Resolution 2023-32494 RESOLUTION NO. 2023-32494
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO. 1 TO
THE PROFESSIONAL SERVICES AGREEMENT DATED NOVEMBER 19, 2021 WITH
SOUTH FLORIDA LIGHTING TEAM, LLC. D/B/A MIAMI CHRISTMAS LIGHTS,
HAVING AN INITIAL TERM OF THREE (3) YEARS, WITH TWO (2) ONE-YEAR
RENEWAL TERMS,AT THE OPTION OF THE CITY; SAID AMENDMENT EXPANDING
THE SCOPE OF THE AGREEMENT BY: (1) RETROACTIVELY APPROVING,
EFFECTIVE OCTOBER 1, 2022, ADDITIONAL SITES AND SERVICES IN THE
ANNUAL AMOUNT OF $124,101.75, THEREBY INCREASING THE TOTAL
CONTRACT PRICE FROM $318,100.00 TO AN ESTIMATED AMOUNT OF$442,201.75
PER CONTRACT YEAR, NOT INCLUDING ADDITIONAL SERVICES THAT MAY BE
ADDED BY THE CITY MANAGER, AS NEEDED, WITHIN THE LIMITS OF THE CITY
MANAGER'S PURCHASING AUTHORITY UNDER THE CITY CODE; (2)
ESTABLISHING AN EMERGENCY EVENT REMOVAL AND REPLACEMENT FEE FOR
THE ADDITIONAL SITES, IN THE AMOUNT OF $42,298.20, THEREBY INCREASING
THE TOTAL EMERGENCY EVENT REMOVAL REPLACEMENT FEE FOR THE CITY'S
INVENTORY OF HOLIDAY DECOR FROM $199,687.50 TO $241,985.70; (3)
RETROACTIVELY APPROVING, EFFECTIVE OCTOBER 1,2022,THE PURCHASE OF
HOLIDAY DECOR FOR THE CITY'S OWN USE DURING THE 2022 HOLIDAY
SEASON, IN THE AMOUNT OF $26,300.00; AND (4) APPROVING A YEARLY
REFURBISHMENT PROGRAM FOR THE CITY'S INVENTORY OF HOLIDAY DECOR,
SUBJECT TO FUNDING AVAILABILITY, FOR: (I) CONTRACT YEAR 2, IN THE
AMOUNT OF $93,359.00, EFFECTIVE RETROACTIVELY AS OF OCTOBER 1, 2022;
(II) CONTRACT YEAR 3, IN THE AMOUNT OF $98,078.49; AND (III)ANY APPROVED
RENEWAL TERMS, IN THE AMOUNT OF $98,078.49 PER CONTRACT YEAR; AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT.
WHEREAS, on January 13, 2021, the Mayor and City Commission approved the issuance of
Request for Qualifications (RFQ) No. 2021-083-WG for Holiday Lighting (the RFQ); and
WHEREAS, on April 29th, 2021, the Mayor and the City Commission adopted Resolution No.
2021-31671, accepting the recommendation of the City Manager, pursuant to the RFQ, to enter into
simultaneous negotiations with Florida CDI, LLC d/b/a Christmas Designers and South Florida Lighting
Team, LLC d/b/a Miami Christmas Lights, as the top ranked proposers; provided, however, that the final
selection of the recommended proposer(s) and contract(s) would be subject to approval by the Mayor
and City Commission; and
WHEREAS, on September 17, 2021, the Mayor and City Commission adopted Resolution No.
2021-31842, accepting the recommendation of the City Manager to approve the material terms, as set
forth in the Resolution, pursuant to the RFQ, with South Florida Lighting Team, LLC d/b/a Miami
Christmas Lights ("Contractor"), and authorizing the City Manager to execute an agreement with
Contractor based upon the approved material terms; and
WHEREAS, on November 19th, 2021, the City entered into a Professional Services Agreement
with Contractor (the "Agreement"), with an effective date of October 1, 2021, having an initial term of
three(3)years,with two(2)one-year renewal terms, at the sole option and discretion of the City Manager;
and
WHEREAS, the Agreement has a base contract price of$318,100.00, plus a fixed fee schedule
for Emergency Event Removal and Replacement services for the holiday decorations in the event of a
hurricane, in the amount of$199,687.50; and
WHEREAS, in order to improve the current decor and accommodate multiple requests, additional
decor and refurbishments were identified, to be added to the scope of the Agreement; and
WHEREAS, pursuant to Section 2.4 (Additional Services) of the Agreement, additional locations
and alterations to decor may be added to the scope of the Agreement by the City Manager's Designee,
subject to funding availability; however, if the cost of the additional services exceeds the City Manager's
authority under the City Code, the approval of the City Commission is required; and
WHEREAS,for the 2022 holiday season, the City purchased from Contractor eight(8)menorahs,
to be installed by the City at different locations throughout the City in the amount of $19,800.00, and a
Warm White 5MM LED synthetic Christmas tree, which the City installed on 41st Street, in the amount of
$6,500.00, for a total of$26,300.00 ("Separate Holiday Decorations"); however, the City, not Contractor,
would be responsible for the installation, removal and maintenance of these Separate Holiday
Decorations; and
WHEREAS, in order to expand the holiday lighting program, new sites were added and additional
holiday decor was installed during the 2022 holiday season ("2022 Additional Sites and Services"), in
the total amount of$124,101.75, thereby increasing the contract amount per year from $318,100.00 to
$442,201.75, including the related Emergency Event Removal and Replacement fee for the new sites,
in the amount of$42,298.20, thereby increasing the total Emergency Event Removal and Replacement
fee from $199,687.50 to $241,985.70 for the City's inventory for Contract Years 2 and 3 and for any
approved renewal terms (Contract Years 4 and 5); and
WHEREAS, the 2022 Additional Sites and Services are comprised of (1) additional holiday
decorations for 71st Normandy Fountain, in the amount of$3,249.75, which is an existing site; therefore,
the Emergency Event Removal and Replacement fee for these decorations is already established in
Section 13 of Exhibit "F" of the Agreement; and (2) the addition of the following new sites: (i) Collins
Avenue, 65th to 75th Street, and (ii)71 st Street from Collins Avenue to Rue Versailles Drive, in the amount
of $120,852.00, including the related Emergency Event Removal and Replacement fee, in the amount
of$42,298.20; and
WHEREAS, in addition, the City and Contractor have agreed to a decor refurbishment schedule
for the City's current inventory of holiday decorations ("Refurbishment Program"), for the remainder of
the initial term of the Agreement and any approved renewal terms, based upon the following fixed costs:
(1) $93,359.00 for Contract year 2; (2) $98,078.49 for Contract Year 3; and (3) $98,078.49 for any
approved renewal terms, for Contract Years 4 and 5, in the amount of $98,078.49 per Contract Year;
and
WHEREAS, the Administration recommends expanding the scope of the Agreement by: (1)
retroactively approving, effective October 1st, 2022,the 2022 Additional Sites and Services, in the amount
of$124,101.75 per Contract Year; (2) establishing an Emergency Event Removal and Replacement fee
for the additional sites, in the amount of $42,298.20; (3) retroactively approving, effective October 1st,
2022, the purchase of eight(8) menorahs and a synthetic Christmas tree in the amount of$26,300.00 for
the City's own use; and (4) approving a yearly Refurbishment Program for the City's existing inventory
of holiday decorations, based upon the fixed fees set forth herein, subject to funding availability; and
WHEREAS, the City Manager recommends approving, in substantial form, Amendment No. 1 to
the Agreement, a copy of which is incorporated herein by reference and attached to the City Commission
Memorandum accompanying this Resolution as Exhibit "1", which Amendment also includes some non-
material housekeeping modifications to the Agreement; and further authorizing the City Manager to
finalize and execute the Amendment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve, in
substantial form, Amendment No. 1 to the Professional Services Agreement dated November 19, 2021
with South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, having an initial term of three (3)
years, with two (2) one-year renewal terms, at the option of the City; said amendment expanding the
scope of the Agreement by: (1) retroactively approving, effective October 1, 2022, additional sites and
services in the annual amount of $124,101.75, thereby increasing the total contract price from
$318,100.00 to an estimated amount of$442,201.75 per Contract Year, not including additional services
that may be added by the City Manager, as needed, within the limits of the City Manager's purchasing
authority under the City Code; (2) establishing an Emergency Event Removal and Replacement fee for
the additional sites, in the amount of$42,298.20, thereby increasing the total Emergency Event Removal
Replacement fee for the City's inventory of holiday decor from $199,687.50 to $241,985.70; (3)
retroactively approving, effective October 1, 2022, the purchase of holiday decor for the City's own use
during the 2022 holiday season, in the amount of$26,300.00; and (4) approving a yearly Refurbishment
Program for the City's inventory of holiday decor, subject to funding availability, for: (i) Contract Year 2,
in the amount of $93,359.00, effective retroactively as of October 1, 2022; (ii) Contract Year 3, in the
amount of$98,078.49; and (iii) any approved renewal terms, in the amount of $98,078.49 per Contract
Year; and further authorize the City Manager to execute the Amendment.
PASSED and ADOPTED this 22nd day of February 2023.
0.4:22---11-------.
Dan Gelber, Mayor
ATTEST:
FEB 2 4 2023 „zi 1
Rafael E. Gra ado, City Clerk 1 `INCORPORATED.'
,�
A Pft t5V'EID AS TO
FORM St LANCUACE
OR EXECUTION
City Attorney Date
EXHIBIT "1"
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH,FLORIDA
AND
SOUTH FLORIDA LIGHTING TEAM, LLC. D/B/A MIAMI CHRISTMAS LIGHTS
FOR
HOLIDAY LIGHTING, PURSUANT TO
RFQ-2021-083-WG
This Amendment No. 1 ("Amendment") to the Professional Services Agreement,
dated November 19th, 2021 ("Agreement"), by and between the CITY OF MIAMI BEACH,
FLORIDA, a municipal corporation organized and existing under the laws of the State of
Florida, having its principal place of business at 1700 Convention Center Drive, Miami
Beach;Florida 33139-(the,"City"), and SOU;TH\FLORIDA LtGHTING1TEAM; LLC, a, ..
;Floridaairnited liability company,sd/b/a MIAMIr:CHRISTMAS LIGHTS,..whose_address-is.�J
1167A Northwest 159th Drive,',Miami, FL 33169 (the "Contractor"), is entered into'this
day of , 2023. tr\ \ I
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, [
RECITALS
<<� isi \ i -.1 f
°r. ' WHEREAS, on January\13, 2021,tthe Mayor end Cityi Commission approved the
'issuance of Request for Qualifications (RFQ) No. 2021-083-WG for Holiday Lighting (the
RFQ); and \ \ I I
=`. WHEREAS, on April 29th 20211 the Mayor and thelCity Commission adopted
Resolution No..2021-31671,accepting the recommendation ofthe City Manager, pursuant
to:'the RFQ,to enter intojsimultar o js negotiations with Florida CDI, LLC d/b/a Chr,istr as
besigners and South Florida Lighting Team, LLC d/b/a Miami Christmas Lights,as the top
ranked proposers; provided, however, that the final selection of the recommended
proposer(s) and contract(s)was subject to approval by the Mayor and City Commission;
and
WHEREAS, on September 17, 2021, the Mayor and City Commission adopted
Resolution No. 2021-31842, accepting the recommendation of the City Manager to
approve the material terms,as set forth in the Resolution, pursuant to the RFQ,with South
Florida Lighting Team, LLC d/b/a Miami Christmas Lights ("Contractor"), and authorizing
the City Manager to execute an agreement with Contractor based upon the approved
material essential terms; and
WHEREAS, on November 19th, 2021, the City executed a Professional Services
Agreement with Contractor, effective October 1, 2021 ("Agreement"), having an initial
three (3)year term, with two (2) possible one-year renewal terms, at the sole option and
discretion of the City Manager; and
WHEREAS,for the 2022 holiday season,the City purchased from Contractor eight
(8) menorahs, in the amount of $19,800.00, and a Warm White 5MM LED synthetic
Christmas tree, in the amount of$6,500.00,for a total amount of$26,300.00(collectively
"Separate Holiday Decorations"); however, the City, not Contractor,would be responsible
Page 1of8
for the installation, removal and maintenance of the Separate Holiday Decorations, and
as such, the Separate Holiday Decorations will not be included in the scope of services
for this Agreement; and
WHEREAS, in order to improve the current lighting program, decorations for new
locations were installed during the 2022 holiday season ("2022 Additional Sites and
Services"), in the total amount of$124,101.75, as more particularly described in Exhibit
"F-1", attached hereto, thereby increasing the contract amount per Contract Year from
$318,100.00 to $442,201.75 for Contract Years 2 and 3 and for any approved renewal
terms (Contract Years 4 and 5); and
WHEREAS,the 2022 Additional Sites and Services are comprised of(1)additional
holiday decorations for the 71 St Normandy Fountain, in the amount of$3,249.75,which is
an existing site;therefore,the Emergency Event Removal and Replacement fee is already
referenced in Section 13 of Exhibit "F" of the Agreement; and (2) the addition of the
following new sites: (i) Collins Avenue, 65th to 75th Street, and (ii) 71st Street from Collins
Avenue—to Rue Versailles—Drive, in the amount of $120,852.00;and includes--the.
'establishment of the(related_Emergency Event Removal< and Replacementafee', in the, -
amount of$42,298.20, as more particularly described in Exhibit F-1 ; and
\ \ .
i.. . WHEREAS, in addition, the City land Contractor have{ agreed to a decor
refurbishment schedule for the;holiday decorations currently owned by the City, for the
t -- (. 1 _ �/ 1 1 1 � �,
remainder of the initial of the Agreement and any approved renewal terms, as more
t 1 1 1. 1 \ t.. t 1 , ti ! t
particularly described in Exhibit :F-2 , attached hereto( Refurbishment Program"), based
upon the following fixed costs: (1) $93,359.00:for Contract Year 2; (2) $98,078 49 for'
1 t. 1 1 1 11 t .. i
,Contract Year 3; and[(3)$98,078.49 foriany-approved renewal terms, for ContractlYears i
4 and 5,in^ttheiamount of$98,078.49 per Contract Year; and
i \' \ / i ,
--WHEREAS, onJFebruary•..22, ,2023, the Mayor and City Commission adopted
Resolution No. , approving, in substantial form, this Amendment to
expand the scope of the Agreement by: (1) retroactively approving, effective October 1,j
2022, additional sites and services in the annual amount of $124,101.75, thereby
increasing the total contract price from $318,100.00 to an estimated amount of
$442,201.75 per Contract Year, not including additional services that may be added by
the City Manager, as needed, within the limits of the City Manager's purchasing authority;
under the City Code; (2)establishing an Emergency Event Removal and Replacement fee,
for the additional sites, in the amount of $42,298.20, thereby increasing the total
Emergency Event Removal Replacement fee for the City's inventory of holiday decor from
$199,687.50 to $241,985.70; (3) retroactively approving, effective October 1, 2022, the
purchase of holiday decor for the City's own use during the 2022 holiday season, in the,
amount of$26,300.00; and (4) approving a yearly Refurbishment Program for the City's
inventory of holiday decor, subject to funding availability, for: (i) Contract Year 2, in the
amount of$93,359.00, effective retroactively as of October 1, 2022; (ii) Contract Year 3,
in the amount of $98,078.49; and (iii) any approved renewal terms, in the amount of
$98,078.49 per Contract Year.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is,
Page 2 of 8
hereby acknowledged,the City and Contractor hereby agree to amend the Agreement as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items s#rusk-through and inserted
items underlined) as follows:
(a) Resolution No. 2021-31842, attached hereto as Attachment "A-1", is hereby
incorporated into the Agreement as part of Attachment "A" (Resolution &
Commission Award Memo).
(b) Exhibit "E" (Inventory Transfer Form (pending (to be inserted)) is attached
�— �� ,h.hereto and incorporated into the Agreement.
F c Effective October1,2 22,the Agree e t is amended to incorporate Exhibit `F-
�' N 1" es part of Exhibit, Fa (Fee Schedule) to the Agreement, adding the 2022
Additional Sites and Services to the scope of the Agre'ement.
• (d) Effective October 1, 2022,the Agreement is amended to incorporate Exhibit F-
2 ,asi part of Exhibit "F (Fee- "Schedule) to the Agreement, adding the
Refurbishm{enfProgrpram to the s),}"1,colie of the'\ greemen}t:
I
(e) The first hne,of Section 21 of Exhibit F (Fee Schedule) is hereby amended as
follows: j \Rep,lacen -\
• Lights shall be
/ Lighting Assumed LED string i
nonpro rieta and be readil available to rent by the City based upon The;
following rates: o„ a ccmpey ive market nee I
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 3 of 8
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
Rafael E. Granado, City Clerk Aline T. Hudak, City Manager
Date
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,FOR CONSULTANT:- t i -SOUTH FLORIDA LIGHTING
::-] ','
k('' I , j F CHRIS TEAM,TLLCMAS I d/LIGb/aHTSMIAMI
i____A
1 '' N / ,
ATTEST:
t. '
Signature Li \ L Signature]
Print Name and Title Print Name and Title
Date Date
I
i
Page4of8 1
•
RESOLUTION NO. 2021-31842
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER TO APPROVE THE MATERIAL TERMS, AS SET
FORTH IN THIS RESOLUTION, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) 2021-083-WG FOR HOLIDAY LIGHTING, WITH
SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS
LIGHTS;AND FURTHER AUTHORIZING THE CITY MANAGER,AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH SOUTH FLORIDA
LIGHTING TEAM, LLC DIB/A MIAMI CHRISTMAS LIGHTS BASED ON
THE ESSENTIAL TERMS SET FORTH IN THIS RESOLUTION.
WHEREAS;' on January 13, 2021, the Mayor and City Commission authorized the
issuance of Request for Qualifications(RFQ)2021-083-WG for Holiday Lighting;and
WHEREAS, RFQ responses were due and received on February 24,2021;and
WHEREAS, the City received proposals from the following four firms: Florida CDI LLC
d/b/a Christmas Designers, Inc.; South Florida Lighting Team, LLC d/b/a Miami Christmas
Lights; Simple Solutions Exterior Cleaning LLC d/b/a We Hang Christmas Lights; and Plant
Professionals Inc.; and
WHEREAS, all of the proposals submitted were :found to be responsive to the
requirements of the RFQ;and
WHEREAS, on March 20, 2021, the Interim City Manager appointed an evaluation
committee (the "Committee') comprised of Robin Jacobs, Miami Beach Resident (Middle
Beach); Justin Karr, Real Estate Asset Specialist, Economic Development Santiago Sellan,
Senior Administrative Manager, Property Management Department Heather Shaw, Assistant
Director, Tourism & Cultural Development Department; Daniel Veitia, Miami Beach Resident
• (North Beach);and Tony Wright, Miami Beach Resident(South Beach);and
WHEREAS,the Committee received an overview of the project and information relevant
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and
WHEREAS, the Committee also received a copy of each proposal and general
information on the scope of services, and was instructed to score, and rank each proposal
pursuant to the evaluation criteria established in the.RFQ;and
WHEREAS, the evaluation process resulted in the proposers being ranked by the
Committee in the following order:
1st- Florida CDI LLC d/b/a Christmas Designers, Inc.
1st-South Florida Lighting Team, LLC d/b/a Miami Christmas Lights
3rd-Simple Solutions Exterior Cleaning LLC d/b/a We Hang Christmas Lights
4th-Plant Professionals.Inc.
WHEREAS,.on April 21, 2021, via Resolution No. 2021-31671 the Mayor and City
Commission authorized the Administration to enter into simultaneous negotiations with Florida
CDI LLC d/b/a Christmas Designers, Inc. and South Florida Lighting Team, LLC d/b/a Miami
ATTACHMENT
A-1 "
iI
Christmas Lights, 'the two top-ranked proposers, provided that the final selection of the
recommended proposer, and contract, be subject to the prior approval of the Mayor and City
Commission; and
WHEREAS, staff proceeded with simultaneous negotiations and requested project costs
and material terms for the Project as directed by the City Commission;and
WHEREAS, Florida CDI LLC d/b/a Christmas Designers, Inc withdrew from the process
during the initial stage of negotiations citing labor and cost challenges due to an initial term
condensed installation timeline; and
WHEREAS,the Administration successfully negotiated the following essential terms with
South Florida Lighting Team, LLC d/b/a Miami Christmas Lights:
• Turn-key corridor costs totaling $318,100.00 annually -for twenty (20) pre-
established corridors, which includes installation, maintenance, removal and
storage of city-owned holiday lighting and decorations.
• Procedures to ensure the safety and protection of city-owned holiday lighting and
decorations during an emergency event(i.e.,weather event). ;
• Procedures for alteration to design and product installation, requests for repairs,
refurbishment, or replacement of decor as necessary for enhancement of existing
corridors as well as other key locations and/or the addition of corridors with quality
and cost-effective holiday season designs.
• Procedures for the timely return and proper transfer of ownership of city-owned
holiday lighting and decorations at contract termination.
WHEREAS,after reviewing the submissions and findings and essential negotiated terms
of City staff, the City Manager recommends authorizing the Administration to finalize sand
execute an agreement with South Florida Lighting Team, LLC d/b/a Miami Christmas Light's,Ito
provide a comprehensive, turn-key approach to seasonal design, furnish, install & remove,
maintain, and store holiday lighting and decorations, in efforts to accentuate the City's major
thoroughfares.
•
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and ,City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) 2021-083-WG for Holiday Lighting; and further authorize the City Manager
and City Clerk to execute an agreement with South Florida Lighting Team, LLC d/b/a Miaimi
Christmas Lights based on the essential terms set forth in this Resolution.
u•••,, o f
PASSED AND ADOPTED this �.�� -�,,,�f —P eirl 2021.
•Fq
ATTEST: �`�\ Cy,�
/ SE. 1'• ORATED Air
•
� D Lr ELBER, MAYOR APPROVED AS TO
RAFAEL E. GRANADO, CITY CLER + -9 ...
�,� ;��� d FORM&LANG;UAGE
"� ;;; &FOR EXECUTIONWICA9l ,�
�u��.=2t�n Date
City Actor -71
Resolutions C7 K
MIAMIBEACH
•
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Aline T.Hudak,City Manager
DATE: September 17,2021 it
SUBJECT: A RESCLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE MATERIAL TERMS, AS SET
FORTH IN THIS RESOLUTION, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 2021-0831--WG FOR
HOLIDAY LIGHTING, WITH SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS; AND
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SOUTH
FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS BASED ON THE ESSENTIAL TERMS SET
FORTH IN THIS RESOLUTION.
RECOMMENDATIOA
It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida approve the material terms of an
agreement with South Florida Lighting Team, LLC dba Miami Christmas Lights,pursuant to Request for Qualifications(RFQ)2021-
083-WG for Holiday Lighting;and authorize the City Manager and City Clerk to execute the agreement upon finalization by the City
Manager and City Attorney.
BACKGROUND/HISTORY
The City of Miami Beach requires a qualified firm(s)for a comprehensive,turn-key approach to seasonal design,furnish, install &
remove, maintain, and store holiday lighting and decorations,in an effort to accentuate the City's major thoroughfares.The firm(s)
shall meet the challenges of a dynamic,world-class city capable of providing reliable and expedient response times to meet project
deadlines, staff requests, and outstanding service delivery. In addition, the firm shall be able to provide technical assistance and
maintain industry best practices throughout the project.
In order to consider the qualifications of interested parties,the City prepared an RFQ. In response to the RFQ, bidders.submitted
proposals outlining their qualifications for the desired services which include but not be limited to; planning, development, design,
fabrication, furnish, delivery and installation of lighting, decorations, displays, and project management, as well as post-project
removal and storage,in support of the City's special events lighting projects and annual holiday program.
On January 13, 2021, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) 2021-083-WG
for Holiday Lighting. RFQ responses were due and received on February 24,2021. The City received proposals from the following
four firms: Florida CDI LLC dba Christmas Designers, Inc.,South Florida Lighting Team, LLC dba Miami Christmas Lights, Simple
Solutions Exterior Cleaning LLC dba We Hang Christmas Lights and Plant Professionals Inc. On March 20, 2021,the Interim City
Manager appointed Evaluation Committee convened to consider proposals received.
The evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order:
1st ranked(tied)-Florida CD.I LLC dba Christmas Designers, Inc.
1st ranked(tied)-South Florida Lighting Team,•LLC dba Miami Christmas Lights
3rd-Simple Solutions Exterior Cleaning LLC dba We Hang Christmas Lights
4th-Plant Professionals Inc.
ANALYSIS
On April 21, 2021, via Resolution No. 2021-31671 the Mayor and City Commission authorized the Administration to enter into
simultaneous negotiations with Florida CDI LLC dba Christmas Designers, Inc. and South Florida Lighting Team, LLC dba Miami
Christmas Lights, the two top-ranked proposers, and further provided that the final selection of the recommended proposer, and
contract,be subject to the prior approval of the Mayor and City Commission.
As directed the by the City Commission, staff proceeded with simultaneous negotiations and requested project costs and material
terms for the Project. However,shortly thereafter, Florida CDI LLC dba Christmas Designers, Inc withdrew from the process during
the initial stage of negotiations citing labor and cost challenges due to the initial term installation timeline. Nonetheless, the
Administration has successfully negotiated the following material terms with South Florida Lighting Team, LLC dba Miami
Christmas Lights:
• Turn-key p:r xi ridor cost totaling $318,100.00 annually for 20 pre-established corridors, which includes l installation,
maintenance, removal and storage of city-owned holiday lighting and decorations.
• Procedures to ensure the safety and protection of city-owned holiday lighting and decorations during an emergency event(i.e.
weather event).
• Procedures for alteration to design and product installation, requests for repairs, refurbishment or replacement of decor as
necessary for enhancement of existing corridors as well as other key locations and/or the addition of corridors with quality and
cost-effective holiday season designs.
• Procedures for the timely return and proper transfer of ownership of city-owned holiday lighting arid decorations at contract
termination.
The current holiday lighting program is included in Attachment B.
SUPPORTING SURVEY DATA
Not Applicable
Amount(s)/Account(s):
The costs of the related services are subject to funds availability approved through the City's budgeting process. Grant funding,Will not be
utilized for this project.
CONCLUSION
After reviewing the results of the negotiation process, I believe staff and South Florida Lighting Team, LLC dba Miami Christmas
Lights, have succett;fully negotiated an agreement that will provide the City with an attractive,well-maintained, turn-key program
for the City's holiday lighting goals on major thoroughfares.
Therefore, I recommend that the that the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution
accepting the recommendation of the City Manager and approving the material terms, pursuant to Request For Qualifications
(RFQ) 2021-083-WG for Holiday Lighting; and authorizing the City Manager and the City Attorney to take the necessary and
appropriate steps for the implementation thereof;and further authorizing the City Manager and City Clerk to execute an agreement
with South Florida Lighting Team,LLC dba Miami Christmas Lights.
Applicable Area
Citywide
Is this a"Residents Right to Does this item utilize G.O.
Know"item,_pursuant to Bond Funds?
city Code Section 2,-14?
I
Yes No
Legislative Tracking
Facilities and Fleet Management/Procurement
ATTACHMENTS:
Description
D Draft Agreement
D Agreement Attachment A
0 Agreemen'Attachment B
D Agreement Attachment C
D Agreement Attachment D
D Resolution
•
Artistic Holiray Designs
101 Carroll Road
South Whitley,Indiana 46787
(708)-617-0822
Trailer
BOL number
Submitted on 06-21-2021 Staging 1
Miami Beach Due Date
Unknown
Part Number Description Quantity
SP8013 Julia Tuttle Sign 1
408510 Jardin 4
408498 Flamingo 2
408474 Milkyway Suspension 3
402694 Horus 1
201567USA Ovation 4
201755 Ornament 1
407949 Tree Base 1
30 foot tree with blue
Frame Up Tree and silver ornaments I 1
Small Dreidels Brite Ideas Product 4
Small Menorah Brite Ideas Product 1
SP9131 Starburst 1
408497 Miami.Beach sign I 1
1/4ofthe
201523 Sylma decor
409249 Majestic Snowflake 1
203146 Majestic Giftbox 1
409192 Majestic Angels 4
203145 Majestic Ornament 1
Majestic Gold Candy
202987 Canes 1
EXHIBIT
rr E
Artistic Holiday Designs
101 Carroll Road
South Whitley,Indiana 46787
•
(708)-617-0822
Trailer
BOL number
Submitted on 06-21-2021 Staging 2
Miami Beach Due Date
Unknown
Part Number Description Quantity
201753CAN Sapin Pure 1
202387CAN Prism 3m Pole Decor 6
202387USA Prism 3m Pole Decor 33
202044 Ribbon 2
201523 Sylma 1/4
202383CAN Prism 1 m Pole Decor 72
Mini lights with Star
Normandy Fountain Custom Tree Topper 1
202724 Ground Giftboxes 2
409230 Radiant Stars 2
408492 or 201621 Double Cone Tree 1/2
408948 Majestic Tree 6.5 ft 1
Majestic Gold Candy I
202987 Canes 6.5 ft ! 1
Artistic Holiday Designs
101 Carroll Road
South Whitley,Indiana 46787
(708)-617-0822
Trailer
B®L number
Submitted on 06-21-2021 Staging 3
Miami Beach Due Date
Unknown
Part Number Description Quantity
201756 Gift Box 1
201805 Walk Thru Ornament 1
201523 Sylma I 1/4
203146 Majestic Giftbox 6.5ft I 1
203145 Majestic 6.5 ft Ornament 1
408492 or 201621 Double Cone Tree 1/2
Artistic 'ol day Designs
101 Carroll Road
South Whitley,Indiana 46787
(708)-617-0822
Trailer.
-}OL number
Submitted on 06-21-2021 Staging 3
Miami Beach Due Date
Unknown
Part Number Description Quantity
202389CAN Prism Suspension I 4
408486 Frozen Tree 2
12 ft Menorah 1
201523 Sylma 1/4
Artistic Holiday Designs
101 Carroll Road
South Whitley,Indiana 46787
(708)-617-0822
Tr-i Her
BOL number
Submitted on 06-21-2021 Staging 3
Miami Beach Due Date
Unknown
Part Number Description Quantity
407689 Pink Umbrella 1
407692 Blue Umbrella j 1
408476 Snowflake 1
410376 Royal Ribbon Arch 1
408942 Majestic Star 5.9ft 1
•
Type your text here...
•
I tl 01PISTt 1S U S Estimate
305.908.8000
Miami Christmas Lights info@miamichristmaslights.com
•
•
14374 Commerce Way www.miamichristmaslights.com
Miami Lakes,FL 33016
Customer Information Proposal Information
• City of Miami Beach Estimateg:22-482
Giacomo Netted Estimate Subject 2022 Normandy Fountain Light tree Addition
1700 convention Center Dr Proposal Date Nov.25,2022
Miami Beach,FL 33333 Lights on Date:Nov 27;2022
Ph:786.914 6929 Term:1 years after`e:tecution
Em:Clacomonatteri@miamibeachti,gov
Product Details Price Units Total
Area Desciption:'71st Street NormandyFountaln $0.00 1 S 0.00
25.855634777474908,-80.1286845334769
Install light tree on fountain. S 3.221.00 1 $3,221.00
Install optical timers on outlets with timer settings of dusk to dawn. S 28.75 1 5 28.75
Sub Total $3,249.75
Discount Terms $0.00
Adjustments $0.00
Grand Total $3,249.75
Pay Deposit Now Online S 1,624.88
Prices include all materials,which are supplied by Miami Christmas lights and remain the property of Miami.thristmas Lights,installation,maintenance,and removal.Customer is
only responsible to supply adequate power sources.If Customer is providing any materials,that will be noted in the Notes section.
Notes:
Power:Power to be aerialed from Gil on ground.
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas Lights carries 53.000,000/54,o00.000 commercial liability and 51,000,000 workers compensation insurance.To be added as an.additionally insured pleasedick
here.
Terms and Conditions
By signing here,I agree and understands that this Estimate,combined with theMlamiChristmas lights Standard Terms and Conditions posted at
wow.mlamichristmaslghts,camttennsandconditfons.pdf of which I have read and understand are incorporated by reference herein,becomes a legally binding contract.Miami
Christmas Lights will not begin anv work until deposit is received.
Name: Signature: .__ - ,Effective - — -- - ---
Date:
EXHIBIT
II p•7 rr
Type your text here...
��IA!J CtiPISTf'i S LIGtITS Estimate
305.908.8000
Miami Christmas Lights info@miamichristmasiights.com
14374 Commerce Way www.miamichrlstmaslights.com
Miami Lakes,FL 33016
Customer Information Proposal Information
City of Miami Beach Estimated:22-071
SeIlan Santiago Estimate Subject:2022 Decor Addition-71st Business District
1700 convention Center Dr Proposal Date:Apr 18.2022
Miami Beach,FL 33333 Lights on Date:
Ph:305-673-7000 x 22124 Contract Term:1 years after execution
Ern:Santiago5ellan@miamibeachf.gov Contract Expire Date:2022
Product Details Price Units Total
Area Description:Collins Ave-65th St to 75th St $0.00 1 $0.00
25.84842809335436.-80.1202754159235
Install custom pole decor an 43 decorative light poles along the east and west side of the street. $1.492.00 43 S 64.156.00
Area Description:71st St from Collins to Rue Versailles Dr. $0.00 1 $o.00
25.856115905294146,-80.12059386706741
Install custom pole decor on 38 decorative light poles along the east and west side of the street 41,492.00 38 $56,696.00
--- Sub Total $120,852.00
Discount Terms 50.00
Adjustments $0.00
Grand Total
120.852.00
Pay Deposit Now Online S 60,426.00
Prices include all materials,which are supplied by Miami Christmas Lights and remain the property of Miami Christmas Lights,Installation,maintenance,and removal.
Customer is only responsible to supply adequate power sources If Customer is providing any materials,that will be noted in the Notes section.
'Notes:Costs are per MCI.service.Product ownership remains with MCL.No additional refurbishment or storage costs will be applied,
Power:Electrical outlet on each pole.City to verify they all work.
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas lights carries 53,000,000/54,000,000 commercial liability and 51,000.000 workers compensation insuranceTo be added as an additionally Insured please
.cfck here.
Terms and Conditions
By my signature below,I certify that I have read and agree to the provisions set forth in this invoice and to the Miami Christmas lights Standard Terms and Conditions posted
at www.miamichristmasilghts.com/termsandconditions.pdf which are incorporated by reference herein.A deposit of 50%of the total estimate Is required to reserve the
installation time slot.Miami Christmas tights will not begin any work until deposit is received
Name: Signature:
Date'
Milli i c11RISTMfls InITs A, Estimate
#EST-001056
South Florida Lighting Team
14374 COMMERCE WAY
MIAMI LAKES Florida 33016
Bill To Estimate Date: 02.10.23
City of Miami Beach
Sales person: Kurt Stange
Miami Beach
Contract Term(years):1
'# Description Qty Rate Amount
1 Area Description:Collins Ave-65th St to 75th St and 71st St from Collins to 1.00 42,298.20 42,298.20
Rue Versailles Dr.
Emergency Removal of decor
Sub Total 42,298.20
Total ,- `$42;298.20
Notes
Looking forward for your business.
Terms&Conditions
By accepting;this estimate,I certify that I have read and agree to the provisions set forth in this invoice and to the Miami Christmas Lights
Standard Terms and Conditions posted at www.miamichristmaslights.com/termsandconditions.pdf which are incorporated by reference
herein.A deposit of 50%of the total estimate is required to reserve the installation time slot.Miami Christmas Lights will not begin any
work until deposit is received. -
•
Authorized Signature
P11��11 C1IRISTNIS II0tI1S Estimate
#EST-000668
South Florida Lighting Team
14374 COMMERCE WAY
MIAMI LAKES Florida 33016
Bill To Estimate Date: D4.18.22
City of Miami Beach
Reference#: 22-069
Miami Beach
Subject:
2022 Product Service-City of Miami Beach
Contract.Term(years): 2-
11 Descnpaon Qv Rate `.mount
• 1 Product Service to be completed between 2.15-5.31 1.00 6,854.00 6,854.00
Julia Tuttle-Refurbishment costs
2 41st St-Refurbishment costs 1.00 13,625.00 13,625.00
3 Lincoln Road Mall-Refurbishment costs 1.00 3,555.00 3,555.00
4 Police Station-Refurbishment costs 1.00 5,114.00 5,114.00
5 City Hall-Refurbishment costs 1.00 12,754.00 12,754.00
6 Espanola Way-Refurbishment costs 1.00 2,210.00 2,210.00
7 Washington Ave-Refurbishment costs 1.00 9,300.00 9,300.00
8 Ocean Drive-Refurbishment costs 1.00 16,436.00 16,436.00
9 Collins Ave Refurbishment costs 1.00 4,212.00. 4,212.00
10 5th St-Refurbishment costs 1.00 1,164.00 1,164.00
11 Normandy Fountain-Refurbishment costs 1.00 3,889.00 3,889.00
12 South Point Park-Refurbishment costs 1.00 14,246.00 14,246.00
Sub Total 93,359.00
Total $93,359.00
Notes
EXHIBIT
"F-2"
Type your text here...
f`1If "tI CfIRISThris 1I6111S
Estimate
305.908.8000
Miami Christmas Lights info@miamichristmoslights.com
14374 Commerce Way wwwmiamichristmaslights.com
Miami Lakes,FL,33016
Customer Information Proposal Information
City of Miami Beach Estimate#:22-197
Sellan Santiago Estimate Subject Year 5 Annual Decor Refurbishment-City of Miami Beach
1700 convention Center Dr Proposal Date:Apr 1,2024
Miami Beach,FL 33333 Lights on Date
Ph:305-673-7000 x 22124 Contract Term:3 years after execution
Em:SantiagoSellan@miamibeachfl.gov Contract Expire Date 2025
Product Details Price Units Total
Annual refurbishment costs for city owned holiday decor.Cost is per year for for years 3,4,and 5.ofthe holiday contract. S 98.078.49 1 4 98,078.49
Sub Total It 98,078.49
Discount Terms $0.00
Adjustments $0.00
Grand Total $98.078.49
Pay Deposit Now Online S 49,039.25
Prices include all materials,which are supplied by Miami Christmas Lights and remain the property of Miami Christmas Lights,installation,maintenance,and.removal.Customer is
only responsible to supply'adequate power sources.If Customer is providing any materials,that will be noted in the Notes section.
•
Notes:
Power:Nt A
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas Lights carries S3.000.000/44,000,000 commercial liability and 41.000,000 workers compensation insuranceTo be added as an additionally insured pleasecllck
Terms and Conditions
;By signing here,l agree and understands that Estimate,combined with theMiami Christmas Lights Standard Terms and Conditions posted at
wwwmiamichristmaslights.com/termsandconditions.pdf of which I have read and,understand are Incorporated by reference herein,becomes a legally binding contract.Miami
Christmas lights will not begin any work until deposit is received.
Name: Signature: Effective
Date:
Type your text here...
•
Pgvbcs Me h
it l 01RISTMiS LI6t1IS Estimate
305.908.8000
Miami Christmas Lights info@miamichristmaslights.com
14374 Commerce Way www.miamichristmaslights.com
Miami Lakes,FL 33016
Customer Information Proposal Information
City of Miami Beach Estimate#:22-504
Giacomo Natteri Estimate Subject:Product cost-Menorahs-addition 12.7.2022
1700 convention Center Dr Proposal Date:Dec 7,2022
Miami Beach,FL 33333 Lights on Date:Nov 25,2022
Ph:786-914 6929 Term:1 years after execution
Em:Giacomonatteri@miamibeachfl.gov
Product Details Price Units Total
Purchase of beautiful 6'illuminated menorahs $2,475.00 1 $2,475.00
Sub Total $2,475.00
Discount Terms $0.00
Adjustments $0.00
Grand Total $2,475.00
Pay Deposit Now Online $1,237.50
Prices include all materials,which are supplied by Miami Christmas lights and remain the property of Miami Christmas Lights,installation,maintenance,and removal.
Customer is only responsible to supply adequate power sources.If Customer is providing any materials,that will be noted in the Notes section.
Notes:
Power:Plug in Menorahs
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas lights carries 53,000,000/$4,000,000 commercial liability and$1,000,000 workers compensation insurance.o be added as an additionally insured please
click here.
Terms and Conditions
By signing here,I agree and understands that this Estimate,combined with theMlami Christmas Lights Standard Terms and Conditions posted at
www.miamichristmaslights.com/termsandconditions.pdf of which I have read and understand are incorporated by reference herein,becomes a legally binding
contract.Miami Christmas Lights will not begin any work until deposit is received
•
Name: Signature: Effective
Date:
•
II
Type your text here...
°P11���11 CtiRIST1A9S �lC►��S \)v S P Estimate
305.908.8000
Miami Christmas Lights info@miamichristmaslights.com
14374 Commerce Way www.miamichristmaslights.com
Miami Lakes,FL 33016
Customer Information Proposal Information
City of Miami Beach Estimate#:22-451
Giacomo Natteri Estimate Subject:Product cost-Menorahs-2022
1700 convention Center Dr Proposal Date:Nov 7,2022
Miami Beach,FL 33333 Lights on Date:Nov 25,2022
Ph:786-914 6929 Term:1 years after execution
Em:Giacomonatteri@miamibeachfl.gov
Product Details Price Units Total
Purchase of beautiful 6'illuminated menorahs 5 2,475.00 7 $17,325.00
Sub Total 5 17,325.00
Discount Terms $0.00
Adjustments $0.00
Grand Total$1.7,325.00
Pay Deposit Now Online $8,662.50
Prices include all materials,which are supplied by Miami Christmas lights and remain the property of Miami Christmas Lights,installation,maintenance,and removal.
Customer is only responsible to supply adequate power sources.If Customer is providing any materials,that will be noted in the Notes section.
Notes:
Power:TBD
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas Lights carries$3,000,000/54,000,000 commercial liability and$1,000,000 workers compensation insurance.o be added as an additionally insured please
click here.
Terms and Conditions
By signing here,I agree and understands that this Estimate,combined with theMlami Christmas Lights Standard Terms and Conditions posted at
www.miamichristmaslights.com/termsandconditions.pdf of which I have read and understand are incorporated by reference herein,becomes a legally binding
contract.Miami Christmas lights will not begin any work until deposit is received
Name: Signature: Effective
Date:
Type your text here...
•
t ilirti CtIPISi IIS 1.1611TS Estimate
305.908.8000
Miami Christmas Lights info@miamichristmaslights.com
14374 Commerce Way www.miamichristmaslights.com
Miami Lakes,FL 33016
Customer Information Proposal Information
City of Miami Beach Estimate#:22-494
Kenneth Soler Estimate Subject:2022 City of Miami Beach-Additions 12.1.2022
1700 convention Center Dr Proposal Date:Dec 1,2022
Miami Beach,FL 33333 Lights on Date:Dec 6,2022
Ph:786-525-9584 Term:1 years after execution
Em:kennethsoler@miamibeachfl.gov
Product Details Price Units Total
Area Description:41st St,North side $0.00 1 $0.00
25.812982990560027,-80.13626733401952
Install 14'Warm White 5MM LED synthetic Christmas tree.Christmas tree includes a collection of traditional decors in red,green $6,500.00 1 $6,500.00
,gold and silver.
Sub Total $6,500.00
Discount Terms $0.00
Adjustments $0.00
Grand Total $6,500.00
Pay Deposit Now Online $3,250.00
Prices include all materials,which are supplied by Miami Christmas Lights and remain the property of Miami Christmas Lights,installation,maintenance,and removal.Customer is
only responsible to supply adequate power sources.If Customer is providing any materials,that will be noted in the Notes section.
Notes:
Power:TBD
Outlet Location:
Circuit Breaker Location:
Timer Hours:
Insurance
Miami Christmas Lights carries$3,000,000/$4,000,000 commercial liability and$1,000,000 workers compensation insurance.o be added as an additionally insured pleaseclick
here.
Terms and Conditions
By signing here.I agree and understands that this Estimate,combined with theMiami Christmas Lights Standard Terms and Conditions posted at
www.miamichristmaslights.com/termsandconditions.pdf of which 1'have read and understand are incorporated by reference herein,becomes a legally binding contract.Miami
Christmas Lights will not begin any work until deposit is received.
Name: Signature: Effective
Date:
Resolutions-C7 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: February 22, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM,
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
DATED NOVEMBER 19, 2021 WITH SOUTH FLORIDA LIGHTING TEAM,
LLC. D/B/A MIAMI CHRISTMAS LIGHTS, HAVING AN INITIAL TERM OF
THREE (3) YEARS, WITH TWO (2) ONE-YEAR RENEWAL TERMS,AT THE
OPTION OF THE CITY MANAGER; SAID AMENDMENT EXPANDING THE
SCOPE OF THE AGREEMENT BY: (1) RETROACTIVELY APPROVING,
EFFECTIVE OCTOBER 1, 2022, ADDITIONAL SITES AND SERVICES IN
THE ANNUAL AMOUNT OF $124,101.75, THEREBY INCREASING THE
TOTAL CONTRACT PRICE FROM $318,100.00 TO AN ESTIMATED
AMOUNT OF $442,201.75 PER CONTRACT YEAR, NOT INCLUDING
ADDITIONAL SERVICES THAT MAY BE ADDED BY THE CITY MANAGER,
AS NEEDED, WITHIN THE LIMITS OF THE CITY MANAGER'S
PURCHASING AUTHORITY UNDER THE CITY CODE; (2) ESTABLISHING
AN EMERGENCY EVENT REMOVAL AND REPLACEMENT FEE FOR THE
ADDITIONAL SITES, IN THE AMOUNT OF $42,298.20, THEREBY
INCREASING THE TOTAL EMERGENCY EVENT REMOVAL
REPLACEMENT FEE FOR THE CITY'S INVENTORY OF HOLIDAY DECOR
FROM $199,687.50 TO $241,985.70; (3) RETROACTIVELY APPROVING,
EFFECTIVE OCTOBER 1, 2022, THE PURCHASE OF HOLIDAY DECOR
FOR THE CITY'S OWN USE DURING THE 2022 HOLIDAY SEASON, IN
THE AMOUNT OF $26,300.00; AND (4) APPROVING A YEARLY
REFURBISHMENT PROGRAM FOR THE CITY'S INVENTORY OF HOLIDAY
DECOR, SUBJECT TO FUNDING AVAILABILITY, FOR: (I) CONTRACT
YEAR 2, IN THE AMOUNT OF $93,359.00, EFFECTIVE RETROACTIVELY
AS OF OCTOBER 1, 2022; (II) CONTRACT YEAR 3, IN THE AMOUNT OF
$98,078.49;AND (III)ANYAPPROVED RENEWAL TERMS, IN THE AMOUNT
OF $98,078.49 PER CONTRACT YEAR; AND FURTHER AUTHORIZING
THE CITY MANAGER TO EXECUTE THE AMENDMENT.
(ITEM TO BE SUBMITTED IN SUPPLEMENTAL)
RECOMMENDATION
Item to be submitted in Supplemental.
Page 299 of 1109
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
N/A
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Neighborhoods - Enhance the beautification, physical appearance and cleanliness of
neighborhoods.
Legislative Tracking
Facilities and Fleet Management
Page 300 of 1109