Resolution 2023-32453 (2)RESOLUTION NO: 2023-32453
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND SAVINO MILLER DESIGN STUDIO, P.A., FOR
ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES AT
BAYSHORE PARK, FOR ADDITIONAL BIDDING AND CONSTRUCTION
ADMINISTRATION SERVICES DUE TO INCREASED PROJECT COMPLEXITY,
SCOPE AND CONSTRUCTION DURATION, IN THE AMOUNT OF $554,993.30,
WITH PREVIOUSLY APPROPRIATED FUNDING.
WHEREAS, on December 9, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29234, authorizing the Administration to enter into negotiations and further authorizing
the Mayor and City Clerk to execute a Professional Services Agreement with the firm of Savino
Miller Design Studio, P.A., ("Consultant"), to provide professional services for the planning,
design, bid, award and construction administration of the Bayshore Park, former Par 3 (Project);
and
WHEREAS, on May 19, 2016, a professional services agreement was executed in the
amount of $933,465; and
WHEREAS, the site of the Project was previously a golf course and is being developed
as a passive community park; and
WHEREAS, the project scope includes site contamination remediation, a central lake,
stormwater infrastructure to capture the stormwater runoff from the adjacent neighborhpod, open
meadows, informal open play field areas; site grading and drainage, pavilion, six (6) courts
marked for tennis and pickleball, lighting system for" the courts, restroom facilities, children's
playground, dog park, pathways, pathway lighting, vita course and a fitness cluster, butterfly
garden, linear water feature, parking lot, and park identification signs; and
WHEREAS, the passive park will preserve the landmark specimen trees and pastoral
spaces and have extensive tree planting, landscaping, and irrigation system; and
WHEREAS, the Project includes abandoning and replacing the existing water and sanitary
sewer force mains with a new 20-inch water main and a 30-inch force main; and
WHEREAS, on January 26, 2018, the Mayor and City Commission approved Amendment
No.1, in the amount of $32,295, for design revisions reducing and reconfiguring the lake, the
removal of the parking lot from the west side of the property, increased parking along Pinetree
Drive, and reconfiguration of the walkway and jogging path; and
WHEREAS, on May 16, 2018, the Mayor and City Commission adopted Resolution No.
2018-30291 approving Amendment No. 2, in the amount of $35,698, for additional Architectural
and Engineering Design associated with the site changes which occurred due to Hurricane Irma
debris storage and removal operation; and
WHEREAS, on September 12, 2018, the Mayor and City Commission adopted Resolution
No. 2018-30492 approving Amendment No. 3, in the amount of $126,781, for additional
Architectural and Engineering Design Services associated with the incorporation of resilient and
sustainable strategies, including installation of the infrastructure to retain and store a portion of
the stormwater runoff from the adjacent neighborhood, into the central lake at the Bayshore Park;
and
WHEREAS, on April 10, 2019, the Mayor and City Commission adopted Resolution No.
2019-30764 approving Amendment No. 4 in the amount of $50,100, for additional coordination
with DRER; and
WHEREAS, on June 24, 2020, the Mayor and City Commission adopted Resolution No.
2020-31291 approving Amendment No. 5 in the amount of $122,041 for additional services
associated with the implementation of resilient and sustainable elements and additional
monitoring and reporting requirements by DRER for the project; and .
WHEREAS, on December 14, 2022, the Mayor and City Commission awarded the
construction contract and construction is anticipated to commence in spring of 2023; and
WHEREAS, the Consultant evaluated the post design services scope in their current
contract and requested to amend their contract to account for the additional post design services
that is needed during construction; and
WHEREAS, the additional services are due to the extended construction duration from
twelve (12) to twenty-two (22) months, increased complexity in the park scope of work, DRER
contamination remediation monitoring and reporting requirements during construction and the
special inspections required by the City of Miami Beach Building Department for the park's
structural elements; and
WHEREAS, additionally, the City of Miami Beach Police Department has requested
incorporating the CCTV security system infrastructure into the park; and
WHEREAS, the scope of the additional work is to coordinate with the police department's
consultant during the CCTV security system design, develop the infrastructure design drawings
and obtain City of Miami Beach Building Department permit; and ,
WHEREAS, the Consultant provided a fee proposal in the amount of $554,993.30 for
additional services needed during construction; and
WHEREAS, City staff has reviewed the proposal and has found it to be fair and
reasonable; and
WHEREAS, Amendment No. 6 (Exhibit A) in the amount of $554,993.30 will revise the
total contract amount, to a total of $1,855,372.95; and
WHEREAS, the Administration recommends that the Mayor and City Commission
approve Amendment No. 6.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
approve and authorize the Mayor and City Clerk to execute Amendment No. 6 to the Professional
2
Services Agreement between the City of .Miami Beach, Florida and Savino Miller Design Studio,
P.A., for additional Architectural and Engineering Services at Bayshore Park, for additional
bidding and construction administration services due to increased project complexity,_ scope and
construction duration, in the amount of $554,993.30, with previously appropriated funding.
PASSED and ADOPTED this. day of Ft Grua r y , 2023.
ATTEST:
FEB 0 0n?.�
Rafael E. Gr nad ,',City Clerk
Dan Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
:FOR EXECUTION':
23
QN, Mornay Date
Resolutions - C7 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: February 1, 2023
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO
THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH, FLORIDA AND SAVINO MILLER DESIGN STUDIO, P.A.,
FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING SERVICES
AT BAYSHORE PARK, FOR ADDITIONAL BIDDING AND
CONSTRUCTION ADMINISTRATION SERVICES DUE TO INCREASED
PROJECT COMPLEXITY, SCOPE, AND CONSTRUCTION DURATION, IN
THE AMOUNT OF $554,993.30, WITH PREVIOUSLY APPROPRIATED
FUNDING.
RECOMMENDATION
The Administration recommends adopting the Resolution.
On December 9, 2015, the Mayor and City Commission adopted Resolution No. 2015-29234,
authorizing the Administration to enter into negotiations and further authorizing the Mayor and
City Clerk to execute a Professional Services Agreement with the firm of Savino Miller Design
Studio, P.A., (Consultant), to provide professional services for the planning, design, bid, award
and construction administration of the Bayshore Park, former Par 3 (Project). On May 19, 2016,
a professional services agreement was executed in the amount of $933,465.
The site of the Project was previously a golf course and is being developed as a passive
community parka The project scope includes site contamination remediation, a central lake,
stommwater infrastructure to capture the stormwater runoff from the adjacent neighborhood, open
meadows, informal open play field areas; site grading and drainage, pavilion, six (6) courts
marked for tennis and pickleball, lighting system for the courts, restroom facilities, children's
playground, dog park, pathways, pathway lighting, vita course and a fitness cluster, butterfly
garden, linear water feature, parking lot, and park identification signs. The passive park will
preserve the landmark specimen trees and pastoral spaces and have extensive tree planting,
landscaping, and irrigation system. The Project includes abandoning and replacing the existing
water and sanitary sewer force mains with a new 20-inch water main and a 30-inch force main.
Page 610 of 1420
On January 26, 2018, the Mayor and City Commission approved Amendment No.1, in the
amount of $32,295, for design revisions reducing and reconfiguring the lake, the removal of the
parking lot from the west side of the property, increased parking along Pinetree Drive, and
reconfiguration of the walkway and jogging path.
On May 16, 2018, the Mayor and City Commission adopted Resolution No. 2018-30291
approving Amendment No. 2, in the amount of $35,698, for additional Architectural and
Engineering Design Services associated with the site changes which occurred due to Hurricane
Irma debris storage and removal operation.
On September 12, 2018, the Mayor and City Commission adopted Resolution No. 2018-30492
approving Amendment No. 3, in the amount of $126,781, for additional Architectural and
Engineering Design Services associated with the incorporation of resilient and sustainable
strategies, including installation of the infrastructure to retain and store a portion of the
storrnwater runoff from the adjacent neighborhood, into the central lake at the Bayshore Park.
On April 10, 2019, the Mayor and City Commission adopted Resolution No. 2019-30764
approving Amendment No. 4 in the amount of $50,100, for additional coordination with DRIER.
On June 24, 2020, the Mayor and City Commission adopted Resolution No. 2020-31291
approving Amendment No. 5 in the amount of $122,041 for additional services associated with
the implementation of resilient and sustainable elements and additional monitoring and reporting
requirements by DRIER for the project.
On December 14, 2022, the Mayor and City Commission awarded the construction contract and
construction is anticipated to commence in spring of 2023. The consultant evaluated the post
design services scope in their current contract and requested to amend their contract to account
for the additional post design services that is needed during construction. The additional
services are due to the extended construction duration from twelve (12) to twenty-two (22)
months, increased complexity in the park scope of work, DRIER contamination remediation
monitoring and reporting requirements during construction and the special inspections required
by the City of Miami Beach Building Department for the parWs structural elements.
Additionally, the City of Miami Beach Police Department has requested incorporating the CCTV
security system infrastructure into the park. The scope of the additional work is to coordinate
with the police department's consultant during the CCTV security system design, develop the
infrastructure design drawings and obtain City of Miami Beach Building Department permit.
The consultant provided a fee proposal in the amount of $554,993.30 for additional services
needed during construction. City staff has reviewed the proposal and has found it to be fair and
reasonable.
Amendment No. 6 (Exhibit A) in the amount of $554,993.30 will revise the total contract amount,
to a total of $1,855,372.95.
SUPPORTING SURVEY DATA
Not applicable..
FINANCIAL INFORMATION
Page 611 of 1420
Not applicable.
Amount(s)/Acount(s):
388-0820-061357-00-410-546-00-00-00-26270
$554,993.30 TOTAL
CONCLUSION
The Administration recommends that the City Commission approve the resolution.
Applicable Area
Middle Beach
Is this a "Residents Right
to Know" item. pursuant to
City Code Section 2-14?
Yes
Strategic Connection
Non -Applicable
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
❑ Exhibit A - Amendment No. 6
❑ Resolution
Does this item utilize G.O.
Bond Funds?
Yes
Page 612 of 1420
Exhibit A
AMENDMENT No. 6
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
SAVINO MILLER DESIGN STUDIO, P.A.,
DATED MAY 19, 2016,
FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE
FUTURE COMMUNITY PARK (FORMER PAR 3) PROJECT,
IN AN AMOUNT NOT -TO -EXCEED OF $554,993.30;
This Amendment No. to the Agreement, made and entered this day of 2023,
by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of
the State of Florida (hereinafter referred to as City), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and SAVINO MILLER DESIGN
STUDIO, P.A, a Florida Corporation, having its offices at 12345 NE 6 Avenue, Miami, Florida
33161 (hereinafter referred to as the Consultant).
RECITALS
WHEREAS, on December 9, 2015, the Mayor and City Commission adopted Resolution
No. 2015729234, authorizing the negotiation and execution of a Professional Services
Agreement with the firm of Savino Miller Design Studio, P.A., ("Consultant"), to provide
professional services for the planning, design, bid, award and construction administration of the
Future Community Park (former Par 3) Project (the "Project"); and
WHEREAS, on May 19, 2016, a professional services agreement was executed in the
amount of $933,465.; and
WHEREAS, on January 26, 2018, the City approved Amendment No.1, in the amount of
$32,295, for design services, to incorporate the reduction and reconfiguration of the lake;
removal of the parking lot from the west side of the property; increase the parking along
Pinetree Drive; and reconfigure the walkway and jogging path; and
WHEREAS, on May 16, 2018 the Mayor -and City Commission adopted Resolution No.
2018-30291 approving Amendment No. 2, in the amount of $35,698, for additional
Architectural and Engineering Design Services associated with the site changes due to
Hurricane Irma debris removal operation; and
WHEREAS, on September 12, 2018 the Mayor and City Commission adopted
Resolution No.2018-30492 approving Amendment No. 3, in the amount of $126,781, for
additional Architectural and Engineering Design Services associated with the resiliency and
sustainability strategies; and
WHEREAS, on April 10, 2019 the Mayor and City Commission adopted Resolution No.
2019-30764 approving Amendment No. 4 in the amount of $50,100, for extended coordination
with Miami -Dade County Regulatory and Economic Resources (RER), installation of additional
wells, groundwater sampling and preparation of groundwater flow modeling; and
Page 613 of 1420
Exhibit A
WHEREAS, on June 24, 2020, the Mayor and City Commission adopted Resolution No.
2020-31291 approving Amendment No. 5 in the amount of $122,040.65 for additional services
associated with the resilient and sustainable elements and additional monitoring and reporting
requirements by Miami -Dade County Department of Regulatory and Economic Resources
(DRER) for the project; and
WHEREAS, on December 14, 2022, the Mayor and City Commission awarded the
construction contract and construction is anticipated to commence in spring of 2023; and
WHEREAS, the consultant evaluated the post design services scope in their current
contract and requested to amend their contract to account for the additional post design
services that .is needed during construction, the additional services are due to the extended
construction duration from twelve (12) to twenty-two (22) months, increased complexity in the
park scope of work, DRER contamination remediation monitoring and reporting requirements
during construction and the special inspections required by the City of Miami Beach Building
Department for the park's structural elements; and
WHEREAS, additionally, the City of Miami Beach Police Department has
requested incorporating the CCTV security system infrastructure into the park; and
WHEREAS, the scope of this additional work is to coordinate with the police
department's consultant during, the CCTV security system design,development of the
infrastructure design drawings and obtain City of MiamiBeach Building Department
permit; and
WHEREAS, the consultant provided a fee proposal in the amount of $554,993.30 for
additional services needed during construction; and
WHEREAS, City staff has reviewed the proposal and has found it to be fair and
reasonable; and
WHEREAS, Amendment No. 6 (Exhibit A) in the amount of $554,993.30 will revise the
total contract amount to a total of $1,855,372.95.
NOW, THEREFORE, the parties hereto, and in consideration -of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 6.
2. MODIFICATIONS
a. The Agreement is amended to include and incorporate the additional Services,
as set forth in Schedule "A attached hereto.
b. In consideration for the performance of the additional Services, as set forth in
Schedule "B", City shall pay the Consultant the total amount of $554,993.30.
Page 614 of 1420
Exhibit A
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to be executed
in their names by their duly authorized officials as of the date first set forth above.
ATTEST:
Rafael E. Granado, City Clerk
ATTEST:
Secretary
Print Name
SCOPE OF SERVICES
Dan Gelber, Mayor
CONSULTANT:
SAVINO MILLER DESIGN STUDIO, P.A
President
Print Name
SCHEDULE "A"
Schedule "A" entitled, "Scope of Services", is amended as follows:
Add the following under Task 4 — CONSTRUCITON ADMINISTRATION ADDITIONAL
SERVICES
Task 4: CONSTRUCTION ADMINISTRATION ADDITIONAL SERVICES
Page 615 of 1420
Exhibit A
4.0 Site Security Camera System Coordination and Permitting:
Additional fees for coordination with the Police Department consultant, CIP and the project
MEP for site security camera design, electrical drawings and permitting.
4.1 Pre -construction Meeting:
No additional fees.
4.2 Pre -construction Kick-off Meeting with Residents:
No additional fees.
4.3 Bi-weekly Construction Meetings:
Additional fees for conducting biweekly meetings and follow up coordination, meeting
minutes and site reports, due to extended construction schedule and increased project
complexity.
4.3.1 General Construction Project Administration:
Additional tasks as Prime Consultant, including: coordination with City, Contractors and
Subconsultants. Review of subconsultants site reports, submittals, etc. Meeting coordination
and minutes. Review of entire payment application packages for completeness.
4.4 RFI's / CDC's:
Additional fees for RFI's / CDC's due to increased scope of work from original contract
including, but not limited to:
• path and tennis lighting
• street light relocation
• monument signage
• docks & bridge
• elevated metal walkway
• concrete seat walls
• oolite steps
• custom metal railing & fencing
• increased playground size and complexity
• lake maintenance equipment & pump house
• solar panels on tennis building
• civil drainage complexity to conform with DERM requirements & future connection to
neighborhood stormwater
• contamination remediation & coordination with DERM (soil capping, tree relocation &
preservation, etc.)
• coordination with the water main / force main replacement project
4.5 Request for Changes to Construction Cost / or Schedules:
Additional fees due to increased project complexity and additional scope noted above in
Task 4.4.
4.6 Processing of Shop Drawings:
Additional fees due to increased project complexity and additional scope noted above in
Task 4.4.
4.7 Mandatory Specialty Site Visits:
Page 616 of 1420
Exhibit A
Additional fees due to increased project complexity and additional scope noted above in
Task 4.4.
4.8 Project Closeouts:
Additional fees due to increased project complexity and additional scope noted above in
Task 4.4.
4.9 Warranty Administration / Post Project Services:
Task was included in original contract, but no fees were assigned in the original fee table.
4.10 Environmental Oversight
New scope of work for Gallagher Bassett Technical Services to provide bid evaluation
services, environmental oversight of construction and coordinate with DERM for the City,
as detailed in the proposal. Hours are included for Savino Miller Design Studio as prime
consultant to oversee and coordinate with GBTS, the City of Miami Beach, DERM and the
Contractor.
Page 617 of 1420
EXHIBIT A
SCHEDULE "B"
Task 4: CONSTRUCTION ADMINISTRATION ADDITIONAL SERVICES (SAVINO MILLER
PROPOSAL DATED 01109/2023)
• Savino Miller Design Studio (Prime - Landscape Architecture)
$
205,040.00
• William Lane Architecture
$
52,860.00
• Coastal Systems International (Civil Engineer)
$
20,205.00
• JALRW Engineering Group (MEP Engineer)
$
56,165.00
• Edgewater Exhibits (Lake Consultant)
$
13,200.00
• Aquadynamics Design Group (Aquatic Engineer)
$
5,000.00
• Douglas Wood Associates (Structural Engineer)
$
32,478.30
• Gallagher Bassett Tech Services, formerly EEG (Environmental Engineer)
$170,045.00
TOTAL ADDITIONAL SERVICES $ 554,993.30
Page 618 of 1420
Schedule "6"
miller
12345 NE 6TH AVENUE A NORTH MIAMI, FLORIDA 33161
T 305.995.9082 305.895.9083
AAaJ,,'..63 _ c::r.2oa
July 25, 2022
REVISION 1 October 25, 2022
REVISION 2 November 18, 2022
REVISION 3 November 21, 2022
REVISION 4 December 8, 2022
REVISION 5 January 9, 2023
VIA ELECTRONIC MAIL: MinaSamadiamiamibeachfl.gov, Daniel CevallosCa-miamibeachfl.Qov
City of Miami Beach CIP Office
1701 Meridian Avenue, Suite 300
Miami Beach, Florida 33139
Attention: Mina Samadi, Senior Capital Projects Coordinator
Daniel Cevallos, Capital Projects Coordinator
Reference: ADDITIONAL SERVICES #9
BIDDING AND CONSTRUCTION ADMINISTRATION
City of Miami Beach Bayshore Park (Former PAR 3)
Project No. 2015-29234
Request for additional Bidding and Construction Administration Services due to
increased project complexity, scope and construction timeline.
The summaries attached include additional time and cost for the Construction Administration of the
Bayshore Park project. Since the original contract was written, the complexity and scope of the project
has grown, contamination remediation was added and the estimated timeline for construction extended
from twelve (12) to twenty-two months (22) and sixty (60) days to final completion. The proposals from the
Design Team reflect these changes along with anything additional that specifically applies to their scope
of work.
In addition, fees were not included in the original contract for the Environmental Consultant for the
Bidding and Construction Administration phases, the Structural Engineer for Special Inspections required
by the City of Miami Beach Building Department and for the Prime Consultant for the Warranty
Administration/Post Project Services Task.
The full descriptions and deliverables of the tasks below can be found in the original contract.
Items summarized here under each task are in addition to the original scope of work. Related fees
can be found on each consultant's corresponding fee table.
Pad�1P�f4420
Schedule "B"
Task 4: CONSTRUCTION ADMINISTRATION ADDITIONAL SERVICES
4.0 Site Security Camera System Coordination and Permitting:
Additional fees for coordination with the Police Department. consultant, CIP and the project MEP for
site security camera design, electrical drawings and permitting.
4.1 Pre -construction Meeting:
No additional fees.
4.2 Pre -construction Kick-off Meeting with Residents:
No additional fees.
4.3 Bi-weekly Construction Meetings:
Additional fees for conducting biweekly meetings and follow up coordination, meeting minutes and
site reports, due to extended construction schedule and increased project complexity.
4.3.1 General Construction Project Administration:
Additional tasks as Prime Consultant, including: coordination with City, Contractors and
Subconsultants. Review of subconsultants site reports, submittals, etc. Meeting coordination and
minutes. Review of entire payment application packages for completeness.
4.4 RFI's / CDC's:
Additional fees for RFI's / CDC's due to increased scope of work from original contract including,
but not limited to:
- path and tennis lighting
- street light relocation
monument signage
docks & bridge
elevated metal walkway
concrete seat walls
- oolite steps
- custom metal railing & fencing
- increased playground size and complexity
- lake maintenance equipment & pump house
- solar panels on tennis building
- civil drainage complexity to conform with DERM requirements & future connection to
neighborhood stormwater
- contamination remediation & coordination with DERM (soil capping, tree relocation &
preservation, etc)
- coordination with the water main / force main replacement project
4.5 Request for Changes to Construction Cost / or Schedules:
Additional fees due to increased project complexity and additional scope noted above in Task 4.4.
4.6 Processing of Shop Drawings:
Additional fees due to increased project complexity and additional scope noted above in Task 4.4.
4.7 Mandatory Specialty Site Visits:
Additional fees due to increased project complexity and additional scope noted above in Task 4.4.
4.8 Project Closeouts:
Additional fees due to increased project complexity and additional scope noted above in Task 4.4.
Papj6f31420
Schedule "B
4.9 Warranty Administration I Post Project Services:
Task was included in original contract, but no fees were assigned in the original fee table.
4.10 Environmental Oversight
New scope of work for Gallagher Bassett Technical Services to provide bid evaluation services,
environmental oversight of construction and coordinate with DERM for the City, as detailed in the
proposal. Hours are included for Savino Miller Design Studio as prime consultant to oversee and
coordinate with GBTS, the City of Miami Beach, DERM and the Contractor.
The following summarizes time and costs associated with the additional Construction Administration
Scope of Work as described above. See accompanying subconsultant narratives and fee schedules for
more detail:
Task 4: CONSTRUCTION ADMINISTRATION ADDITIONAL SERVICES
- Savino Miller Design Studio (Prime - Landscape Architecture)
$
205,040.00
- William Lane Architecture
$
52,860.00
- Coastal Systems International (Civil Engineer)
$
20,205.00
- JALRW Engineering Group (MEP Engineer)
$
56,165.00
- Edgewater Exhibits (Lake Consultant)
$
13,200.00
- Aquadynamics Design Group (Aquatic Engineer)
$
5,000.00
- Douglas Wood Associates (Structural Engineer)
$
32,478.30
- Gallagher Bassett Tech Services, formerly EEG (Environmental Engineer)
$ 170,045.00
Sincerely,
Barry Miller, PLA, ASLA, Principal in Charge
Savino Miller Design Studio
TOTAL ADDITIONAL SERVICES $ 554,993.30
Pad1 6f 31420
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4.1 Pn!-COnrommon Maeu 1 m
4.2 Pn Gn UvMn gckV11MOCUM with Kaldama (1 m
4.3
, General Cgnstructlan 1r0(act AdMI.Is mW n (Pdme
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Schedule "Brr
1 1 1 12 1 1 1 1 L 13 $ 1,980
�—®
16
121 56 656 0 0 0 -0 554 0 0 0 88
21.780 10,080 98.700 - - - - 70,080 - - - - 4,400
10.62% 4.92% 48.14% 0.00% 0,00% 0.0096 0.00% 34.18% 0.00% O.OD% 0.00% 0.00% 2.15%
MIAMI BEACN COMMUNITY PARK PAR 3
SAVINO MILLER DESIGN STUDIO
1
Page 622 of 1420
5
260 5 22,650
416 5 54,960
158 5 21,020
69 S 8,800
192 $ 36,460
112 $ 16,560
1507 $ 205,040
100%
william lane architect inc
Schedule "B"
July 25, 2022 (REVISED November 18, 2022)
VIA ELECTRONIC MAIL: MinaSamadi0miamibeachfl.gov, DanielCevallos(&-miamibeachfl.aov
City of Miami Beach CIP Office
1701 Meridian Avenue, Suite 300
Miami Beach, Florida 33139
Attention: Mina Samadi, Senior Capital Projects Coordinator
Daniel Cevallos, Capital Projects Coordinator
Reference: ADDITIONAL SERVICES #9
BIDDING AND CONSTRUCTION ADMINISTRATION
City of Miami Beach Bayshore Park (Former PAR 3)
Project No. 2015-29234
The summary provided below includes additional time and cost necessary for the Construction
Administration of the Bayshore Park project. Since the original contract was written, the complexity and
scope of the project has increased and the estimated timeline for construction extended from twelve (12)
to an estimated eighteen months (18) to final completion of the tennis pavilion and associated canopies
and shade structures.
Task 4: CONSTRUCTION ADMINISTRATION ADDITIONAL SERVICES
4.1 Pre -construction Meeting:
No Additional Fees
4.2 Bi-weekly Construction Meetings:
Additional fees for biweekly meetings and follow up coordination and site reports, due to extended
construction schedule and increased project complexity.
4.3 RFI's / CDC's:
Additional fees for RFI's / CDC's due to increased scope of work from original contract.
The number of anticipated RFI's for this project is based on our firm's previous experience with
comparable Municipal and County projects. The construction document drawings provided by the
Architect includes information necessary to describe the design of the buildings as well as to satisfy
compliance with State and City code requirements. However, requests for information that are
specific to the complexities of each project are expected. Additional time and effort will be required
by the Architect to ensure that the built work will meet acceptable standard levels of quality. For this
project we forecast approximately forty (40) Requests for Information.
4.4 Request for Changes to Construction Cost / or Schedules:
Additional fees due to increased project complexity and additional scope.
4.5 Processing of Shop Drawings/ Submittals:
Additional fees due to increased project complexity and additional scope.
1480 Marseille Drive, Miami Beach, Florida 33141
tel: 305 865 7830
wlane@williamlane.com
FL. LIC. # AR00014247
Page 623 of 1420
william lane architect inc
Schedule "B"
The contractor is required to provide submittals and shop drawings for the many components that
comprise the project. These are reviewed and approved and often commented upon and
resubmitted until they satisfactorily conform to the project's design intent.
Listed below are example items that will require shop drawings/submittals from the contractor and
reviews by the Architect. This list will vary per project:
1. Overhead Door
2. Aluminum Louvers
3. Door hardware
4. Hollow metal doors
5. Aluminum frame glass panel doors
6. Aluminum frame glass windows
7. TPO Roofing Membrane
8. Metal Flashing
9. Plumbing Fixtures
10. Epoxy floor
11. Ceramic the samples
12. Equipment Screen color chart
13. Millwork
14. Light Fixtures
15. Electrical Accessories (Sensors, Switching, Wiring)
16. Interior Paint
17. Exterior Concrete Protective Coating
18. Toilet Partitions
19. Bathroom Accessories
20. Trough Sink
21. Tankless Water Heater
22. Bathroom Signage
23. Aluminum Handrails
24. Solar Panels
25. Exhaust fans
26. Skylights
27. Drinking Fountain
28. CIP Ribbed Architectural Concrete
29. CIP Ribbed Concrete Formwork
30. CIP Exposed Architectural Concrete (Lake Shade Structure)
31. Concrete formwork
32. HVAC Equipment
33. Gypsum Board
34. Cement Stucco
35. Powder Coat Finishes (Shade Structures)
36. Ceiling & Wall Insulation
37. Miscellaneous Metals (Aluminum Reveals)
38. Exterior Deck, Stairs, and Ramp Finishes
39. Overflow Scupper
40. Flood Vents
41.:Roof Drains
42. Waterproofing Products
43. Fire Safety Components
44. Shade Structure Metal Fabrication Components
45. Tile Setting Material
46. Shade Structures
1480 Marseille Drive, Miami Beach, Florida 33141
tel: 305 865 7830
wlane@williamlane.com
FL. LIC. # AR00014247
Page 624 of 1420
william lane architect inc Schedule "B"
47. HVAC Equipment Screen
48. Ozone Equipment Room Metal Enclosure
4.6 . Mandatory Specialty Site Visits:
4.7 Project. Closeouts:
Additional fees due to increased project complexity and additional scope.
4.8 Warranty Administration / Post Project Services:
Task was included in original contract, but no fees were assigned in the original fee table and are
included now.
The following fee schedule summarizes time and costs associated with the additional Construction
Administration Scope of Work as described above.
1480 Marseille Drive, Miami Beach, Florida 33141
tel: 305 865 7830
wiane@williamiane.com
FL. LIC. # AR00014247
Page 625 of 1420
Schedule "B"
CMB Bayshore Park Community - Additional Services
TASK 4 - CONSTRUCTION ADMINISTRATION SERVICES
Architect
PM
Designer
Total
Bi-Weekly Construction Meetings (22 meetings)
44
44
$14,520
RFls /CDC's (40 rfi's)
20
30
25
$11,100
Request for Changes to Construction Cost / or Schedules
6
8
4
$2,760
Processing of Shop Drawings/Submittals (47 submittals)
24
40
20
$12,720
Mandatory Specialty Site Visits (20 visits)
16
18
$5,580
Project Closeouts
8
14
22
$6,180
Total Hours
118
154
71
Hourly Rate
1 $180
$150
$120
Total Cost including Time to Date
1 $21,2401
$23,1001
$8,5201
$52,860
Page 626 of 1420
COASTALSYSTEMS
COASTAL SYSTEMS INTERNATIONAL, INC.
464 South Dixie Highway • Coral Gables, Florida 33146
Tel: 305-661-3655 • Fax: 305-661-1914
www.coastalsystemsint.com
November 18, 2022
Mr. Barry Miller
SAVINO & MILLER DESIGN STUDIO
12345 NE 6th Avenue
North Miami, FL 33161
Via E-mail: baru,ct ravinomillet-.com
Schedule "B"
291402-R7
RE: REVISED CONSTRUCTION ADMINISTRATION SERVICES FOR THE PROPOSED. MIAMI BEACH
PAR 3 GOLF COURSE, CITY OF MIAMI BEACH, MIAMI-DADS COUNTY, FLORIDA
Dear Mr. Miller:
This is to submit a proposal addendum for construction administration services relative to the Miami
Beach Par 3 Golf Course Project (Project), located in the City of Miami Beach, Miami -Dade County,
Florida. The existing contract, dated May 19t`, 2016, anticipated a construction period of 12-16 months.
This has since been updated to a 24-month construction period. Concurrently, fees associated with the
existing Construction Administration Services will increase to match the extended construction
timeline. This proposal addendum maintains all general conditions and assumptions as outlined in the
existing contract.
The following work tasks, numbered sequentially from our existing contract, outlines the scope of
services to be provided by Coastal Systems International, Inc. (Coastal Systems) for Savino & Miller
Design Studio (Client):
PART 4 — CONSTRUCTION ADMINISTRATION SERVICES
Coastal Systems will provide construction administration services for the site civil work within the
Project Area, as outlined in the following paragraphs, to assist the Client during the construction phase.
The services will be provided to supplement full time construction management services provided by
the Client.
i. Additional Bi-Weekly Construction Meetings: A Coastal Systems engineer and/or program
manager will attend bi-weekly construction meetings for a twenty-four (24) month period. The
purpose of these meetings shall be to review the status of construction progress, shop drawing
submittals, and contract document clarifications and interpretations. The engineer or program
manager will also respond to emails with the Client and/or contractor with appropriate
representatives to discuss Project construction status and to discuss details for Project
implementation and/or permit compliance. Should the construction period extend beyond twenty-
four (24) months, a separate addendum scope will be submitted.
Deliverables: - Meeting minutes to document construction activities.
- Non-compliance notices to the Contractor.
- Archiving of all relevant documents, transmittals, and correspondence.
Page 627 of 1420
291402-R7
Mr. Barry Miller
November 18, 2022
Page 2
Schedule "B"
j. Additional Processing of Shop Drawings: Coastal Systems will provide construction
administration services to review shop drawings related to the civil works design outlined in this
Project's existing contract.
k. Additional Mandatory Specialty Site Visits: Site visits by Coastal Systems will be conducted
throughout the construction period, and observation reports will be prepared summarizing
construction progress. During the site visits, Coastal Systems will observe construction to ensure
that it is being performed in accordance with the civil regulatory permits, design plans, and
specifications. Fees for this scope of services includes site visits and reporting, to verify that the
Project construction is consistent with the plans and specifications, for a twenty-four (24) month
construction period. Should the construction period extend beyond twenty-four (24) months, a
separate addendum scope will be submitted.
GENERAL
This contract is subject to the original agreement "General Agreement Terms and Conditions" and
"General Conditions/Assumptions" and is valid to be executed for sixty (60) days. Coastal Systems
will invoice the Client each month on a percent complete basis for lump sum tasks and on an hourly
basis for hourly tasks pursuant to the approved "Rate Schedule". Expenses will be invoiced separately
pursuant to the approved "Rate Schedule".
We look forward to continuing to work with you through successful implementation of this Project. If
you wish us to perform the services described above, please sign this agreement and return a signed
copy to us, which will serve as our Authorization to Proceed. Should you have any questions or require
additional information, please feel free to contact me at (305) 669-6236 or
rhsasso cc; coastalsystemsint.com, or Mr. Orestes Betancourt at (305) 669-6258 or
obetancourt(wcoastalsystemsint.com.
SIGNED:
PRINT:
AZ:ts
Enclosure
Sincerely,
O AL SYSTEMS ATTONAL, INC.
40
R. Hary Sasso, E.
President
SAVING & MILLER DESIGN STUDIO DATE
NAME
TITLE
File, AZ, TS, OB RHS,.Conoad Book, Accounting
F:1Data-2\Project\2914021Pmposal\20221(22-11-18) PRO Barry Miller re Civil Services - R7.docx
�: fJdp4&YS TEMS
291402-R7
Mr. Barry Miller
November 18, 2022
Page 3
Schedule "B"
TABLE 1
SUMMARY -OF REVISED COSTS FOR CIVIL ENGINEERING SERVICES
MIAMI BEACH PAR 3 GOLF COURSE PROJECT, MIAMI BEACH, FLORIDA
DESCRIPTION
TYPE
FEES
Part4. Construction Administration Services
i. Additional.Bi-Weekly Construction Meetings
j. Additional Processing of Shop Drawings
k. Additional Mandatory Specialty Site Visits
Lump Sum
Lump Sum
Hourly, est. at
. $6,830
$825
$12,550
Subtotal:
$20 205
SUBTOTAL:
$20 205
GRAND TOTAL:
$20 05
4�'eTap�a5ors rEN1 s
Schedule "B"
OHIO
MIAMI BEACH COMMUNITY PARK PAR 3
SAVING MILLER DESIGN STUDIO
Page 630 of 1420 2
Schedule T"
JOHNSON, AVEDANO, LOPEZ, RODRIGUEZ & WALEWSKI
ENGINEERING GROUP, INC.
t...,-22
osteber 24 , 2022
November- 15,2022
January 10, 2023
VIA Email
Mr. Barry R. Miller
Savino & Miller Design Studio, P.A.
12345 N.E. 6th Avenue, Suite A
North Miami, Florida 33161
Re: Community Park (Former Par 3) Project
Add Services #4 Extended CA
Dear Barry:
Per your request our fee proposal is for the lump sum amount of $56,165.00 for adjusted construction
phase services and extended 12 months construction phase services due to increased scope of work from
original contract. including, but not limited to path and tennis lighting; street light relocation; monument
signage; lake maintenance equipment & pump house; solar panels on tennis building. Fee includes scope
related security camera system designed by others. Security camera scope includes coordinating with the
security camera consultant, preparing infrastructure drawings for permit based on the security camera
system from the consultant's drawings and construction phase services related to the security camera
system.
Add Services #4 Extended CA: $56,165.00
If you have any questions or comments, do not hesitate to contact our office.
Sincerely,
Johnson, Avedano, Lopez, Rodriguez & Walewski
Engineering Group, Inc.
041—)�
Richard Walewski
Principal
2510 Northwest 971 Avenue, Suite 220 — Miami, Florida 33172
Phone (305) 594-0660 - Fax (305) 594-0907
Pl4Vla'644%Fg420
TASKSTHAT INCLUDE MEETINGS/ M
m IAdatp3. mpeaf~bW
MIAMI BEACH COMMUNITY PARK PAR 3
SAMNO MILLER DESIGN STUDIO
Page 632 of 1420
Schedule "B"
Schedule "B"
cu��, ,� 4.i.l
E % H I B I T S
21900 SW 169th Ave Miami FI.33170
Kelly Hitzig
Savino & Miller Design Studio
12345 NE 6th Avenue, Suite A
Miami, FL 33161
RE: BAYSHORE PARK ADDITIONAL SERVICES PROPOSAL - CITY OF MIAMI BEACH. REV 1.
Dear Kelly,
Per your request for a closer look at our Additional Services proposal as the City prepares to impliment the
"Lagoon Clean -Up project" Here is our reconsidered response.
As the Designers of the Lagoons Life Support System (LSS) we have budgeted for 10 site visits and a wide
range of construction/technical questions and assistance from the selected General Contractor, whoever that
may be. Edgewater Exhibits is the only realistic qualified company to build and impliment this innovative Life
Support System, however we have no control over who will be awarded this contract to do so.
With that in mind, we have been informed that we do not qualify for the construction company as we are the
system designers. For this reason we realize that we will most likely be needed as a consultant to the GC. Our
new Additional Services Fee Estimate of $13,200.00 (See BAYSHORE PARK CA add services Excel Spred
sheet)for consulting with the Contractor/s chosen to perform the construction of this project. We are aware
this is scheduled as a two year project and would require our engagement throughout the entire project -
including Start-up and Commissioning. This is a very important aspect.
Respectfully,
,.,—A
Matthew J. Rothan
Director of Exhibitions
Edgewater Exhibits
305 8010596
Edgewater Exhibits - Savino Miller - Additional Sevices Proposal - Bay Shore Park Lagoon Life Support System Submitted 06-14-22 - Updated 10-24-22 as REV1
Page 633 of 1420
mtgWWAI.II
TASKSTNAT INCWOE
MEETWO / xv- IsdkYo
menbgr of htaeggs
40 20 0 15 0 0 0 0 0 0 0 0
7,I00 3,600 - I,4110
5455% 27.27% 0.00% I8.18% 0.00% 0.0096 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
These revbbm are to considered additional fees based on the 2 year field Installation schedule
The 40 hours of Site VUit/Meetings represents 10 site vMs
hours for design development is for airy unfwwen site cordllem or additional drawings for contractor clarificatlons
The 20 hours for start-up and commissioning is for getting the Lagoon system up and running and owner training about system.
Page 634 of 1420
MM1 AI SEACN COMMUNITY PARK PAR 3
SAVING MILLER DESIGN STUDIO
1
Schedule "B"
@ � o
$ - $
23,200
100
$ 7,200
$ - 2.400
$ 3,600
75
$ 13.200
100
100%
4
tDS Nc.
AQUATIC ENGINEERING CONSULTANTS
5000 SW 751h Suite 103 Avenue Miami, Florida 33155
Phone (305) 667-8975 Fax (305) 662-1002
Website: AQUADYNAMICS.BIZ e-mail: INFO@AQUADYNAMICS.BIZ
Water Park & Family Aquatic Center Design
Resort, Hotel, & Condominium Pool Design
Forensics, Evaluations, & Analysis
DOH Violations, Variances, Permitting
John J. Wahler, Principal
Elisa Love Wahler, R.A.
Ofelia Taboada, P.E.
Z[bbitional xegign 6erbice!9 Vroyoal
November 3, 2022 updated from original
BARRY MILLER
SAVINO & MILLER
12345 NE 6TH STREET, SUITE A
NORTH MIAMI, FL 33161
BARRY: barry(asavinomiller.com
Schedule "B"
Re: CONSTRUCTION ADMINISTRATION PHASE FEE FOR PAR 3 LINEAR WATERFEATURE EQUIPMENT
Request for Proposal for Additional Services.
The following proposal is being sent at your request, and includes fees for the construction administration
phase of this project for the scope of the linear water feature equipment.
The fee outlined below includes additional services beyond the post plan and permitting phase that will
include:
• REVIEW OF SHOP DRAWINGS AND EQUIPMENT SUBMITTALS.
• REVIEW OF RFI'S
• ATTENDANCE AT 2 COORDINATION MEETINGS DURING CONSTRUCTION.
• RESPONSES TO QUESTIONS SENT VIA EMAIL
• UP TO 6 SPECIALTY SITE VISITS INCLUDED IN THIS PROPOSED AMOUNT THAT WOULD INCLUDE
ROUGH PIPING EVALUATION, FINAL PIPING EVALUATION, PLACEMENT AND HOOK UP OF EQUIPMENT
VAULT, START UP OF EQUIPMENT VAULT WITH POOL BUILDER, FINAL INSPECTION WITH COMB AND 1
CINTINGENCY INSPECTION.
The proposed allowance for this work is: $5000.00
Article 2.0- FEE PROPOSAL
2.0.1 BREAKDOWN OF FEES additional fees for the new work:
2.0.2 PROPOSED ALLOWANCE FOR CA PHASE $5,000.00
PAYMENT SCHEDULE
INVOICES WILL BE SENT AS WORK OCCURS. OF THE $5,000 FEE WE HAVE ALLOWED $850 PER FIELD INSPECTION,
WITH THE REMAINING AMOUNT SPLIT AMONG OTHER SERVICES.
Page 1 of 2
IF FOR SOME REASON THE CA PHASE GOES BEYOND THE $5,000 LIMIT PROPOSED, WE WILL NOT MOVE FORWARD
WITH ANY WORK WITHOUT ADDITIONAL APPROVAL FROM YOUR OFFICE.
Schedule "B"
Article 3.0- IMPLEMENTATION
3.0.1 ACCEPTANCE- To signify acceptance of this proposal, please sign and return a PDF copy of this proposal to our office by
email to start work. Work will begin upon receipt of signed agreement and receipt of additional information for new work from
other consultants.
Respectfully,
Aquadynamics Design Group, Inc.
C*V��-
By:
John J. Wahler, Principal
ACCEPTED BY:
BARRY MILLER
AUTHORIZED AGENT
BY:
NAME:
TITLE:
DATE:
S:IOFFICEIPROPOSALSV1dd Services Proposals120221PAR 3 _ASA FOR CA PHASE ADD SERVICE_BARRY MILLER_SAVINO AND
MILLER_updated 11-3-22.doc
Page 2 of 2
Pa a 636 of 1420
bWOOO /
ID'OONNELL "
NACCARATO
S T R O C T U R A i E N G I N E E R S
REQUEST FOR FEES
FOR ADDITIONAL SERVICES
June 21, 2022 (Revised 11/02/2022)
To: Ms. Kelly Hitzing, ASLA, PLA
Savino & Miller Design Studio
12345 NE 61h Avenue, Suite A
North Miami, Florida 33161
Via E-Mail: Kelly@savinomiller.com
Project: City of Miami Beach
BayshorePark (Former Par 3)
Miami Beach, Florida
Schedule T"
.,,_, _>
Anthony Naccarato. PE. SE, r ,l ^.>
Mark Lunden. PE. SE, .'.
Dennis Mordan. PE. SE..'.
Paul Panzarino, PE. BE
Rod McComas. PE. SE v ce ce• ,
Scott Bauer. PE. SE. LEED AP
James Behler. PE. SE
Michael Hermann. PE. SE
Alan Miller, PE, SE
Mark Orsini. PE. SE
Brian Rawlings. PE. SE
Douglas Wood. PE
William O'Donnell. PE
Peter Naccarato. PE
In accordance with our agreement of December 23, 2015 we hereby request authorization of fees
for Additional Services as described below.
DESCRIPTION OF ITEM(S) REQUIRING ADDITIONAL SERVICES:
Construction administration and special inspections for aluminum structures and reinforced masonry.
Scope of construction administration services was increased due to additions to the project and
extension to the anticipated construction schedule. The additions to the scope include the ozone
equipment building, additions/modifications to the lake structures, water features and _bridge, and signs
and foundations. The anticipated construction schedule was extended from 12 months to 24 months.
ADDITIONAL SERVICES REQUIRED TO ACCOMPLISH:
Consultation, coordination, special inspections, review of structural submittals (shop drawings) and
responses to questions from the contractor during construction (RFI's).
FEES FOR ADDITIONAL SERVICES:
Our additional construction administration fees will be a lump sum of $14,580.85. Therefore, the total
fee for construction administration will be increased from $10,425.00 to $25,005.85.
For informational purposes, see below estimate of man-hours and fees for the additional Construction
Administration fees:
Hours
Rate
Amount
Principal
4
$172.50
$690.00
Senior Structural Engineer
22
$138.00
$3,036.00
Structural Engineer
84
$116.15
$9,756.60
Senior CAD Technician
8
$69.00
$552.00
CAD Technician
8
$63.25
$506.00
Clerical
1
$40.25
$40.25
Subtotal
$14 580.85
P@A"20
5040 N.W. 7th ST, SUITE 820, MIAMI, FLORIDA 33126, T: (305) 461 — 3450
Ms. Kelly Hitzing, ASLA, PLA Schedule °B" (Revised 11/02/2022) Date: 06/21/2022
Bayshore Park Page 2 of 2
Our fees for Special Inspections will be a lump sum of $17,897.45.
For informational purposes, see below estimate of man-hours and fees for the Special Inspection fees:
Hours
Rate
Amount
Principal
5
$172.50
$862.50
Senior Structural Engineer
44
$138.00
$6,072.00
Structural Engineer
93
$116.15
$10,801.95
Clerical
4
S40.25
$161.0
Subtotal
$17 897.45
Therefore, the total fees for the additional construction administration and special inspection are as
follows:
Additional Construction Administration
$14,580.85
Special Inson
$17,897.45
Total $32,478.30
All other aspects of our agreement remain unchanged.
We thank you for the opportunity to continue our services to you. Please indicate your
authorization to proceed with these additional services by signing in the space provided below and
returning a copy to us. We will begin these Additional Services upon receipt of a signed copy of
this memorandum.
Sincerely,
Wood/O'Donnell & Naccarato
Douglas Wood, P.E., SECB
Principal
Accepted:
For: Savino & Miller Design Studio Date
Printed Name Title
PVWRAI4Qfp1420
5040 N.W. 7th ST, SUITE 820, MIAMI, FLORIDA 33126, T: (305) 461 - 3450
Schedule "B"
MIAMI BEACH COMMUNITY PARK PAR
DOUGLAS WOOD ASSOCIATES. INC.
Page 639 of 1420
Schedule "B"
GALLAGHER TECHNICAL SERVICES
WSETT
December 6, 2022
Project No. 2020-3005
Mr. Barry Miller
Savino Miller Design Studio, P.A.
12345 NE 6 Avenue, Suite A
North Miami, FL 33161
barry@savinomiller.com
Subject: Environmental Consulting Proposal — Construction Administration
(Revised 12/06/2022)
Future Bayshore Park Project
Miami Beach, Miami -Dade County, Florida
Dear Mr. Miller:
Gallagher Bassett Technical Services (GBTS), a division of Gallagher Bassett Service, Inc. (GBSI), has
prepared this proposal to provide environmental consulting during the park construction project. A
support table has been provided to detail the anticipated GBTS personnel categories and hours, drilling,
laboratory, and field costs to complete these services. The primary GBTS personnel categories
referenced in the proposal include:
• Professional Geologist (Craig Clevenger, P.G.)
• Professional Engineer (Sean Nemster, P.E.)
• Certified Industrial Hygienist (Alex Mavrelis, CIH)
• Field Geologist (to be determined)
• CADD Draftsperson (to be determined)
• Administrative Support (to be determined)
Task 1— Plannina Meetines
GBTS will conduct a kick-off meeting with City of Miami Beach (the City), and a second meeting with the
City and the General Contractor to review the environmental requirements for the project. GBTS will
provide notification to DERM of the timing for implementation of the field work. Additionally, GBTS has
included time to review materials as needed, and if required one meeting with DERM. GBTS also has
included a budget for additional meetings, conference calls, or review -of technical information as
requested by the City of Miami Beach.
Budget was based on 60 hours of the Professional Geologist, 8 hours of the CIH, 6 hours of the
Professional Engineer, 10 hours of the Field Geologist, 5 hours of Administrative Support, and field
vehicle (2 days).
Task 1 Budget = $11,970.00
Page 640 of 1420
Savino Miller Design Studio, P.A.
December 6, 2022
Page 2
Task 2 — Baseline Groundwater Monitoring
Schedule "B"
GBTS will conduct a pre -construction baseline groundwater monitoring event, during which up to 20
existing monitoring wells will be sampled. Sampling will be conducted in accordance with the Florida
Department of Environmental Protection (FDEP) Standard Operating Procedures (SOPs), per Chapter 62-
160, Florida Administrative Code (FAC). Groundwater samples will be transported to an environmental
laboratory and analyzed for Total Arsenic by EPA Method 6010.
GBTS proposed that the monitoring plan include the following 14 existing monitoring wells:
• Boundary Wells: GW-1, GW-2, GW-3, MW-6, MW-16, MW-17, MW-19 & MW-21
• Interior Wells (outside the rim of stormwater system): MW-3, MW-5, MW-20, MW-8 & MW-14
• Deep Well: MW-15D
However, DERM indicated that the final monitoring plan would be subject to review and evaluation.
Therefore, the budget has included sampling/analysis of up to 20 existing monitoring wells. GETS'
Professional Geologist will contact DERM and verify the required monitoring wells prior to
implementation of the baseline sampling.
Upon completion of the sampling event, GBTS will prepare a Baseline Groundwater Sampling Report
including maps, tables and backup documentation within 30 days, which will be signed/sealed by the
Professional Geologist.
Budget was based a 3-day sampling event and a day of forms/tables by the Field Geologist (50 hours),
project management and report preparation by the Professional Geologist (20 hours), drafting and
administrative support (4 hours each), field vehicle (3 days), sampling equipment/PPE (3 days), and
laboratory costs (20 groundwater samples).
Task 2 Budget = $8,105.00
Task 3 — SMP Oversight & QOR Reporting Review
GBTS will inspect the site twice -per -month to evaluate compliance with the Soil Management Plan
(SMP), Dust Control Plan (DCP), Air Monitoring Plan (AMP), and installation of the Engineering Control
cap.
GBTS also will provide periodic inspections of the soil management handling during the water and sewer
line installation.
GBTS will review the weekly air/dust monitoring data and draft Quarterly Operating Reports (QORs) to
be provided by the General Contractor.
GBTS will memorialize the inspections with inspection logs that will be submitted to the City on a
quarterly basis.
Budget was based on an average of three times per month inspections by the Field Geologist (12 hours
per month — estimated 264 hours over 22 months), weekly review of dust sampling data and general
Page 641 of 1420
Savino Miller Design Studio, P.A.
December 6, 2022
Page 3
Schedule "B"
environmental consulting issues by Professional Geologist (2 hours per week) and CIH (1 hour per week)
for a duration of 22 months of work, and quarterly review by the CIH and Professional Geologist (4 hour
each quarterly for 22 months), including field vehicle and PPE (66 days), and administrative support (2
hour per month for 22 months).
Task 3 Budget = $80,570.00
Task 4 — Monitoring Well Replacement
In the event that the General Contractor does not preserve or replace the monitoring wells, or if DERM
requires additional post -construction monitoring, GBTS has included a budget to install up to eight (8)
shallow monitoring wells by a Florida -licensed well drilling contractor. The 1.5-inch diameter wells will
be installed to a depth of 12-feet BLS, including 10-feet of pre -packed, slotted well screen, and sufficient
riser to reach the surface. The wells will be completed within a protective, flush -mounted, steel
manhole with cover.
Budget was based a 1-day field installation event, 10 hours of a Field Geologist, 12 hours of a
Professional Geologist for coordination with DERM and Client, project management, and report
preparation, 1 hour of administrative support, 1 day of field vehicle, 1 day of field supplies/PPE, and up
to eight (8) monitoring wells.
Task 4 Budget = $11,825.00
Task 5 — Post -Lake Construction Groundwater Monitoring Only Plan (MOP)
In the event that the General Contractor does not conduct the MOP, GETS has included this budget to
conduct a 1-year post -lake construction groundwater MOP. The MOP will include quarterly sampling of
up to 20 existing monitoring wells. Sampling will be conducted in accordance with the FDEP SOPs, per
Chapter 62-160, FAC. Groundwater samples will be transported to an environmental laboratory and
analyzed for Total Arsenic by EPA Method 6010.
DERM indicated that the final monitoring plan would be subject to review and evaluation. Therefore,
the budget has included sampling/analysis of up to 20 existing monitoring wells. GETS' Professional
Geologist will contact DERM and verify the required monitoring wells prior to implementation of the 15t
quarterly sampling event.
GBTS will prepare Quarterly Groundwater MOP Reports, including maps, tables and backup
documentation within 30 days of each sampling event, which will be signed/sealed by the Professional
Geologist.
Budget was based a per -quarter estimate of: 3-day sampling event and a day of forms/tables by the
Field Geologist (50 hours/quarter), project management and report preparation by the Professional
Geologist (13 hours/quarter), drafting and administrative support (4 hours each/quarter), field vehicle (3
days/quarter), sampling equipment/PPE (3 days/quarter), and laboratory costs (20 groundwater
samples/quarter).
Task 5 Budget = $29,020.00
Page 642 of 1420
Savino Miller Design Studio, P.A. Schedule "B"
December 6, 2022
Page 4
Task 6 — Engineering Control Certification (ECC) Report
GBTS will prepared the Engineering Control Certification (ECC) Report utilizing the documentation
provided by the General Contractor. This will include verification of the backup documentation,
approximately 10 field inspections during cap installation, and discussions with the General Contractor
concerning the details of the ECC.
Budget was based on inspections by the Field Geologist (60 hours), preparation of ECC by Professional
Geologist and Professional Engineer (35 hours each), field vehicle (11 days), and administrative support
(10 hours).
Task 6 Budget = $15,635.00
Task 7 — Supplemental Environmental Testing, Interpretation and Reporting
GBTS has included this budget in the event that additional testing is needed during the excavation of the
lake and relocation of soils. In the event that leachate water requires arsenic testing or soils require
total and/or Synthetic Precipitate Leaching Procedure (SPLP) arsenic, GBTS can collect the samples and
have the laboratory complete the analysis. GETS can provide interpretation and reporting of the results.
Budget was based on sample collection by the Field Geologist (40 hours), project management, data
interpretation, and reporting by the Professional Geologist (25 hours), field vehicle and sampling
equipment (10 days), administrative support (5 hours), and up to 20 water samples for total arsenic and
up to 20 soil samples for SPLP arsenic:
Task 7 Budget = $14,300.00
BUDGET SUMMARY
GETS has budgeted $170,045.00 to complete the scope of services, and the City of Miami Beach will
only be charged for the actual services rendered, which will be invoiced on a Time and Materials basis,
and will include the following anticipated staff and equipment unit rates:
• Professional Geologist @ $150/hour
• Professional Engineer @ $130/hour
• Certified Industrial Hygienist @ $130/hour
• Field Geologist @ $75/hour
• CADD Draftsperson @ $60/hour
• Administrative Support @ $40/hour
• Field Vehicle @ $85/day
• Sampling Equipment/Field Supplies/Disposables/Personal Protective Equipment @ $100/day
• Subcontracted Laboratory —Total Arsenic Analyses @ $20/sample
• Subcontracted Laboratory — SPLP Arsenic Analyses @ $150/sample .
• Subcontracted Driller— Install Shallow Monitoring Wells @ $1,150/well
The proposal assumed that the work will be completed within a maximum 3 year period.
Page 643 of 1420
Savino Miller Design Studio, P.A.
December 6, 2022
Page 5
Please do not hesitate to contact us if you have any questions concerning this proposal.
Sincerely,
ca c c �_
Craig C. Clevenger, P.G.
Managing Director, Environmental Services
Gallagher Bassett Technical Services
Attached:
• Fee Estimate Detail Spreadsheet
Schedule "B"
Page 644 of 1420
Schedule "B11
TABLE 1 - FEE ESTIMATE DETAIL
CONSTRUCTION ADMINISTRATION - ENVIRONMENTAL OVERSIGHTISUPPORT
Proposed Sayshore Park (Former Per 3), Miami Beach, FL
EE&G Project No. 2020-3005
Task 1
Task
Task 3
Task 4
Task 5
Task 6
Task 7
Planning/Mast
Baseline GW Sampling
SMPOve*M
Well Replakemera
1-Year GIN MOP
ECC Review
Suplem. Sampling
LAWR
Rate
Unit
Hours per Task
Total Hours
Subtotal
Principal, Professional Geologist (P.G.)
$150.00
Hour
90
20
206
10
62
35
30
415
$62,250.0
Professional Engineer (P.E.) _
$130.00
Hour
8
0
0
0
0
35
0
41
$5,330.DO
Certified Industrial Hygenist (CIH)
$130.00
Hour
a
0
120
0
0
0
0
128
$10,640.0
Field Geologist
$75.00
Hour
10
60
264
/2
200
60
40
636
$47.700.0
_ D Draftsperson
$60.00
Hour
0
4
0
0
16
0
0
20
$1,200.0
Administrative Assistant
$40.00
Hour
5
4
44
1
16
10
5
85
$3,400.0
Subtotal - Labor Bllli :
$11.770.00
$7,150.00
$88.360.00
$2440.00
$24,400.00
$14,700.00
$7,700.00
$136.520.0
EXPENSES
Rate
Unit
Costs per Task ($)
Costs per Task ($)
Subtotal
b Analysis (groundwater- Total Arsenic)
$20.00
Sample
$O.DO
$400.00
$0.00
$0.00
$2,400.00
-$0.00
$400.00
$3.200.00
Lab Analysis (groundwater- SPIP Arsenic)
$150.00
Sample
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$3.000.00
Driller to Install Monkorin9 Wells
$1.150.00
Well
$0.00
$0.00
$0.00
$9,200.DO
$0.00
$0.00
$0.00
$9,200.00
Truck Rental/Mileage
$85.DO
Day
$170.00
$265.00
$5,010.00
$85.00
$1.020.00
$935.W
$850.00
$8,925.00
Field Supplies (sampling equipment, disposable,. PPE, etc)
'$100.00
Day
0.00
300.00
6.600.00
100.00
$1,200.00
0.00
1,000.00
$9,200.0
ubtotal-Expenses
$170.00
$955.00
$12,210.00
$9,385.00
$4,620.00
$635.00
$5.260.00
$33,525.0
Total Pro'act Per Task:
$11,940.00
$8105.00
$80 570.00
$11.825.00
$29,020.00
$16.635.00
$12.950.00
Task 1 - Pm sct Bud et: $170,045.00
Re iw 2Cets I-�TW- Caetru,Ylm P6rd,ob,ticn
Page 645 of 1420