LTC 106-2023 Byron Carlyle Request for Letters of Interest and Next StepsMIAMI BEACH
OFFICE OF THE CITY MANAGER
LTC# 106-2023 LETTER TO COMMISSION
TO:
FROM:
DATE:
Honorable Mayor Dan Gelbe(\(Wmbers of the City Commission
Alina T. Hudak, City ManaglJ'Y' \
March 3, 2023
SUBJECT: Byron Carlyle Request for Letters of Interest and Next Steps
The purpose of this Letter to Commission (L TC) is to update the Mayor and CityCommission on the letters of interest received for the Byron Carlyle Theater (ByronCarlyle).
On November 8, 2022, the City's voters approved a $159 million General ObligationBond (GOB) for Arts and Culture that included $30,570,000 for the redevelopment ofthe Byron Carlyle Theater. On December 14, 2022, in response to item R? E, the Mayorand City Commission directed the Administration to seek expressions of interest fromcultural institutions to occupy and/or activate the Byron Carlyle venue.
Consequently, on January 25, 2023, the Administration issued Request for Letters ofInterest (RFU) 2023-261-KB for Cultural Partners for Byron Carlyle Theater. The RFU
(Exhibit B) was developed with input gathered from the Cultural Arts Council, the NorthBeach CRA Advisory Committee, and Michael Spring, Director of Miami-Dade CountyDepartment of Cultural Affairs.
On February 22, 2023, responses to the RFU were received. Attached hereto as
Exhibit A, is a list of the cultural institutions and operators that have expressed interest in activating the Byron Carlyle. The Administration is in the process of vetting theproposals. Additionally, pursuant to the direction issued by the Finance and EconomicResiliency Committee (FERC) at the January 27, 2023 meeting, and since this is withinthe City Manager's purview, the Administration will be engaging with cultural and artconsulting firm(s) to provide additional input on the best and viable candidates topromote the arts in this venue.
This information, along with other information gathered from public charettes will assistin envisioning and developing the design and construction of the Byron Carlyle.
For questions on the foregoing, contact Adrian Morales, Facilities and Fleet Management Director at adrianmorales@miamibeachfl.gov or Maria Hernandez, GOBProgram Director, at mariahernandez@miamibeachfl.gov.
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E x h ib it A
R F L I 2 0 2 3 -2 6 1-KB C u ltu ra l P a rt n e rs fo r B y ro n C a rly le T he ate r
Res onses
1 Area Stage Co. & Theatre
2 Campbell Construction Management
3 Fantasy Theatre Factory
4 Florida Opera Prima, Inc.
5 Loud and Live
6 Miami Jewish Film Festival
7 Miami Music Festival
8 Nu Deco
9 0 Cinema
10 Rhythm Foundation
11 Sanctuary of the Arts
12 Sterling Bilder LLC
E x h ib it B
1
RFU 20 23 -261-K B CU LTURA L PA RTN ERS FO R
BY RO N CA RLY LE THEA TER
MIAMI BEACH
Procurement Department
1755 Meridian Ave., 3rd Floor
Miami Beach, Florida 33139
REQUEST FOR LETTERS OF
INTEREST
RFLI 2023-261-KB
CULTURAL PARTNERS FOR
BYRON CARLYLE THEATER
1. Introduction. The City is significantly invested in promoting arts and culture through its partner
organizations who manage and operate various City-owned facilities. This portfolio currently includes, but
is not limited to, the Colony Theatre, the Bass Museum of Art, the Miami Beach Bandshell, and the Fillmore
at Jackie Gleason Theater. The City of Miami Beach ("City") is seeking letters of interest from cultural
organizations that may have an interest in managing and programming -in whole or in part- the
redeveloped City-owned property located at 500 71" Street (the Byron Carlyle Theater). It is the City's
intention to establish a long-term relationship for the management of this facility.
Through this RFU, the City is not seeking and will not consider specific proposals or offers to manage or
program the referenced property. If market interest in managing and programming the property exists,
through the City's receipt of expressions of interest, the City may issue a future Request for Proposals
(RFP) seeking formal detailed proposals from interested parties. Interested parties are expressly
requested not to submit proposals at this time, rather expressions of interest only.
2. Background. Managing and programming a municipal cultural facility is a significant undertaking and the
City may consider a long-term operating and management agreement with a partner organization to
provide the assurance that investments in this collaboration are lasting and meaningfully beneficial to the
community. In addition, the City may consider offering other ongoing in kind or financial support to ensure
that a partner organization has the resources necessary to be viable and successful.
The Byron Carlyle Theater was originally developed in 1968 in Miami Beach's North Beach area at 500 71°
Street. In 2001, the City purchased the Byron Carlyle Theater from the WBC Broadcasting Corporation. In
2004, the City executed an operating agreement with the Stage Door Theater Company and later executed
an operating agreement with O Cinema in 2014. In 2019, the City closed the theater and advertised a RFP
to redevelop the site. Following the RFP process, on February 24, 2021, the Mayor and City Commission
rejected a proposal to sell the theater and redevelop the parcel. On April 21, 2021, the Mayor and City
Commission referred an item to the City's Neighborhood and Quality of Life Committee requesting the
City Administration to present short and long-term alternatives and recommendations for the Byron
Carlyle Theater.
Subsequently, the City's Facilities and Fleet Management Department retained the firm of M.C. Harry &
Associates (the Consultant) to prepare a Conditions Assessment and Recommendations report. The
Consultant's Architect/Engineer team reviewed all available as-built documentation and visited the site
to observe the current conditions of each building system. The Consultant's report included two (2)
renovation options working within the existing building shell and a third option for new construction using
the entire parcel.
E x h ib it B
2
RFU 2023-261-KB CULTURAL PARTNERS FOR
BYRON CARLYLE THEATER
On September 30, 2021, the Mayor and City Commission allocated up to $400,000 from the City's FY 2022
Budget to be used by the Administration to develop conceptual design options for renovation of the Byron
Carlyle Theater, to be informed by community outreach, survey data, and input from industry
professionals, with the final approach and design concept to be subsequently presented for approval by
the Mayor and City Commission. To this end, the Administration retained Shulman+ Associates (Shulman)
to provide some background on the site and help gather feedback from the community.
Shulman hosted two (2) publicly-noticed community input sessions on April 27, 2022, and April 28, 2022
(virtually) to gather feedback from the community. Shulman prepared a conceptual master plan for review
and comment by the community during a final community input session which has not yet been
scheduled.
On November 8, 2022, the City's voters approved a $159 million General Obligation (G.O.) Bond for Arts
and Culture that included $30,570,000 for the redevelopment of the Byron Carlyle Theater.
On December 14, 2022, the Mayor and City Commission directed the Administration to seek expressions
of interest from cultural institutions to occupy and/or activate the venue. Thus, the City is seeking one or
more potential cultural partners, which may include, but is not limited to, theater companies, small
independent cinema operators, and visual and performing arts organizations to manage and program the
redeveloped Byron Carlyle Theater.
Figure 1 - Site Location Sketch
EXHIBIT A - SITE LOCA ION
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RFLI 2023-261-KB CUL T UR AL PA RTN ER S FO R
BY RO N CA RLYLE T H EA TER
Byron Carlyle Theater (500 71street)
Folio: 02-3211-002-1070
The building sits on a single parcel 250 feet wide by 101 feet deep for a total of 25,250 SF. The building
spans almost the entire footprint of the site. According to Surveys received, there is a utility easement
along the north edge of the site for an overhead electrical line. In the existing condition, the building is
situated within the utility easement by approximately five (5) feet. If the site is developed as new
construction, it is assumed that the overhead line and the associated easement could be eliminated, as
demonstrated by adjacent in-progress development projects. Per the latest zoning requirements, there
are 10-foot setbacks on the three street sides of the site, and the theater could not be re-built with the
same footprint it has today.
Folio: 02-3211-002-1090
Immediately to the south and toward the west half of the building site, the City owns a surface parking
lot 50 feet wide by 125 feet deep for a total of 6,250 SF. The lot is currently configured with thirteen (13)
standard parking spaces, one (1) accessible space, one (1) motorcycle space, and a turnaround and
building loading area servicing the theater. Across Byron Avenue toward the east, the City owns a surface
parking lot (Folio: 02-3211-002-1050) with 28 standard parking spaces and two (2) accessible spaces. This
lot is only considered in this description for its potential future use as parking for the building.
3. Questions. The deadline for questions is February 8, 2023, at 3:00 pm Eastern Time (ET). Any questions
concerning this RFLI shall be submitted to the Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Kristy Bada 305-673-7490 ext. 26218 kristybada@miamibeachfl.gov
All responses to questions/clarifications will be sent to all prospective Proposers in the form of an
addendum.
4. Submittal Format. Responses should be in letter form and include the following:
a. Respondent Information. Information regarding the respondent and its team, including but not
limited to organization name, years in business/operation, principals, headquarter, and local
office details, and the primary contact for any matters relating to the RFLI, including name,
position, and contact information.
b. Previous Experience. Information regarding the organization's track record, including a
description of the programs and activities currently being offered (e.g., exhibitions, performances,
arts education activities, community outreach, etc.). Organizations should limit their response to
no more than five (5) typewritten letter-sized pages and consider the following criteria in
describing previous work experience and potential future programming:
1. Cultural Impact
• A description of the arts and/or cultural programs and services that would be
offered with an overview of the organization's track record of success with an
emphasis on how the nature and quality of the activities would contribute to
Miami Beach's portfolio of cultural offerings and reputation for artistic
innovation and excellence; and
• A brief overview describing the type of cultural facility and spaces that would
enable the organization to optimally present its programs and activities.
2. Social and Community Impact
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RFLI 2023-261-KB CULTURAL PARTNERS FOR
BYRON CARLYLE THEATER
• Experience and effectiveness with offering arts educational and outreach
programs;
• Summary of past experience and present interest in collaborating with other
not-for-profit arts and cultural organizations and in making the facility
available for programs presented by others;
• Interest in complementary building uses to support arts and cultural
programming, activation, and community engagement;
• Description of efforts and in audience development and engagement; and
• Links to media coverage regarding the organization's work.
3. Management and Administration
• Experience with managing a cultural facility, if applicable;
• Summary of existing partnerships and grant relationships (including duration
and structure), and funding sources; and
• Evidence of sound fiscal management.
c. Expression of Interest. A statement of interest in occupying and/or activating the redeveloped
City-owned property at 500 71st Street (the Byron Carlyle Theater). A statement of interest is not
binding on either party.
5. Submittal Due Date and Requirements. The deadline for letters of interest is February 22, 2023, at 03:00
pm, Eastern Time (ET) in accordance with Section 4 of this RFU. Electronic responses to this RFU are to
be submitted via email no later than the date and time indicated above. Responses shall be emailed to
Kristy Bada at kristybada@miamibeachfl.gov.
It is the sole responsibility of the respondent to ensure its letter of interest is received before the RFLI
closing date and time.
6. Industry Meetings. Following the receipt of an expression of interest, the City may schedule mutually
agreeable industry meetings with the respondent(s) to clarify any questions that either the City or the
respondent(s) may have.
7. Result of RFU. The City is not required to act upon any information obtained through this RFU.
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