2004-25551 Reso
RESOLUTION NO. 2004-255~l
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO, 68-02/03, FOR
THE ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE FOR
PLANNING, DESIGN, BID AND AWARD, AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE CITY CENTER RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROJECT; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED
FIRM OF CHEN AND ASSOCIATES; SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-
RANKED FIRM OF EAC CONSULTING, INC,; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE THIRD-RANKED FIRM OF EDWARDS AND KELCEY.
WHEREAS, on September 1 0,2003, the City Commission authorized the issuance
of an RFQ No. 68-02/03 to solicit qualifications from professional firms with the capability
and experience to provide professional engineering, urban design, and landscape
architecture services for planning, design, bid and award, and construction administration
of urban streetscape improvements in the City Center Neighborhood in Miami Beach (the
RFQ); and
WHEREAS, the estimated budget for the project referenced in the RFQ is
$16,069,350 and the estimated construction budget is $12,173,750, which is appropriated
as follows: Streetscape, $6,577,500; Stormwater Improvements, $4,296,250; and Water
Improvements, $1,300,000; and
WHEREAS, RFQ No. 68-02/03 was issued on September 18, 2003 with an opening
date of October 24, 2003; and
WHEREAS, seven (7) proposals were received in response to the RFQ, by the
following firms:
. Carney Neuhaus, Inc.;
. Chen and Associates;
. EAC Consulting, Inc.;
. Edwards and Kelcey;
. Keith and Schnars, P.A.;
. R. J. Behar & Company, Inc.;
. URS; and
WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter
to Commission (LTC) No. 288-2003 consisting of the following individuals:
. Gary Knight, Collins Park Neighborhood Association (Committee Chair);
. Eileen Ugalde, Assistant to President, Vice-President Government Affairs,
University of Miami;
. Donald Kipnis, CEO, Miller and Solomon;
. Mauro Burgio, Capital Improvement Office, Project Manager;
. Ada L1erandi, Property Owner, member of Cultural Arts Council;
. Reuben Caldwell, Planning Department;
. Kent Bonde, RDA City Center Coordinator; and
WHEREAS, the City Manager appointed the following committee members to take
the place of Ms. Ugalde and Mr. Kipnis due to their unavailability: Mr. Jonathan Breene,
Setai Hotel Developer; and Mr. Micheli Grendene, owner of Casa Tua Restaurant; and
WHEREAS, on February 9, 2004, the Committee convened and discussed the
qualifications and credentials of all seven firms, and consensus at the end of the meeting
was to invite all respondents to provide a 15 minute presentation, followed by a 15 minute
question and answer session; and
WHEREAS, the Committee reconvened on March 5, 2004 for the 2nd Evaluation
Committee meeting; the Committee members discussed their individual ranking of all the
firms and ranked the top three firms accordingly:
. First: Chen and Associates;
. Second: EAC Consulting, Inc.;
. Third: Edwards and Kelcey; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's
recommendation, and herein recommends that the Mayor and City Commission accept the
Committee's recommendation, relative to the ranking of firms pursuant to RFQ No. 68-
02/03 for the Engineering, Urban Design, and Landscape Architecture for Planning,
Design, Bid and Award, and Construction Administration Services for the City Center Right
of Way Infrastructure Improvement Project, and enter into negotiations with the first-ranked
firm of Chen and Associates; if unsuccessful, negotiate with the second-ranked firm of EAC
Consulting, Inc.; and if unsuccessful, negotiate with the third-ranked firm of Edwards and
Kelcey.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the recommendation of the City Manager pertaining to the ranking of
firms pursuant to RFQ No. 68-02/03; further authorize the Administration to enter into
negotiations with the top-ranked firm of Chen and Associates; should the Administration
not be able to negotiate an Agreement with the top-ranked firm, authorize the
Administration to negotiate with the second-ranked firm of EAC Consulting, Inc.; and,
should the Administration not be able to negotiate an Agreement with the second-ranked
firm, authorize the Administration to negotiate with the third-ranked firm of Edwards and
Kelcey.
PASSED and ADOPTED this 14th da
,2004.
ATTEST:
~. C(. ;L~(J.~
t CITY CLERK
T:\AGENDA\2004\Apr1404\RegularlRFQ68-02-03CityCenterRe50.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF'MIAMfBEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to RFQ No. 68-02103 for
the Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and Award and
Construction Administration Services for the City Center Right of Way Infrastructure Improvement Project.
Issue:
Shall the City Commission accept the City Manager's recommendation related to the ranking of firms and
authorize ne otiations?
Item Summary/Recommendation:
On September 10, 2003, the City Commission authorized the issuance of a RFQ to solicit the qualifications from
professional firms with the capability and experience to provide professional engineering, urban design, and
landscape architecture services for planning, design, bid and award, and construction administration of urban
streetscape improvements in the City Center Neighborhood in Miami Beach.
RFQ No. 68-02103 was issued on September 18, 2003 with an opening date of October 24,2003. The City received
responses from the fOllowing 7 firms:
Carney Neuhaus, Inc.
Chen and Associates
EAC Consulting, Inc.
Edwards and Kelcey
Keith and Schnars, P.A.
R. J. Behar & Company, Inc.
URS
The City Manager, via Letter to Commission (LTC) No. 288-2003, appointed an Evaluation Committee ("the
Committee"). Consensus at the end of the 1st Evaluation Committee meeting was to invite all seven (7) firms to
provide a 15 minute presentation, followed by a 15 minute question and answer session.
During deliberations at the 2nd Evaluation Committee meeting, the Committee members discussed their individual
ranking of the three firms and arrived at the following Committee ranking:
. First: Chen and Associates
. Second: EAC Consulting, Inc.
. Third: Edwards and Kelcey
The firm of Chen and Associates, was deemed to be the first ranked firm based on the experience and qualifications
of their team.
ACCEPT THE MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATIONS
Advisory Board Recommendation:
I
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
For City Manager
JMG
AGENDA ITEM
DATE
C7/t.
l{ -( f.( -() C{
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl,gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Date: April 14, 2004
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager V- D
A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 68-02103, FOR THE ENGINEERING, URBAN
DESIGN, AND LANDSCAPE ARCHITECTURE FOR PLANNING, DESIGN,
BID AND AWARD AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE CITY CENTER RIGHT OF WAY INFRASTRUCTURE
IMPROVEMENT PROJECT; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF CHEN
AND ASSOCIATES; AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM OF EAC CONSULTING, INC.; AND SHOULD
THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH THE SECOND-RANKED FIRM, FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
EDWARDS AND KELCEY.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City Center Right of Way Infrastructure Improvement Project (the .Projectn) is a $16
million infrastructure project which includes the restoration and enhancement of an urban
(residential and commercial) neighborhood's hardscape, including roadway, sidewalk, curb
and gutter, landscape, streetscape irrigation, lighting, potable water, and storm drainage
infrastructure as needed. This project is funded through City Center Tax Increment Funds.
The purpose of the Project is to provide for the restoration and enhancement of
streetscapes and infrastructure, consistent with existing available master plans, qualified
decisions of applicable City Departments and community preferences. The proposed
Project will include potable water, and storm drainage infrastructure upgrades. streetscape
work with restoration and enhancement of the neighborhood's hardscape, landscape,
streetscape irrigation and lighting, potable water, and storm drainage infrastructure as
needed. At this point, sanitary sewer upgrades are not anticipated as part of the Project.
Commission Memo
RFQ 68-02/03 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 2 of 8
ANALYSIS (Continued)
The selected Architectural and Engineering Firm ("Consultant") shall perform a variety of
forensic and community planning tasks that will culminate in the creation of a Basis of
Design Report (BOOR) for the Project area. The BOOR serves as the definitive Master
Plan for all proposed improvements.
Improvements may include restoration and enhancement to the function and aesthetics of
the following:
. Upgrading the stormwater drainage collection and disposal system to meet City
Stormwater Master Plan recommendations.
. Repair or replacement of existing water mains to meet City Water Master Plan
recommendations.
. Street resurfacing and new pavement markings.
. Swale restoration, and/or curb and gutter restoration or upgrades.
. Repair, extension, or widening of sidewalks and crossing ramps to provide
continuous, ADA-Title III compatible separated pedestrian ways.
. Installation of new pedestrian-scale street lighting and/or upgrade of existing lighting
to correct deficiencies where needed.
. Providing enhanced landscaping, development of additional areas for planting
opportunities, and new / enhanced irrigation to support such plantings within the
street right-of-way, as consistent with community and City staff preferences.
. Improving of street-ends with lighting, landscaping, fencing, and/or parking, where
appropriate.
. Physical and/or operational improvements to local streets for the purposes of
beautification, traffic calming and increasing alternative transportation routes
including pedestrian and non-motorized vehicles.
Commission Memo
RFQ 68-02/03 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 3 of 8
ANALYSIS (Continued)
The work effort will require that all aboveground improvements will be coordinated with
existing and proposed aboveground and below underground infrastructure improvements,
which may include the following tasks:
. Upgrading the drainage collection system.
. Repair or replacement of water mains and sanitary sewer lines.
. Limited coordination with other entities, including but not limited to, Florida Power
and Light Company, BellSouth, Charter Communications and their vendors, for the
relocation of above ground utilities to below ground locations within the Project's
Right of Way. This applies specifically to Special Assessment District petitions filed
by residents and accepted by the City Commission.
The estimated budget for this project is $16,069,350. The estimated construction budget
for the project is $12,173,750. This estimated construction total includes $6,577,500 for
Streetscape; $4,296,250 for Stormwater Improvements; and $1,300,000 for Water
Improvements.
On September 10, 2003, the City Commission authorized the issuance of a RFQ to solicit
the qualifications from professional firms with the capability and experience to provide
professional engineering, urban design, and landscape architecture services for planning,
design, bid and award, and construction administration of urban streetscape improvements
in the City Center Neighborhood in Miami Beach.
RFQ No. 68-02/03 was issued on September 18, 2003 with an opening date of October 24,
2003. A pre-proposal conference to provide information to firms considering submitting a
response was held on October 2, 2003. BidNet issued bid notices to 78 prospective
proposers, resulting in 43 proposers requesting RFQ packages, which resulted in the
receipt of the following seven (7) proposals from:
. Carney Neuhaus, Inc.
. Chen and Associates
. EAC Consulting, Inc.
. Edwards and Kelcey
. Keith and Schnars, P.A.
. R. J. Behar & Company, Inc.
. URS
Commission Memo
RFQ 68-02103 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 4 of 8
ANALYSIS (Continued)
The City Manager,via Letter to Commission (LTC) No. 288-2003, appointed an Evaluation
Committee (lithe Committee") consisting of the following individuals:
. Gary Knight, Collins Park Neighborhood Association (Committee Chair)
. Eileen Ugalde, Assistant to President, Vice-President Government Affairs,
University of Miami
. Donald Kipnis, CEO, Miller and Solomon
. Mauro Burgio, Capital Improvement Office, Project Manager
. Ada L1erandi, Property Owner, member of Cultural Arts Council
. Reuben Caldwell, Planning Department
. Kent Bonde, RDA City Center Coordinator
Ms. Eileen Ugalde and Mr. Donald Kipnis were removed from the committee due to their
unavailability. The City Manager appointed the following committee members to take the
place of Ms. Ugalde and Mr. Kipnis: Mr. Jonathan Breene, Setai Hotel Developer; and Mr.
Micheli Grendene, Owner of Casa Tua Restaurant.
On February 9, 2004, the Committee convened. Committee members Mauro Burgio and
Michele Gredene were not present at this meeting, but a quorum of the Committee was
present. The Committee was provided information on reference to the Project by Ronnie
Singer, CIP Community Information Manager. Additionally, the Committee reviewed
references secured by the Procurement staff, and discussed the following RFQ evaluation
criteria as per Section 287.055, Florida Statutes known as the Consultant's Competitive
Negotiation Act (CCNA):
. The ability of professional personnel;
. Past performance;
. Willingness to meet time and budget requirements;
. Location;
. Recent, current, and projected workloads of the firms;
. The volume of work previously awarded to each firm by the agency, with the object
of effecting an equitable distribution of contracts among qualified firms, provided
such distribution does not violate the principle of selection ofthe most highly qualified
firms.
The Committee's consensus at the end of the meeting was to invite all seven (7) firms to
provide a 15-minute presentation, followed by a 15-minute question and answer session.
The Procurement staff coordinated and scheduled presentations for March 5, 2004. On
this date the Committee members convened and were provided presentations by all seven
(7) firms. One Committee member, Michele Gredene, was unable to attend the meeting
and consequently unable to rank the firms.
Commission Memo
RFQ 68-02/03 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 5 of 8
ANALYSIS (Continued)
After the firms' presentations, the Committee members discussed at length their individual
perceptions of the qualifications, experience, and competence of all the seven (7) firms and
then ranked the firms accordingly:
Company Name Gary Ada Mauro Reuben Jonathan Kent
Knight Llerandi Burgio Caldwell Breene Bonde
Chen and Associates 95 89 97 98 91 92
(1 ) (1 ) (1 ) (1 ) (1 ) (2) (1 )
EAC Consulting, Inc. 93 88 74 94 94 87
(2) (2) (2) (2) (2) (1 ) (2)
Edwards and Kelcey 85 85 61 86 70 85
(3) (3) (3) (4) (5) (4) (3)
URS 70 8f 72 91 64 84
(4) (4) (5) (3) (4) (5) (4)
Keith and Schnars, P.A. 65 79 61 92 83 80
(5) (5) (7) (4) (3) (3) (6)
Carney Neuhaus, Inc. 65 84 56 83 59 83
(6) (5) (4) (5) (6) (6) (5)
R. J. Behar & Company, Inc. 65 80 52 86 57 84
(7) (5) (6) (6) (5) (7) (4)
LEGEND:
Chen & Associates - 5-1st place votes = 5x1=5
1-2nd Drace vote = 1 x2=2
TOTAL = 7 = Ranked 1st
EAC Consulting, Inc. - 1-1st place vote = 1x1=1
5-2nd Dlace votes = 5x2=10
TOTAL = 11 =Ranked 2nd
Edwards and Kelcey - 3-3rd place votes = 3x3=9
24th place votes = 2x4=8
1-5th Dlace vote = 1 x5=5
TOTAL = 22 =Ranked 3rd
:
Commission Memo
RFQ 68-02103 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 6 of 8
ANALYSIS (Continued)
The firm of Chen and Associates was deemed to be the first ranked firm based on the
experience and qualifications of their team. Chen and Associates possess vast experience
in the planning, design, permitting and construction administration of infrastructure
redevelopment projects in South Florida. The Company's experience includes projects
completed within the last two years for Broward County, City of North Miami Beach, City of
Dania Beach, City of Margate's Community Redevelopment Agency and many other
entities. All these projects have been successfully completed with aggressive timeframes,
multiple funding sources and complex existing infrastructure.
In addition to Chen and Associates, the team is comprised of three highly specialized,
nationally recognized firms. Civic Design Consultants will offer their experience and
expertise in urban planning and streetscaping to help coordinate the variety of public and
private redevelopment occurring in and around the City Center Neighborhood. The TBE
Group has expertise in surveying, subsurface utility engineering and coordination which will
be applied to address the congested corridors and many existing utilities. Kittelson and
Associates lends its nationwide research and engineering expertise in traffic calming and
traffic engineering to address the pedestrian/vehicular crossings and the mass transit
routing and signalization that runs through the area.
Chen and Associates will offer the following to the City of Miami Beach:
. Community based design team approach.
. Vast experience in urban infrastructure redevelopment.
. Past and present high profile project experience gathered through the continuous
projects performed throughout South Florida.
. Experienced in Public participation/Meetings.
. Strong track record of successfully completing projects within budget and time
schedule.
. Extensive experience in facilitating public meetings.
RELATED EXPERIENCE
PRINCIPAL-IN-CHARGE/PROJECT MANAGER
Dr. Ben H. Chen, P.E.
Dr. Ben H. Chen, P.E. has over 30 Years of Experience in addition to his two advanced
civil engineering degrees. Dr. Chen has been involved in literally hundreds of projects
throughout the United States and the Caribbean. Additionally he has provided the
following:
. Over 32 years of engineering experience providing water and wastewater
treatment facilities design and construction management, facilities planning,
environmental studies, utilities master planning, rate and financial studies;
Commission Memo
RFQ 68-02103 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 7 of 8
ANALYSIS (Continued)
. 12 Years of Neighborhood Redevelopment Experience;
. National and Municipal/Agency Infrastructure design experience:
- Broadview Park Neighborhood Improvement Project Basis of Design
Report, Broward County Office of Environmental Services
- Broward County Central Neighborhood Improvement Project Basis of
Design Project, Broward County Office of Environmental Services
- Proud Neighborhoods Capital Improvements Projects, City of North Miami
Beach, Florida
- Post 911 Mapping Services for the City of New York
- Traffic operations in Washington, D.C.
. Urban Roadway Beautification for the City of Detroit, Michigan
The following references were secured by the Procurement staff for Chen and
Associates.
Ms. Zully Williams, Project Manager
General Environmental Engineering Services
Village of Isla Morada
"Excellent firm to work with, their staff is always able to meet or needs in a vel)' timely
manner. "
Mr. Pat McGregor, Project Manager
Broadview Park Neighborhood Improvement Project Basis of Design Report
Broward County Office of Environmental Services
"The BOOR is completed and we are negotiating design and construction management
services. Additionally, Chen and Associates provides the best customer service of the
four Consultants I am presently using. "
Mr. Hiep Huynh, Project Manager
Proud Neighborhoods Capital Improvements Projects
City of North Miami Beach
"Chen and Associates has been retained to provide continuing design services for the
City of North Miami Beach's future projects."
Furthermore, during the Chen and Associates presentation on March 5th, 2004, Dr. Chen
made a pledge of his personal commitment to the project by stating that, if selected, he
would open a local office and relocate to Miami Beach, giving up some of his daily
management responsibilities in the firm to become personally involved in the City Center
project. Although not a part of the evaluation criteria, Dr. Chen's statement was considered
by the committee as an indication of his high level of commitment.
Commission Memo
RFQ 68-02/03 - Engineering, Urban Design, and Landscape Architecture for Planning, Design, Bid and
Award and Construction Administration Services for the City Center Right of Way Infrastructure
Improvement Project
April 14, 2004
Page 8 of 8
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which requests to accept the City Manager's recommendation pertaining to the
ranking of qualifications received pursuant to Request for Qualifications (RFQ) No. 68-
02/03, for the Engineering, Urban Design, and Landscape Architecture for Planning,
Design, Bid and Award and Construction Administration Services for the City Center Right
of Way Infrastructure Improvement project; authorizing the Administration to enter into
negotiations with the top-ranked firm of Chen and Associates.; and should the
Administration not be able to negotiate an agreement with the top ranked firm, authorizing
the Administration to negotiate with second-ranked firm of EAC Consulting, Inc.; and
should the Administration not be able to negotiate an agreement with the second-ranked
firm, further authorizing the Administration to negotiate with the third-ranked firm of
Edwards and Kelcey.
T:\AGENDA\2004\Apr1404\RegulanRF068-02-03CityCenterCommMemo,doc