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Resolution 2023-32691 RESOLUTION NO. 2023-32691 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE GRANT AGREEMENT TEMPLATE, WHICH AMENDMENT WILL ALLOW FOR THE ADVANCING OF GRANT AWARD FUNDS PURSUANT TO THE GRANT AGREEMENTS PREVIOUSLY APPROVED IN CONNECTION WITH THE GENERAL OBLIGATION BOND FOR ARTS & CULTURE FOR CERTAIN GRANT RECIPIENTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO FINALIZE AND EXECUTE AMENDMENT 1 WITH SUCH GRANT RECIPIENTS. WHEREAS, on July 20, 2022, the Mayor and Commission approved Resolution 2022- 32261, authorizing a special election, submitting to the electorate of the City of Miami Beach a question asking whether the City should be authorized to issue general obligation bonds, not exceeding $159,000,000, to improve facilities for resiliency of arts and cultural institutions throughout the city, including museums, performance venues, artistic playgrounds, senior/cultural centers, Botanical Garden, aquatic sculpture park, and related artist/workforce housing ("Arts and Culture Bonds"); and WHEREAS, on November 8, 2022, the voters of the City of Miami Beach approved the issuance of$159 million in Arts and Culture Bonds; and WHEREAS, on November 16, 2022 Commission meeting, the Mayor and Commission approved Resolution No. 2022-32405 directing the Administration and City Attorney's Office to negotiFte and secure public benefits for residents of the City as part of the grant agreements with cultural arts organizations that will receive G.O. Bond for Arts & Culture funds; and WHEREAS, on March 27, 2023, the City Commission adopted Resolution No. 2023- 32523 approving the template for the Grant Agreement to'be signed by grant recipients; and WHEREAS, on April 28, 2023, the City Commission adopted Resolution No. 2023-32592 accepting the recommendations of the Finance and Economic Resiliency Committee (F.E.R.C.) for Tranche 1 in the not-to-exceed amount of $101,700,000; Resolution No. 2023-32593 approving revisions to the Grant Agreement Template; and Resolution No. 2023-32594 approving the additional public benefits proffered by each of the cultural arts organizations or entities that will receive Arts & Culture G.O. Bond funds or that will directly benefit from capital projects paid for with bond funding; and WHEREAS, on May 17 and June 28, 2023, the first and second public hearings of the bond issuance were held; and WHEREAS, because some of the grant recipients do not have sufficient cash on hand to pay the expenses of designing, constructing and/or equipping their projects as the expenses become due, they have requested cash advances to pay for these expenses; and WHEREAS, the First Amendment to Grant Agreement allows for the advancing of grant award funds pursuant to the grant agreements previously approved in connection with the General Obligation Bond for Arts &Culture for grant recipients that certify they lack the necessary cash flow or other sources of funding to pay for project expenses as they become due; and 1 WHEREAS, the Administration recommends that the Mayor and City Commission approve the First Amendment to the Grant Agreement Template, a copy of which is attached as Exhibit B to the Memorandum accompanying this Resolution, and authorize the City Manager and City Clerk to finalize and execute a First Amendment to Grant Agreement substantially in the form of the First Amendment Template with such grant recipients. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve a First Amendment to the Grant Agreement Template, which First Amendment will allow for the advancing of grant award funds pursuant to the grant agreements previously approved in connection with the General Obligation Bond for Arts & Culture for certain grant recipients; and further authorize the City manager and City Clerk to finalize and execute a First Amendment to Grant Agreement with such grant recipients. PASSED and ADOPTED this 4 day of J u`r , 2023. Dan Gelber, Mayor ATTEST: JUL 2 8 2g23 M�'B Rafael 1. Granado, City Clerk IN(ORP)ORATEO' APPROVED AS TO FORM & LANGUAGE &FOR EXECUTION -23 City Attorney .4- Dote 2 Agenda Item C 7N Date 7-26 23 /V\ AMt 11 City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Managepr DATE: July 26, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE GRANT AGREEMENT TEMPLATE, WHICH AMENDMENT WILL ALLOW FOR THE ADVANCING OF GRANT AWARD FUNDS PURSUANT TO THE GRANT AGREEMENTS PREVIOUSLY APPROVED IN CONNECTION WITH THE GENERAL OBLIGATION BOND FOR ARTS & CULTURE FOR CERTAIN GRANT RECIPIENTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO FINALIZE AND EXECUTE AMENDMENT 1 WITH SUCH GRANT RECIPIENTS. BACKGROUND At the July 20, 2022 Commission meeting, the Mayor and Commission approved Resolution 2022-32261, authorizing a special election, submitting to the electorate of the City of Miami Beach the question asking whether the City shall be authorized to issue general obligation bonds (GOB), not exceeding $159,000,000, to improve facilities for resiliency of arts and cultural institutions throughout the City, including museums, performance venues, artistic playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park, and related artist/workforce housing. On November 8, 2022, the voters of the City of Miami Beach approved the issuance of a General Obligation Bond for Arts & Culture in the not to exceed amount of$159 million. At the November 16, 2022 Commission meeting, the Mayor and Commission approved Resolution No. 2022-32405 directing the Administration and City Attorney's Office to negotiate and secure public benefits for residents of the City as part of the grant agreements with cultural arts organizations that will receive G.O. Bond for Arts & Culture funds. On March 27, 2023, the City Commission adopted Resolution No. 2023-32523 approving the template for the Grant Agreement to be signed by grant recipients (Approved Grant Agreement Template). A copy of the Approved Grant Agreement Template is attached to this Memorandum as Exhibit A. On April 28, 2023, the City Commission adopted the following Resolutions related to the Arts & Culture G.O. Bond: • Resolution No. 2023-32592 accepting the recommendations of the Finance and Economic Resiliency Committee (F.E.R.C.) for Tranche 1 in the not-to-exceed amount of $101,700,000 (including grant amounts for the following projects: Workforce Housing, New World Symphony, Holocaust Memorial, Miami Beach Hispanic Community Center, The Wolfsonian and the Jewish Museum of Florida). • Resolution No. 2023-32593 approving revisions to the Grant Agreement Template. • Resolution No. 2023-32594 approving the additional public benefits proffered by each of the cultural arts organizations or entities that will receive Arts & Culture G.O. Bond funds or that will directly benefit from capital projects paid for with bond funding. On May 17 and June 28, 2023, the first and second public readings of the bond issuance resolution were held. On June 28, 2023, the City Commission adopted resolution No.2023-32634 approving grant awards for the Miami City Ballet, Miami New Drama and Rhythm Foundation. ANALYSIS Because some of the grant recipients do not have sufficient cash on hand to pay the expenses of designing, constructing and/or equipping their projects as the expenses become due, they have requested cash advances to pay for these expenses. The First Amendment to Grant Agreement facilitates this funding mechanism while providing controls for the city to monitor the use of those advances. The proposed First Amendment to Grant Agreement template (First Amendment Template) is attached to this Memorandum as Exhibit B. Key provisions in the First Amendment Template include the following: • Advances are available only to grantees that certify they lack the necessary cash flow or other sources of funding to pay project expenses as they become due. • A grantee may request an advance up to the lesser of 25%of the total Grant Award or$500,000. • A grantee may request one advance in a thirty(30) day period. • The final 10% of the grant award is to be paid on a reimbursement basis. • The City Manager (or designee) may, based on a grantee's demonstrated need, authorize (x) the payment of a percentage greater than twenty-five percent (25%), (y)the payment of a dollar value higher than $500,000 and/or(z)the processing of more than one advance request within a thirty (30) day period. • Each advance request must include appropriate documentation supporting the amount requested and, after the first advance is paid, subsequent advance requests must also include proof that amounts previously advanced have been used to pay project expenses in line with previous advance requests. • The final 10% of the cost to purchase equipment, material or personal property is to be paid on a reimbursement basis to ensure that equipment is physically present in Miami Beach. This requirement, which mirrors the requirement applicable to reimbursements for purchases of equipment, material or personal property, cannot be waived by the City Manager(or designee). CONCLUSION The Administration recommends the adoption of this resolution approving the First Amendment Template, which will allow for the advancing of grant award funds pursuant to the grant agreements previously approved in connection with the General Obligation Bond for Arts & Culture for grant recipients that certify they lack the necessary cash flow or other sources of funding to pay for project expenses as they become due; and further authorizing the City Manager and City Clerk to finalize and execute a First Amendment to Grant Agreement substantially in the form of the First Amendment Template with such grant recipients. Attachments: Exhibit A: Approved Grant Agreement Template Exhibit B: First Amendment to Grant Agreement Template gIMH Exhibit A G.O. BOND FOR ARTS &CULTURE GRANT AGREEMENT This GRANT AGREEMENT (this "Agreement") is made as of this day of ,2023 (the"Effective Date"), by and between the City of Miami Beach, Florida, a municipal corporation duly organized and existing under the laws of the State of Florida (the"City"), and , a Florida not- for-profit corporation ("Grantee") (the City and Grantee each, a "Party" and collectively, the "Parties"). RECITALS WHEREAS, [Describe Grantee, its existing facilities and public benefits], as more particularly described in Exhibit A; and WHEREAS, [Describe any pre-existing agreements between the City and Grantee, if relevant]; and WHEREAS,on July 20,2022,the Mayor and City Commission of the City of Miami Beach approved Resolution No. 2022-32261 calling for a November 8, 2022 special election for the purpose of submitting to the electorate of the City of Miami Beach a question asking whether the City should be authorized to issue general obligation bonds, from time to time, not exceeding $159,000,000 in aggregate principal amount (the "Bonds"), payable from unlimited ad valorem taxes, to improve facilities for resiliency of arts and cultural institutions throughout the City, including museums, performance venues, artistic playgrounds, senior/cultural centers, botanical garden, aquatic sculpture park and related artist/workforce housing (the"GO Bond for Arts and Culture Program"or the"GOBAC Program"); and WHEREAS, a majority of the City's residents who voted in the November 8, 2022 special election approved the GO Bond for Arts and Culture Program; and WHEREAS, Resolution 2022-32261 contemplated that if approved in the referendum, the GO Bond for Arts and Culture Program would provide funding for specific projects; and WHEREAS,the Grantee is undertaking [INSERT PROJECT DESCRIPTION] (the "Project"), as more specifically described in Exhibit B,which was specifically approved as part of the GOBAC Program or is otherwise eligible for funding through the GOBAC Program; and WHEREAS, the Project is estimated to cost $ and will be funded from the sources listed in Exhibit C, including funding from the GOBAC Program, subject to and contingent upon the availability of GOBAC Program proceeds; and WHEREAS, the Project is eligible for funding from the GO Bond for Arts and Culture Program in a total amount not to exceed $ , which includes a grant award in the amount of $ and a contingency in the amount of $ , as set forth in greater detail below; and • WHEREAS, the Project will result in physical improvements to an area, facility, resource or site to increase its ability or capacity to serve the public; and WHEREAS, on November 16, 2022, the Mayor and City Commission of the City of Miami Beach approved Resolution No. 2022-32405 requiring the City Administration and the Office of the City Attorney to negotiate and secure public benefits in the grant agreements with each cultural arts organization that receives GOBAC Program proceeds; and WHEREAS, the Mayor and City Commission of the City of Miami Beach and the governing board of the Grantee have authorized, by resolution, their respective representatives to enter into this Agreement describing their respective rights and obligations in the funding for, and construction of, the Project; and NOW, THEREFORE, pursuant to Resolution No. 2023-32593, which specifically authorizes the City Manager to execute grant agreements and other required contracts and documents to expend the GOBAC Program bonds proceeds for the purposes described in such resolution, and in consideration of the premises and the mutual covenants and conditions herein contained and the mutual benefits to be derived from this Agreement, it is agreed by the Parties hereto as follows: ARTICLE 1 GRANT 1.1 Recitals. The Recitals above are true and correct and are incorporated herein by reference. 1.2 Award of Grant; Contingency. The City hereby awards a grant to Grantee in the aggregate sum of $ (the "Grant Award"), to be funded by the City solely from the Bonds proceeds on a reimbursement basis, to design and construct the Project and/or to acquire equipment. The City shall have no obligation to disburse to Grantee any portion of the Grant Award which remains unused at the completion of the Project and Grantee shall have no claim to such unused portion of the Grant Award. The City Manager (or her designee) may increase the Grant Award by an amount not to exceed [INSERT AMOUNT OF CONTINGENCY](the "Contingency") if the Grantee establishes to the reasonable satisfaction of the City Manager (or her designee)with appropriate documentation that unforeseen conditions or other factors beyond the reasonable control of the Grantee have resulted in increased costs for the Project, provided (a) the use of Contingency funds must satisfy all requirements and comply with all restrictions applicable to the use of Grant Award funds, including without limitation the requirements set forth in Section 1.5 below and (b)the Contingency may not be used by Grantee to alter or expand the Project scope as set forth in Exhibit B. 1.3 Public Purpose. The Grant Award is awarded to this Grantee based on the understanding that the Grantee is performing a public purpose through the programs, projects, and services. Use of these funds for any program component not meeting this condition will be considered a material breach of the terms of this 2 Agreement and will allow the City to seek all available remedies including, but not limited to those outlined in Section 6.2. In consideration of the Grant Award, in addition to Grantee's obligations pursuant to Sections 1.5 and 1.6 and other provisions of this Agreement,to comply with Resolution No. 2022-32405, Grantee shall provide the additional public benefit described in Exhibit D. 1.4 Funding Contingencies. The City's obligation to fund all or any portion of the Grant is subject to and contingent upon (a) issuance of the Bonds and (b) such funding continuing to be allowed and permissible pursuant to applicable law, as same may be amended from time to time. If (x) the Bonds are not issued for any reason or (y) the City's performance and obligation to Grantee with respect to the Grant Award is disallowed or rendered impermissible by applicable law, then City's obligation to fund the Grant Award shall be extinguished, and neither Party shall have any further liability or obligation to the other with respect to the Grant Award or this Agreement, except for any liability or obligation which expressly survives the term of this Agreement. 1.5 Use of Grant Award. Grantee may use the Grant Award disbursed to Grantee by the City pursuant to the terms of this Agreement solely to pay for capital expenditures as defined in Treas. Reg. Section 1.150-11 and may not be for any other purpose including to pay for operating expenses, ordinary maintenance and repairs, or to acquire equipment having a useful life of less than one year. Grant Award funds may be used to pay for costs of project supervision by an owner's representative or by Grantee's own employees, provided (i)such costs must constitute capital expenditures as defined in Treas. Reg. Section 1.150-1 and (ii) if an employee of Grantee or an affiliate provides supervision, only such portion of such employee's base salary, employment taxes and employer-provided benefits as is directly related to Project supervision may be reimbursable with Grant Award funding, and Grantee shall cause such employee to maintain daily time records so that an appropriate allocation may be determined. Not more than fifteen percent(15%) of the Grant Award may be used to pay for architectural and engineering services required to develop and submit all construction documents and other submittals (including revisions) necessary to obtain all permits for the Project, as well as all other so-called "design costs," including without limitation interior design, lighting design, sound design and landscaping design. It is expressly understood and agreed, that any building, structure or other site into which the Project (including equipment acquired) is incorporated and, in whole or in part, with the Grant Award must be open and reasonably accessible to the public during reasonable and customary business hours, provide public exposure and benefit the public unless otherwise noted in this Agreement. For at least twenty- five(25)years from the completion of the Project,the Grantee shall (a) maintain, repair, upgrade and/or replace the Project(or portion thereof) and, if applicable, the facility into which the Project is incorporated; (b) keep the Project and, if applicable, the facility into which the Project is incorporated, open during Treas. Reg. Section 1.150-1(b) defines"capital expenditure"as: any cost of a type that is properly chargeable to capital account. . . under general Federal income tax principles. For example, costs incurred to acquire, construct, or improve land, buildings, and equipment generally are capital expenditures. 3 reasonable and customary business hours to all Miami Beach residents and members of the general public; and (c) use the facility and/or equipment acquired and/or improved under the Project for the benefit of the public. If the Grant Award is for less than $1,000,000, then Grantee shall not be deemed in breach of subparagraph (a) in the foregoing sentence if Grantee uses its best efforts to secure the funding necessary to comply with such obligations and nevertheless fails to secure such funding. 1.6 Substantial Completion of the Project. Grantee shall use commercially reasonable best efforts to ensure the Project achieves Substantial Completion (as defined below) on or before . For purposes of this Agreement, "Substantial Completion" means (a) If the Project (or portion thereof) entails construction, the date when the work constituting the Project, as certified in writing by the Grantee and the lead Consultant (i.e., the "architect of record" or the "engineer of record," as the case may be), if any, has been developed, designed, engineered and constructed in accordance with the applicable contract documents such that all conditions of permits and regulatory agencies have been satisfied and the Project is ready for occupancy, utilization and continuous commercial operation for the uses and purposes intended by the Grantee, without material interference from incomplete or improperly completed work and with only minor punch list items remaining to be completed, all as reasonably determined by the Consultant, and evidenced by (1) the issuance of a Certificate of Occupancy or Certificate of Completion by the authority having jurisdiction (if applicable); (2)the issuance of a Certificate of Substantial Completion by the lead Consultant for any portion of the Project for which a Consultant was engaged; and/or(3) such other documentation as the City Manager may reasonably request as evidence that the Project has achieved Substantial Completion. (b) if the Project (or portion thereof) entails the purchase of equipment, the date that such equipment has been installed in accordance with all applicable manufacturer instructions and building codes such that the Grantee will be able to use such equipment for its intended purpose(s). On or before the Substantial Completion date of the Project, Grantee shall submit to the City: i. applicable contract documents relating to the Project (or portion thereof); ii. copies of all agreements, permits, and licenses, and all insurance policies or certificates, if any, pertaining to the Project (or portion thereof); iii. all manufacturers, suppliers' and subcontractors' warranties duly assigned to Grantee (the "Warranties), and all maintenance and 4 operating instructions pertaining to the completed work; including the standard manufacturer's warranty for all fixtures and equipment purchased in relation to the Project(or portion thereof) and a minimum one (1) year warranty for all work contracted or associated with the Project; • iv. bills of sale, purchase documentation, or assignments evidencing title for the Project (or portion thereof) vesting in Grantee; and v. any other documents or information which the City Manager may reasonably request in connection with the Project. 1.7 Contractors and Design Consultants. The contractors hired by Grantee in connection with the construction of the Project may be individually referred to as a "Contractor" or collectively referred to herein as "Contractors". The lead architect or lead engineer, as applicable, retained by Grantee in connection with the design of the Project is referred to herein as the "Consultant". The Contractors and Consultant shall hold all required licenses to perform the services under the contract and shall not be a Contractor or Consultant who is currently debarred or otherwise not in good standing with the City. ARTICLE 2 BUDGET AND FUNDING 2.1 Project Cost. As referenced in this Agreement, the "Project Cost" shall mean the hard and soft capital costs necessary for the construction of the Project and/or the acquisition of equipment necessary to implement the Project. Grantee has estimated that the total Project Cost shall be$ [DRAFTING NOTE: INSERT SAME AMOUNT HERE AS INCLUDED IN THE SEVENTH RECITAL] (the "Budget"), as more particularly set forth in Exhibit C hereto. Exhibit C reflects all sources of funding for the Project, and the sum of such sources must equal or exceed the Budget. Prior to the submission of any Reimbursement Request (as defined below), Grantee shall supplement Exhibit C to include a cash flow schedule detailing anticipated dates and amounts to be received from other Project funding sources, if any, and estimated dates and amounts of payments due to the Consultant, Contractors and other third parties (the "Cash Flow Schedule"). If at any time the Grantee anticipates that the actual Project Cost will exceed the Budget, Grantee shall provide immediate written notice to the City which shall include: (a) a revised, detailed cost estimate for the Project Cost and (b) documentary evidence reasonably satisfactory to the City regarding Grantee's sources of funding for all costs in excess of the Budget. Grantee shall be permitted to modify the Budget to increase any line item(s) by decreasing other line item(s)to account for changes in actual costs so long as such modifications do not alter the scope of the original Project or reduce the useful life of assets acquired with the Grant Award. If Grantee wishes to revise the scope of the Project to enable it to complete the Project within the Budget, the Grantee must obtain the approval of the City Commission. 5 2.2 Grantee Solely Responsible for Project Expenses and Cost Overruns. The Grantee agrees to be responsible for all work performed and all expenses incurred in connection with the Project. The Grantee may contract as necessary to complete the Project, including entering into contracts with vendors for services and commodities, provided that it is understood by the Grantee that the City shall not be liable to any such vendors for any expenses or liabilities incurred pursuant to any contracts or agreements the Grantee may enter into with such vendors, and that the Grantee shall be solely liable to all such vendors for all expenses and liabilities incurred under such contracts or agreements. Without limiting the generality of the foregoing, the City shall have no obligation to fund any Project Cost in excess of the Grant Award and Grantee shall be solely responsible for any Project Cost in excess of the Budget as required and necessary to complete the Project. 2.3 Grant Managers. Each of the City and the Grantee shall designate an individual to serve as grant manager (the "City Grant Manager" and "Grantee Grant Manager," respectively). The initial City Grant Manager shall be the Director of the Facilities and Fleet Management Department and the initial Grantee Grant Manager shall be [INSERT NAME]. If a different grant manager is designated by either Party after execution of this Agreement, notice of the name and contact information of the new grant manager will be submitted in writing to the other Party and maintained in the respective parties' records. A change of grant manager does not require a formal amendment or change order to the Agreement. 2.4 Administration of Grant Award by Grantee. The Grantee shall administer the Grant Award responsibly and in accordance with reasonable general accounting standards, including by developing and adhering to a Project budget based upon reasonable estimates of expenditures necessary to complete the Project within the Budget. All expenditures will be subject to the terms of this Agreement. 2.5 Reimbursement Requests, Monthly Progress Reports and Payments. Subject to the terms and conditions of this Agreement, the Grant Award shall be paid by the City to Grantee as follows: a. The Grant Award shall be paid to Grantee in installments on a reimbursement basis (each such installment, a "Grant Disbursement"). In order to request a Grant Disbursement, Grantee shall submit to the City a completed, signed and notarized reimbursement request, in the form attached as Exhibit E hereto (or such other form as the City may require)(each, a "Reimbursement Request"), along with (i)the monthly status report described in subsection (d), below and (ii) all appropriate supporting documentation, including, without limitation, the applicable contract (including the schedule of values), licensing and insurance information for Contractors, Contractor payment applications, estimate(s),invoice(s), evidence of payment (receipts), warranty information and any other documentation with respect to the Project which may be requested by the City Grant Manager (collectively, the items 6 identified in (i) and (ii), the "Supporting Materials"). Any Reimbursement Request for purchases of equipment, materials or personal property shall require (A) that the purchase of such equipment, materials or personal property qualify as a capital expenditure pursuant to Treas. Reg. Section 1.150-1(b) and related I.R.S. guidance, as determined by the City in its sole discretion, and (B) documentation that such equipment, materials and/or personal property have been delivered to Grantee, and are in Grantee's possession, in Miami Beach, Florida, as conditions precedent to payment. The Grantee shall be solely responsible for submitting all documentation required by this Agreement. b. Project Costs shall be identified, tracked, accounted for, invoiced, and paid by Grantee in a manner that clearly distinguishes the Project Costs from other costs incurred by Grantee.The City shall make Grant Disbursement to the Grantee by check or wire transfer, as the City determines in its sole discretion. Grantee shall submit to the City Grant Manager a Reimbursement Request together with all Supporting Materials on or before the 15th of each month for any sums expended in connection with the Project for the preceding month. Provided that an uncured default does not exist,and that Grantee is otherwise in compliance with the terms of this Agreement, the City will make the Grant Disbursement within twenty-five (25) business days of its receipt of an acceptable Reimbursement Request and all Supporting Materials. Grantee understands and agrees that reimbursements to the Grantee will be made solely in accordance with applicable state and federal laws. Any and all reimbursement obligations of the City shall be fully subject to and contingent upon the availability of funding solely from the GOBAC Program funds. c. Grantee shall also be responsible for reporting, on a continuous, on-going basis any contractual relationship established to perform work or services on the Project, including start date and project schedule, reflecting a target Substantial Completion date not later than [DRAFTING NOTE: INSERT SAME DATE AS USED IN SECTION 1.6.], in the Monthly Status Report.Additional reports may be required at the discretion of the City Manager or her designee. d. To demonstrate that the Grant Award has been used in accordance with the description of the Project as reflected in Exhibit "B" and the Budget as outlined in Exhibit "C", and that Grantee has met and fulfilled all requirements as outlined in this Agreement, Grantee shall submit a Monthly Status Report to the City on or before the 15th day of each month (whether or not a Reimbursement Request is Submitted), to include, at a minimum, (i)a brief narrative describing the Project status, (ii) a spreadsheet reflecting the actual expenditures as of the end of the preceding month compared against the Budget, (iii) an updated Project schedule, if applicable, and (iv) a certification by an officer of Grantee that Grantee is meeting or has fulfilled all Project and financial requirements. 2.6 Bank Accounts. Monies received pursuant to this Agreement shall be kept in accounts in established Florida banks, credit unions or savings and loan 7 associations whose identity shall be disclosed in writing, with the identity and title of individuals whom the Grantee authorizes to withdraw or write checks on Grant Award funds from the banking institution identified in the bank account disclosure. 2.7 Expenditure Deadline. The Grantee shall spend or commit all of the Grant Award on or before three (3) years from the grant execution date (the "Expenditure Deadline"). Any Grant Award funds not spent or committed by the Expenditure Deadline or for which a Project extension has not been requested shall revert to the City and this Agreement shall be terminated in accordance with the provisions of this Agreement. A Project extension may be requested in writing from the City Manager at least thirty (30) business days prior to the Expenditure Deadline. The City Manager may, in her sole discretion, grant an extension of up to one (1)year from the Expenditure Deadline so long as such extension will not significantly alter the Project including its quality, impact, or benefit to the organization, the City or its residents.Additional extensions (not to exceed one (1)year in any event) may be authorized by the City Commission if the Grantee can document in a written request sufficient Project progress and good cause for such additional extension. 2.8 Payment Does Not Constitute Waiver of Claims or Warranties. Notwithstanding anything contained in this Agreement, payment of the Grant Award shall not constitute a waiver of claims by the City for:(i)faulty or defective work or product(s); (ii) failure of the work to be in strict accordance with the approved final plans and specifications for the Project; or (iii) the terms of any warranties required by the applicable contract documents. The Grantee shall use best efforts to process and resolve claims for defects and/or warranty issues expeditiously. All warranties shall commence on the date of Substantial Completion of the Project (or portion thereof), unless otherwise provided. 2.9 Annual Report. In addition to the monthly reports required pursuant to Section 2.4(d), above, Grantee shall submit on or prior to September 30th of each year from the date of execution of this Agreement through the expiration or termination of this Agreement,a written report to the City Manager demonstrating that Grantee is fulfilling its purpose and has complied with all applicable City, Miami-Dade County, state and federal requirements. The City Manager may also request that a compilation statement and/or independent financial audit and accounting for the expenditure of the Grant Award funds be prepared by an independent certified public accountant at Grantee's expense. 2.10 Final Report. In addition to the monthly and annual reports required pursuant to Sections 2.4(d)and 2.8, above,within thirty(30)days of completion of the Project, the Grantee shall submit a final written report to the City Manager demonstrating that Grantee is fulfilling its purpose and has complied with all applicable City, Miami-Dade County, state and federal requirements, and which report shall include, at a minimum: (a)the date the Project(or area of the facility incorporating the Project) was placed in service (b) the useful life of the Project, and (c) the amount of the Grant Award applied for each asset or improvement constituting the Project. 8 2.11 Failure to Submit Reports. Failure by the Grantee to submit the reports required pursuant to Section 2.4(d), 2.7 and 2.9 shall constitute a default, and the City Manager may, subject to any applicable cure period set forth in Article 6,terminate this Agreement in accordance with the provisions of Article 6. Further, the City Manager must approve these reports for the Grantee to be deemed to have met all conditions of the Grant Award. ARTICLE 3 MONITORING AND AUDITING 3.1. Program Monitoring and Evaluation. Commencing on the date of commencement of construction for the Project (or if the Project does not entail construction, commencing upon receipt of the first Reimbursement Request) and continuing through the date that is twenty-five (25) years following completion of the Project, the City Manager may monitor and conduct an evaluation of the Grantee's Project, which may include visits, upon reasonable notice, by City representatives to: observe the construction and implementation of the Project,to evaluate the public impact of the Project and to confirm Grantee's compliance with the terms of this Agreement, including without limitation the requirements set forth in Section 1.5 and Exhibit D. Upon request, the Grantee shall provide the City Manager with notice of all general activities that benefit the public and Project-related events. In the event the City Manager concludes, as a result of such monitoring and/or evaluation,that the Grantee is not in compliance with the terms of this Agreement, then the City Manager must provide in writing to the Grantee, within thirty (30) business days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee's ability to complete the Project within a reasonable time frame or otherwise fulfill the terms of this Agreement. If Grantee refuses or is unable to address the areas of concern within thirty (30) calendar days of receipt of such notice from the City Manager, then the City Manager may, in her sole discretion, take other actions which may include reduction or rescission of the Grant Award, or withholding Grant Award funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee uses any portion of the Grant Award for costs not associated with the Project or that do not constitute capital expenditures (collectively, "Non-Project Costs") and the Grantee refuses or is unable to replace the amount so used into the Grant Award bank account within thirty (30) calendar days from the date such unauthorized use is discovered, then the City Manager may request the return of such portion of the Funding Allocation award as was used to pay for Non-Project Costs. The City Manager may also institute a moratorium on applications from the Grantee to City grants programs for a period of up to one (1)year or until the deficient areas have been addressed to the satisfaction of the City Manager, whichever occurs first. 3.2. Accounting, Financial Review, Access to Records and Audits by City Manager. The Grantee shall maintain accurate and complete books and records for all receipts and expenditures of the Grant Award and the Project in conformance with reasonable general accounting standards (the "Grant Books and Records"). The 9 Grant Books and Records, as well as all documents pertaining to payments received and made in conjunction with the Grant Award, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in a secure place and in an orderly fashion in a location within the City of Miami Beach by the Grantee for at least three (3) years after the later of: (a) the Expenditure Deadline specified in Section 2.6; (b) the extended Expenditure Deadline, as approved by the City Manager, if any; (c) the completion of a City requested or mandated audit or compliance review; or the (d) conclusion of a legal action involving the Grant Award, the Grantee and/or Project or activities related to the Grant Award (the period determined pursuant to the foregoing, the "Audit Period"). The Grantee shall use reasonable commercial efforts to maintain the Grant Books and Records in such a manner that it will not be unduly costly or difficult for the City to segregate, ascertain or identify the use of the Grant Award and to determine Grantee's compliance with the terms and conditions of the Grant during an audit by the City. The City Manager may examine the Grant Books and Records at the Grantee's offices or other approved site under the direct control and supervision of the Grantee during regular business hours and upon reasonable notice. Furthermore, the City Manager may, upon reasonable notice and at the City's expense, audit or have audited all financial records of the Grantee, whether or not purported to be related to the Grant Award or the Project. 3.3. Inspector General. Pursuant to Section 2-256 of the Code of the City of Miami Beach (the "Code"), the City has established the Office of the Inspector General ("OIG") which may, pursuant to Section 2-256(f) of the Code, review, audit, inspect, and investigate city contracts, programs, projects, procurements, and expenditures associated with all general obligation bonds issued by the City, including but not limited to the Bonds. This random audit is separate and distinct from any other audit performed by or on behalf of the City. In connection with the foregoing: a. Grantee acknowledges that the OIG shall be authorized to review, audit, inspect and investigate the Grant Books and Records and all related financial records of Grantee. In addition, the Inspector General shall have the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of the Grant Award and the Project may include the issuance of reports concerning whether the Project is on time, within Budget and in conformity with plans, specifications, other contract documents and applicable law. b. At any time during the Audit Period and upon ten (10) days written notice to Grantee, the Grantee (and any other party that is subject to these provisions) shall make the Grant Books and Records and any other documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of this Agreement, including, but not limited proposals and agreements from and with successful contractors and design consultants, all Project-related correspondence, memoranda, instructions, financial documents, construction documents, and contract documents, and any supporting documentation for the foregoing. 10 c. The OIG shall have the power to report and/or recommend to the City Commission whether the Project or any related program, contract or transaction is or was necessary and, if deemed necessary, whether the method used for implementing the Project or related program, contract or transaction is or was efficient both financially and operationally. Monitoring of the Project may include reporting whether the project is on time,within budget and in conformity with plans,specifications, and applicable law. The OIG shall have the power to analyze the need for, and reasonableness of, proposed change orders d. The OIG is authorized to investigate any alleged violation by Grantee of the City's Code of Conduct, as set forth in Chapter 2, Article VII of the Code. e. The OIG is empowered to retain the services of independent private sector auditors to conduct one or more of the functions set forth in this Section 3.3. f. The provisions in this section shall apply to the Grantee, its contractors and their respective officers, agents and employees. The Grantee shall incorporate the provisions in this Section 3.3 in all contracts and other agreements executed by its contractors in connection with the performance of this Agreement. g. Nothing in this Section 3.3 shall impair any independent right to the City to conduct audits or investigative activities, including without limitation,the City's audit rights pursuant to Section 3.2. The provisions of this Section 3.3 are neither intended nor shall they be construed to impose any liability on the City by the Grantee, its contractors or third parties for such monitoring or investigation or to the failure to have conducted such monitoring or investigation and neither the City nor the OIG shall have any obligation to exercise any of its respective rights for the benefit of the Grantee. ARTICLE 4 INSURANCE AND INDEMNIFICATION [DRAFTING NOTE: RISK MANAGEMENT TO REVIEW INSURANCE PROVISIONS IN GENERAL AND WILL ESTABLISH REASONABLE REQUIREMENTS FOR EACH GRANT AGREEMENT ON A CASE-BY-CASE BASIS TAKING INTO ACCOUNT THE GRANT AWARD AMOUNT AND OTHER FACTORS RELEVANT TO THE PROJECT OR THIS AGREEMENT.] 4.1 Insurance Requirement for Grantee. Grantee shall provide, or cause to be provided, and maintain, or cause to be maintained, in force at all times during the Project, at its sole cost and expense, the following types of insurance coverage throughout the Term of the Agreement or until final acceptance of the Project, whichever is later: a. Worker's Compensation Insurance as required by Florida Statute 440,with Employer's Liability Insurance, with no less than $1,000,000 per accident 11 for bodily injury or disease; and b. Commercial General Liability Insurance on an occurrence basis, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 4.2 Insurance Requirement for Contractors. Each Contractor for the construction of the Project (or any portion) shall purchase and maintain the following insurance coverages: a. Worker's Compensation Insurance as required by Florida Statute 440,with Employer's Liability Insurance, with no less than $1,000,000 per accident for bodily injury or disease; b. Commercial General Liability Insurance on an occurrence basis, contractual liability, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. c. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage; d. Builder's Risk insurance utilizing an "All Risk"coverage form, with limits equal to the completed value of the contract for the construction of the Project and no coinsurance penalty provision. The City of Miami Beach and Grantee shall be a Loss Payee with respect to this coverage. e. A payment and performance bond (the "P&P Bond") of the form and containing all the provisions set forth in this Section. The P&P Bond shall be in the form of dual obligee bonds from the Contractor, naming the City and Grantee as dual obligees. The P&P Bond shall be in the amount of one hundred percent (100%) of the contract amount, guaranteeing to City and Grantee the completion and performance of the work under the contract and payment of all subcontractors.The P&P Bond shall continue in effect for one year after completion and acceptance of the Project with liability equal to one hundred percent (100%) of the cost of the work, or an additional P&P Bond shall be conditioned that Grantee will, upon notification by City, correct any defective or faulty work or materials which appear within one year after completion of the Work. The surety company shall have at least the following minimum ratings in the latest revision of Best's Insurance Report: Amount of Bond Ratings Category 12 500,001 to 1,020,000 B+ Class I 1,020,001 to 2,000,000 B+ Class II 2,000,001 to 5,000,000 A Class III 5,000,001 to 10,000,000 A Class IV 10,000,001 to 25,000,000 A Class V 25,000,001 to 50,000,000 A Class VI 50,000,001 or more A Class VII 4.3 Insurance Requirement for Consultant. The Consultant shall provide, or cause to be provided, and maintain, or cause to be maintained, in force at all times during the Project the following insurance coverages: a. Professional Liability Insurance with limits of liability provided by such policy not less than One Million Dollars ($1,000,000.00) each claim to assure City the indemnification specified in Section 4.4. Such policy may carry a commercially reasonable deductible, not to exceed One Hundred Thousand Dollars ($100,000.00) for each claim. The Certificate of Insurance for Professional Liability Insurance shall reference the applicable deductible and the Project. b. Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability and Two Million Dollars ($2,000,000) aggregate. 4.4 General Provisions Applicable to Insurance. The following provisions shall apply to insurance required to be provided by the Grantee, Contractors and Consultant. a. The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of Grantee. b. Grantee hereby grants, and shall cause each Contractor and the Consultant to grant, a waiver of any right to subrogation which any insurer of Grantee, Contractor or Consultant may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain, and shall cause each Contractor and the Consultant to obtain, any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. c. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City of Miami Beach Risk Management Office. d. Grantee shall provide the required insurance certificates, endorsements or 13 applicable policy language effecting coverage required by this Section. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not excuse Grantee's obligation to obtain (and to cause its Contractors and the Consultant to obtain) the required coverages. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. e. The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder CITY OF MIAMI BEACH c/o EXIGIS Insurance Compliance Services P.O. Box 947 MURRIETA, CA 92564 All certificates of insurance, endorsements, exemption letters shall be submitted to the City's servicing agent, EXIGIS, at: Certificates-miamibeachriskworks.com f. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this agreement. 4.5 Indemnification by Contractors and Consultant. Any contract between Grantee and its Contractors with a contact price that is equal to or greater$50,000 and the architect's agreement between Grantee and Consultant with fees in excess of $9,000 shall provide that Contractor or Consultant (as applicable) shall defend, indemnify and save harmless the City, its officers, agents and employees,from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any construction activities of Contractor or Consultant (as applicable), or any of its subcontractors, subconsultants, agents, servants, or employees connected with the Project; or by or in consequence of any negligence of Contractor or Consultant (as applicable), or any of its subcontractors, subconsultants, agents, servants, or employees (excluding negligence of the City), in connection with the construction activities of Contractor or Consultant(as applicable),or any of its subcontractors,subconsultants,agents, servants, or employees connected with the Project; or by use of any improper materials or by or on account of any act, error or omission of Contractor or Consultant(as applicable)or any subcontractor,subconsultants,agents, servants or employees, except to the extent any such injuries or damages are caused by City. The contracts between Grantee and its Contractors and the architect's agreement between Grantee and the Consultant shall further provide that Contractor or Consultant (as applicable) shall indemnify and save harmless City 14 (a) against any claims or liability arising from or based upon the violation of any City, Miami-Dade County, state or federal laws, bylaws, ordinances or regulations by Contractor, its subcontractors, agents, servants or employees (excluding negligence of City); and (b) from all such claims and fees, and from any and all suits and actions of every name and description that may be brought against City on account of any claims, fees, royalties, or costs for any invention or patent, and from any and all suits and actions that may be brought against City for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. The contracts between Grantee and its Contractors and the architect's agreement between the Grantee and the Consultant shall provide that the Contractors' and Consultant's indemnification obligations to the City shall survive the expiration or termination of such agreements. 4.6 Indemnification by Grantee. The Grantee shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers,employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Grantee or its employees, agents, servants, partners, principals, subconsultants or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Grantee shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. Grantee's obligation to indemnify the City pursuant to the foregoing shall survive the expiration or termination of this Agreement. Grantee recognizes the broad nature of this indemnification and hold harmless clause, and voluntarily makes this covenant and expressly acknowledges the receipt of good and valuable consideration, provided by the City in support of the obligation in accordance with the laws of the State of Florida. Nothing herein shall be construed to waive any of the City's rights set forth in Section 768.28, Florida statutes. Nothing contained in this Agreement shall be deemed a waiver of sovereign immunity by the City. This paragraph shall survive the expiration or early termination of this Agreement. If Grantee is an agency or subdivision of the State of Florida, the foregoing provisions shall be subject to any applicable provisions of Section 762.28 that may apply to Grantee. 4.7 Indemnification Obligation Includes Defense Through Appeals. For the avoidance of doubt, the indemnification provided above shall obligate each Contractor, the Consultant or Grantee(as applicable)to defend at its own expense to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against City which may result from the operations and activities under or as a consequence of this Agreement performed 15 by the applicable indemnitor and its respective subcontractors,subconsultants, and anyone directly or indirectly employed by such indemnitor. ARTICLE 5 COMPLIANCE 5.1 Compliance with Laws. In its performance of this Agreement, Grantee shall comply with all applicable laws, ordinances, and regulations of the City, Miami- Dade County, the State of Florida, and the federal government, as applicable. 5.2 No Discrimination. In connection with the Project, Grantee shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Grantee shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 5.3 Compliance with County's Conflict of Interest and Code of Ethics Ordinance. Grantee herein agrees to adhere to and be governed by all applicable laws as it relates to conflicts of interest including, without limitation, Section 2-11.1 of the Code of Miami-Dade County(the County's Conflict of Interest and Code of Ethics Ordinance), as may be amended from time to time, and by Chapter 2, Article VII of the Code, as may be amended from time to time (collectively, the"Conflict Statutes"), both of which are incorporated by reference as if fully set forth herein. Grantee covenants that, in connection with its performance of this Agreement, it presently has no interest and shall not acquire any interest, directly or indirectly, which could constitute a conflict of interest, as described under the Conflict Statutes. Grantee further covenants that in the performance of this Agreement, Grantee shall not employ any person having any such conflict of interest. 5.4 Compliance with Florida Public Records Law. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time, as follows: a. "Public Records" Defined. The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films,sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. 16 b. Obligations of "Contractors" as defined under Florida Public Records Act. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of"Contractor"as defined in Section 119.0701(1)(a),the Grantee shall: (i) Keep and maintain public records required by the City to perform the service; (ii) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (iii) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; (iv) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Grantee or keep and maintain public records required by the City to perform the service. If the Grantee transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. c. Request for Records; Noncompliance. (i) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Grantee of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (ii) Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) avail itself of the remedies set forth under the Agreement; and/or(2)avail itself of any available remedies at law or in equity. (iii) If Grantee who fails to provide the public records to the City within a reasonable time, it may be subject to penalties under Section 119.10, 17 Florida Statutes. d. Civil Action. (i) If a civil action is filed against Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against Grantee the reasonable costs of enforcement, including reasonable attorney fees, if: A. The court determines that Grantee unlawfully refused to comply with the public records request within a reasonable time; and B. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to Grantee. (ii) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (iii) If Grantee complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. e. Questions. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO@g MIAMIBEACHFL.GOV PHONE: 305-673-7411 ARTICLE 6 DEFAULT AND REMEDIES 6.1 Events of Default. Each of the following shall constitute a default by Grantee: 18 a. If Grantee uses all or any portion of the Grant Award for costs not associated with the Project and Grantee fails to refund the unauthorized disbursement within thirty (30) days after written notice of the default is given to Grantee by the City. b. If Grantee shall breach any of the other covenants or provisions in this Agreement, without regard to materiality, and Grantee fails to cure its default within thirty (30) days after written notice of the default is given to Grantee by the City; provided, however, that if not reasonably possible to cure such default within the thirty (30) day period,such cure period shall be extended for up to ninety (90) days following the date of the original notice, if within thirty (30) days after such written notice, Grantee commences diligently and thereafter continues to cure. 6.2 Remedies a. Upon the occurrence of a default described in Section 6.1(a) and/or the occurrence of a breach of any material covenant or provision of this Agreement, and such default is not cured within the applicable cure period in Section 6.1(a) or 6.1(b), respectively, the City, in addition to all other remedies conferred by this Agreement, may require that Grantee reimburse the City for all Grant Award funding provided by the City hereunder. At the City's sole discretion, the City may, from amounts otherwise appropriated to Grantee(or due to Grantee pursuant to any other agreement), withhold, deduct or set off any amounts that the City reasonably believes are sufficient to reimburse the City for any default under this Agreement. b. The City may institute litigation to recover damages for any default or to obtain any other remedy at law or in equity(including specific performance, permanent, preliminary or temporary injunctive relief, and any other kind of equitable remedy). c. Upon the occurrence of a default by Grantee which remains uncured within the time periods provided in Section 6.1, the City may terminate this Agreement, upon written notice.to Grantee. Upon termination of this Agreement under this section, the City shall have no further liability or obligation to Grantee. Grantee understands and agrees that termination of this Agreement under this section shall not release Grantee from any obligation occurring prior to the effective date of termination. d. In the event Grantee fails to reimburse the Grant Award to the City as required by subsection a, in addition to all other remedies conferred onto the City under this Agreement, Grantee agrees to transfer to the City all title and interest in and to any personal property that has been purchased with Grant Award funds but not installed as a fixture. 19 e. Any failure of the City to exercise any right or remedy as provided in this Agreement shall not be deemed a waiver by the City of any claim for damages it may have by reason of the default. f. The rights and remedies of the City are cumulative and the exercise by the City of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default. ARTICLE 7 GENERAL PROVISIONS 7.1 Relationship of the Parties. It is expressly understood and intended that the Grantee, as the recipient of GOBAC Program funds, is not an officer, employee or agent of the City, the City Commission, nor the City department(s) administering the GOBAC Program or the Grant Award. Further, for purposes of this Agreement, the Project or activity, the parties hereto agree that the Grantee, its officers, agents and employees are independent contractors and solely responsible for the Project. The Grantee shall take all actions as may be necessary to ensure that its officers, agents, employees, assignees and/or subcontractors shall not act as, nor give the appearance that they are, agents, servants, joint venturers, collaborators or partners of the City, the City Commission or the department(s) administering the GOBAC Program or the Grant Award. No Party or its officers, elected or appointed officials, employees, agents, independent contractors or consultants shall be considered employees or agents of any other Party, nor to have been authorized to incur any expense on behalf of any other Party, nor to act for or to bind any other Party, nor shall an employee claim any right in or entitlement to any pension, workers' compensation benefit, unemployment compensation, civil service or other employee rights or privileges granted by operation of law or otherwise, except through and against the entity by whom they are employed. 7.2 Entire Agreement. This Agreement states the entire understanding and agreement between the Parties and supersedes any and all written or oral representations, statements, negotiations or agreements previously existing between the Parties with respect to the subject matter of this Agreement. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this Agreement, and that this Agreement contains the entire agreement between the parties as to all matters contained herein. Accordingly, (a) no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written and (b) any oral representations or modifications concerning this Agreement shall be of no force or effect. 7.3 Amendment. This Agreement may be amended only with the written approval of the Parties. The City Manager, on behalf of the City, shall have authority to amend or modify this Agreement, including any changes to the budget for the 20 Project, provided that the changes do not materially change the scope of the Project and the amount of the Grant Award is not increased (except in the manner allowed pursuant to section 1.2). 7.4 No Assignment. The Grantee is not permitted to assign this Agreement or any portion thereof. Any purported assignment will render this Agreement null and void and subject to immediate rescission of the full amount of the Grant Award and reimbursement by the Grantee of its full value to the City. 7.5 Waiver. No waiver shall be effective unless in writing and signed by the Party against whom enforcement is sought. Such waiver shall be limited to provisions of this Agreement specifically referred to herein and shall not be deemed a waiver of any other provision. No waiver shall constitute a continuing waiver unless the writing states otherwise. Failures or waivers to insist on strict performance of any covenant,condition,or provision of this Agreement by the Parties,their successors and assigns shall not be deemed a waiver of any of its rights or remedies, nor shall it relieve the other Party from performing any subsequent obligations strictly in accordance with the terms of this Agreement. 7.6 Time of the Essence. The Parties agree that time is of the essence in the performance of each and every obligation under this Agreement. 7.7 No Third-Party Beneficiary Rights. The terms of this Agreement inure to the benefit of only those Parties named herein. This Agreement is not intended to and shall not be construed to give any third party any interest or rights, including without limitation third-party beneficiary rights, with respect to or in connection with any agreement or provision contained herein or contemplated hereby. 7.8 Notices. Any notice, consent or other communication required to be given under this Agreement shall be in writing, and shall be considered given when delivered in person or sent by facsimile or electronic mail (provided that any notice sent by facsimile or electronic mail shall simultaneously be sent personal delivery, overnight courier or certified mail as provided herein), one (1) business day after being sent by reputable overnight carrier or three (3) business days after being mailed by certified mail, return receipt requested, to the parties at the addresses set forth below (or at such other address as a party may specify by notice given pursuant to this Section to the other party): The City: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Director of Facilities and Fleet Management Department With copy to: City of Miami Beach 21 1700 Convention Center Drive Miami Beach, FL 33139 Attn: City Attorney The Grantee: [INSERT ADDRESS] 7.9 Further Acts. In addition to the acts recited in this Agreement, the Parties agree to perform, or cause to be performed, any and all such further acts as may be reasonably necessary to consummate the transactions contemplated hereby. Each of the Parties agrees that it will execute and deliver all such documents and instruments as may be necessary and appropriate to effectuate the terms of this Agreement. 7.10 Partial Invalidity. In the event that any provision of this Agreement is declared by any court of competent jurisdiction or any administrative judge to be void or otherwise invalid, all of the other terms, conditions and provisions of this Agreement shall remain in full force and effect to the same extent as if that part declared void or invalid had never been incorporated in the Agreement and in such form,the remainder of the Agreement shall continue to be binding, upon the Parties 7.11 Counterparts; Electronic Signatures. This Agreement may be executed in counterparts and by electronic signature (e.g. via DocuSign, accompanied by the confirming e-signature certificate) and may be transmitted by facsimile copy or e-mailed PDF file, each of which when so executed and delivered shall be deemed to be an original and all of which, when taken together, shall constitute one and the same instrument. Upon request by any party receiving an executed counterpart by facsimile or PDF (by e-mail) to also receive an ink-signed original, the other party shall provide original ink-signed signature pages as soon as practicable, but failure to do so shall not affect the validity, enforceability, or binding effect of this Agreement. 7.12 Optional Mediation. In the event a dispute arises, that the Parties cannot resolve between themselves, the Parties shall have the option, but not the obligation, to submit their dispute to mediation. The mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the mediation shall be borne equally by the Parties. 7.13 Governing Law; Venue; Attorneys' Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida without regard to its conflict of laws principles. The City and Grantee agree to submit to service of process and jurisdiction of the State of Florida for any controversy or claim arising out of or relating to this Agreement or a breach of this Agreement. Venue for any court action between the Parties for any such controversy arising from or related to this Agreement shall be in the Eleventh Judicial Circuit in and for Miami-Dade County, Florida, or in the United States District Court for the Southern District of Florida, in Miami-Dade County, 22 Florida. 7.14 Force Maleure. Whenever a period of time is herein prescribed for the taking of any action by a Party hereunder, such Party shall not be liable or responsible for any delays (including, without limitation, any delay by the City in making the Reimbursement, nor shall such Party be obligated to perform hereunder, nor deemed to be in default hereunder, if the required action or performance of a Party is prevented due to strikes, riots, acts of God,shortages of labor or materials, epidemics, pandemics, war, governmental laws, regulations or restrictions, or any other cause whatsoever beyond the control of such Party. 7.15 Captions. Captions as used in this Agreement are for convenience of reference only and do not constitute a part of this Agreement and shall not affect the meaning or interpretation of any provisions herein. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 23 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH, FLORIDA Rafael E. Granado Alina T. Hudak City Clerk City Manager ATTEST: [GRANTEE NAME] Secretary President Print Name Print Name 24 EXHIBIT A DESCRIPTION OF GRANTEE'S OPERATIONS AND PUBLIC PURPOSE EXHIBIT B PROJECT DESCRIPTION EXHIBIT C BUDGET,FUNDING SOURCES AND CASH FLOW SCHEDULE EXHIBIT D ADDITIONAL PUBLIC BENEFIT EXHIBIT E REIMBURSEMENT REQUEST MIAMI BEACH CITY OF MIAMI BEACH REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. NOTE: Capitalized terms used herein and not otherwise defined shall have the meaning given to them in the Grant Agreement. Pursuant to the executed Grant Agreement, Grantee shall submit to the City a completed, signed and notarized Reimbursement Request Form, along with (i) the monthly status report described in subsection (2.5 d), and (ii) all appropriate supporting documentation, including, without limitation, the applicable contract (including the schedule of values), licensing and insurance information for Contractors, estimate(s),invoice(s), evidence of payment (receipts), warranty information and any other documentation with respect to the Project which may be requested by the City Grant Manager(collectively,the items identified in (i)and (ii),the"Supporting Materials"). Any Reimbursement Request for purchases of equipment, materials or personal property shall require (A) that the purchase of such equipment, materials or personal property qualify as a capital expenditure pursuant to Treas. Reg. Section 1.150-1(b) and related I.R.S. guidance, as determined by the City in its sole discretion, and (B) documentation that such equipment, materials and/or personal property have been delivered to Grantee, and are in Grantee's possession, in Miami Beach, Florida, as conditions precedent to payment. The Grantee shall be solely responsible for submitting all documentation required by this Agreement. Project Costs shall be identified, tracked, accounted for, invoiced, and paid by Grantee in a manner that clearly distinguishes the Project Costs from other costs incurred by Grantee. The City shall make Grant Disbursements to the Grantee by check or wire transfer, as the City determines in its sole discretion. Grantee shall submit to the City Grant Manager a Reimbursement Request together with all Supporting Materials on or before the 15th of each month for any sums expended in connection with the Project for the preceding month. Provided that an uncured default does not exist, and that Grantee is otherwise in compliance with the terms of this Agreement,the City will make the Grant Disbursement within twenty-five (25) business days of its receipt of an acceptable Reimbursement Request and all Supporting Materials. Grantee understands and agrees that reimbursements to the Grantee will be made solely in accordance with applicable state and federal laws. Any and all reimbursement obligations of the City shall be fully subject to and contingent upon the availability of funding solely from the GOBAC Program funds. Amount of Grant Award: • • Less Previous Total Disbursements: • Balance Available: Funds Requested This Disbursement: i Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with the terms and conditions set forth in Agreement . I further warrant and represent that these expenses have not been,and will not be,covered by any other third party funding source, including under any other separate agreement between the City and Grantee or any other grant agreement between the Grantee and any other party. Grantee Report Prepared By: Name Signature/Date STATE OF FLORIDA COUNTY OF MIAMI DADE The foregoing instrument was acknowledged before me by means of❑ physical presence or❑ online notarization, this day of _ , 20_, by_(name) , as_(title) for _(company) . He/she ( ) is personally known to me or( ) produced as identification. Notary Public Print Name: My Commission Expires: City of Miami Beach Report Reviewed By: Name Signature/Date Exhibit B FIRST AMENDMENT TO GRANT AGREEMENT THIS FIRST AMENDMENT TO GRANT AGREEMENT (this "First Amendment") is made and entered into effective as of this day of , 2023 ("Effective Date"), by and between the CITY OF MIAMI BEACH, a municipal corporation duly organized and existing under the laws of the State of Florida(the"City"), and , a Florida not- for-profit corporation ("Grantee") (the City and Grantee each, a "Party" and collectively, the "Parties"). RECITALS WHEREAS, City and Grantee are parties to that certain Grant Agreement dated (the "Grant Agreement") pursuant to which the City awarded a grant under the GO Bond for Arts and Culture Program ("GOBAC Program") in a total amount not to exceed $ , which includes a grant award in the amount of $ and a contingency in the amount of$ , as set forth in greater detail below; and WHEREAS, the Grant Agreement contemplates that the Grant Award is to be funded by the City solely from the Bonds proceeds on a reimbursement basis for the purposes set forth in the Agreement; and WHEREAS, the Grantee may lack the necessary cash flow or other source of funds to pay the expenses of designing, constructing and/or equipping the Project as they become due; and WHEREAS, the Grantee would like the ability to request that the City advance Grant Award funds to Grantee in a manner that is consistent, to the extent reasonably feasible, with Grantee's cash flow schedule and funding needs for the design and construction of the Project; and WHEREAS, on July 26,2023,the Mayor and City Commission of the City of Miami Beach approved the advance of Grant Award funds to certain GO Bond for Arts and Culture Program grant recipient organizations, including Grantee, pursuant to Resolution No. 2023- and authorized the City Manager to sign this First Amendment with each such grant recipient, including Grantee. NOW, THEREFORE, in consideration of the premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by both parties, the City and Grantee agree as follows. AMENDMENT 1. Recitals; Section Headings; Defined Terms. The "Recitals" paragraphs above are deemed to be part of the agreement of the Parties. The paragraph headings of this First Amendment are for convenience and reference only and none of such headings shall limit or amplify the meaning, application or construction of any of the provisions of this First Amendment. Unless specifically defined in this First Amendment, capitalized terms used in this First Amendment shall have the meanings ascribed to such terms in the Grant Agreement. 2. Advances. The following subsection is hereby inserted at the end of Section 2.5 of the Grant Agreement: "e. If Grantee lacks the necessary cash flow or other source of funding to pay the expenses of designing, constructing and/or equipping the Project as they become due, 1 Grantee may request that up to ninety percent(90%) of the Grant Award be paid as advances in installments (each such installment, an "Advance") based on Grantee's anticipated cash flow needs as reflected in the Cash Flow Schedule, provided, (i) the amount of any Advance will not exceed the lower of(A)twenty-five percent(25%) of the Grant Award (excluding the Contingency unless the Grant Award has been increased to include the Contingency pursuant to Section 1.2) and (B) Five Hundred Thousand Dollars($500,000)and (ii)Grantee may not request an Advance more than once in any thirty (30) day period, provided, the final ten (10%) of the Grant Award shall not be advanced and shall be paid only as a reimbursement in accordance with the provisions of Section 2.5(a). Notwithstanding the foregoing,the City Manager(or designee) may, in their sole discretion and based on Grantee's demonstrated need and cash flow requirements, authorize(x)the payment of a percentage greater than twenty-five percent(25%), (y)the payment of a dollar value higher than$500,000 and/or(z)the processing of more than one advance request within a thirty (30) day period. Furthermore, the City Manager (or designee) may, in their sole discretion and based on Grantee's certified need, authorize payment of the final ten percent(10%) as an Advance, except with regard to equipment, material or personal property. In order to request an Advance, Grantee shall submit to the City a completed, signed certified,and notarized advance request, in the form attached as Exhibit F hereto (or such other form as the City may require)(each, an "Advance Request"), along with all Supporting Materials. Supporting Materials for the first Advance Request should include proposals, contracts, estimates and other documentation establishing the nature of the expenditure and the amount to be paid (collectively, "Proposals and Estimates"). Supporting Materials for the second and subsequent Advance Requests must include Proposals and Estimates in respect of such Advance as well as documentary proof by Grantee that all amounts previously advanced have been used to pay for permitted Project expenses as set forth in prior Advance Requests and otherwise in a manner consistent with the terms of this Agreement. Provided that an uncured default does not exist, and that Grantee is otherwise in compliance with the terms of this Agreement, the City will pay the applicable Advance by check or wire transfer, as the City determines in its sole discretion, within twenty-five (25) business days of its request of an acceptable Advance Request and all Supporting Materials. Grantee understands and agrees that Advances to the Grantee will be made solely in accordance with applicable state and federal laws. Any and all obligations of the City shall be fully subject to and contingent upon the availability of funding solely from the GOBAC Program funds. Prior to the submission of any Advance Request, Grantee shall supplement Exhibit C to include the Cash Flow Schedule. Because delivery to, and possession by, Grantee in Miami Beach, Florida are conditions precedent to receipt of Grant Award funding for purchases of equipment, material or personal property, the final ten (10%) of the cost to purchase any equipment, material or personal property shall be paid on a reimbursement basis and not as an Advance. The foregoing requirement may not be waived by the City Manager(or designee). 3. Advance Request Form. Exhibit 1 hereto is hereby incorporated as Exhibit F to the Grant Agreement. 4. Counterparts. This First Amendment may be executed in counterparts and by electronic signature (e.g. via DocuSign, accompanied by the confirming e-signature certificate) and may be transmitted by facsimile copy or e-mailed PDF file, each of which when so executed and delivered shall be deemed to be an original and all of which, when taken together, shall constitute one and the same instrument. Upon request by any party receiving an executed counterpart by facsimile or PDF (by e-mail)to also receive an ink-signed original, the other party shall provide original ink-signed signature pages as soon as practicable, but failure to do so shall not affect the validity, enforceability, or binding effect of this First Amendment. 5. Entire Amendment. This First Amendment sets forth the entire agreement of the parties with respect to the subject matter hereof. All prior or contemporaneous understandings and discussions, whether written or verbal, are entirely superseded by this First Amendment. Except as amended by the express provisions of this First Amendment, the terms and conditions of the Grant Agreement are hereby ratified and confirmed by the Parties and shall remain in full force 2 and effect. If there is any conflict between the terms and conditions of the Grant Agreement and those set forth in this First Amendment, the terms and conditions in this First Amendment shall govern. [SIGNATURES ON FOLLOWING PAGE.] 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH, FLORIDA Rafael E. Granado Alina T. Hudak City Clerk City Manager ATTEST: [GRANTEE NAME] Secretary President Print Name Print Name 4 EXHIBIT 1 "EXHIBIT F" FORM OF ADVANCE REQUEST MIAMI BEACH CITY OF MIAMI BEACH ADVANCE REQUEST FORM j GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. NOTE: Capitalized terms used herein and not otherwise defined shall have the meaning given to them in the Grant Agreement, as amended by the First Amendment. Pursuant to the executed Grant Agreement, Grantee shall submit to the City a completed, signed and notarized Advance Request Form, along with (i) the monthly status report described in subsection (2.5 d), and (ii) all appropriate supporting documentation, including, without limitation, the applicable contract (including the schedule of values), licensing and insurance information for Contractors, estimate(s), invoice(s), evidence of payment (receipts), warranty information and any other documentation with respect to the Project which may be requested by the City Grant Manager (collectively, the items identified in (i) and (ii), the "Supporting Materials"). Supporting Materials for the first Advance Request should include proposals, contracts, estimates and other documentation establishing the nature of the expenditure and the amount to be paid (collectively, "Proposals and Estimates"). Supporting Materials for the second and subsequent Advance Requests must include Proposals and Estimates in respect of such Advance as well as proof of payment in respect of all amounts advanced pursuant to prior Advance Requests. Because delivery to, and possession by, Grantee in Miami Beach, Florida are conditions precedent to the receipt of Grant Award funding for purchases of equipment, material or personal property, the final ten (10%)of the cost to purchase any equipment, material or personal property shall be paid on a reimbursement basis and not as an Advance. The Grantee shall be solely responsible for submitting all documentation required by this Agreement. Project Costs shall be identified, tracked, accounted for, invoiced, and paid by Grantee in a manner that clearly distinguishes the Project Costs from other costs incurred by Grantee. The City shall make Grant Disbursements to the Grantee by check or wire transfer, as the City determines in its sole discretion. Grantee may not request an Advance more than once in any thirty (30) day period unless the City Manager (or her designee) authorizes, in her sole 5 discretion, a higher frequency of Advance Requests based on Grantee's demonstrated need. Provided that an uncured default does not exist, and that Grantee is otherwise in compliance with the terms of this Agreement, the City will pay the applicable Advance within twenty-five (25) business days of its receipt of an acceptable Advance Request and all Supporting Materials. Grantee understands and agrees that Advances to the Grantee will be made solely in accordance with applicable state and federal laws. Any and all obligations of the City shall be fully subject to and contingent upon the availability of funding solely from the GOBAC Program funds. • Amount of Grant Award: Less Previous Total Disbursements: Balance Available: • Funds Requested this Advance: Certification of Need and Payment: On behalf of Grantee, under penalties of perjury, (a) I represent and warrant that Grantee lacks the necessary cash flow or other source of funding to pay the expenses of designing and constructing the Project as they become due, (b) I certify that the above expenses are necessary and reasonable for the completion of the Project and in accordance with the terms and conditions set forth in Grant Agreement and (c) I further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee or any other grant agreement between the Grantee and any other party. Grantee Report Prepared By: Name Signature/Date STATE OF FLORIDA COUNTY OF MIAMI DADE The foregoing instrument was acknowledged before me by means of❑ physical presence or❑ online notarization, this _day of , 20_, by_(name) , as _(title) for_(company) . He/she ( ) is personally known to me or( ) produced as identification. Notary Public Print Name: My Commission Expires: City of Miami Beach Report Reviewed By: Name Signature/Date 6 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE GRANT AGREEMENT TEMPLATE, WHICH AMENDMENT WILL ALLOW FOR THE ADVANCING OF GRANT AWARD FUNDS PURSUANT TO THE GRANT AGREEMENTS PREVIOUSLY APPROVED IN CONNECTION WITH THE GENERAL OBLIGATION BOND FOR ARTS & CULTURE FOR CERTAIN GRANT RECIPIENTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO FINALIZE AND EXECUTE AMENDMENT I WITH SUCH GRANT RECIPIENTS. WHEREAS, on July 20, 2022, the Mayor and Commission approved Resolution 2022- 32261, authorizing a special election, submitting to the electorate of the City of Miami Beach a question asking whether the City should be authorized to issue general obligation bonds, not exceeding $159,000,000, to improve facilities for resiliency of arts and cultural institutions throughout the city, including museums, performance venues,artistic playgrounds, senior/cultural centers, Botanical Garden,aquatic sculpture park, and related artist/workforce housing ("Arts and Culture Bonds"); and WHEREAS, on November 8, 2022, the voters of the City of Miami Beach approved the issuance of$159 million in Arts and Culture Bonds; and WHEREAS, on November 16, 2022 Commission meeting, the Mayor and Commission approved Resolution No. 2022-32405 directing the Administration and City Attorney's Office to negotiate and secure public benefits for residents of the City as part of the grant agreements with cultural arts organizations that will receive G.O. Bond for Arts & Culture funds; and WHEREAS, on March 27, 2023, the City Commission adopted Resolution No. 2023- 32523 approving the template for the Grant Agreement to be signed by grant recipients; and WHEREAS, on April 28, 2023, the City Commission adopted Resolution No. 2023-32592 accepting the recommendations of the Finance and Economic Resiliency Committee (F.E.R.C.) for Tranche 1 in the not-to-exceed amount of $101,700,000; Resolution No. 2023-32593 approving revisions to the Grant Agreement Template;and Resolution No. 2023-32594 approving the additional public benefits proffered by each of the cultural arts organizations or entities that will receive Arts & Culture G.O. Bond funds or that will directly benefit from capital projects paid for with bond funding; and WHEREAS, on May 17 and June 28, 2023, the first and second public hearings of the bond issuance were held; and WHEREAS, because some of the grant recipients do not have sufficient cash on hand to pay the expenses of designing, constructing and/or equipping their projects as the expenses become due, they have requested cash advances to pay for these expenses; and WHEREAS, the First Amendment to Grant Agreement allows for the advancing of grant award funds pursuant to the grant agreements previously approved in connection with the General Obligation Bond for Arts &Culture for grant recipients that certify they lack the necessary cash flow or other sources of funding to pay for project expenses as they become due; and 1 WHEREAS, the Administration recommends that the Mayor and City Commission approve the First Amendment to the Grant Agreement Template, a copy of which is attached as Exhibit B to the Memorandum accompanying this Resolution, and authorize the City Manager and City Clerk to finalize and execute a First Amendment to Grant Agreement substantially in the form of the First Amendment Template with such grant recipients. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve a First Amendment to the Grant Agreement Template, which First Amendment will allow for the advancing of grant award funds pursuant to the grant agreements previously approved in connection with the General Obligation Bond for Arts & Culture for certain grant recipients; and further authorize the City manager and City Clerk to finalize and execute a First Amendment to Grant Agreement with such grant recipients. PASSED and ADOPTED this day of , 2023. Dan Gelber, Mayor ATTEST: Rafael E. Granado, City Clerk APPROVED AS TO FORM& LANGUAGE &FOR EXECUTION City Attorney Dote 2 Resolutions-C7 N MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Aline T. Hudak, City Manager DATE: July 26, 2023 • SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO GRANT AGREEMENT TEMPLATE, WHICH AMENDMENT WILL ALLOW FOR THE ADVANCING OF GRANT AWARD FUNDS PURSUANT TO THE GRANT AGREEMENTS PREVIOUSLYAPPROVED IN CONNECTION WITH THE GENERAL OBLIGATION BOND FOR ARTS & CULTURE FOR CERTAIN GRANT RECIPIENTS;AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO FINALIZE AND EXECUTE AMENDMENT 1 WITH SUCH GRANT RECIPIENTS. (ITEM TO BE SUBMITTED IN SUPPLEMENTAL) • SUPPORTING SURVEY DATA N/A FINANCIAL INFORMATION N/A Applicable Area Citywide Is this a"Residents Right Does this item utilize G.O. to Know" item, pursuant to Bond Funds? City Code Section 2-14? No Yes Strategic Connection Prosperity - Market and promote Miami Beach as a world class arts, culture, and quality entertainment destination. Legislative Tracking G.O. Bond Program _ Page 493 of 1588