PSA with Camillus House, Inc DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91 C 2
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE e e 14,' Q,ei 2-Z_
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
CAMILLUS HOUSE, INC.
FOR
EMERGENCY SHELTER SERVICES
4/5/2023 I 2:42 EDT
This Amendment No. 2("Amendment")to the Agreement,dated March 9, 2018, is entered
into this , day of , 2023 ("Effective Date"), by and between the City
of Miami Beach, Florida, a municipal corporation organized and existing under the laws of
the State of Florida, having its principal place of business at 1700 Convention Center
Drive, Miami Beach, Florida 33139 ("City"), and Camillus House Inc., a non-profit
Corporation, having its principal place of business at 1603 NW 7 Avenue, Miami, FL,
33136 ("Contractor"), and hereby amends the Contract as follows:
RECITALS
WHEREAS, on September 25, 2017, the Mayor and City of Miami Beach ("City")
Commission adopted Resolution No. 2017-30000, approving the award of Request for
Proposal ("RFP") No. 2017-293-KB for Emergency Shelter Beds to Serve Homeless
Population; and
WHEREAS, on March 21, 2018, the City and Contractor executed the Agreement;
and
WHEREAS, the Agreement included an initial term of five(5) years, with the option
to renew for two-year renewal terms at the City Manager's sole option and discretion; and
WHEREAS, Section 3.1 of the Agreement established the following
Year 1-$26.35 per bed, for a minimum of 12 beds not to exceed $198,126.65
Year 2-$27.14 per bed, for a minimum of 12 beds not to exceed $ 204,069.42
•
Year 3-$27.95 per bed, for a minimum of 12 beds not to exceed $210,191.35
Year 4-$28.79 per bed, for a minimum of 12 beds not to exceed $216,497.25
Year 5-$29.66 per bed, for a minimum of 12 beds not to exceed $222,992.16
WHEREAS, the City may require a greater amount of beds per year than what was
originally anticipated if it is to effectively manage the rise in demand for said beds; and
WHEREAS, even though Resolution No. 2017-30000 did not stipulate a "not-to-
exceed" amount, the Contract inadvertently incorporated the above referenced not to
exceed amounts; and
WHEREAS, due to the expenditure cap, the Office of Housing and Community
Development is unable to secure additional beds; and
WHEREAS, although the RFP stipulated two (2) two-year renewal terms, Section
4.2 of the Agreement inadvertently states two(2)one-year renewal terms; and
WHEREAS, on November 10, 2020, the City Manager approved Amendment No. 1
DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE
to the Agreement removing the not to exceed amount inadvertently incorporated in the
Contract and corrected the renewal terms of the Agreement from a two (2) one-year
renewal terms to two (2) two-year renewal terms with the approval of the City Manager;
and
WHEREAS, on December 14, 2022, the commission approved item C2J, which
authorized the increase in the rates by 3% for each additional daytime bed. It has been
determined that the rate increase price offered by Camillus House is fair and reasonable,
and it is in the City's best interest to continue with the services to maximize resources for
the homeless population effective January 1, 2023; and
WHEREAS, on December 14, 2022, the Mayor and City Commission approved the
increase in rates pursuant to Section 4.6 of the Agreement and further authorized the City
Manager to execute the Amendment; and
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the City Manager and Contractor hereby agree to amend the Contract as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck-tbfeugh; and inserted
items are underlined) as follows:
(a) The fixed fee price per bed, per day, is hereby adjusted to reflect a 3°/0
increase, for a fixed fee price of$30.55 per bed, per day.
(b) Section 3.1 of the Agreement is hereby amended as follows:
All expenditures are contingent upon annual budget appropriation.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
• remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of this
Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7809-4EA5-862A-01ED48BD74AE
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
DocuSigned by: /P..%
�Kal�ac 1, f, Aqui ah P
By: Door �acr...
Rat aer g.C;ranado, City Clerk ling T. Hudak, Ci Manager
4/5/2023 I 2:42 EDT
Date
FOR CONSULTANT/CONTRACTOR: CAMILLUS HOUSE, INC.
ATTEST:
By:
Secretary Pres'dent
Hilda M.Fernandez
Print Name Print Name
Date
•
APPROVED AS TO
FORM&LANGUAGE
& FOR EXECUTION
. City Attorney _4,' Date
•
DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7B139-4EA5-862A-01ED48BD74AE
City Commissioner Memorandum-REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY AWARDED CONTRACTS.
December 14,2022
Attachment A
Rate Increase
_ITEM#1
Agreement No. Contractor Title
ITB 2018-037-ND Bytewise Solutions,Inc. Removable Parking Delineators
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
11/28/2018-11/27/2021 11/28/2021 -11/27/2022 11/28/2022-11/27/2023 N/A
Amount Including Rate Increase
Estimated.Fiscal Impact:$45,938.00(see Attachment B).
Request:
This item seeks approval from the Mayor and City Commission to increase the price of items 1 A through 1 C of the Agreementby 3%,
pursuant to Appendix D,Section 2.1,"Option to Renew with Price Adjustment"of the ITB.
"Priorto completion of each exercised contract term,the City mayconsideran adjustment to price based on Consumer Price Index
increase.Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U(all urban
areas)computed 60 days prior to the anniversary date of the contract of the ITB."
Brief Scope:
The purpose of the Agreement is to provide post delineators to secure parking spaces.
Justification:
Following the award by the City Commission pursuant to the ITB,the City executed a contract for the services with Bytewise Solutions,
Inc.In August 2022,the City Manager approved exercising the second renewal option,extending the Agreement through November
2023.
Subsequentto the recent renewal,the Contractor requested a rate increase due to recentinflation pressures.The Parking Department
negotiated a rate increase of 3%,representing an estimated annual impact of$1,338.00 based on the line items awarded.The CPI
report released on November 10, 2022,revealed a 10.1%rate increase from the prior year,which is greater than the negotiated
increase of 3%.
The Contractor has agreed to renew the Agreement based on the 3%increase.The Parking Department has determined that the
percentage increase is fair and reasonable due to the reported inflation and has the budget to absorb the rate increase effective
retroactively.November 28,2022.
Task Orders
ITEM#2
Agreement No. Contractor Title
ITB 2020-044-AY Green Earth Power Washing Prequalification Pool for Pressure Washing Services
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
03/18/2020-03/17/2023 The remaining renewal isyetto The remaining renewal is yet N/A
be exercised, to be exercised.
Amount
Estimated$380,108.00 for one year upon approval from the City Commission.
•
Request:
This item seeks approval from the Mayor and City Commission to approve the issuance of purchase orders in the estimated amount
of$380,108.00 for one year to Green Earth Power Washing pursuant to Resolution No.2020-31208 of the ITB.
"Any service order in excess of$100,000 for any project shall be subject to the prior approval of the city commission."
Brief Scope:
The purpose of the Agreement is to provide a pool of prequalifled vendors for pressure washing services at various parking garages
citywide.
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DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE
City Commissioner Memorandum—REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY AWARDED CONTRACTS.
December 14.2022
Justification:
On March 18,2020,the City Commission awarded ITB 2020-044-AYfor a Prequalification Pool for Pressure Washing Services.On
October 5,2022,the Facilities and Fleet Management Departmentissued ITQ No.2023-004-JH,pursuantto ITB No.2020-044-AY,
to the ten(10)prequalified vendors in the pool.Seven(7)quoteswere received(see Attachment C),and Green Earth Power Washing
was the lowest overall bid for multiple locations received,as noted below.
Contractor Quote Amount
(lowest to highest)
Green Earth Power Washing $380,108.00
Roof Painting by Hartzell $436,471.80
SFM Janitorial Services,LLC $506,097.08.
Endirt,LLC $660,407.60
Dream Clean Inc. $769,924.00
King of Pressure,Inc. $864,503.60
HRT Construction Group,LLC $2,640,136.44
ITEM#3
Agreement No. Contractor Title •
ITB 2021-060-DF CDW Government LLC Prequalification Pool for Cisco Networking Equipment
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
12/08/2021-12/07/2024 The remaining renewal is yet to The remaining renewal is yet N/A
be exercised. to be exercised.
Amount
$147,368.22 through October 07,2023,
Request:
This itcm seeks approval from the Mayor and City Commission to approve the issuance of purchase orders in the amount of
$147,368.22 to CDW Government LLC pursuant to Resolution No.2021-31938 of the ITB.
Any purchase in excess of$100,000•00 pursuant to the ITB shall be subject to the prior approval of the City Commission."
Brief Scope:
The purpose of the Agreement is to establish a pool of prequalified cisco gold certified•partners to expedite the selection of vendors
for projects from whom quotes could be sought for Cisco Networking Equipment.
Justification:
Following the award by the City Commission pursuant to the ITB,the City executed an Agreement to establish a pool of cisco gold
certified partners with CDW Government LLC.On November7,2022,the IT Department issued ITQ No.2023-008,pursuant to the
ITB,to the two(2)prequalified vendors in the pool to provide pricing for the SMARTnet subscription for the Cisco networking equipment
through October 2023.Only one quote from CDW Government LLC was received in the amount of$147,368.22(see Attachment
D).
ITEM#4
Agreement No. Contractor Title
1TB 2021.060-DF CDW Government LLC Prequalification Pool for Cisco Networking Equipment
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
12/08/2021-12/07/2024 The remaining renewal is yet to The remaining renewal is yet N/A
be exercised, to be exercised.
Amount
$150,674.40 annually for three(3)years in the total amount of$452,023.20
Request:
This item seeks approval from the Mayor and City Commission to approve the issuance of purchase orders in the amount of
$452,025.20 to CDW Government LLC pursuant to Resolution No.2021-31938 of the ITB.
"Any purchase in excess of$100,000.00 pursuant to the(TB shall be subject to the prior approval of the City Commission.'
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DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE
City Commissioner Memorandum—REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY AWARDED CONTRACTS.
December 14,2022
Brief Scope:
The purpose of the Agreement is to establish a pool of prequalified cisco gold certified partners to expedite the selection of vendors
for projects from whom quotes could be sought for Cisco Networking Equipment.
Justification:
Following the award by the City Commission pursuant to the ITS,the City executed an Agreement to establish a pool of cisco gold
certified partners with CDW Government LLC.On October 28,2022,the IT Department issued ITQ No.2023-006,pursuant to the
ITB,to the two(2)prequalified vendors in the pool to provide pricing for Cisco Flex services for three(3)years.Only one quote from
CDW Government LLC was received in the annual amount of$150,674.40(see Attachment E).
Contract Amendments
ITEM#5A
Agreement No. Contractor Title
RFP 2017-293-KB The Salvation Army Emergency Shelter Services
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
03/21/2018-03/20/2023 The remaining renewal is yet to The remaining renewal is yet N/A
be exercised. to be exercised.
Amount
$381,906.80 per fiscal year,including the new bed rate of$36.08.
Request:
This item seeks approval from the Mayor and City Commission pursuantto Section 4.6 of the Agreement,"Changes and Additions,
and further requests authorization for the Manager to execute Amendment No.2.
"Any changes and additions to the terms of this Agreement shall be by a written amendment,signed by the duly authorized
representatives of the City and Contractor."
The amendment is to include the following:
e family room rates that include six(6)beds;
• three(3)additional beds'for the use of Police for overnight placements;and
• further to increase the rates by 3%for each additional bed at$36.08.
Brief Scope:
The purpose of the Agreement is to purchase emergency shelter beds to serve the homeless population of the City.
Justification:
Following the award by the City Commission pursuant to the RFP,the City executed an Agreement for emergency shelter beds to
serve the homeless population.In accordance with Section 3.1"Fixed Fee"of the Agreement,the City originally contracted a minimum
of twenty(20)beds to place homeless individuals,with the option of purchasing an additional ten(10)beds for homeless individuals
at the same rate per day.In September 2022,the City purchased an additional three(3)beds for the Police Department to use for
overnight placements.The Office of Housing and Community Services continuesto see an influx offamilies needing shelter placement,
but family room designation is notincluded in the currentscope.The Office of Housing and Community Services has requested pricing
for family rooms and additional beds.It has been determined that the rate increase price offered by the Salvation Army is fair and
reasonable,and itis in the City's bestinterest to continue with the services to maximize resources for the homeless population effective
January 1,202322(see Attachment.F). ,
ITEM#513
Agreement No. Contractor Title
RFP 2017-293-KB The Camillus House,Inc. Emergency Shelter Services
Initial Term Renewal Term No.1 Renewal Term No.2 Renewal Term No.3
0310912018-03/08/2023 The remaining renewal isyetto The remaining renewal is yet NIA
be exercised. to be exercised.
Amount
$177,565.20 per fiscal year,including the new bed rate of$30.54
3
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DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE
City Commissioner Memorandum—REQUEST FOR APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON
SERVICE/TASK ORDER AND CHANGE ORDERS FOR CITY AWARDED CONTRACTS.
December 14,2022
i Request:
This item seeks approval from the Mayor and City Commission pursuant to Section 4.6 of the Agreement,"Changes and Additions,"
and further requests authorization for the Manager to execute Amendment No.2.
Any changes and additions to the terms of this Agreement shall be by a written amendment,signed by the duly authorized
representatives of the City and Contractor."
The amendment is to include the following:
• three(3)overnight beds in the amount of$30.00 per bed;and
• further to increase the rates by 3%for each additional daytime bed at$30.54.
Brief Scope:
The purpose of the Agreement is to purchase emergency shelter beds to serve the homeless population of the City.
Justification:
Following the award by the City Commission pursuant to the RFP,the City executed an Agreement for emergency shelter beds to
serve the homeless population.In accordance with Section 3.1,"Fixed Fee"of the Agreement,the City originally contracted a minimum
of twelve(12)beds per day to place homeless individuals.The Office of Housing and Community Services has identified a need for
access to shelter beds after regular business hours to be used by the Police Department for after-hours placementor by the vendor
contracted to conduct specialized outreach after hours.The Office of Housing and Community Services Services has requested pricing
for extra beds after hours.It has been determined that the rate increase price offered by Camillus House is fair and reasonable,and it
is in the City's best interest to continue with the services to maximize resources for the homeless population effective January 1,2023
(see Attachment F).
4
DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
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MI AM I B EAC 1 1 Contract/Document Routing Form
Contract No. Title
2017-293-KB Emergency Shelter Services
Contractor' Re.uestin:.De•artment
Camillus House,Inc. Housing and Community Services
DI •artmentDirector ame Si:nature&Date ACME Name Si: a e&Date
Der,)
Alba Tarre °, 3 31J2023 ( 11:52 EDT 7 '11 1912j
CILn Rickelle Williams 1Un. 1111
Document )ae Select One
x Type 1—Contract,amendment,change order,or task order resulting from a procurement-issued competitive solicitation.
Type 2—Other contract,amendment,change order,or task order not resulting from a procurement-issued competitive solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement
Type 5—Grant agreements with the City as the grantor Type 8—Other:
Sutnma: &Pur•we •
On September 25,2017,pursuant to Resolution No.2017-30000,the City approved the award of RFP
2017-293-KB for Emergency Shelter Beds to Serve the Homeless Population.The Agreement expires
on March 8,2023,and has two(2)two(2)years renewal options.
On November 7, 2022, Camillus House, Inc. requested a price increase of 1.9%for emergency shelter
beds, pursuant to Section 4.6 of the Agreement. The fiscal impact of the increase is approximately
$2,409.00.The Housing and Community Services Department has determined that the rate increase
price offered by the Camillus House is fair and reasonable.The Department believes it is in the City's
best interest to continue with services to maximize resources for the homeless population.
On December 14,2022,City Commission approved the requested increase via item C2J and authorized
the City Manager to execute Amendment No.2 to the Agreement.
Pursuant to the approval of the City Commission,this item seeks the City Manager's signature on the
attached Amendment No.2.
Original Term ,. Renewat Reriods" •Total`Term(Orrigmettitenewals).
3/9/2018—03/8/2023 Two(2)two(2)years option 9 years
r ,7`` Fundln`+i`nform'ition '4k` "' r :;4
Grant Funded: Yes x No State Federal I Other:
Cost&Fundin':Source
Yea t v Annual Cost «.#--. . . **' =Account°, Re•ul a""<Enhancement
1 $2,409.00. 011-0560-000349-23-405-575-00-00-00 Yes No
2 $2,409.00 011-0560-000349-23-405-575-00-00-00 Yes No
3 $2,409.00 011-0560-000349-23-405-575-00-00-00 Yes No
4 $2,409.00 011-0560-000349-23-405-575-00-00-00 Yes No
1.For contracts longer than five years,contact the Procurement Department.2.Attach any supporting explanation needed.
3.Budget approval indicates approval for the current fiscal year only.Future years are subject to City Commission approval of
the annual adopted operating budget.
DocuSign Envelope ID:65E0E790-AA97-43ED-8C6A-DED0613BDB91
DocuSign Envelope ID:85116E73-7BD9-4EA5-862A-01ED48BD74AE
Authori .to Si:n
City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
C2J 12/14/2022
If no,explain why CC approval is not required:
Legal Form Approved: x Yes I I No I If no,explain below why form approval is not necessary:
Com•Iiance A.•rovais see attached
Procurement: •. 3/21/2023rltr$DT N/A
Alex Denis Al.Cur,
Budget: r`. w..w In m Technology: N/A
Tameka Otto Stewart 4 teal•.Pile Shoal
3/31/2023 —1: ���
Risk Management: � Fleet&Facilities: N/A
Human Resources: N/A Other: N/A
�Ds
t5t For Monica Garcia