 G Eo4Dg•w V . c:_ e 5 gm 'L A boob .41-. .. I co-.ro W Ranking'-:•...;,_ N O o o 8 8 Y V co v V P.0...<. rn µ'> boob m.i]-:. O ;r:: N .?a o g W-•N co Rating- • C-. g- 4.N W Ranking 2. boob (01IQ• • S. DDOD 3 !. o P A C N t0 sR N W -.•P'•l' Ranking' n . a gu N CADco 91 01? x b b in O co O .A --W N Ranking n V DN W la nl� go g a -.ru to Ranking i i 1 Z03ZdZ680£9V-a446-E004-a094-EIZLVd6L8:GI adoianu3 u6ignooa DocuSign Envelope ID:81.9FA72B-450D-4003-944C-A530892F2F02 ATTACHMENT B REQUEST FOR PROPOSALS (RFP) AND ADDENDUMS DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 REQUEST FOR PROPOSALS (RFP) Elevator Maintenance, Repairs, Parts and New Equipment 201 8-008 JC RFP ISSUANCE DATE: NOVEMBER 9, 2017 PROPOSALS DUE: DECEMBER 14, 2017 AT 3:00 PM ISSUED BY: MIAMIBEACH JASON CROUCH, PROCUREMENT CONTRACTING OFFICER PROCUREMENT DEPARTMENT i 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x6694 I iasoncrouch@miamibeachfl.gov I www.miamibeachfl.gov DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS&GENERAL CONDITIONS 3 0300 PROPOSAL SUBMITTAL INSTRUCTIONS &FORMAT 12 0400 PROPOSAL EVALUATION 14 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO PROPOSAL" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS • 34 APPENDIX E COST PROPOSAL FORM 37 APPENDIX F INSURANCE REQUIREMENTS 43 APPENDIX G ELEVATOR INVENTORY 45 • RFP 2018-008-JC 2 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 m MIAMIBEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and,subsequently,the successful Proposer(s)(the"contractor[s]")if this RFP results in an award. The City utilizes PublicPurchase (www.nublicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2.PURPOSE. The City is seeking proposals from qualified elevator maintenance firms to: 1) establish service maintenance contracts to therein provide the City with various routine maintenance services, and for repairs not covered by maintenance, to the City's fleet of elevators; and/or 2) participate in a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment.Interested firms may:submit a proposal response solely for Groups 1-4(maintenance and repairs of elevators); or submit a proposal response solely for Group 5 (pool of prequalified contractors); or submit a proposal response for all Groups. The requirements and specifications of the work are further detailed herein and,specifically,in Appendix C. 3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued November 9,2017 Pre-Proposal Meeting November 28,2017 at 11:00 AM Deadline for Receipt of Questions December 4,2017 at 5:00 PM Responses Due December 14,2017 at 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email Jason Crouch 305-673-7000 Ext.6694 jasoncrouch@miamibeachfl.gov RFP 201 8-008 JC 3 DocuSign Envelope ID:819FA726-450D-4003-944C-A530892F2F02 MIAMI BEACH Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(a,miamibeachfl.gov; or via facsimile: 786-394-4188. • The Proposal title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten(10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5.PRE-PROPOSAL MEETING OR SITE VISIT(S).Only if deemed necessary by the City,a pre-proposal meeting or site visit(s)may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFP Timetable section above at the following address: City of Miami Beach Procurement Department 1755 Meridian Ave,3rd Floor Miami Beach, FL 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow • these steps: (1)Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 • Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS, Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal.Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to,and all proposers are expected to be or become familiar with,the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact'named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov • RFP 201 8-008)C 4 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MI AAA I BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.aov/procurement/scroll.aspx?id=23510 •CONE OF SILENCE CITY CODE SECTION 2-486 •PROTEST PROCEDURES CITY CODE SECTION 2-371 *DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 *LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 •CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2.487 •CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2.488 'REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 •LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 •PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 'FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 •ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10.COMPLAINCE WITH THE CITY'S LOBBYIST LAWS.This RFP is subject to,and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation,disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar with,the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their responses,in the event of such non-compliance. 13.CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879,the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5)days upon receipt of request.The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. RFP 2018-008-IC 5 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 m MIAMIBEACH 14.AMERICAN WITH DISABILITIES ACT(ADM. Call 305-673-7490 to request material in accessible format; sign language interpreters(five(5)days in advance when possible),or information on accessfor persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS.The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures,as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17.NOT USED. 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374,the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunityy of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service,then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD.The final ranking results of Step 1 &2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369,including the following considerations: (1)The ability,.capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified,without delay or interference. (3)The character,integrity,reputation,judgment,experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Managers recommendation and may approve such recommendation. The City Commission may also,at its option,reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City,or it may also reject all Proposals. RFP 2018-008iC 6 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMI BEACH 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to;approved by the City;and executed by the parties. 21. PostponementlCancellation/Acceptance/Reiection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response,each Proposer shall be solely responsible for making any and all investigations,evaluations,and examinations,as it deems necessary,to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23.COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer,and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree,that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. RFP 2018-008-IC 7 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMIBEACH 26.TAXES.The City of Miami Beach is exempt from all Federal Excise and State.taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications,free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS& ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers,employees, contractors,and/or agents,from liability of any nature or kind,including cost and expenses for,or on account of,any copyrighted,patented,or unpatented invention,process,or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device,or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved,may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility.Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits,registrations, authorizations,or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty,obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer,or its officers,employees,contractors,and/or agents,for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status,and age or disability. RFP 201 8-008-JC 8 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAM1BEACH 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that_is in the best interest of the City,including: A.Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial,technical,and other qualifications and abilities of a Proposer,including past performance(experience),in making an award that is in the best interest of the City. F.The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances,the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37.OPTIONAL CONTRACT USAGE.When the successful Proposer(s)is in agreement,other units of government or non-profit agencies may participate.in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38.VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However,-the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents,the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation;then B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation;then D. The Proposer's proposal in response to the solicitation. RFP 2018-0081C 9 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 61/ MIAMI BEACH 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attomey's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands,suits,causes of actions or proceedings of any kind or nature arising out of,relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City,where applicable,including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which maybe incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify,keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation,any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s.24(a),Art. 1 of the State Constitution until such time as the City provides. notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services;(b)provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43.OBSERVANCE OF LAWS.Proposers are expected to be familiar with,and comply with,all Federal,State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer,director, agent, or immediate family member(spouse, parent,sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. RFP 2018-008iC 10 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMIBEACH 45. MODIFICATIONIWITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date,or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date,and letters of withdrawal received after contract award will not be considered. 46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP,and outline what, if any,alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City,at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to(as said term and/or condition was originally set forth on the RFP). 47.ACCEPTANCE OF GIFTS,FAVORS,SERVICES.Proposers shall not offer any gratuities,favors,or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec.2-449 of the City Code, no officer or employee of the City shall accept any gift,favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFP solicitation process,unless otherwise noted herein. 49. ADDITIONAL SERVICES.Although this solicitation and,resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work.When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s)that offers-the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists).In some cases,the City may deem it necessary to add additional items through a formal amendment to the Contract,to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFP 2018-008-JC 1 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MI AAA I BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.Additionally,ten(10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically,either through email or facsimile,are not acceptable and will be rejected. 2. LATE BIDS. Proposals are to be received on or before the due date established herein for the receipt of Proposals. Any Proposal received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened.The City does not accept responsibility for any delays,natural or otherwise. • • 3. PROPOSAL FORMAT. In order to maintain comparability,facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non- responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications re,uirements established in Appendix C,Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the Proposer's history and relevant experience providing similar scope of services to public and private sector agencies. For each project that the Proposer submits as evidence of similar experience,the following is required: 1) Client's Name 2) Duration of Contract(e.g.,"2010-2013") 3) Name&Title of Contact 4) Address 5) Contact's Telephone 6) Contact's Email 7) Elevator Fleet Size 8) Narrative on Scope of Services Provided 2.1.1 List of Current Elevator Maintenance Contracts. Provide complete list of Proposer's current elevator maintenance contracts.Include the total number of elevators serviced under each contract. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications.A resume of each individual, including education, certifications, licensure (i.e., State of Florida RFP 2018.008 JC 12 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMIBEACH Elevator Certificate of Competency), experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. 2.3 Financial Capacity. At the request of the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, if requested by the City, of the SQR directly from Dun &Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: httos://supplierportal.dnb.comiwebapp/wcs/storeslservlet/SuoolierPortat?storelth11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process contact Dun&Bradstreet at 800.424-2495. TAB 3 Approach and Methodology 3.1 Submit detailed information addressing how. Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications, including detailed information, as applicable, which addresses, but need not be limited to: maintenance services implementation plan, maintenance intervals, phasing options, testing, inspections, safety and risk mitigation actions for assuring project requirements are implemented on time and within budget.At a minimum, Proposers shall address the following areas of service: • 3.2 Proposer shall address, in compliance with ASME, Florida Elevator Safety Code,and Florida Statutes,the minimum service levels, how it will accomplish the scope of services in order to maximize public safety and maintain efficient operation of the City's elevator system.Include the following specific areas in response: • Service Maintenance Plan (include total maintenance approach for monthly, quarterly, and annual maintenance,examinations and safety tests). • Repairs Plan. • Emergency Operations Plan. • • Parts and Equipment Plan:Identify In-House Inventory,and/or Supply Channels. • List personnel dedicated to the City of Miami Beach. Include engineers, technicians, mechanics, support staff and related team members;also indicating how each will assist in achieving the scope of services required. • Sample Maintenance Services Checklist (list of all items to be examined, tested, and maintained including,but not limited to,AMSE A17.1 and 61 C-5.001,F.A.C.) Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review and score the proposed scope of services. TAB4 Submit a completed Cost Proposal Form(Appendix E). Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFP 2018-008-JC 13 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 m Mv1IAMI BEACH SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee.An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee.The evaluation of proposals will proceed in a two-step process as noted below.It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may,without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management.An Evaluation Committee,appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received,with or without conducting interview sessions. Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications 35 Approach and Methodology 50 TOTAL AVAILABLE STEP 1 POINTS 85 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1,as follows. Step 2-Quantitative Criteria Cost Proposal 15 Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 20 4.Cost Proposal Evaluation.The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Vendor Vendor Example Maximum Formula for Calculating Points Total Cost Allowable Points (lowest cost I cost of proposal Points Proposal (Points noted are for being evaluated X maximum Awarded . illustrative purposes only. allowable points=awarded Actual points are noted points) above.) Round to Vendor A $100.00 15 $100 I$100 X 15=15 15 Vendor B $150.00 15 $100 I$150 X 15= 9 9 Vendor C $200.00 15 $100 I$200 X 15= 7 7 RFP 201 8-008-JC 14 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMIBEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management.Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer A Proposer B Proposer C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 • Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 • Step 1 Points 80 74 66 Step 2 Points 22 15 12 • Committee Total 102 89 78 Member 2 • Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking" 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. • RFP 2018-008-JC 15 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 APPENDIX A -- MIAMBEACH Proposal Certification , Questionnaire & Requirements Affidavit 201 8-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-IC 16 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Solicitation No: Solicitation Title: 2018-008-JC Elevator Maintenance,Repairs,Parts and New Equipment Procurement Contact: Tel: Email: Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted.fully completed and executed, with the proposal. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: • CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2018-008-IC 17 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? ( YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non erformance by anpublic sector agency? YES I NO SUBMITTAL REQUIREMENT: If answer to above is EYES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code.Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code") and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of Interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.govlprocurementl. RFP 2018-0081C 18 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time,Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labors Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option,immediately deem said Proposer as non-responsive,and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurementl. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide°Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance,applies to all employees of a Contractor who work within the City limits of the City of Miami.Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES NO c. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal ' Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFP 2018-0081C 19 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • 9. Public Entity Crimes. Section 287,133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)'of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices,and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. • 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the Cit's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 201 8-008-JC 20 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal(or Proposals),as same may be modified, and the applicable definitive agreements pertaining thereto,are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2018-008-jC • 21 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of ,a corporation,and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of Florida My Commission Expires: • RFP 201 8-008-JC 22 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 APPENDIX B MIAMIBEACH " No Bid " Form 2018-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 Mote lit Es`impo?k int-for Those vertdors Pwhc have receised n'oti icafon-of C ris solreitatr06,-but have.decided- net-to'respond, to, complete, anct • submit the attached-"Statement of No Bid.' The ".Statement of No Bid" i'provides the City with:information on. 'how to mprove .the solicitation process Failure to sub mtTa.`Sicifemeritof.No Bid"-may-result in.not being I not fie.a of futusr .soliektatiohs-by the C fi RFP 201 8-008-IC 23 l DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S)CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: • CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN:JASON CROUCH RFP#2018-008-JC 1755 MERIDIAN AVE, 3RD FLOOR MIAMI BEACH,FL 33139 RFP 2018-008-JC 24 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 APPENDIX C 61.- MIAMIBEACH Minimum Requirements & Specifications 201 8-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 201 8-008-IC 25 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 C1. MINIMUM ELIGIBILITY REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its Proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. Proposer shall, at the time proposals are due, be a current Registered Elevator Company from the State.of Florida, Department of Business&Professional Regulation(DBPR). C2. STATEMENT OF WORK.The City is seeking proposals from qualified elevator maintenance firms to provide the Property Management Division with a full range of routine elevator maintenance and repair services to the City's elevator fleet, segmented within four (4) distinct Groups, as follows: 1) Parking, 2) North, 3) South, and 4) RDA; and/or participate in Group 5), a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment. All work shall be completed in full accordance with Section 399, Florida Statutes, as well as Florida Administrative Code 61C-5(Florida Elevator Safety Code),NFPA 70 National Electrical Code,NFPA 72 National Fire Alarm Code and ASME (American Society of Mechanical Engineers) 17.1 Safety Code for Elevators and Escalators. C3. REQUIREMENTS FOR GROUPS 1-4 (ROUTINE MAINTENANCE AND REPAIRS). The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s)shall be responsible for reprogramming the dialers for emergency communications,at no additional cost to the City of Miami Beach C3.1 Dedicated Technician. The City requires the contractor assign at least one (1) dedicated service technician capable of providing services forty(40)hours per week to City of Miami Beach elevators. C3.2 Requirements for Monthly Maintenance and Inspections. Pursuant to the service maintenance contract, contractor(s) shall perform all monthly inspections and related maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per applicable Florida Statutes,. 61C-5 (Florida Elevator Safety Code), Florida Building Code, NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of monthly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be maintained up-to-date in the machine room RFP 2018-008-JC 26 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • associated with that elevator. Tasks to be completed shall include,but not limited to,the following: 1) Ride elevator and observe performance. 2) Maintain all safety and fire service key switches in accordance with current applicable • codes. 3) Check door closing force and leveling accuracy. 4) Check car stop switches. 5) Check all emergency communications, lighting, signals, alarms, car and hall buttons and illumination. 6) Check fire service operation and record on separate contractor(s)supplied fire service log in accordance with current applicable code. 7) Check,clean and lube all landing door hardware. 8) Check,clean and lube all car doors and door operator hardware. 9) Clean and inspect car top, operating switches, door operator, bearings, cams and controls,car door hangers,gibs,detector and or photo eyes and safety edge. 10) Maintain all controllers, relays, contacts, coils, timers, circuit boards, microprocessor boards,controller wiring,travel cable wiring and hoistway wiring. 11) Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs and hoistway switches. 12) Clean and inspect hoist machine, controller, selector, motor, motor generator/SCR, governor and break operation. 13) Clean and inspect machine room and pit equipment including illumination. 14) Inspect jack/piston unit,packing,packing gland and oil recovery device. • 15) Clean and inspect pump including screens,filters,hoses and connection fittings. 16) Clean and inspect all valves, relief valves, leveling valves, cheek valves,strainers and gaskets. 17) Controller and selector is in good mechanical condition,fuses proper rating and type,all connections tight,no heating,cleanliness of electrical equipment and bottom of cabinets. 18) Check motor generators are clean, run quiet and cool, brushes move free and are in good condition with proper spring loading,field coils are tight, no armature discoloration, no sparking at brushes,electrical connections are tight. 19) Replace signal fixture light bulbs.The elevator contractor(s)will be responsible for the replacement of fixture screws with proper, matching hex head or vandal type stainless steel screws on all signal fixture devices. 20) Check condition of door operator, belts, chains, cams, wire connections, and all covers in place. 21) Check safety mechanisms,free of rust,dirt,lubricated,proper safety jaw clearance 22) Hydraulic elevators also require examine hydraulic pistons are smooth without scraps or gouges allowing damage to packing glands or excessive oil carry on pistons. 23) Check governor is clean and lubricated, linkage condition, bearing condition,clearance and proper operation. 24) Remove dirt and lint buildups from guide rails, beams, divider beams, car tops and bottom of platforms,pit and pit equipment and all other areas of the hoistway or under escalator spaces or wellways. RFP 2018-008IC 27 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 C3.3 Requirements for Quarterly/Annual Maintenance. Pursuant to the service maintenance contract, contractor(s) shall perform all quarterly and/or annual inspections and maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per Florida Statutes, 61 C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code,and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of quarterly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be kept up-to-date in the machine room associated with that elevator. Tasks to be completed shall include,but not limited to,the following: 1) Inspect rope shackles,car and counter weight guides,frame and hoistway sheaves. 2) Inspect,rotate and equalize hoist cables,lubricate as needed,inspect shackles. 3) Check and adjust break. 4) Inspect traveling cable. 5) Inspect complete safety circuit,induding governor rope hitch. 6) Check motor and pump sheave alignment. 7) Clean and adjust controller components including contacts,relays and timers. 8) Inspect and maintain adjustment of roller/slide car guides including bearings. 9) Clean, inspect selector drive and lubricate selector cables and or tapes, lubricate selector drive worm. 10) Clean and inspect all car and hoistway door contacts and interlocks. 11) Inspect all oil lines and supports. 12) Check condition of both hoist ropes,counter weight frames,and compensation ropes for proper connections and balance of loads including retaining sheaves,deflector sheaves, idler sheaves or other guides or guards for wear or damage. 13) Elevator contractor(s)shall lubricate equipment at intervals recommended by equipment Manufacturer,or as dictated by use of equipment. 14) Elevator contractor(s) shall paint equipment at intervals frequently enough to maintain a professional appearance,prevent rusting,and preserve the equipment. 15) Verify all rope sheaves for groove wear or condition, sheave keys, brake shoe wear, brake switches,brakes dragging,proper stopping. 16) Rope shall be re-tensioned, as-needed during quarterly maintenance, and/or no less than once annually. 17) Check car top for cleanliness, condition of car top lighting, safety rails, fans, rope condition, condition of rope tension springs, rope tension is not more than 5% equal within rope set, roller or slide guides,lubrication,no parts storage,and sheave condition. C3.4 Requirements for Repairs. The elevator contractor(s) must be able to provide all repair parts for the elevators within 48 hours. Other parts, considered major replacement parts, must be available within normal industry standard lead-time. Replacement parts will comply with the following: '.....— RFP 2018-008-JC 28 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 • 1) Where a listed/certified device is replaced, the replacement shall be subject to the applicable engineering or type test, and the requirements of CAN/CSA B44.1 /ASME A17.1. The device shall be labeled by the certifying organization. 2) In performing services, elevator contractor(s) agrees to provide parts obtained from or recommended by Manufacturer(s) of equipment for replacement or repair. Equivalent parts may be used if approved by the City in writing. Parts requiring repair or machining shall be rebuilt to"like new"'condition. 3) Parts or equipment required by services may not be removed from the Property without written approval of the City. This does not include renewal parts stocked on the job by elevator contractor(s),which shall remain elevator contractors sole property until installed on the equipment. 4) Shutdowns for emergency minor adjustment and minor repair callback service shall be minimized. Verifiable shutdown frequency shall be maintained at no more than 2 per unit, per year, not including shutdowns due to vandalism, power loss or misuse of the equipment. C3.5 Service Hours and Service Calls. Regular Hours of Service: Unless otherwise noted under this RFP, regular hours of service shall be performed between the hours of 7:30 a.m. and 5:30 p.m., Monday through Friday, excluding City holidays.All service calls outside these.hours and days will be considered non-regular. Emergency Calls: Contractor(s) shall provide 24-hour, 365-days-a-year callback service (callback is defined as any request for service or assistance by the City or the City's s representative when elevators are not available for beneficial usage due to equipment shutdown or malfunction). Emergency calls may occur,but not limited to,the following conditions: 1. Passenger entrapments; emergency calls, at any hour,for stranded elevators carrying passengers shall be responded to immediately but not more than ONE(1)HOUR from time of call to contractor(s). 2. The elevator contractor(s) is responsible to respond to all emergency communications initiated from the elevator in-car communication instrument, 24 hours per day, 7 days a Week. The response location may be the office of the elevator contractor(s) or a licensed telephone answering service. The response location must be capable of identifying the building location and the identifying number of the elevator from which the emergency communication originated. The response location must have the ability to initiate emergency calls to each elevator as may be required including proper record keeping of each elevator phone number. Non-emergency Calls: Elevator contractor(s) shall respond to callback service within TWO (2) HOURS from the time of notification for non-emergency calls. To assure that the City of Miami Beach receives the quality and response necessary to RFP 2018-008-JC 29 DocuSign Envelope ID:819FA728-450D-4003-944C-A530892F2F02 insure the safety of the passengers of this equipment, and achieve the maximum designed life cycle of the covered equipment, the City may impose deductions as liquidated damages. These liquidated damages may be deducted from the monthly contract amount due,up to and including the full monthly contract price of the affected equipment,for failure to perform in accordance with the contract.The monthly payment reduction may be based upon the following schedule: Late Response to Service Call 10%per Occurrence No Response to Service Call 25%per Occurrence Non-Performance 10%per Event • *Non-performance will be inclusive of,but not limited to: (1)Similar failure of equipment more than two(2)times,during a 60-day period. (2) Failure to take corrective action on statutory elevator inspection reports authorized by the City of Miami Beach shall be construed to be non-performance. (3) Failure to complete repair work in a timely manner as approved. Removal of elevators from beneficial usage to facilitate services by elevator contractor(s) shall be coordinated with and approved by the City, in writing. The City agrees to permit elevator contractor(s)to remove elevators from service for a reasonable time during hours identified herein, to perform services pursuant to this RFP, and promptly notified of the anticipated completion timeframe. C3.6 Services Checklist. A Services Checklist shall be provided by the contractor(s) to the City, listing items in accordance with AMSE A17.1 and 61C-5.001,F.A.C.,to be observed, cleaned, lubricated, adjusted and repaired, including the frequency of each activity (e.g., monthly, quarterly, annually),as indicated below: 1) The Services Checklist is to remain in the elevator machine room as a reference for the City and elevator contractor(s) of past and current maintenance activities conducted and performed by the elevator contractor(s). 2) The Services Checklist shall contain a Call back Log, or a Call back Log shall be provided separately. 3) The Services.Checklist shall be thorough, detailed and complete in every respect, acceptable to the City of Miami Beach and shall be initialed by the servicing technician at the time of completion of all maintenance routines. 4) At the conclusion of each 12-Month service period, Services Checklists shall be collected and turned over to the City of Miami Beach Property Management Director, or designee. 5) Data shall be accessible by City of Miami Beach via copy or electronic printout at all times. . 6) Log or electronic printout shall include all entries for maintenance, repairs, tests, callbacks and supervisor's surveys. RFP 201 8-008 JC 30 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 7) City of Miami Beach shall be allowed to inspect and copy log or electronic printout and maintenance schedule at any time by electronic means. 8) Entries shall include: a. Date work is completed; b. Mechanic's or Supervisor's name; c. Brief description of work completed,including elevator number and number. C4. STATEMENT OF WORK FOR GROUP 5 (POOL OF PREQUALIFIED CONTRACTOR(S): MODERNIZATION,NEW CONSTRUCTION,REPLACEMENT,REFURBISHMENT PROJECTS) This section, as applied to this RFP, refers to improvement of the overall operation of the equipment, new construction, modernization, replacement and refurbishment project(s), on an as- needed basis. This may include a full modernization which could include the replacement of the controller,machine, drive system, doors, cabs, car frame, and related critical equipment. A minor modernization may include only the replacement of the door operator, a door, a door re-opening device,a cab or cabs.Additionally, it is the intent of the City seeks to establish a pool of qualified elevator contractor(s) from which all future modernization overhaul projects may be solicited, pursuant to Group 5 of Appendix E,Cost Proposal Form. C5.SERVICES DOCUMENTATION AND RECORDS C5.1 Service Receipts. The contractor(s) shall submit monthly (with their invoice) to the City, a copy of the mechanic's service receipt indicating the date, time and nature of service performed. These service receipts shall be signed by a responsible City of Miami Beach employee at the time the work is performed, and a copy of this service receipt or time ticket shall be given to the responsible City of Miami Beach employee signing the document at the time of signing, for site records. Firms using electronic media for company internal storage and transmittal of time shall provide a hard copy of the time ticket to the City Project Manager, or designee, at the completion of each day or service performed, as applicable. In the event the mechanic cannot get the signature of a responsible City of Miami Beach employee to give credit for the extra time _expended in an emergency call response and/or repairs, they will leave a copy of the service receipt in the machine room and/or complete log book provided by the City of Miami Beach, and so advise the City within 24 hours. C5.2 Survey Reports. The contractor(s) shall perform a complete survey of the equipment annually to insure compliance with the contract and determine the condition of equipment. The contractor(s) shall submit above annual supervisor's inspection report,to the City Project Manager,due at the completion of each month for those surveys completed in the prior month, during the contract year. The inspection/survey report must be performed and signed by the contractor's maintenance supervisor. RFP 201 8-008-JC 0 31 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 C5.3 Monthly Logs. The contractor(s) shall provide the Property Management Director, or designee, with a monthly log of all callbacks, repairs and minor adjustments made, in addition to the maintenance work performed. This log shall consist of the time the complaint was registered, the nature of the complaint, the correction of the problem and the amount of time required correcting the problem. For Hydraulic elevators, the log book shall also be used to record all oil usage for each elevator. The record shall reflect all items required by code to be recorded, and shall include all oil stored on site, all oil recovered and the re-use or disposal of same, dates of each new transaction of oil usage (add or dispose) and the name of the technician entering the information. C5.4 Maintenance Records. Maintenance records shall document compliance with Florida Elevator Safety Code, ASME A17.1 Safety Code for Elevators and Escalators,including the all current,applicable Florida Statutes, onsite and shall include records on the following activities. The records shall be kept in the elevator machine room and shall always be readily available to the City and/or building administrator and elevator personnel; Description of maintenance tasks performed, and dates the tasks were performed; Descriptions and dates of examinations, tests, adjustments, repairs, and replacements; Descriptions and dates of call backs(trouble calls), or reports that are reported to elevator personnel by any means, including corrective action taken; and an onsite written record of the findings on Maintenance of Firefighters' Service Monthly. C5.5 TimelWork Tickets. Regardless of the reason for the visit to the building, the elevator contractor(s)will leave an appropriate and legible time ticket indicating the type of work performed and the amount of time expended. C6. CONTRACTOR'S PERSONNEL C6.1 Employees. Elevator contractor(s) shall have in its employ at all times a sufficient number of capable employees to properly,safely, promptly and adequately provide all services. No employees without a valid State of Florida Elevator Certificate of Competency shall be allowed to work on any City elevators at any City locations unless directly supervised by a licensed elevator mechanic within direct line of sight and natural voice communication at all times. Elevator contractor(s)shall submit a copy of this Certificate to the City prior to award. No employees without a valid Elevator Certified Elevator Technician (FL CC or CET) shall be allowed to work on City elevators unless directly supervised by a licensed elevator mechanic within line of sight at all times. Elevator contractor(s)shall have sole responsibility for means,methods, techniques, procedures, safety precautions or employment practices in connection with elevator contractor's performance of services. A minimum of one (1) registered graduate electrical engineer and one (1) registered graduate mechanical engineer, each with at least three (3) years elevator experience, must be maintained as full-time employees of the company to assist in the solution of electrical and mechanical problems and to advise on RFP 201 8-008 JC 32 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 matters pertaining to safety. C6.2 Supervision. Elevator contractor(s) shall be responsible for the supervision and execution of services by its employees. Each supervisor shall possess a Certified Elevator Technician (CET) or Certified Elevator Inspector(CEI)before performing work under the contract and shall renew it continuously. Elevator contractor(s) shall inform the City of name of each supervisor responsible for services and supervisor.Supervisor shall notify the City of site inspection and provide the City with written confirmation of findings. A minimum semi-annual inspection of site conditions shall be conducted by a designated supervisor of elevator contractor(s) to ensure that all services hereunder are properly performed including written records of conditions. Balance of page intentionally left blank RFP 2018-008IC 33 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 APPENDIX D • MIAMI BEACH Special Conditions 2018-008-JC • Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018.008 iC 34 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 1.TERM OF CONTRACT. Three(3)years. 2. OPTIONS TO RENEW. Option to renew is at the discretion of the City for two(2)additional one(1) year periods. 3.PERFORMANCE BOND AND PAYMENT BOND. Within three(3)calendar days of contract award,Contractor shall furnish a Performance Bond and a Payment Bond from an A-rated Financial Class V Surety Company. 3.1. Each Bond shall be in the amount of one hundred percent (100%) of the Contract Price guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to this Project. • 3.2. Each Bond shall continue in effect for one year after Final Completion and acceptance of the work with liability equal to one hundred percent(100%)of the Contract sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after Final Completion of the Contract. 3.3. Bond(s)shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording. 4. ADDITIONAL LOCATIONS. The Vendor(s) shall be responsible for providing monthly, quarterly, and annual maintenance and repair services to all future elevator(s)added to the City's inventory, and at a cost consistent with that submitted in their cost proposal,in response to this RFP. • RFP 2018-008-JC 35 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Page intentionally left blank • RFP 201 8-008 JC 36 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 APPENDIX E MIAMIBEACH Cost Proposal Form 2018-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-JC 37 DocuSign Envelope ID:819FA726-450D-4003-944C-A530892F2F02 APPENDIX E COST PROPOSAL FORM **Failure to submit Cost Proposal Form,in its entirety and fully executed,by the deadline established fo he recei•t of •ro.osals will result in Proposal bein' deemed non-responsive and beins re'ected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. No line items bids will be accepted at $0.00 dollars for maintenance services or hourly rates, nor will any 0% bid for materials be accepted. A reasonable cost for materials, hourly rates, monthly and annual services must be submitted for each line item. GROUP 1:PARKING GARAGES Scheduled Maintenance Line Location Model Quantity U/M Cost per U/M Annual Cost 1 1755 Meridian Ave EL TR Geared-TICE 12 Month $ $ 2 1755 Meridian Ave EL TR Geared-TKE 12 Month $ $ 3 1755 Meridian Ave EL TR Geared-TKE 12 Month $ $ 4 1755 Meridian Ave EL TR Geared-TKE 12 Month $ $ 5 1755 Meridian Ave EL TR Geared-TKE 12 Month $ $ MCE VVMC-1000 6 42,4 Street Garage PTCSCR 12 Month $ $ MCE VVMC-1000 7 42nd Street Garage PTC-SCR 12 Month $ $ Dover-EL TR 8 7th Street Garage Geared-TIV-VWF 12 Month $ $ Dover-EL TR 9 7th Street Garage Geared-TIV-VWF 12 Month $ $ Dover-EL TR 10 7th Street Garage Geared-TIV-VWF 12 Month $ $ 11 Anchor Place Garage TKE TAC 20 12 Month $ $ 12 Anchor Place Garage TKE TAC 20 12 Month $ $ Penn Garage,1661 Kone Ecospace 13 Pennsylvania Ave 12 Month $ $ Penn Garage,1661 Kone Ecospace 14 Pennsylvania Ave 12 Month $ $ Penn Garage,1661 Kone Ecospace 15 Pennsylvania Ave 12 Month $ $ Penn Garage,1661 Kone Ecospace 16 Pennsylvania Ave 12 Month $ $ Conventional-Hydro- 13th Street Parking Otis-Submersible- Garage elevator controls 17 H800 12 Month $ $ Conventional-Hydro- 13th Street Parking Otis-Submersible- Garage elevator controls 18 H800 12 Month $ $ RFP 2018-008-JC 38 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 19 17,1,Street Conventional 12 Month $ $ TKE US-EL 17'h Street Garage, 640 Hydraulic-TAC22- 20 1TAStreet Conventional 12 Month $ $ TKE US-EL 17M Street Garage, 640 Hydraulic-TAC22- 21 1 TT^Street Conventional 12 Month $ $ TKE US-EL 17th Street Garage, 640 Hydraulic-TAC22- 22 1 T.,Street Conventional 12 Month $ $ TKE US-EL 1 Th Street Garage, 640 Hydraulic-TAC22- 23 17TStreet Conventional 12 Month $ $ Sunset Harbor 24 Garage EL Hydraulic-TKE 12 Month $ $ Sunset Harbor 25 Garage EL Hydraulic-TKE 12 Month $ $ 26 12th St Gera.a Elevator Controls 12 Month $ $ Repairs Not Covered By Maintenance Annual Est UiM Cost per U(M Annual Cost Contract Hours 27 Hourly Labor Rate(Regular) 200 Hours $ $ 28 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual Est.Cost UIM %Mark-up Annual Cost 29 Cost of Materials 53,000 N/A % $ ANNUAL TOTAL GROUP 1(Lines 1-29) $ GROUP 2:NORTH Scheduled Maintenance Line Location Model Quantity UIM Cost per UIM Annual Cost TKE-TAC20-Dry- 30 Fire Station#2 Hydro I 12 Month $ $ EL Hydraulic-TKE- North Beach Senior TAC20.03- 31 Center Submersible 12 Month $ $ North Shore Park& Otis-EL Hydraulic- 32 Youth Center 211-AAA2124111 12 Month $ $ Scott Rakow Youth El Hydro Twin Post- 33 Center Schindler-330a 12 Month $ $ 1833 Bay Road 34 Property Management Schindler 330 A 4 Quarterly $ $ North Shore Band 35 Shell Chair 4 Quarter! $ $ Repairs Not Covered By Maintenance Annual Est U1M Cost per UIM Annual Cost Contract Hours 36 Hourly Labor Rate(Regular) 200 Hours $ $ 37 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual Est.Cost UlM %Mark-up Annual Cost 38 Cost of Materials 53,000 N/A % $ ANNUAL TOTAL GROUP 2(Lines 30-38) $ RFP 2018-008-JC 39 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 GROUP 3:SOUTH Scheduled Maintenance Line Location Model Quantity U/M Cost per U/M Annual Cost 39 Gant Meridian Motion Control 12 Month $ $ 40 Gat Meridian Motion Control 12 Month $ $ 41 Historic City Hall Motion Control 12 Month $ , $ 42 Historic City Hall Motion Control 12 Month $ $ Miami Beach City 43 Hall Motion Control 12 Month _$ $ Miami Beach City 44 Hall Motion Control 12 Month $ $ Miami Beach City 45 Hall Otis Hydraulic H900 12 Month $ $ Miami Beach City 46 Hall Traction 12 Month $ $ South Shore 47 Community Center EL Hydro-Dry 12 Month $ , $ EL Hydraulic-Motion Miami Beach Police Control-HMC 200- 48 Headquarters Submersible 12 Month $ $ EL Hydraulic-Motion Miami Beach Police Control-HMC 200- 49 Headquarters Submersible 12 Month $ $ Miami Beach Police EL Hydraulic-Motion 50 Headquarters Control-HMC 200- 12 Month $ $ EL Hydro Twin Post- Motion Control-HMC 51 Police Athletic League 1000 PHC-Submer 4 Quarterly $ $ Conventional-Hydro- TAC20-Submersible- 52 10th St Auditorium Dover 4 Quarte $ $ Repairs Not Covered By Maintenance Annual Est. Ui M Cost per UiM Annual Cost Contract Hours 53 Hourly Labor Rate(Regular) 200 Hours $ $ 54 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual Est.Cost U/M %Mark-up ' Annual Cost 55 Cost of Materials S3,000 N/A % $ ANNUAL TOTAL GROUP 3(Lines 39-55) $ GROUP 4:RDA Scheduled Maintenance Line Location Model Quantity UN Cost per U/M Annual Cost MCE-HMC 1000 PHC-Imperial-Dry 53 Bass Art Museum (UV 5A) 12 Month $ $ MCE-HMC 1000 PHC-Imperial-Dry 54 Bass Art Museum (UV 5A) 12 Month $ $ MCE-HMC 1000 PHC-Imperial-Dry 55 2100 Collins Ave (UV 5A) 12 Month $ $ Dover-Hydraulic- LMH-Magnatek(1-3) 56 2100 Collins Ave 12 Month $ $ RFP 2018-008-1C 40 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Repairs Not Covered By Maintenance Annual Est. U/M Cost per U/M Annual Cost Contract Hours 57 Hourl Labor Rate Re.ular 200 Hours $ $ 58 Hou Labor Rate Non-r••.lar hours 40 Hours $ $ . Annual Est Cost URA MN Annual Cost 59 Cost of Materials S3,000 N/A % $ ANNUAL TOTAL GROUP 4(Lines 53-59) $ ANNUAL COST TO THE CITY OF MIAMI BEACH: (calculate by adding together the annual totals for Groups 1,2,3 and 4) ANNUAL COST FOR ALL GROUPS(1-4) $ GROUP 5: Additional Services: Pool of Prequalified Contractors for Modernization Projects, New Construction,and Refurbishments YES NO Does firm wish to participate in a pool of prequalified contractors for future modernization,new construction,refurbishment and additional projects,on an as-needed basis? Failure to submit Cost Proposal Form,in its entirety and fully executed,by the deadline established fo he receipt of proposals will result in Proposal bei • deemed non-res••nsive and bein• re ected Proposer's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: RFP 2018-008-IC 41 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Page intentionally left blank RFP 2018-008-JC 42 DocuSign Envelope ID 819FA72B-450D-4003-944C-A530892F2F02 APPENDIX F M AM BEACH Insurance Requirements 201 8-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 REP 2018-008-)C 43 DocuSign Envelope ID:819FA7213-450D-4003-944C-A530892F2F02 I MAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form),limits of liability$ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements"of specifications). XXX 3.Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 _Liquor Liability $ .00 Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7.Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 2018008-)C 44 DocuSign Envelope ID 819FA72B-450D-4003-944C-A530892F2F02 APPENDIX G M AM BEACH Elevator Inventory 2018-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 REP 2018-008-iC 4.5 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 4..,,,,,,,„- ,"-it4f i-', '-'V.,ri- '%iitik,L',,,: ' ',Time a,.1 Unit ', 0.4.1::':-.;.,.;5-',4,",gi,-.e-'^r-c-,-77:-.47; :4)7;4 . - -, .Z.Luintenanc w C' ^r.!,e- -,, ,a:., ' i`}eevati3r . .. tria.* i �s i� 1755 MERIDIAN PARKING Traction US2679 Parking GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction US2679 GARAGE elevators 96 EL TR Geared-TKE 1 Monthly 1755 MERIDIAN PARKING Traction US2679 Parking GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction US2679 GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction US2679 GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 42ND ST PARKING Traction US3115 GARAGE elevators 70 MCE WMC-1000 PTC-SCR 1 Monthly 42ND ST PARKING Traction US311S Parking GARAGE elevators 70 MCE VVMC-1000 PTC-SCR 1 Monthly 7TH STREET PARKING Traction US3115 Parking GARAGE elevators 81 Dover-EL TR Geared-TIV-VWF 1 Monthly Parking 7TH STREET PARKING Traction US3115 GARAGE elevators 81 Dover-EL TR Geared-TIV-VWF 1 Monthly Parking 7TH STREET PARKING Traction U53115 GARAGE elevators 81 Dover-EL TR Geared-TIV-VWF 1 Monthly Parking ANCHOR PLACE PARKING Traction U52151 GARAGE elevators 80 TKE TAC 20 1 Monthly Parking ANCHOR PLACE PARKING Traction US2151 TKE US-EL Hydraulic-TAC22- GARAGE elevators 80 Conventional 1 Monthly Parking ANCHOR PLACE PARKING Hydraulic US1971 GARAGE elevators 72 TKE TAC 20 1 Monthly PENNSYLVANIA PARKING Traction US3115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly PENNSYLVANIA PARKING Traction US3115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly PENNSYLVANIA PARKING Traction US3115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly PENNSYLVANIA PARKING Traction U53115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly Parking 13TH STREET PARKING Hydraulic US311S Conventional-Hydro-Otis- GARAGE elevators 74 Submersible-elevator controls H800 1 Monthly Parking 13TH STREET PARKING Hydraulic US3115 Conventional-Hydro-Otis- GARAGE elevators 74 Submersible-elevator controls H800 1 Monthly LINCOLN LANE/17TH ST Hydraulic US1971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic U51971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic US1971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic US1971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic US1971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly Parking SUNSET HARBOR Hydraulic US2664 GARAGE elevators 21 EL Hydraulic-TKE 1 Monthly SUNSET HARBOR Hydraulic US2664 Parking GARAGE elevators 21 EL Hydraulic-TKE 1 Monthly RFP 2018-008-1C 46 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Hydraulic 1 U51947 ) 1 Parking 12TH ST GARAGE elevator 1 73 _ ELEVATOR CONTROLS 1 Monthly Type of 1 Unit i Model 1 I Maintenance Zone 2 Location QtY elevator i Serial# I 1 i` Interval FIRE STATION North #2 Traction U53115 elevator 84 _TKE-TAC20-Dry-Hydro 1 Monthly North NORTH BEACH SENIOR Hydraulic US1967 EL Hydraulic-TKE-TAC20.03- CENTER elevator 33 Submersible 1 Monthly North NORTH SHORE PARK& Hydraulic U53117 YOUTH CENTER elevator 63 Otis-EL Hydraulic-211-AAA2124111 1 Monthly North SCOTT RAKOW YOUTH Hydraulic US3117 CENTER elevator 46 EL Hydro Twin Post-Schindler-330A 1 Monthly North 1833 BAY ROAD PROPERTY Hydraulic Quarterly MANAGEMENT elevator SCHINDLER 330 A 1 (4x/year) North NORTH SHORE BAND Vertical US3117 Quarterly SHELL Platform Lift 48 Chair 1 (4x/year) Zone 3 ILocation • Type of, Unit Model• 4K ; nce elevator Serial# Interval GAZIT MERIDIAN South INC Traction US3115 elevators 87 MOTION CONTROL 1 Monthly South GAZIT MERIDIAN U53115 INC Traction 88 elevators MOTION CONTROL 1 Monthly Traction US3119 South HISTORIC CITY HALL elevators 21 MOTION CONTROL 1 Monthly US3119 Traction 22 South HISTORIC CITY HALL elevators MOTION CONTROL 1 Monthly South MIAMI BEACH CITY Traction US3115 HALL elevator 90 MOTION CONTROL 1 Monthly MIAMI BEACH CITY Hydraulic US1947 EL Hydraulic-MCE-HMC 1000 South HALL elevator 21 (UC2AB) 1 Monthly Hydraulic U51947 EL Hydraulic-MCE-HMC 1000 South MIAMI BEACH CITY elevator 22 (UC2AB) HALL 1 Monthly South MIAMI BEACH CITY Hydraulic US3115 Otis-Hydraulic-Elevator Controls HALL elevator 89 H900-Submersible 1 Monthly SOUTH SHORE South COMMUNITY Hydraulic U53117 CENTER elevator 47 EL Hydro-Dry 1 Monthly South MIAMI BEACH POLICE Hydraulic U53117 EL Hydraulic-Motion Control-HMC HEADQUARTERS elevators 29 200-Submersible 1 Monthly South MIAMI BEACH POLICE Hydraulic U53117 EL Hydraulic-Motion Control-HMC HEADQUARTERS elevators 29 200-Submersible 1 Monthly South MIAMI BEACH POLICE Hydraulic US3117 EL Hydraulic-Motion Control-HMC HEADQUARTERS elevators 29 200-Submersible 1 Monthly POLICE ATHLETIC South LEAGUE Hydraulic US3117 EL Hydro Twin Post-Motion Control- Quarterly elevator 45 HMC 1000 PHC-Submersible 1 (4x/year) 10TH ST South AUDITORIUM Hydraulic US1971 Conventional-Hydro-TAC20- Quarterly elevators 71 Submersible-Dover 1 (4x/year) RFP 2018-008-iC 47 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Type of Unit Maintenance Zone 4 Location Model , Qty elevator Serial# Interval BASS ART RDA MUSEUM Hydraulic US1960 MCE-HMC 1000 PHC-Imperial-Dry elevators 38 (UV 5A) 1 Monthly BASS ART RDA MUSEUM Hydraulic US1960 MCE-HMC 1000 PHC-Imperial-Dry elevators 38 (UV 5A) 1 Monthly RDA Hydraulic U51960 Dover-Hydraulic-LMH-Magnatek 2100 COLLINS AVE elevators 39 (I-3) 1 Monthly US1960 Hydraulic 38 MCE-HMC 1000 PHC-Imperial-Dry RDA 2100 COLLINS AVE elevators (UV SA) 1 Monthly The number of stops is listed below: 1) 10th St.Auditorium: 2 stops 2) 13th St. Parking:4 stops 3) Anchor Parking: 6 stops 4) Bass Art Museum: 2 stops 5) Fire Station: 2 stops 6) Lincoln Lane Parking:5 stops 7) Historic City Hall: 8 stops 8) City Hall:4 stops 9) Miami Beach Police: 5 stops 10) North Beach Senior Center: 2 stops 11) North Shore Band Shell: 2 stops 12) North Shore Park and Youth Center: 3 stops 13) Police Athletic League: 2 stops 14) Scott Rakow Youth Center: 2 stops 15) South Shore Community Center: 2 stops 16) Sunset Harbor Parking: 3 stops 17) 1755 Meridian Parking: 7 stops 18) 42nd St. Parking: 5 stops 19) 7th St. Parking: 6 stops 20) Gazit 1701 Meridian:5 stops 21) Penn Parking: 6 stops RFP 2018-008-1C 48 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 MIAMI BEACH City of Miami Beach,1755 Meridian Avenue, 3`d Floor,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490. ADDENDUM NO. 1 REQUEST FOR PROPOSALS (RFP) 2018-008-JC ELEVATOR MAINTENANCE, REPAIRS, PARTS and NEW EQUIPMENT December 8, 2017 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in•the following particulars only(deletions are shown by strikethrough and additions are underlined). I. MODIFICATIONS TO RFP REQUIREMENTS. SECTION C3. REQUIREMENTS FOR GROUPS 1-4 (ROUTINE MAINTENANCE AND REPAIRS) has been revised as follows: The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s) shall be responsible for reprogramming the dialers, and provide ongoina monitoring for emergency communications, at no additional cost to the City of Miami Beach. • II. ANSWERS TO QUESTIONS RECEIVED. Q1: When is the contract's projected start date and terms? Al: The term of the contract shall commence upon execution of the contract by all parties after contract award, which is anticipated for February 2018. The services start date will be determined during contract negotiations. Q2: Is the monitoring of elevator emergency communications a part of the bid? A2: Yes. Please see Modifications above. Q3: Can you please provide the last bids that were entered? A3: Proposals received pursuant to RFP 2017-010-JC remain exempt from inspection or copying of public records, in accordance with Florida Statutes 119.071 (3). 1 ADDENDUM NO.1 REQUEST FOR PROPOSALS(RFP)2018-008-JC Elevator Maintenance,Repairs,Parts and New Equipment DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadoc miamibeachfl.c ov. Procurement Contact: Telephone: Email: Jason Crouch 305-673-7000, ext.6894 JasonCrouch@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this Addendum as part of your RFP submission. Sin•y a y, Pr.curement Director 2 I ADDENDUM NO.1 REQUEST FOR PROPOSALS(RFP)2018-008-JC Elevator Maintenance,Repairs,Parts and New Equipment DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 ATTACHMENT C CONSULTANT'S RESPONSE TO THE REQUEST FOR PROPOSALS (RFP) DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 ♦�I suncc»BLz ELEVATOR SOLUTIONS Proposal for Elevator Maintenance, Repairs, Parts and New Equipment RFP No. 2018-008-JC 1 7238 NW 70th St. Office:305-884-9900 Ray@suncoastelevator.net Miami,FL.33166 Fax:786-518-3356 Cell:305-962-6357 0 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Table of Contents 1. Minimum Qualifications 1 1.1.1.Cover Letter and Table of Contents 1.1.2.Proposal Affidavit Appendix A 1.1.3.Minimum Qualifications Requirements 2. Experience & Qualifications 10 2.1.1.Proposing Firm 2.1.2.Proposer Team 2.1.3.Certificate of Insurance 3. Approach and Methodology 14 3.1.1.Hydraulic&Traction Maintenance Logs 3.1.2.Sample Electronic Tickets 4. Cost Proposal Form Appendix E 23 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Proposal Letter City of Miami Beach 1755 Meridian Ave, 3rd Floor Miami Beach,FL 33139 December 8,2017 Request for Proposals for Elevator Maintenance,Repairs,Parts and New Equipment RFP#2017-010-JC Dear City of Miami Beach: I would like to start by saying thank you very much for the invitation to Suncoast Elevator Solutions,Inc. and privilege of maintaining and being responsible for your elevator needs.We are very excited and hopeful to be chosen to be a part of such a world class municipality and enthusiastic staff. We would like you to know that to us,you would be our most important and prestigious customer to date,even though we have maintained many beautiful hi-rise buildings and landmark accounts;a chance to be associated with the City of Miami Beach would truly be a cornerstone moment for us. We understand after years of dealing with the big four that it is imperative you • choose the right Independent elevator company for your needs;that is why Suncoast Elevator Solutions proposes that the first year of the agreement be open to any feedback form the City of Miami Beach,including and up to cancellation if necessary without the inconvenience of legal blowback.In our opinion one year would provide the City of Miami Beach a clear picture of the company that truly fits it's needs. At Suncoast,we pride ourselves in our preventive maintenance program,it is even our slogan 'Excellence through Service': Our plan for the city is to provide a consistent maintenance program to eliminate emergency repairs and calls that frustrate passengers and destroys budgets. Every month we will provide a checklist for all 48 units.We will expand the checklist once we have accomplished the basics i.e. (lights,hells,housekeeping,certificates,door operation&ride quality.) All emergency and service calls will be analyzed and a plan of correction will be given detailing • correction and plan of action.Also,we will be looking forward to any changes or suggestions that you may have to always serve you more efficiently and effectively. Thank you for the opportunity and we look forward to serving you in the days and months ahead. Sincerely, Ray Rodriguez President 2 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Solkioticn No: Solbafon Title. 2018-008-JC Elevator Maintenance,Repairs,Parts and New Equipment Proauem?n(Contad: Tet Emat Jason Crouch 305-673-7000 x6694 fasoncrouciAmiamibeacht.gov PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated.This Proposal Certification, Questionnaire and Requirements Affidavit Form Is a REQUIRED FORM that must be submitted fully completed and executed, with the proposal. 1. General Proposer Information. FIRM NAME: Suncoast Elevator Solutions, Inc. No o4Years In Bushe ss: 6 Years NoolYearsh Business locaRy. 6 Years OTHER NAMES)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: N/A FIRM PRIMARY ADDRESS(HEADQUARTERS) 7238 NW 70th ST. CITY: Miami STATE: ZIP CODE: FL 33166 TELEPHONE NO.: 306.884-9900 TOLL FREE NO.: 1-844-353-7934 FAx NO.: 786-518-3356 FIRM LOCAL ADDRESS: 7238 NW 70th ST. CITY: MlamI STATE: ZIP CODE: FL. 33166 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEWENT: Ray Rodriguez ACCOUNT REP TELEPHONE NO.: 305-884-9900 ACCOUNT REP TOLL FREE NO: ACCOUNT REP EMAIL RayAsuncoastelevator.net FEDERAL TAX IDENTIFICATION NO.: 45-3862137 The City reserves the right to seek additional Information from Proposer or other source(s),Including but not Itnited to:any firm or principal Information,applicable Ilcensure,resumes of relevant Individuals,client information,financial informabon,or any Information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 3 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 1 1. Veteran Owned Business.Is P oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm Es certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida a United Stales federal government,as required pursuant to ordinance 2011.3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse,parent,sibling,and chili)who is also an employee of the City of Miami Beach. Further,all Proposers must disclose the name of any City employee via owns,either directly or induedty,an interest of len(10%)percent or more in the Proposer entity Of any of its affiliates. SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer,director,agent,or Immediate famly member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiiates 3. References &Past Performance. Proposer shall submit at least three(3)references for wheel the Proposer has completed were similar In size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information Is required: 1)Firm Name, 2)Coated individual Name&TUe,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,Of had a contract cancelled due to non performance by any pubic sector agency? n YES n NO SUBMITTAL REQUIREMENT:If answer to above is'YES;Proposer shall submit a statement detailing the reasons that led to actian(s). 6. Vendor Campaign Contributions.Proposers are expected to be or become famiiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2.490 of the City Code.Proposers shad be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subled to any and all sanctions,as prescribed therein,inducing disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation.For each individual or entity with a contronng financial interest indicate whether or not each Individual or entity has contributed to the campaign either directly Of indirectly,of a candidate who has been elected to the office of Mayer or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics.Pursuant to City Resolution No.2000.23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code')and submit that Code to the Department of Procurement Management with its proposaUresponse or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all appicable governmental rules and regulations including, among others, the conflict of Interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit fin e's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available atvnwr.Mamibeach0.govlprocuremenU. ( 4 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time,Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the Murry living wage rates listed below: • Commencing with City frscaf year 2012.13(October 1,2012),the hourly living rate will be 511.28rhr with health benefits,and$12.921hr without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be Indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPi-U)hriamUFt.Lauderdale,issued by the U.S.Department of Labor's Bureau of Labor Statistics, Notvhthstanding the preceding,no annual Index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if It determines it would not be fiscally sound to Implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option,immediately deem said Proposer as non-responsive,and may further subject Proposer to additional penalties and fines,as provided In the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at wew ernianibeachfl.goviprocurement/. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awardng competitively solicited contracts valued at over$100,000 vhwse contractors maintain 51 or more ful tune employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide'Equal Benefits"to their employees with domestic partners,as they provide to employees vrith spouses.The Ordnance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located In the United States,but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach, A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the 'other' section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Fatuity Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you mist agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision Is final.Further information on the Equal Benefits requirement is available at www.miamibeachilgov/procreementl. 5 i DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list folknvhg a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public bullring or public work;may not submit proposals,proposals,or replies on leases of real property to a pubic entity,may nd be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non•Discrimination. Pursuant to City Ordinance No.2016.3990,the City shall not enter into a contract with a business unless the business represents that it does not and nil not engage in a boycott as defined in Section 2.375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action Is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it Is and shall remain In full compliance vrith Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Mani Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced In North Carolina and Mississippi, Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain In full compliance with Resolution 2016-29375. 12, Fair Chance Requirement. Beginning on December 1,2016, the city shall not enter Into a contract,resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies In writing that the business has adopted and employs vrtltten policies,practices,and standards that are consistent with the drys Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT:No additional submittal is required,By virtue of executing this affidavit document,Proposer agrees it is and shall remain In full compliance with Resolution 2016-29375. 13, Acknowledgement of Addendum. After Issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the Citys e-procurement system, PublicPurchase.cem. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. tnlUal to Confirm heal to Confirm Mal to Confim Re t Receipt Receipt�yl, Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 6 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 DISCLOSURE AND DISCLAIMER SECTION • The solicitation referenced herein is being furnished to the recipient by the Crty of Miami Beach(the"City')for the redplenfs convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or In cancelling awards,or In withdrawing or canceling this solicitation,either before or after Issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals winch deviate from the soicitatlon,as It deems appropriate and in its best Interest.In its sole discretion,the City may determine the qualifications and acceptabiity of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to delver such further details, information and assurances, Including financial and disclosure data, relating to the Proposal and the applicant Including, without imitation,the appicaM's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The Information contained herein is provided solely for the convenience of prospective Proposers.tt is the responsibiity of the recplent to assure itself that Information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any Information In this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipients own risk Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or Its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shalt have no obligation or tiabfity with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully adrnoMedges all the provisions of this Disclosure and Disclaimer,is totally retying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.My Proposals submitted to the City pursuant to This solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal iron the market without notice.Information Is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as,If and when a Proposal(or Proposals), as same may be modified,and the applicable definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or to no reason,without any resultant lability to the City. The City is governed by the Government-In-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted In sealed proposal form and shal remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solidlation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement Information contained In the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, Information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that In the event of a final unappealable judgment by a court of cut pxtent jurisdiction wtuich imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be trailed to S10,000.00 as agreed-upon and liquidated damages.The previous sentence, however,shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which Imposes no natality on the City. In the event of any differences In language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solldtatfon shall be governed by and construed in accordance with the laws of the State of Florida. ( i a 7 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 I PROPOSER CERTiFlCAT.O,"t I hereby certify that: I, as an authorized agent of the Proposer,am submitting the Mewing Information as my frm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, Inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and ail specifications,terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and(ature to comply well result in disqualification of proposal submitted;Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained heroin is part of the public domain as defined by the Stale of Florida Sunshine and Public Records Laws;all responses,data and information contained In this proposal, Inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. N,vno el Pcposoe's Adficdced Repesenlati+n: Tile el Propostr's Aihaized RepcevskAi s: Ray Rodriguez President ` SIgea ute of Proposort Aufialted Reptasmtafvo: Dale: 1)(,I,i ii H, '� '• 1 2/8/201 7 State of FLORIDA ) On this ,day of l''' ;;l 213 L ipersoaa y appeared before ire ,t, t,1 itb ' County oft I I it 1ti (f), f i stated that(s)he is the i ;• ): i i 1 of 1't u u'.t t r' ','d d& orafiron,and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said Instrument to be its voluntary act and deed.Before me; i i ,, t ' Notary Public Go the State of FigrIda My Corerniss#on xpires:_ )t!/ ''-I ): .-- sVS‘''",,' IISVET1 ReenIBUl"t- ..S0' �,'n': Ftolory Pu0lk.Slits of Enneb CnttfniWot P rT 104i79 t ' 'v �,'i`My Como.fsptes Mat 21,2019 F „'file"` ;LM?dIMU:yy -Olu tt.12'At1R,' I 8 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 i. 10.410- STATE OF FLORIDA e:• .: '�°1 si,;7A DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION „, ' 850 487 1395 L.; . BUREAU OF ELEVATOR SAFETY '';.,••` 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399.1013 SUNCOAST ELEVATOR SOLUTIONS INC 7238NW70ST MIAMI FL 33166 Congretulalrons' With this„tense you become one of the r early one msil.On fbndtans licensed by the Department at Business and STATE OF FLORIDA Professional Regutabon Our professionals and businesses range DEPARTMENT OF BUSINESS AND from archdects to yacht brokers.horn boxers to barbecue DEPARTMENT O REGULATION restaurants and they keep Florida's etOnomY strong 4UEO: 11 f 13f2017 Every Clay we work to Improve the way we W ttusnsss MI Dude! ELC635 to serve you better For inrtrmaoon about our services pease • mg onto www.myftortdaflwnse.com There you can find n'oze ELEVATOR COMPANY: e INC I rnformabon about our drviSiOns and Ins regutatrons that.impact SUNCCSICOMV T(7ftSOLUT:.. you.subscribe to department newsletters and ream gore ate;,! ELEVATOR; .OTO CARRY O "t".. 'VERF[; the Department s initiatives REOBY GENERAL LIABILITY ,-T. CE ow mission at the Oepattment N Lwense ENa+ecey Regura'z Farrty Wu constantly stove to serve you better so that your servo your customers Thank you for do S q(Gr57t Pfp+nOt'tat pr.r.s••`.f to.C+ )ii F S rig bus mess•n t cmda t.. ,t,r .•t;.,,.., I+.••,mwrs and congratulations on your now license. DE TACH HERE RICK SCOTT.GOVERNOR .IONATr1AN/ACHEM.SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ,tf'�'r:,. BUREAU OF ELEVATOR SAFETY ;4.; . LICENSENub1bER _� v ' . v-rr' The ELEVATOR COMPANY Named below IS REGISTERED ' Under the provisions of Chapter 309 FS NON Expiration date DEC 31 2018 fRANNr ERAeI r REQUIRED TO CARRY OR BE COVERED BY GENERAL LIABILITY INSURANCE ��.r t r i to SUNCOAST ELEVATOR SOLUTIONS INC , 7238 NW 70 ST ,. ,r ,�'''. r MIAMI FL 331t36 �. �'. f• E' N ra M 9 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Proposing Firm Qualifications South Beach Group 855 Collins Ave.Miami Beach,FL 33139 Chris Rollins 305-772-4672 chris.rollins@southbeachlroup.com Name Units Unit Type Expiration Date Term Renewal Term Catalina Hotel&Beach Club 1 T 1/2018 3 3 1732 Collins Ave. Miami Beach,FL 33139 Hotel Chelsea South Beach 1 H 1/2018 3 3 944 Washington Ave.Miami Beach, FL 33139 Dorsett Hotel 1 H 01/2018 3 3 855 Collins Ave.Miami Beach,Fl 33139 Catalina Hotel 1 .1' 01/2018 3 3 1756 Collins Ave.Miami Beach,FL 33139 Rivera South Beach 1 T - 01/2018 3 3 2000 Liberty Ave.Miami Beach,FL 33139 Sunbrite Apartment Hotel 1330 1 H • 1/2018 3 3 Pennsylvania Ave.Miami Beach,Fl 33139 White Law Hotel 1 H 01/2018 3 3 808 Collins Ave.Miami Beach,FL 33139 Bayview Plaza 1621 Bay Rd.Miami Beach,FL 33139 Patricia Romero T:786-333-5177 _ Name Units Unit Type Expiration Date Term Renewal Term Bayview Plaza 2 T 02/2019 3 3 1621 Bay Rd.Miami Beach,FL 33139 La Gorce Palace 6301 Collins Ave.Miami Beach,FL 33141 Erick Gandarilla T:305-867-1665 lagorceadmin@bellsouth.net Name Units Unit Type Expiration Date Perm Renewal Term La Gorce Palace 5 4T&1H 11/2018 3 5(S) 6301 Collins Ave.Miami Beach,FL • 33141 The Sail Condominium Association Kathy Diamond Tel (305)858-6893 Jcathy@arginiamicom _ Name Units Unit Type Expiration Date Term Renewal Term The Sail Condominium 3 T 07/2016 3 3(S) Association 170 SE 14th Street. Miami, FL 33131 10 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 C.Y.M.Corporation 1801 Coral Way Suite 305 Miami,FL 33145 Albert Cohen T: 305-285-6962 alberto[;a cpmcorporation.com Name Units Unit Type Expiration Date Term Renewal Term 115 Sunrise Drive Key Biscayne,FL 33149 1 H 05/2017 5 5 (S) 4300 Biscayne Blvd.Miami,FL 33137 2 H 06/2016 3 3 Cay Polynesia 255 Sunrise Dr.Key Biscayne,FL 33133 1 H 05/2017 5 5 (S) Crandon Towers Condominium Inc. 2 H 05/2015 3 3 (S) Key Islander Condominium 290 Sunrise Drive Key Biscayne,FL 33133 1 H 05/2016 3 5 (S) Ocean Drive Manors,Inc.590 Ocean Dr. Key Biscayne,FL 33145 2 H 05/2017 5 5 (S) Solimar Condo of Key Biscayne 255 Galen Drive Key Biscayne,FL 33149 2 H 05/2017 5 5 (S) The Palms of Key Biscayne • 77 Cordon Blvd.Key Biscayne,FL 33149 2 T 05/2015 3 3(S) Nirvana Condominium Association 680 NE 64th Street Miami,FL 33238 Maria Machin 305-759-80901naria.machin@nirvanacondos.net Name Units Unit Type Expiration Date Term Renewal Term Nirvana Condominium A 680 NE 64th St Miami,FL 33138 2 H 01/2016 3 5(S) Nirvana Condominium B 680 NE 64th St Miami,FL 33138 2 H 01/2016 3 5(S) Nirvana Condominium C 777 NE 62nd Street Miami,FL 33138 2 H 01/2016 3 5(S) Nirvana Condominium D 700 NE 63 Street Miami,FL 33138 2 H 01/2016 3 5(S) Nirvana Condominium G . 650 NE 64th Street Miami,FL 33138 2 H 01/2016 3 5(S) Coinco Investment Co.,Inc. 844 SW 1 Street Miami,FL.33130-1208 Lia Ocando Phone(305)448-6265 lia n,coincoproperties.com Name Units Unit Type Expiration Date Term Renewal Term 1700 Delaware Parkway • 1 Miami,FL 33125 1 H 10/2020 3 5 2201 Apartments,LLC 2201 NW 23nd Ave 1 H 10/2020 3 5 • 11 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Miami,FL 33142 1 3321 Apts. 3321 NW 22nd Ave. Miami,FL 33142 1 H 11/2020 3 5 8025 Apts. 8025 NW 7th ST. Miami,FL 33126 1 II 4/2025 3 5 Alameda Gardens Apartments 1965 NE 135 St. North Miami,FL 33181 1 H 8/2020 3 _ 5 Anne Marie Tower • 436 NE 82nd ST. Miami,FL 33138 1 H — 4/20120 3 5 Biscayne Gardens 15390 NE 6th Ave. North Miami Beach,FL 33162 1 H 12/2020 3 5 Brentwood LLT 1660 NE 150th Street North Miami,FL 33181 2 H 10/2020 3 5 Casa Vida Apts. 650 NW 122nd ST. • North Miami,FL 33168 1 II 3/2020 3 5 Clarence House South Apts. 545 NE 121st ST. North Miami,FL 33161 1 H 3/2020 3 5 Isle of Capri Apartments j 1359 NE 127 Street North Miami,FL 33161 1 H 6/2020 3 5 Jewett Apartments 8067 SW 73rd Ave. Miami,FL 33143 1 H 12/2020 3 5 San Ville Apartments,LLC 13300 NE 6th Avenue North Miami, FL 1 H 6/2020 3 5 12 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Proposer Team Qualifications ( License Number Status Name Role Rank Expiration Date 3508 Current BARRIOS, Elevator Certificate of 12/31/2018 JOSE Service/Repair Competency Technician 3515 Current DIAZ, Elevator Certificate of 12/31/2018 RAUDEL Service/Repair Competency Technician 1433 Current FERNANDEZ, Elevator Certificate of 12/31/2018 MANUEL M Service/Repair Competency Technician 3150 Current RAMOS, Elevator Certificate of 12/31/2018 FRANSISCO Service/Repair Competency Technician 3288 Current RODRIGUEZ, Elevator Certificate of 12/31/2018 YREIDO RAY Supervisor/Consultant Competency 3379 Current SARLI SILVA, Elevator Certificate of 12/31/2018 SERGIO Service/Repair Competency Technician 2850 Current 'I'AUTIVA, Elevator Foreman Certificate of 12/31/2018 JOSE A Competency 3943 Current TORRES, Elevator Certificate of 12/31/2018 JULIO A Service/Repair Competency Technician 3504 Current VALDES, Elevator Certificate of 12/31/2018 ADONIS Service/Repair Competency Technician 3283 Current VAZQUEZ, Elevator Certificate of 12/31/2018 JOSE L Service,/Repair Competency Technician 4162 Current CARMONA, Elevator Certificate of 12/31/2018 MIGUEL Service/Repair Competency Technician 3342 Current BEATON, Elevator Certificate of 12/31/2018 JOSE Service/Repair Competency Technician 4085 Current MARI, Elevator Certificate of 12/31/2018 MAURICIO Service/Repair Competency Technician GONZALEZ, Helper HERIBERTO HERNANDEZ, Helper JOWAR KATHLENE OFFICE/DISPATCH SEE BET 0- OFFICE/DISPATCH RODRIGUEZ, MARTHA FABIAN OFFICE/DISPATCH VAZQUEZ 13 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Suncoast Elevator Solutions,Inc.("Suncoast")agrees to maintain your equipment as outlined in this Agreement.We will provide a Eull maintenance program to maximize the performance,life span and safety of the equipment. Preventative Maintenance Suncoast will examine, maintain, adjust and lubricate the above referenced elevator equipment on a scheduled monthly basis. Full Cove ge Parts Under This Agreement In addition, unless specifically excluded elsewhere,Suncoast will repair or replace the following components if the repair or replacement is,in Suncoast's reasonable judgment,necessitated by normal wear and tear. • Control System relays,resistors and fuses • Landing Position System switches • Signal lamps and position indication equipment lamps • Pump motors and Packing • Car and Hoistway door operator pulley,belts and cams • Repair/replace car and Hoistway door operating devices • Door protection devices • Repair/replace roller guide rollers and guide shoe gibs as necessary • Furnish special lubricants • Re-lamp all signals as required during maintenance visit,buzzers and gongs. • Stone motor generator communicators,motor starter contacts and valve solenoids only • Fouts of Service All work covered under this Agreement is to be performed during the regular working hours of regular days of the elevator trade,unless otherwise indicated herein(See Special Provisions section below).Re-Lumping of signal fixtures and position indicating equipment is included only during Suncoast's scheduled periodic examinations. Service requests are defined as minor adjustments or emergency entrapments.Service requests related to re-lamping of signal fixtures and position indicating equipment outside of these scheduled periodic examinations will be considered billable. Service requests outside of regular working hours and regular working days will be billed at standard overtime bill rates. Safety Tests Suncoast will perform an annual no load test and annual pressure relief valve test for hydraulic elevators.Suncoast will perform at each fifth year a full load test for traction elevators. Should your equipment require any code required safety tests on the Commencement Date,as defined below,of this Agreement,Suncoast assumes no responsibility for the day to day operation of the governor or safeties on traction elevators, or the hydraulic elevators under the terms of this Agreement until the test has been completed and the equipment passes. Should the respective system fail any of these tests,it shall be Purchaser's sole responsibility to make the necessary repairs and place the equipment in a condition that Suncoast deems acceptable for further coverage under the terms of this Agreement. Suncoast shall not be liable for any damage to the building structure or the elevator resulting from the performance of any safety tests Suncoast performs at any time under this Agreement unless arising from the negligence or carelessness of Suncoast, its employees, agents, contractors or affiliates. If during the initial firefighter's service test,that feature is found to be inoperable,Purchaser shall be responsible for all costs associated with necessary repair(s) to bring the elevator(s) into compliance with the applicable elevator codes in your local jurisdiction. Purchaser agrees to pay for any costs of the inspector and/or inspection fees. If the elevator equipment has firefighter's service,the Purchases assumes responsibility for performing and keeping a record of any Code required tests and for the maintenance and functioning of the smoke and/or heat detectors. Purchaser agrees to engage a qualified electrician to service at least once annually the elevator mainline disconnects located in the elevator machine room. 14 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Wiring Diagrams Suncoast shall obtain current as built wiring diagrams reflecting all previously made changes to the Elevator Equipment and shall maintain the wiring diagrams so that they properly reflect any changes made by Suncoast.The wiring diagrams will remain the property of the Purchaser Software Purchaser agrees to authorize Suncoast to produce single copies of any programmable device(s) used in the equipment for archival back-up of the software embodied therein. These items will remain the property of the Purchaser. Exclusions Suncoast does not cover cosmetic, construction or ancillary components of the elevator system, including the finishing, repairing or replacement of the elevator cab enclosure, ceiling frames,panels and/or fixtures,Hoistway door panels, door frames, swing door hinges and closing devices, sills, car flooring, subflooring floor covering, lighting fixtures, ceiling light bulbs and tubes, main line power switches,breaker(s), feeders to controller, below ground or unexposed hydraulic elevator system, including but not limited to jack cylinder, piston, PVC or other protective material;below ground or unexposed piping, alignment of elevator guide rails,smoke and fire sensors, fire service reports,all communication and entertainment devices,security systems,batteries for emergency lighting and emergency lowering, air conditioners,heaters,ventilation fans,pit pumps and all other items as set forth and excluded in this Agreement. Suncoast is not obligated to: (1) perform any work required by new or retroactive code changes; (2) perform tests required or correct outstanding violations or deficiencies identified prior to the Commencement Date;(3)install new attachments or parts upon the equipment as recommended or directed by insurance companies; (4) provide replacements or make repairs directed by insurance companies;(5)provide replacements or repairs necessitated by fluctuations in the building power systems, rust, fire, explosion, acts of God, misuse, water damage, prior water exposure,vandalism,theft,war or civil strife, terrorism, acts or mandates of government,labor disputes, strikes, lockouts,or tampering with the equipment by any person other than a Suncoast representative;(6)perform any work resulting from the negligent acts or omissions of the Purchaser or any third party Obsolescence Obsolete or discontinued components of the elevator equipment are not covered under this Agreement.Suncoast will provide Purchaser with a separate quotation for the price to replace obsolete components. Obsolescence is defined as a component of the elevator system that is no longer available from the original manufacturer. Other Purchaser shall fully indemnify,defend,and hold Suncoast,its employees,officers,agents,affiliates,and subsidiaries harmless from and against all actions,costs,claims,losses,expenses and/or damages or other liabilities caused by or due to the recklessness, carelessness or negligence of Purchaser or any of its employees, officers, agents, affiliates and subsidiaries from any cause, including,without limitation by specification,property damage and/or injury or death to any person or persons,or any breach of the duties or obligations of Purchaser hereunder. Suncoast shall fully defend,indemnify and hold Purchaser and owner of the property and their respective officers, directors,employees,agents and affiliates harmless from and against any and all actions,costs,claims,losses,expenses and/or damages or other liabilities caused by or due to the recklessness,carelessness or negligence of Suncoast or any of its agents,servants,or employees from any cause,including,without limitation by specification,property damage and/or injury or death to any person or persons,or any breach of the duties or obligations of Suncoast hereunder. In the event a third party is retained to enforce,construe or defend any of the terms and conditions of this Agreement or to collect any monies due hereunder, either with or without litigation, the prevailing party shall be entitled to recover all costs and reasonable attomey's fees. Notwithstanding any other agreement or provision to the contrary,under no circumstances will either party be liable for any indirect,special or consequential damages of any kind including,but not limited to,fines or penalties,loss of profits,loss of rents,loss of good will,loss of business opportunity,additional financing costs,or loss of use of any equipment or property,whether in contract,tort,warranty or otherwise. The parties hereby waive trial by jury. Purchaser agrees that this Agreement and the rights and duties of the parties hereunder shall be construed and enforced in accordance with,and governed by, the laws of the State of Florida. 15 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Purchaser further agrees that venue for any action,whether at law or equity, arising out of this Agreement shall properly be Miami,Dade County,Florida.Purchaser consents to the jurisdiction of the courts,both state and federal, of Miami,Dade County,Florida for any actions arising out of this Agreement. In the event, any portion of this Agreement is deemed invalid or unenforceable by a court of law,public policy or stature,such finding shall not affect the validity or enforceability of any other portion of this Agreement. The parties'rights under this Agreement shall be cumulative and failure to exercise any rights given hereunder shall not operate to forfeit or waive any of said rights. Safety Purchaser agrees to immediately report any condition that may indicate the need for correction before the next regular examination. Purchaser agrees to immediately shut down the equipment upon manifestation of any irregularities in either the operation or the appearance of the equipment,to immediately notify Suncoast,and to keep the equipment shut down until completion of any repairs.Purchaser agrees to provide written notice within ten(10) days after any occurrence or accident in or about the elevator.Purchaser agrees to provide Suncoast personnel with a safe place to work.Purchaser agrees to provide a suitable elevator machine room, including secured doors,waterproofing, lighting,ventilation,and appropriate air temperature control to maintain that room at temperature between 50 degrees Fahrenheit and 90 degrees Fahrenheit. Purchaser also agrees to maintain the elevator pit in a dry condition always. Should water or other liquids become present, Purchaser will contract with others for removal and the proper handling of such liquids. Purchaser also agrees that if Suncoast's inspection of a piece of equipment serviced under this Agreement reveals an operation problem which,in Suncoast's reasonable judgment,jeopardizes the safety of the riding public,Suncoast may shut down the equipment until the operational problem is resolved.In that event,Suncoast will immediately advise Purchaser in writing of such action, the reason for such action,and whether any proposed solution is covered by the terms of this Agreement. Alterations Purchaser agrees to not permit others to make alterations,adjustments,repairs or replacement of any component or part of the equipment during the term of this Agreement. Price Adjustment The contract price shall be subject to review and adjustment one year ftom the Commencement Date and yearly thereafter. Term This Agreement is effective for three (3) years starting ("Commencement Date") and is non-cancelable. This Agreement will be automatically renewed for successive five(5)years periods,unless either party timely serves written notice upon the other party of its intention to cancel at least thirty(30)days before the end of the initial five (5)years period,or at least thirty(30)days before any subsequent five(5)years renewal period.Notice shall be sent by certified mail,return receipt requested to the address set forth on page 1 of this Agreement.Time is of the essence. Annual Price Adjustments As the cost,Suncoast incurs for providing elevator service may increase,Suncoast may,on each anniversary date of this Agreement, adjust the Monthly Contract Price, subject to the cap set forth in the Special Provisions section below,Suncoast may adjust the monthly contract price based on the percentage of operational costs such as increases to average wage of elevator examiners,fuel costs,insurance costs(liability and group health)and metals index, Payment Terms Payment is due net thirty(30)days from the date of the invoice.A late charge of one and one-half percent(1 1/2%) will be applied to the unpaid balance. 16 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Insurance Suncoast shall carry liability insurance in such amounts as shown below,shall pay all premiums thereon when due, 1 and shall cause such insurance to name and the owner of the property as additional insured thereunder: Commercial General Liability $2,000,000 combined single limits each occurrence($3,000,000 Aggregate) for bodily injury and property damage. Workers'Compensation: Coverage A—Statutory Coverage B-$500,000 Any losses not covered by the above insurance shall constitute expenses of Suncoast. Suncoast shall provide a Certificate of Insurance to coverage required herein prior to commencement of the Agreement. Rae CERTIFICATE OF LIABILITY INSURANCE OATS(YWOorrrrY1 12(0@017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES MOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT, M the oertlfoate holder Is an ADDITIONAL INSURED.the polloy(les)must be endorsed. If SUBROGATION IS WAIVED,sub)eet to the terms and oonditlons of the Roney,certain policies may require an endersenlenL A statement en this oertl0oate doss not confer rights to 81e certificate holder In Ileu of such endorsemenl(s). room/coo ?,22e eY Nome M.FmsO0 Kayos COVOragO Ins:Nana° a 5900 Hiatus Road qg . n 034.72q-7000 11r.VAg„.Pss4- s4-T024 _...,.— Tamarac FL 33321 giai df0S0r@ksyetcoyero0o.ca11 .No1 IIISUr1ER(el APFORCNO CO2RAGE Rale0 Nwnea A 1 Nollonel LiobllilY&Fire Insurance Co nosn. 20062 1 1»w w .t su .a:Great American In.ursneo Company HMI SUne005t Etovetor Solutions Inc. o,UnINtl Steles FVe Insurance CamplY.y 21115 Coastal Elovalor Communication&Consulting Inc. s: 7238 N.W.701h Street wwnes 0: Miami FL 33166 .wusasal .rWRIA P: COVERAGES CERTIFICATE NUMBER:076386670 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS I CERTPICAtB MAY BS ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED ay THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. e1 il}M ens or miu6AME. 001.10Y NUYS.R IMMR001/Yr1 /4M•OffM41, LIMITS B �COI cussiAL OL/SERT�AL UADICIRY Y Y OIY1S0134/01 120/2017 130"1a EUAC/�H.�e,,y,0.pp0C,�pce S I,000A00 C 'MODE 1 1 oe'.:UR PRDA^ iEamri hotel i 100.060 moo axe<Myery some/ ease. PEn0OW_SADV a0(1RY 3 1,000000 OCNLA000 0ATC L�IMpIIT.APPIJCO Pert Ce22VN.A06RE0ATS 3spon.or' PCG yy MV Ej JE4-r O I.00 PROOUCre•COMP/OP A00 i4,000000 I O.1XNC s e Anrouoe1Lsl.uw srnr 135.140214.E 2/102p11 2R4010 •1e1NE r....X 1.0Xr 5,esO rvfe X A`N AUro 000ILY INIUr6Y(PH pascal S —: Ni. 1ED BoaY INJURY(PM ser0M1) s0X Ag{pDDE V1E0X wREDAUIOO OO rAFTWW1r'1-ice I 1. Ce.lssl'd1 1TKI i 1.000 A MAs OCOUs EACH OCCURRENCE i 000e•.LIAS C AEE-M 08 AOOREOATX S CEO I 1.tve*0IONS ppq OY,� s A µ00'�t1I{Y1R00YM.•LY 1110“ w'. 1no01r •.mo1. X jO nrre I I PR' 0P1110- 00 105tP 0000 001"' Y0 NIA EL EACH ADCIDENT i 1.000.000 ryaMnd�a�iry M:MO EL DISEASE-080SNLOYEE it meow DEOCtYPTX1r1 Or OPEPATIO'IO MOOS EL DISEASE-POLICY OMIT 51,000000 10T10N as M.'LOOAnous r v.NMte a 0A00A0 Is..Ad4Ann0 sonu•e.rhedop,nos.e.e..A.•0...re.Nae S.rp•0.41 CERTIFICATE HOLDER CANCELLATION e30 days notice(10 days Non•Pey SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE VATH THE POUCV PROVISIONS. City of Miami- AOIryOR¢f0 s.anrwrlvs Public; ElevatorWorks- Safety Division !1.1 0060 1700 Colwen8on Cantor Ddvo ,Miami Beach FL 33139 01988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD nine and logo are registered marks of ACORD I 17 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Suspension of Service If Purchaser fails to pay an invoice within the specified time or if the Purchaser breaches any material provision of this Agreement,Suncoast may stop work or suspend its services until all invoices are current or Purchaser cures the breach. Assignment Either party may assign the Agreement to a third patty upon thirty(30)days prior written.notice to the other party subject to the terms of this provision.Purchaser will promptly provide Suncoast with notice of such assignment. Acceptance Purchaser's acceptance of this Agreement and its approval by a Corporate Officer of Suncoast will constitute exclusively and entirely the Agreement fox services herein described.All prior representations or agreements,whether written or verbal,will be deemed to be merged herein and no other changes in or additions to this Agreement will be recognized unless made in writing and properly executed by both parties. This proposal is submitted for acceptance within ninety (90) days from the date submitted by the Suncoast representative indicated below. No agent or employee shall have the authority to waive or modify any of the terms of this Agreement without the prior written approval of a Corporate Officer of Suncoast. Special Provisions o This Agreement is contingent upon completion of a final supervisor survey by Suncoast Elevator Solutions,Inc. o The annual increase shall not exceed 3%in any given year. o This contract can be cancelled for Non-Performance or Non-Timely Performance.Non-performance &Non-Timely is defining as the inability of Suncoast to correct an elevator deficiency covered under this Agreement within thirty (30)business days after receipt of such written notice,except if a part is not available or for a major repair. o This agreement is a full maintenance contract.Only exclusions: • Code changes ■ Water damage • Vandalism • Obsolescence • Equipment Coverage as per the RFP No.2018-008-JC Suncoast Elevator Solutions,Inc. Purchaser; (Company Name) Submitted by: Print Name Ray Rodriguez Title: Date: Signed: Title; (Authorized Signature) 18 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 TRACTION MAINTENANCE •tinted Neme: Msl 1 For Lit T<ar:.. Honln Stoll nt Eunc®as 13 VAY'*OR� i_lJTICINS_ miasmimmommummumn TRACTION ELEVATOR SloitoNeknototT 'o ps'M Coo coerce l'«yiynue Maintenance Tasks&Records Le , OG K"n'alo, — - __ epawwswasanthet&Metuo. Om LAWN Creep waeeme _ _ lebSlle information %PAX COVHSs Mo leave MI deb tweA.&y: _ talWebe eIoeyo>Pgam Job Narro Job Address: u+rtha+�' NOWO egNaryomn,.-eteerw has RouleXonlracb Elevatorl: of canteertue powwow ero — Building tanager: London, Cuw Mown l Oaae.'or apwnea Phone e: E%t.: SIN P°1° - _ one ot Building Engineer lOCalton: IN ow./En _ Memo it Eat. Cr bete pletlWeeMw peen Sooto+&mwoe aemPo.mU , Equipment DMA lent mxnnee moot Elevator/: State Installation E UnitSerial i. INSPECTION REQUIRED ierrearei Original Manofecrwen Controller Mfg: v [v uardn.ar , Controller Name: Modal: Dtenota,ErtopEnnM we Nw - Carxrollerlypa 0Simples 0ONplaa OGeauo 001Mr 4van.uyrww . landingut>penhgr Valve Mfg Model. ones:eaaenoner Door Equipment Mfg_ Modk Oil,rNrpaal,a'P^g°• _ Pump Motor Mfg.&Mode* HP Vogaga eautisi,oreiloye.A Supply Voltage: non hitp&Model. Belted: nnesun.s Submersible: Win Piston Mfg. Packing Type&Sloes ow eoereNnev IDDITIOMLCOMMEN11: mtnngwILTOMOMISUR SOSSIOINIIYmAISOOMSo 11.1>mlwwoSOCOOP TONNON4NO.0101 marspw+uurwtONACCnw SAMIO OSISOIoa OSO01.awzrta1SAMEsnnenasrsnwe TRACTION TEST RECORDS TRACTION REPAIR & SERVICE LOG St/FEMURS INSFECTNEN _ _ IRACTIOM REPAIR LOG � -- _____ _....-.-..it —_ 4i _ c-. 1E.i-C1 •_ - _ _ wt.!_—` :tern_--. - -- _ ..�i 1^ -c MMMMNNMMMMMMMMMIMM MMMMMMNMIOOMMMMIMINMMIMIIM Comp lRe the fbeowngorra marmeaner&aatmhg aus a n1 uncial HMS 11:n - ' - - — li—�1rr-11 'tom ===IMIIIIIIIIIIMIIMIIIIIIIIMIIIIIIIININMIWMCIII snnitto n m mwaA s Wsaano —_— ae waam —_—® ---'r ... --- L 311 Doe.'eooa,Opt P Ceeniwlnr ---® t,4/ESllaekna+YoanOew.r 1 —_— Aotrtngeroaseaeaeleno.w —11111111111 Wet 0AP IPACTOU SERVICE LAG(REPORT(CALLBACK)1.0G) _ + [o wlea OeoRllPwingl rannetIoa ante par men!gcfeCONY0NgleITeela rtt) r -r E: rufp.: -. _ _'.}ft_-.. +! - - - e.teeowl Is.lr.er MEM IMM�. 11=111111111111111111111•1111.111.1111.111111111.11111111111 aym Dlb - - ---® IwIn.O flopP+Ita SpeN aye Ole 1M.M IC:rjIIIMINMMIIIIII.NIIIIIIIIIIIMIIIrMTMI 112: 11111101111111.=.111.11.11111.1111MMEICEMI ITZIIIIMMIIIIMIIIMIII.IIIIIIIIIIIIIIIIC=Il III=MIIIIIIIIIIIIIMIIIIIMIIIMIIIIIIIIIIII=ICII Ohl ell/ADDITIONAL TES)IIU I0.1 ffia� 'tall.. .0-r. 71,-r5;Tt'7-1 =--= 1 DocuSign Envelope ID.819FA72B-450D-4003-944C-A530892F2F02 «j r HYDRAULIC MAINTENANCE Print.1 ten., IFor Ow Veen 1 t e4.. HYDRAULIC ELEVATOR �._ Ora(aaM M+ef•.w.)nlnst a - --- .._._..__.—..'-- Maintenance Tasks&Records Cucalmth iw..+ •-----� Cu calm Ma..l Iw,..n.n,t..• %W..carat rewp)ba.,',O veil bbSltd lnformttlon t„wF'6•0retPorrde • InRYb,tMw.w --..-_--_-_..----.-"---_ --- Job Address _ M..xapbrlvxKlbxla Rmdn/C nllrar( _ Et.wtw.. pl Oam a e+p a•,haM•aM,w.x a . ..- . . Feb-ammo mmo minim,Pt.mmee -- OoI i g Naruge_ _--.______IOCaMOn__._ --_ SW.. ' P1gnn N ___� mM• ____ (aa.wOLLC.K,.R•nrW�r.... -... _._-. _ -'- _....--�.-..-- Building Enfant./. lailree ty wMaa.tSW,trM.lpras - --.... _.. .._ ..._. Phon• . _.-_�_-_._________ Ea Warm.ma-..^^..... . Equipment Data Otsy[COONntQW1EO E4watora. _.Step m.Wlauon r V&A SM.!t ..._ _.- .-.-..-._.-. O.g'nel Ma/lutetium/ .. ContrWY Mt. Mremersemieseeefeme Co/Alone/Name Model Gacues0..I.., Veda it COnuoeer Typo ❑S:/npl.a O(z,plb ❑G,OMP caller__ 011,.<,.,,0m,ip.{blr., l enbn s/One/1 ValveM Vodd. _-. .__. - -.-._-.- •' • - - 0Ob Emeomere Mt sladal: YAW.<aa,'6r.ri—.—_.-_ —__—.—._____ - Pun0 M.OW,MI6&tbd•I-- HP_ VoIWRC- -_ mos.,. Coat data h.Mt an4 Supply'miage_________________Nov MI6&Model_______gelled._—_ .DO11011nLCOMNFn1St S tenemWc ._ Mae Paton Mfg • PaCbng lype O Sees • ..91.41,10WNW(aNnSJ1.0111onn...row,Jl.st1WMo:pWOl,I ifeeeCeenCeMerall,raagnel,l ,a(r(p.:MCCfuNNM.aV4 M(a.,4.5....S.M.4)P4r.e'7.6.SIN cMMOML.KaoN.SNN(SM11.6,1 IVAW HYDRAULIC TEST RECORDS HYDRAULIC REPAIR & SERVICE LOG SIOdOOSOPSOOt[QOR - , • (4.Sbmdafogs lginMmllmdlepremMgG(e®EIOIE4Ogetts -.- •-.-_•__.—._ 411: - - I.7'F24':Ibi:G•._ '•y.n. - -... ..- .-&-li — gnPW ik.".F o lid .".#dlpM!'"ineA or"11SM)1M. _. ... . .. .. .... _...._ . _- ... ... '.._..,: ....-... -.._ ... 011111011.1.SR.^rtT.-...141;,H^/_•r.7.-417 P.=.!n0941-^1.• - _-_ .nM.,re.1.1Ir,,,,tr,na,..,n: — -- _Ow, SON _ -. - . _- ..... .. . . aaldwlM,n„ -°m M" NYDRIWUC SERVICE Los(REPORY{CALLRACRQLOG) _ ne.vlu..nal euppntdnu, OM OM _.— Emu - __ .- 1Untrosat P1t440 __�— UV O.0 ,l'-.- .f•1'P4(.i^.'.c'CY.,'. '�_ .�— 4:L•,I;`a .1.:.r:,•(N,: rrf.r.nwln.y..... am Ohs -_.__._--------------_----- ----------- I W ooNNal.nad...Mm* _ mil Woo . __ - __ EnnPlyINN napM•MMea.Mal Om Ow - .. .._ We.Naha.a... On,, Oh. - --- P.peowatlMr nit aue.Wn _ _--_.__,_.-- .-.------ Om Or h,.,m,,.y.. Om OMo OmOt/lf0aUO1NLRSn os _ 2 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 UNIT RECORD LOG (Hydraulics:Oil Level&Operational Values) Building Name Centred Number Group Suncoast Elevator rase I MS Bu perviaar _Douce examiner Date Returned Solutions, Inc. Ned00 dOY December 1A001r — ..rs-.•-: osa.tlrM I:iti.lx t=leq.it :NZ}oft:IMPIPANEWSPI, Form User Farm start Femisutlmu Le00115R ---`-- --------._...- --------"---- Jur0V0Zg00z 124,rJ0l/1.51 1 122/20171'o,PM 161n3aa4a1.9AY.Imin0ac11, FL __._ .. Form __- Job Name Moaa place PaAmg oormae Send/NE4ralar a10g04erNalor NI LOWIkM Mb 1639 Street Maros 1566 Colbls Aro _-- . 1111a 01 Form Ana 1101n . Walk POlfmlyq door elsderocNorm M aon m!p10C cog OIeer Mwo li Wert Porlamad elevator owom q Pada o111a1M 0r Used I door a0bcmr Moe . PAILS klsla:led a Used I hangers rMels Addebnal Work Required NO Aikl0IOnal Work Reglefed Na ..___. Addltbnel Work Required Na Plcilmo,at Neeead) .r1'trCbT. L ri1 -� r.-':'.r. ' .... it- ��ty . s ii -cYnl'6':• t- r3+: ti.ti� 9F::v:- ' . v.. NW Cate / r / / Me I I I r NIIbI 1a111e a Suncoast Elevator- Pegolelt Solutions, Inc. nesday.December 17,]Ot7 .�.n .. We trtissPM Form Ustr Fore sent Form submit Localton JoseVazquez 1212I201r t51 PM 12/2/40177 Uril'M t61b St.Nang Ueatll, I.e$yFL39139 . ' • • _Via ia to 85._ • • • • ..\ ..- i.":1.11XA.,..:.).:..'. • . 4...,...., ..:7. .:.:7:. �. I . • a 1 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 BIN Suncoast Elevator Pase3ofe 0 Suncoast Elevator ragasae Y,•eines.troecember 13,2017 Wednesday.December 13.2017 Solutions, Inc. 6.13'A1 PIA acre.. Solutions, Inc. 6'13A1 PM Form Form User Form start Form SuIMN Location User Form start Form submit Weldon Jost:Vazquez 12/21201/1.51 PM 12t2/2017 L05 PM 161h s1,61urn1 Meath, Jose.VSrzquez 12/212017 746 PM 12/212017 7:51 PM t65131h SI.Miami 1 Heath,FL 33139 FL 33139 Form �'t• Jon Name Mraml Beach Patinae t • •� f Serial n/Elevator nd3tiElevator d/Location Elevator at `/ ,• 15- 1 .��• `� Street Address 1301 comes • t." { 1 type of Form Alter Hours d'� ....`PI:•. Work Perforated son stager rs nod et.' Work Performed Elevator not aelwn y Ports Instilled or Used Na Pods Installed or Used Na Additional Work Required Na _ Additional Work Required Na l .:N ^, Additional Work RegtAred Na `.[1tT _i Pictures(If Needed) • 7. i. ;tj 3 s; tc...e , 1 lA l MI Co t - I.-ts,..1-Z.cl•'..• •: ,:;..,-i Illa ( Customer Signature --• t. VI Suncoast Elevator Pauv0 WO Solutions,Inc. wcanow,eoecwPeNue6W e tast PM Form User Form Mort Form submit L00all0n Jose't quec 10,21J01 I/•t.PM 1704101/l St PM too13111stMbnt cearn•FL33139 CUvldner 9rdnalure +`�VK Berko DOte 1212120 F•149 r.l 1 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Detail by Entity Name Page 1 of 2 Florida Depadment of State D viSiCt1 OF CORPORAT,ONS Q *org Department of State / Division of Corporations I Searcn Records / Detail By Document Number I Detail by Entity Name Florida Profit Corporation SUNCOAST ELEVATOR SOLUTIONS INC Filing Information • Document Number P11000088741 FEI/EIN Number 45-3862137 Date Filed 10/10/2011 Effective Date 10/05/2011 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 09/22/2015 Event Effective Date NONE principal Address 7238 NW 70TH STREET MIAMI,FL 33166 Changed:10/02/2013 Mailing Address 7238 NW 70th STREET MIAMI,FL 33166 Changed:02/19/2013 Registered Agent Name&Address Rodriguez,Ray 7238 NW 70th Street Miami,FL 33166 Name Changed:02/27/2014 Address Changed:02/27/2014 Officer/Director Detail Name&Address Title P RODRIGUEZ,RAY 7238 NW 70TH ST MIAMI,FL 33166 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/4/2018 DocuSign Envelope ID:819FA72B-450D-4003-944C-A530892F2F02 Detail by Entity Name Page 2 of 2 • Title S RODRIGUEZ,MARTHA BELLO 7238 NW 70 ST MIAMI, FL 33166 Annual Reports Report Year Filed Date 2016 01/26/2016 2017 01/13/2017 2018 01/28/2018 Document Images 01/28/2018-ANNUAL REPORT View image in PDF format 01113/2017-ANNUAL REPORT View image in PDF format 912612016-ANNUAL REPORT View image in PDF format 01/15/2015-ANNUAL REPORT View image in PDF format 02'27/2014-ANNUAL REPORT View image in PDF format 10/02:2013-Amendment View image in PDF format 08/052013-Amendment View image in PDF format 02119.2013-ANNUAL REPORT View image in PDF format 01/242012-ANNUAL REPORT View image in PDF format 10/102011--Domestic Profit View image in POF format CI,r e C saxtmert J Statt,0-,nsa'X iaramratens http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai l?inquirytype=Entity... 4/4/2018 DocuSign Envelope ID.819FA72B-450D-4003-944C-A530892F2F02 ATTACHMENT D INSURANCE REQUIREMENTS DocuSign Envelope ID 819FA72B-450D-4003-944C-A530892F2F02 APPENDIX F MIAMI BEACH Insurance Requirements 2018-008-J C Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 20;8-008-)C 43 DocuSign Envelope ID:e19FA72B-450D-4003-944C-A530892F2F02 MIAMIBEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements"of specifications). XXX 3.Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7.Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RrP 20. 8-O03-JC 44