Resolution 2023-32656 RESOLUTION NO. 2023=32656
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI
BEACH, FLORIDA, DIRECTING THE ADMINISTRATION TO PREPARE
A MONTHLY REPORT WITH REGULAR STAFFING UPDATES FROM
THE BUILDING DEPARTMENT, WITH THE MONTHLY REPORT TO
SPECIFICALLY IDENTIFY (1) EACH VACANT POSITION IN THE
BUILDING DEPARTMENT, BY TITLE, SECTION AND TRADE; (2) THE
LENGTH OF TIME EACH VACANT POSITION HAS REMAINED
VACANT, BY SECTION AND TRADE; (3) THE TOTAL NUMBER OF
VACANT POSITIONS AND OVERALL PERCENTAGE OF VACANT
POSITIONS IN THE DEPARTMENT; AND (4) THE REMAINING
INFORMATION REQUESTED IN THIS RESOLUTION, INCLUDING ANY
SPECIFIC STEPS TAKEN EACH MONTH TO FILL POSITIONS, SUCH
AS THE TOTAL NUMBER OF INTERVIEWS CONDUCTED AND OTHER
RELEVANT EFFORTS TO FILL THE POSITIONS; AND FURTHER
REQUIRING FOR THE MONTHLY REPORT TO BE RELEASED TO THE
MAYOR AND CITY COMMISSION VIA LETTER TO CITY COMMISSION.
WHEREAS, both' residents and businesses alike regularly apply for building
permits from the City of Miami Beach for a variety of reasons; and
WHEREAS, the City's Building Department is responsible for reviewing and
issuing of all building permits in the City, ranging from small single-family residential
renovation projects to very large commercial or multi-family residential skyscrapers; and
WHEREAS, as residents and businesses regularly complain that the process for
obtaining a building permit from the City is time-consuming and complex, it is imperative
that the Building Department be fully staffed, trained, and customer-service oriented; and
WHEREAS, the Building Department currently employs a total of eighty-seven (87)
City employees, including plans reviewers, inspectors, and other essential staff, and eight
(8) professional services contractors, with three (3) of them employed part-time; and
WHEREAS, there are twenty (20) vacancies in the Department, with four (4)
clerks, two (2) mechanical inspectors, and one (1) plumbing inspector currently in the
process of being filled, which will bring the outstanding number of vacancies down to
thirteen (13); and
WHEREAS, in view of the importance of this issue to the proper administration of
the City, as part of its efforts to prioritize the hiring of qualified personal to fill these vacant
positions in the Building Department, should regularly apprise the Mayor and City
Commission as to its on-going progress towards the filling of vacant positions, and its
efforts to hire qualified employees to perform these very important regulatory functions,
via a monthly report (the "Report"); and
WHEREAS, the monthly Report should identify how many members of the
Department are City employees vs. contract personnel; and
WHEREAS, the initial Report should include a comparison of the total number of
budgeted staff positions in the Building Department in the past five (5) years; and
WHEREAS, the Report should also include a monthly attendance analysis for
Building Department staff, including contracted employees, by Section and Trade,
including vacation, sick leave and FMLA time taken by employees; and
WHEREAS, the Report should also include an analysis of any specific positions
experiencing frequent turnover.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby direct the Administration to prepare a monthly report with regular
staffing updates from the Building Department, with the monthly report to specifically
identify(1) each vacant position in the Building Department, by Title, Section and Trade;
(2) the length of time each vacant position in each Section and Trade has remained
vacant; (3)the total number of vacant positions and overall percentage of vacant positions
in the Department, by Section and Trade; and (4)the remaining information requested in
this Resolution, including any specific steps taken each month to fill positions, such as
the total number of interviews conducted and other relevant efforts to fill the positions;
and further, require for the monthly report to be released to the Mayor and City
Commission via Letter to City Commission.
PASSED AND ADOPTED this a8 day of ?Nye , 2023.
ATTEST:
714 JUL 4 5 2023 Dan Gelber, Mayor
Rafael E. Granado, City Clerk _ `A. .
axco o
(Sponsored by Commissioner Alex J. Fernandez) -.,,9• ... ..M��=`
R' --APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
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City,Att+ ty • Oats
2
Resolutions-C7 AD
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael A. Paz, City Attorney
DATE: June 28, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI
BEACH, FLORIDA, DIRECTING THE ADMINISTRATION TO PREPARE A
MONTHLY REPORT WITH REGULAR STAFFING UPDATES FROM THE
BUILDING DEPARTMENT, WITH THE MONTHLY REPORT TO
SPECIFICALLY IDENTIFY (1) EACH VACANT POSITION IN THE
BUILDING DEPARTMENT, BY TITLE, SECTION AND TRADE; (2) THE
LENGTH OF TIME EACH VACANT POSITION HAS REMAINED VACANT,
BY SECTION AND TRADE; (3) THE TOTAL NUMBER OF VACANT
POSITIONS AND OVERALL PERCENTAGE OF VACANT POSITIONS IN
THE DEPARTMENT; AND (4) THE REMAINING INFORMATION
REQUESTED IN THIS RESOLUTION, INCLUDING ANY SPECIFIC STEPS
TAKEN EACH MONTH TO FILL POSITIONS, SUCH AS THE TOTAL
NUMBER OF INTERVIEWS CONDUCTED AND OTHER RELEVANT
EFFORTS TO FILL THE POSITIONS; AND FURTHER REQUIRING FOR
THE MONTHLY REPORT TO BE RELEASED TO THE MAYOR AND CITY
COMMISSION VIA LETTER TO CITY COMMISSION.
ANALYSIS
Pursuant to the request of Commissioner Alex Fernandez, the above-referenced Resolution is
submitted for consideration by the Mayor and City Commission at the June 28, 2023
Commission meeting.
SUPPORTING SURVEY DATA •
N/A
FINANCIAL INFORMATION
N/A
Is this a"Residents Right Does this item utilize G.O.
to Know" item,pursuant to Bond Funds?
City Code Section 2-14?
No No
Page 892 of 1808
Legislative Tracking
Office of the City Attorney
Sponsor
Commissioner Alex Fernandez
ATTACHMENTS:
Description
D Resolution
Page 893 of 1808