Resolution 2023-32515RESOLUTION NO. 2023-32515
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, TO AUTHORIZE NEGOTIATIONS PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2023-094-WG LABOR COSTING
SOFTWARE AND CONSULTING; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH BARGAINING POWER, INC., AS THE
TOP -RANKED PROPOSER; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on October 21, 2022, the Mayor and City Commission approved the
issuance of the Request for Qualifications (RFQ) No. 2023-094-WG Labor Costing Software
and Consulting; and
WHEREAS, Request for Qualifications No. 2023-094-WG (the "RFQ") was released on
November 18, 2022; and
WHEREAS, a voluntary pre -proposal meeting was held on December 2, 2022; and
WHEREAS, on January 13, 2023, the City received a sole proposal from Bargaining
Power Inc.; and
WHEREAS, on January 30, 2023, The City Manager, via Letter to Commission No. 040-
2023, appointed an Evaluation Committee consisting of the following individuals: Richard Ajami,
Budget Officer, Budget Department; Kenneth Ingersoll, Human Resources Administrator II,
Human Resources Department; Kevin Irizarry, Risk and Benefits Analyst, Human Resources
Department; and Fernando Pestana, Administrative Services Manager, Tourism and Cultural
Development Department; and
WHEREAS, the Evaluation Committee convened on February 10, 2023, to review and
score the proposal; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of the proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank the sole
proposal pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, after reviewing the submission and the Evaluation Committee's rankings
and analysis, the City Manager concurs with the Evaluation Committee and recommends that
the Mayor and City Commission authorize the Administration to enter into negotiations with
Bargaining Power, Inc.; and further authorizing the City Manager and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) No. 2023-094-WG Labor Costing Software and Consulting; authorize the
Administration to enter into negotiations with Bargaining Power, Inc., as the top -ranked
proposer; and further authorize the City Manager and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this d7
ATTEST:
Rafael E. 6ranado, City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
g-� -z3
City Attorney Date
day of /'�ar��- 2023.
Dan Gelber, Mayor
INCORR ORHTED'
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Competitive Bid Reports - C2 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: March 27, 2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, TO AUTHORIZE NEGOTIATIONS PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2023-094-WG LABOR COSTING
SOFTWARE AND CONSULTING; AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH BARGAINING POWER, INC., AS
THE TOP -RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate with Bargaining Power, Inc., the sole proposer for Request for
Proposals (RFQ) 2023-094-WG; and, further, authorize the City Manager and City Clerk to
execute an Agreement upon successful negotiations.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The City has five (5) collective bargaining groups, representing more than 1,300 employees, for
which the contracts are re -negotiated every three (3) years. It is valuable for the Human
Resources Department to have a tool, known as labor costing software, that can facilitate the
analysis of fiscal impacts regarding salaries, extra pay, and benefits for various scenarios. Labor
costing software will assist the Administration in more fully understanding the impacts of
scenarios contemplated during the contract negotiations for the City's five (5) bargaining groups.
Through the RFQ, the Administration sought proposals from qualified providers of labor costing
software and related services for the City's consideration.
ANALYSIS
On October 21, 2022, the Mayor and City Commission approved the issuance of the Request
for Qualifications (RFQ) No. 2023-094-WG for labor costing software and related services. The
Procurement Department issued bid notices to 33,189 companies utilizing the City's e-
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procurement system, with 61 prospective bidders accessing the solicitation. RFQ responses
were due and received on January 13, 2023. The City received a sole proposal from Bargaining
Power, Inc.
On February 10, 2023, the Evaluation Committee appointed by the City Manager convened to
consider the proposal received. The Committee was comprised of Richard Ajami, Budget
Officer, Budget Department; Kenneth Ingersoll, Human Resources Administrator 11, Human
Resources Department; Kevin Irizarry, Risk and Benefits Analyst, Human Resources
Department; and Fernando Pestana, Administrative Services Manager, Tourism and Cultural
Development Department.
The Committee was provided an overview of the project, and information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ.
The evaluation committee determined that Bargaining Power, Inc. was qualified and should be
considered for negotiations (see Attachment A). Below is a short bio of the firm based on
information it has submitted.
Bargaining Power, I nc. is headquartered in New York, NY. The firm has assisted organizations
with analyses services for collective bargaining, human resource planning, annual budgeting,
workforce sizing, operations management, mergers and acquisitions, and other financial
projections since 1991. Its proprietary software leverages Human Resource and Enterprise
Resource Planning (ERP) data to forecast labor costs. The firm's customers range in size from
100 to over 100,000 across both the private and public sectors.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
The fees will be negotiated with the selected firm. The Human Resources Department
estimates the cost of the system at $30,000/year based on prior similar systems, exclusive of
any consulting services required. This contract and price will be negotiated. Services for this
contract would be funded through the Department's budget subject to approval through the
budget process.
At this time, grant funding is not anticipated. However, should grant funding be available at a later
date, any resulting agreement would need to incorporate the grant's terms and conditions.
Amount(s)/Account(s):
Account no. 011-0375-000312-13-400-582-00-00-00-
CONCLUSION
After reviewing the submission and the results of the Evaluation Committee process, I believe
that Bargaining Power, Inc. has the experience necessary to provide the City the software and
services sought. Bargaining Power has worked with large public and private sector organizations
across the U.S. and, in addition to the labor costing software, can provide a full array of
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consulting and training services that appear to be beneficial for the City's bargaining process.
Therefore, I recommend that the Mayor and City Commission approve the Resolution
authorizing the Administration to negotiate with Bargaining Power, Inc., the sole proposer to
Request for Proposals (RFQ) 2023-094-WG; and, further, authorize the City Manager and City
Clerk to execute an Agreement upon successful negotiations by the Administration.
Applicable Area
Not Applicable
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
No
Strategic Connection
Non -Applicable
Legislative Tracking
Human Resources/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
Does this item utilize G.O.
Bond Funds?
No
Page 34 of 1292
RFQ 2023.094-WG Labor Costing
c
c
c
Low c
Richard AJami
Kenneth Ingersoll
Kevin Irizarry
Fernando Pestana
Software and Consulting
c
c
c
Aggregate
Totals
pualitative
Quantitative
Subtotal
Qualitative
Quantitative
Subtotal
Qualitative
Quantitative
Subtotal
Qualitative
Quantitative
Subtotal
Bargaining Power Inc.
75
0
75
1
86
0
86
1
70
0
70
1
80
0.
80
1
4 1
FOR DISPLAY PURPOSES ONLY. FINAL RANKING DOES NOT CONSTITUTE AN AWARD RECOMMENDATION.