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Resolution 2023-32491RESOLUTION NO. 2023-32491 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2022-043-WG VALET PARKING CONCESSION; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH FIRST CLASS PARKING, LLC, THE SOLE PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY.CLERK TO EXECUTE AN AGREEMENT UPON THE CONCLUSION OF SUCCESSFUL NEGOTIATIONS. WHEREAS, on September 14, 2022, the Mayor and City Commission approved the issuance of RFP 2022-043-WG for Valet Parking Concession; and_ WHEREAS, on October 31, 2022, the City received a sole proposal from First Class Parking, LLC; and WHEREAS, on January 13, 2023, the Evaluation Committee appointed by the City Manager comprised of Monica Beltran, Director, Parking Department, Marc Edelstein, Chair of the Transportation, Parking & Bicycle -Pedestrian Facilities Committee, Francys Vallecillo, Assistant Director, Tourism & Cultural Development, and Jac White, Director of Public Safety & Transportation, Miami Beach Convention Center, convened to consider. the proposal received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance, the Government Sunshine Law, and general information on the scope of services and a copy of the proposal; and WHEREAS, the Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, the evaluation process resulted in the proposer being ranked by the Evaluation Committee as follows: 1 St First Class Parking, LLC WHEREAS, after reviewing the submission, the City Manager concurs with the Evaluation Committee and finds First Class Parking, LLC, the sole proposer, to be qualified to operate the valet parking services at The Fillmore Miami Beach at the Jackie Gleason Theater and the Miami Beach Convention Center ("MBCC") in connection with scheduled entertainment events; and WHEREAS, First Class Parking, LLC is a local small business that has worked with the City for the last 15 years and has consistently achieved high customer satisfaction ratings from both the public and City staff; and WHEREAS, First Class has proven its ability to provide valet service to high and low valet demand events, 'displayed unsurpassed experience as the valet vendor for the City, and has adjusted to a variety of operational changes due to construction at the MBCC; and NOW, THEREFORE, BE. IT DULY. RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE . CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals (RFP) 2022-043-WG Valet Parking Concession; authorize negotiations with First Class Parking, LLC, as the sole proposer; and further authorize the City Manager and City Clerk to execute an Agreement upon the conclusion of successful negotiations. PASSED AND. ADOPTED this . -1-2 ATTEST: FEa 24 2023 RAFAEL E. dRANADO, CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR. EXECUTION l- 2 q --2-3 City Attorney Date day of rvdrk!t2023. XC4'��� DAN GELBER, MAYOR. Competitive Bid Reports - C2 A MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: February 22, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2022-043-WG VALET PARKING CONCESSION; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH FIRST CLASS PARKING, LLC, THE SOLE PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE CONCLUSION OF SUCCESSFUL NEGOTIATIONS. RECOMMENDATION It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with First Class Parking, LLC, the sole proposer for Request for Proposals (RFP) 2022-043-WG; and, further, authorize the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration. BACKGROUND/HISTORY On November 26, 2018, the City entered into an Agreement with First Class Parking, LLC to provide valet parking services at the Fillmore, the Jackie Gleason Theater of Performing Arts, Miami Beach Convention Center (MBCC), and other City -owned properties pursuant to RFP 2018-166-WG. The Agreement had an initial term of one (1) year, with four (4) one-year renewal options at the City Manager's discretion. On November 1, 2019, Amendment No. 1 approving the first one-year renewal term beginning November 1, 2019, through October 31, 2020, was executed. On March 27, 2020, the City declared a state of emergency due to the COVID-19 pandemic. As a result, the City and First Class Parking mutually agreed to temporarily suspend services. On September 25, 2020, the City and First Class Parking executed Amendment No. 2 to the Agreement, temporarily decreasing the Concession Fees and replacing them with a monthly Concession Fee equal to twelve percent (12 %) of the total monthly Gross Receipts until (MBCC) bookings resumed and reached pre -pandemic levels. On April 6, 2021, the parties executed Amendment No. 3 to the Agreement extending the modified financial terms approved under Amendment No. 2 for the Temporary Services Period through and including September 30, 2021. Page 24 of 1109 The final renewal term between the City and First Class Parking, LLC was exercised and scheduled to expire on September 30, 2022. On June 9, 2022, the City extended the Agreement on a month -to -month basis, pending the award of a new agreement. ANALYSIS On September 14, 2022, the Mayor and City Commission approved the issuance of RFP 2022-043-WG for Valet Parking Concession. The Procurement Department issued bid notices to 3035 companies utilizing the City's e-procurement system, with 32 prospective bidders accessing the solicitation. RFP responses were due and received on October 31, 2022. The City received the sole proposal from First Class Parking, LLC. On January 13, 2023, the Evaluation Committee appointed by the City Manager convened to consider the proposals received. The Committee was comprised of Monica Beltran, Director, Parking Department, Marc Edelstein, Chair of the Transportation, Parking & Bicycle -Pedestrian Facilities Committee, Francys Vallecillo, Assistant Director, Tourism & Culture Department, and Jac White, Director of Public Safety & Transportation, Miami Beach Convention Center (OVG 360). The Committee was provided an overview of the project, and information relative to the City's Cone of Silence Ordinance and the Govemment-in-the-Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of the proposal. The Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in First Class Parking receiving an average score of 99.5 out of 100 (see Attachment A). SUPPORTING SURVEY DATA Not Applicable FINANCIAL INFORMATION Grant Funding will not be utilized for this project. CONCLUSION After reviewing the submission, I concur with the Evaluation Committee and find First Class Parking, LLC, the sole proposer, to be qualified to provide the operation of valet parking services at The Fillmore Miami Beach at the Jackie Gleason 'Theater, the Miami Beach Convention Center, and other City -owned properties in connection with scheduled events. First Class Parking, LLC, is a small local business that has worked with the City for approximately 15 years. In customer surveys, First Class Parking has consistently achieved high satisfaction ratings. Furthermore, First Class has proven its ability to provide valet service to high and low valet demand events. First Class has unsurpassed experience as the valet vendor for the City and has adjusted to many operational changes due to construction at the MBCC while continuously meeting contractual requirements. Lastly, the firm's familiarity with the City's existing venues is beneficial in implementing a new agreement and minimizing any challenges typical of a change in contractor. Page 25 of 1109 For the reasons stated herein, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with First Class Parking, LLC as the sole proposer; and, further, authorizing the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration. Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? No Legislative Tracking Parking/Procurement ATTACHMENTS: Description o Attachment A o Form Approve Resolution Does this item utilize G.O. Bond Funds? im Page 26 of 1109 RFP Mt Valea Yon ®Mhsn Ilatc EdeYUMr Franrya Vaietil0 tat WAb LOW �" Cone AYG Totals Or7 Ows1YM SrArlstal OraYhtlM OuantlYOM tl6letal ti+e91NM OtMlrtle•Ne IsrNlstal OaY1MM Orrlhtlsr SWloftl 1 st Class Parking 701 30 1 100 1 70 30 100 . 1 70 30 100 1 08 30 98 1 . 4 t Total QUandtatIve i Cost Total Points Veteran's (Cost. P r Proposed Maximum Points Awarded Points Vat ran 1 at Class Parlu f 28 000.00 30 30 0' 30 FOR DISPLAY PURPOSES ONLY. FINAL RANKING DOES NOT CONSTITUTE AN AWARD RECOMMENDATION.