Resolution 2023-32621RESOLUTION NO! 2023-32621
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER AND AUTHORIZING NEGOTIATIONS PURSUANT TO
REQUEST FOR PROPOSALS NO. 2023-001-ND, FOR ELEVATOR
MAINTENANCE, REPAIRS, AND PARTS WITH SUNCOAST ELEVATOR
SOLUTIONS; INC., THE TOP -RANKED PROPOSER, AS THE PRIMARY
VENDOR; SW ELEVATORS LLC, THE SECOND -RANKED PROPOSER, AS
THE SECONDARY VENDOR; PRESTIGE ELEVATOR SERVICES, LLC, THE
THIRD -RANKED PROPOSER, AS THE TERTIARY VENDOR; AND FURTHER
AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE
AGREEMENTS WITH EACH OF THE PROPOSERS UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on February 22, 2023, the Mayor and City Commission approved the
issuance of the Request for Proposals (RFP) No. 2023-001-ND for Elevator Maintenance,
Repairs, and Parts; and
WHEREAS; Request for Proposals No. 2023-001-ND (the "RFP") was released on
February 27, 2023; and
WHEREAS, a voluntary pre -proposal meeting was held on March 8, 2023; and
WHEREAS, on May 5, 2023, the City received seven (7) proposals from Liberty Elevator
Corporation, Otis Elevator Company, Prestige Elevator Services, LLC, Schindler Elevator
Corporation, SW Elevators LLC, Suncoast Elevator Solutions Inc., and TK Elevator Corporation;
and
WHEREAS, on May 8, 2023, The City Manager, via Letter to Commission No. 214-2023,
appointed an Evaluation Committee consisting of the following individuals: Joey Gan, Chief
Elevator Inspector, Public Works Engineering Department, Pablo Gomez, Senior Capital Project
Coordinator, Housing and Community Development, Angelo Grande, Director of Venue
Operations, OVG360 Venue Management, Jenny Hernandez, Business Manager, Facilities and
Fleet Management Department, and Albert Ventura, Assistant Director, Parking Department;
and
WHEREAS, the Evaluation Committee convened on May 19, 2023, to review and score
the proposals; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy of each proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank each proposal
pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Evaluation .Committee process resulted in the ranking of proposers as
follows: Suncoast Elevator Solutions Inc., as the top -ranked proposer; SW Elevators LLC, as
the second -ranked proposer; Prestige Elevator Services, LLC, as the third -ranked proposer,
Otis Elevator Company, as the fourth -ranked proposer, Liberty Elevator Corporation, as the fifth -
ranked proposer, Schindler Elevator Corporation, as sixth -ranked proposer, and TK Elevator
Corporation, as the seventh -ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and analysis, the City Manager concurs with the Evaluation Committee and
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with Suncoast Elevator Solutions Inc, the top -ranked proposer, as the primary
vendor, SW Elevators LLC, the second -ranked proposer, as the secondary vendor, and Prestige
Elevator Services, LLC, the third -ranked proposer, as the tertiary vendor; and further authorizing
the City Manager and City Clerk to execute agreements with each of the proposers upon
conclusion of successful negotiations by the Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager and authorize negotiations
pursuant to Request for Proposals No. 2023-001-ND, for Elevator Maintenance, Repairs, and
Parts with Suncoast Elevator Solutions, Inc., the top -ranked proposer, as the primary vendor;
SW Elevators LLC, the second -ranked proposer, as the secondary vendor; Prestige Elevator
Services, LLC, the third -ranked proposer, as the tertiary vendor; and further authorize the City
Manager and City Clerk to execute agreements with each of the proposers upon conclusion of
successful negotiations by the Administration.
PASSED AND ADOPTED this 0?1
ATTEST-
JUL 2 8 2023
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
6-13 --L3
City Attorney Date
rf
day of Jae 2023.
DAN GELBER, MAYOR
Competitive Bid Reports - C2 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: June 28, 2023
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE CITY MANAGER'S
RECOMMENDATION PERTAINING TO THE PROPOSALS RECEIVED,
PURSUANT TO RFP; 2023-001-ND, FOR ELEVATOR MAINTENANCE,
REPAIRS, AND PARTS; AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH SUNCOAST ELEVATOR SOLUTIONS INC.,
THE TOP -RANKED PROPOSER, AS THE PRIMARY VENDOR; SW
ELEVATORS LLC, THE SECOND -RANKED PROPOSER, AS THE
SECONDARY VENDOR, AND PRESTIGE ELEVATOR SERVICES, LLC,
THE THIRD -RANKED PROPOSER, AS THE TERTIARY VENDOR;
FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE AGREEMENTS WITH EACH OF THE RECOMMENDED
PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission approve the Resolution
accepting the City Manager's recommendation pertaining to the proposals received, pursuant to
RFP 2023-001-ND, for Elevator Maintenance, Repairs, and Parts, authorizing the
Administration to enter into negotiations with Suncoast Elevator Solutions Inc., the top -ranked
proposer, as the primary vendor, SW Elevators LLC, the second -ranked proposer, as the
secondary vendor, Prestige Elevator Services, LLC, the third -ranked proposer, as the tertiary
vendor. The Resolution also authorizes the City Manager and City Clerk to execute agreements
with each of the recommended proposers upon the conclusion of successful negotiations.
The solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
Elevator maintenance and repair services for City facilities are essential to the Administration's
ability to provide the City's staff, residents, and visitors with safe and reliable access to facilities.
For approximately five years, the City of Miami Beach (the City) has had an agreement for
elevator maintenance, repairs, and parts. The current contract expires on May 29, 2023.
As a result of the expiring contract, the RFP was developed seeking proposals for a
replacement agreement.
Page 34 of 1808
ANALYSIS
On February 22, 2023, the Mayor and the City Commission authorized the issuance of Request
for Proposals (RFP) No. 2023-001-ND, for Elevator Maintenance, Repairs, and Parts. On
February 27, 2023, the RFQ was issued. A voluntary pre -proposal conference to provide
information to proposers submitting a response was held on March 8, 2023. Four (4) addenda
were issued. The Procurement Department issued bid notices to 4,076 companies through the
e-procurement system, with 41 prospective bidders accessing the advertised solicitation. RFP
responses were due and received on May 5, 2023. The City received a total of seven (7)
proposals from the following firms:
Liberty Elevator Corporation
Otis Elevator Company
Prestige Elevator Services, LLC
Schindler Elevator Corporation
• SW Elevators LLC
• Suncoast Elevator Solutions Inc.
• TK Elevator Corporation
On May 8, 2023, the City Manager appointed an Evaluation Committee via LTC # 214-2023.
The Evaluation Committee convened on May 19, 2023, to consider the proposals received.
The Committee was comprised of Joey Gan, Chief Elevator Inspector, Public Works
Engineering Department, Pablo Gomez, Senior Capital Project Coordinator, Housing and
Community Development, Angelo Grande, Director of Venue Operations, OVG360 Venue
Management, Jenny Hernandez, Business Manager, Facilities and Fleet Management
Department, and Albert Ventura, Assistant Director, Parking Department. The Committee was
provided an overview of the project, information relative to the Citys Cone of Silence
Ordinance, and the Government Sunshine Law. The Committee was also provided with general
information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFP. The evaluation process resulted in the ranking of proposers as indicated in Attachment A.
A summary of each of the three top -ranked firm follows based on information provided by the
firms.
Suncoast Elevator Solutions Inc.
Suncoast Elevator Solutions Inc.'s (Suncoast) owner and executive staff have a combined
experience of over 20 years in the elevator industry. Suncoast considers its strongest and best
asset to be communication, as its owners and managers are hands-on and accessible to their
customers. Suncoast currently maintains the elevator fleet for the Miami Parking Authority, the
South Beach Group, and KW Property Management and Consulting.
Suncoast is an incumbent providing these services to the City, and the City has been satisfied
with its work and offered positive feedback.
SW Elevators LLC
SW Elevators LLC (SW Elevators) was founded in Fort Worth, Texas, in 2003. SW Elevators
is a leading national independent provider of vertical transportation repair, maintenance,
modernization, and new construction services. It is a union company with technicians certified by
the National Association of Elevator Contractors (NAEC). SW Elevators has provided elevator
maintenance services to the Miami Dade Transit System, the Memorial Regional Hospital, and
Page 35 of 1808
the Miami Dade Children's Courthouse.
Prestige Elevator Services, LLC
Prestige Elevator Services, LLC's (Prestige) mission is to protect and extend the useful life of
the equipment while preparing customers for the inevitable repairs and future modernizations as
the equipment ages. Prestige fully understands the value of high -quality preventative elevator
maintenance. Its technicians are highly qualified, with years of experience in all types of
equipment. Prestige, based out of Texas, provides services to the Alliance Airport, the Naval Air
Station Joint Reserve Base in Fort Worth, and the Houston Independent School District
SUPPORTING SURVEY DATA
Not Applicable
Estimated expenditure under the current agreement for the services has averaged
approximately $400,000. Suncoast, the top -ranked bidder, has submitted a slightly less
expensive proposal totaling approximately $380,000. While the current maintenance budget for
the work is $370,000, some of the major projects (e.g., complete elevator modernizations)
completed under the agreement are paid from specific capital project budgets, not the allocated
maintenance funds.
It is not anticipated that grant funding will be utilized for this project.
Amount(s)/Account(s):
520-1720-000325-29-413-592-00-00-00-
$90,000
520-1720-000342-29-413-592-00-00-00-
$35,000
480-0463-000325-27-413-526-00-00-00-
$47,000
480-0463-000342-27-413-526-00-00-00-
$80,000
142-6976-000325-27-413-526-00-00-00-
$11, 000
142-6976-000342-27-413-526-00-00-00-
$50,000
463-1990-000325-31-413-526-00-00-00-
$10,000
463-1990-000342-31-413-526-00-00-00-
$10,000
467-1996-000325-31-413-526-00-00-00-
$14,000
467-1996-000342-31-413-526-00-00-00-
$15,000
468-1998-000325-27-413-526-00-00-00
$10,000
CONCLUSION
After reviewing the submissions and the Evaluation Committee's rankings and commentary,
Suncoast Elevator Solutions Inc., the top -ranked firm, SW Elevators LLC, the second -ranked
firm, and Prestige Elevator Services, LLC, the third -ranked firm, have been deemed as the
most qualified to maintain and repair the City's fleet of elevators. Suncoast has provided
maintenance and repair services to the City's fleet of elevators for approximately five (5) years
and performs to the highest industry standards. SW Elevators is a small company with vast
experience in South Florida, providing maintenance and repair services to elevators of different
manufacturers, models, ages, and usage types. Finally, Prestige provides high -quality
preventative maintenance, timely repair solutions, capital planning services, and safe, reliable
equipment for the riding public.
To maintain operational excellence, it is prudent, in addition to having a primary service provider,
to have secondary and tertiary firms awarded so that, in the event of a performance issue with an
Page 36 of 1808
awarded firm, another firm can quickly be brought in to provide the necessary services. For this
reason, it is recommended that primary, secondary and tertiary firms be awarded. .
For the reasons stated herein, the Administration recommends approval of the Resolution
authorizing the Administration to enter into negotiations with Suncoast Elevator Solutions Inc, the
top -ranked proposer, as the primary vendor, SW Elevators LLC, the second -ranked proposer,
as the secondary vendor, Prestige Elevator Services, LLC, the third -ranked proposer, as the
tertiary vendor, and further authorize the City Manager and City Clerk to execute agreements
with each of the proposers upon conclusion of successful negotiations by the Administration.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item; pursuant to Bond Funds?
City Code Section 2-14?
No No
Legisrative i racKing
Facilities and Fleet Management/Procurement
ATTACHMENTS:
Description
o Attachment A
❑ OMB - Analysis of Authority in Parking's budgets
Page 37 of 1808
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