Resolution 2023-32562RESOLUTION NO:; 2023-32562
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2023-016-WG BEACH WALK PROTECTIVE BOLLARDS CONSULTING
SERVICES; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
GANNETT FLEMING, INC., AS THE SOLE PROPOSER; AND FURTHER
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, on December 14, 2022, the Mayor and City Commission approved the
issuance of the Request for Qualifications (RFQ) No. 2023-016-WG for Beach Walk Protective
Bollards Consulting Services and
WHEREAS, Request for Qualifications No. 2023-016-WG (the "RFQ") was released on
December 15, 2022; and
WHEREAS, a voluntary pre -proposal meeting was held on January 10, 2023; and
WHEREAS, on February 21, 2023, the City received a sole proposal from Gannett
Fleming Inc.; and
WHEREAS, on March 28, 2023, the Evaluation Committee appointed by the City
Manager convened to consider the proposal received. The Committee was comprised of
Francisco Garcia, Division Director, Facilities and Fleet Management; Ariel Guitian, Sr. Capital
Projects Coordinator, Capital Improvement Projects; Giancarlo Pena, Assistant City Engineer,
Public Works Department; Kevin Pulido, Neighborhood Affairs Division Director,
Communications Department; Francys Vallecillo, Assistant Director, Tourism & Culture
Department; and
WHEREAS, the evaluation committee convened on March 28, 2023, to review and score
the proposal; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of the proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank the sole
proposal pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, after reviewing the submission, the City Manager concurs with the
evaluation committee and recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Gannett Fleming, Inc.; and further authorize the
City Manager and City Clerk to execute an agreement upon conclusion of successful
negotiations by the Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR. AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications (RFQ) No. 2023-016-WG Beach Walk Protective Bollards Consulting" Services;
authorize the Administration to enter into negotiations with Gannett Fleming, Inc., as the top=
ranked proposer; and further authorize the City Manager and City Clerkto execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this °?8
ATTEST:
MAY 0 2 2023
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Ct-
City Attorney O� Date
day of APri' 2023.
DAN GELBER, MAYOR : . .
kORPIORATE
Competitive Bid Reports - C2 D
MIAAAI BEACH
COMMISSION (MEMORANDUM
TO: Honorable Mayor and. Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 28, 2023
SUBJECT. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS
NO. 2023-016-WG BEACH WALK PROTECTIVE BOLLARDS
CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO,
NEGOTIATE WITH GANNETT FLEMING, INC., AS THE SOLE PROPOSER;
AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE AN AGREEMENT UPON CONCLUSION_ OF SUCCESSFUL
NEGOTIATIONS BY THE ADMI NI STRATI ON.
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to negotiate with Gannett Fleming, Inc., the sole proposer for Request for
Proposals (RFQ) 2023-016-WG. The Resolution also authorizes the City Manager and City
Clerk to execute an Agreement upon successful negotiations by the Administration.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY ,
The Miami Beach Recreational Corridor, commonly referred to as the Beach Walk, runs parallel
to the oceanfront from South Pointe Park to north 87th Terrace. Currently, Section 70-67 of the
City, Code prohibits ,the use of any motorized means of transportation along the length of the
Beach Walk.
Over the years, there have been several discussions about the safety of pedestrians and
cyclists along.the Beach Walk. Different user groups, including the Mid -Beach Neighborhood
Association (MBNA), have voiced concerns about the potential of vehicles to access the Beach
Walk and cause harm to pedestrians or cyclists.
In October 2020, the Facilities and Fleet Management Department was charged with
developing a project to design and deploy protective bollards at vulnerable areas along the
entire length of the Beach Walk. The Department engaged a safety and security consultant to
complete a study that included preliminary assessments, potential options for vehicle barriers
and alternate mitigation measures. The study was necessary.to assess options and establish
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funding.
Through the RFQ, the Facilities and Fleet Management Department seeks a consultant to
create the necessary plans and specifications to install barriers to vehicle access along the
Beach Walk. The most likely barrier is a bollard system that maximizes security and design. The
required scope of work pursuant to the RFQ may include but not be limited to bollard design,
construction documents, specifications, cost estimating and scheduling, project schedule
estimating, and construction administration.
ANALYSIS
On December 14, 2022, the Mayor and City Commission approved the issuance of the
Request for Qualifications (RFQ) No. 2023-016-WG for Beach Walk Protective Bollards
Consulting Services. The Procurement Department issued bid notices to 27,893 companies
utilizing the City's e-procurement system, with 59 prospective bidders accessing the solicitation.
RFQ responses were due and received on February 21, 2023. The City received a sole
proposal from Gannett Fleming, Inc. Staff believes that the limited response is attributed to the
services being a niche sector that requires very specific experience relating to vehicle barriers in
public places.
On March 28, 2023, the evaluation committee appointed by the City Manager convened to
consider the proposal received. The committee was comprised of Francisco Garcia, Division
Director, Facilities and Fleet Management; Adel Guitian, Sr. Capital Projects Coordinator,
Capital Improvement Projects; Giancarlo Pena, Assistant City Engineer, Public Works
Department; Kevin Pulido, Neighborhood Affairs Division Director, Communications
Department; and Francys Vallecillo, Assistant Director, Tourism & Culture Department.
The committee was provided an overview of the project and information relative to the Cone of
Silence Ordinance and the Government Sunshine Law. The committee was also provided with
general information on the scope of services and a copy of the proposal.
The evaluation committee determined that Gannet Fleming Inc. was well qualified and should
be considered for negotiations (see Attachment A). Below is a short bio of the firm based on
information in its proposal.
Gannett Fleming, Inc. has provided architectural, engineering, and construction services since
1915. The firm has a team of professionals that specialize in security and public safety experts
provide risk management and technical and executive leadership to help agencies develop the
security and safety programs needed. The firm is experiences in addressing disaster risks to
vital assets, systems, and networks imperative to the health and safety of constituents. The firm
partners with businesses, communities, and governmental agencies at every level to address
threats. Additionally, the firm includes LEED-certified professionals on projects that are
dedicated to using sustainable practices and has been named one of the top 100 green building
design firms in the U.S. Gannett Fleming, Inc.boasts client satisfaction rankings of over 90%.
The firm has worked with the City of Miami Beach since 2012 on several traffic and safety
projects.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
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The design services for this project will be completed in phases. The Facilities and Fleet
Management Department estimates $139,000 for the initial project phase; however, funding for
subsequent phases must be requested through the capital budget process. It is estimated that
construction resulting from these design services would cost approximately $5,000,000. This
amount includes factors for construction cost escalation and additional contingencies. Design
fees will be established through the negotiation process. Services pursuant to the award of this
RFQ-shallbe subject to funding availability which -is contingent on approval through the City's
capital budget process. Grant funds are not anticipated to be utilized for these services.
Amounts)/Account(s):
Design: Funding available in the amount of $139,000 is available in 520-1720-000674-29-422-000-
00-00-00-
-Construction: Funding, in the amount of $5,000,000, subject to approval through the capital'budget
process for project 62523
After reviewing the submission and staff's comments, it is evident that Gannett Fleming, Inc.
has the experience necessary to provide the City with bollard consulting services that will result
in enhanced protections with an aesthetically pleasing design for the Beach Walk. Gannett
Fleming, Inc. has worked with several large public and private sector organizations across the
U.S. and provides design, architectural, and construction administration services that will allow
the city to install protective bollards on the Beach Walk in line with the citys aesthetic and safety
needs. In 2021, Gannet Fleming, Inc. provided services to the City for preliminary work
regarding the installation of vehicle barriers to promote a safe environment for Miami Beach
patrons on the Beach Walk. Other City of Miami Beach projects facilitated by Gannet Fleming,
Inc. include the Transportation Master Plan, West Avenue Bridge Traffic and Safety, and the
Design Variation Memorandum Report following FDOT guidelines for installing Bike Lanes
across the intersections of 72 St. and 73 St. and SR A1A.
Therefore, the Administration recommends that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate with Gannett Fleming, Inc., the sole
proposer for Request for Proposals (RFQ) 2023-016-WG, and, further, authorizing the City
Manager and City Clerk to execute an Agreement upon successful negotiations by the
Administration.
Applicable Area
South Beach
Is this a "Residents Right
to Know" item. pursuant to
City Code Section 2-14?
No
Strategic Connection
Non -Applicable
Legislative Tracking
Does this item utilize G.O.
Bond Funds?
No
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Facilities and Fleet Management/Procurement
ATTACHMENTS:
Description
❑ Attachment A
❑ Resolution
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