Resolution 2023-32672RESOLUTION NO.j 2023-32672
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER; OR
DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS,
CONTRACTS, AGREEMENTS, AND GRANT APPLICATIONS; RENEW
EXISTING CONTRACTS WHICH MAY EXPIRE; AND TERMINATE EXISTING
CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION MEETING ON
JULY 26,, 2023, UNTIL THE FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER 13; 2023, SUBJECT TO RATIFICATION BY THE CITY
COMMISSION AT ITS FIRST REGULARLY SCHEDULED MEETING ON
SEPTEMBER .13, 2023.
WHEREAS, between July 26, 2023, and the first regularly scheduled meeting 'on
September 13, 2023, the City Commission will not be in session; and
WHEREAS, during this period there may be bids or contracts in excess of the $100,000
for goods and services or $300,000 for construction, which may need to be issued,- rejected,
awarded, or terminated; and
WHEREAS, historically, during the City Commission's recess period, the City Manager
has been authorized by the City Commission to sign all contracts, agreements, and grant
applications; renew any existing contracts and terminate existing contracts, subject to
ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or designee, be authorized
to, as needed, select, negotiate, aware, and/or reject all bids, execute contracts and
agreements, submit grant applications, renew existing contracts that may expire, and terminate
existing contracts during the recess period .between July 26, 2023 until the first regularly
scheduled meeting on September 13, 2023, subject to ratification by the City Commission at its
first regularly scheduled meeting on September 13, 2023.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH;. FLORIDA, that the Mayor and City
Commission hereby authorize the City Manager, or designee, to select, negotiate, award and
reject all bids, contracts, agreements, and grant applications; renew existing contracts which
may expire; and terminate existing contracts, as needed, from the last commission meeting on
July 26, 2023, until the first regularly scheduled meeting on September 13, 2023, subject to
ratification by the City Commission at its first regularly scheduled meeting on September 13,
2023.
PASSED AND ADOPTED this a(o
ATTEST:
JUL
RAFAEL E. UMAINAUO, CITY CLERI'
2 8 2023
day of 7 K Ly 2023.
'BAN GELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
-7 — 14 ^ Z 3
City Attorney Do' Date
Competitive Bid Reports - C2 A
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: July 26, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS,
CONTRACTS, AGREEMENTS, AND GRANT APPLICATIONS; RENEW
EXISTING CONTRACTS WHICH MAY EXPIRE; AND TERMINATE
EXISTING CONTRACTS, AS NEEDED, FROM THE LAST COMMISSION
MEETING ON JULY26, 2023, UNTIL THE FIRST REGULARLY SCHEDULED
MEETING ON SEPTEMBER 13, 2023, SUBJECT TO RATIFICATION BY
THE CITY COMMISSION AT ITS FIRST REGULARLY SCHEDULED
MEETING ON SEPTEMBER 13, 2023.
RECOMMENDATION
It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, for
the period during which the City Commission is in recess, allow the City Manager, or designee,
to select, negotiate, award and reject all bids, contracts, agreements, and grant applications;
renew existing contracts which may expire; and terminate existing contracts, as needed to
ensure a continuation of essential services, subject to ratification by the City Commission at its
first regularly scheduled meeting on September 13, 2023.
BACKGROUND/HISTORY
Between the last meeting on July 26, 2023, and the first regularly scheduled meeting on
September 13, 2023, the City Commission will not be in session. During this period there may
be bids or contracts in excess of the $100,000 for goods and services or $300,000 for
construction, which may need to be issued, rejected, awarded, or terminated.
Typically, during the City Commission's recess period, the City Manager has been authorized
by the City Commission to sign all contracts, agreements, and grant applications; renew any
existing contracts and terminate existing contracts, as needed, from the last Commission
meeting on July 26, 2023, until the first regularly scheduled Commission meeting on
September 13, 2023, subject to ratification by the City Commission at its first regularly
scheduled meeting on September 13, 2023.
ANALYSIS
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The requested authorization is necessary to ensure that essential services and projects
continue for the period during which the City Commission is in recess.
SUPPORTING SURVEY DATA
Not Applicable.
FINANCIAL INFORMATION
Subject to funds availability approved through the City's budgeting process for specific projects.
CONCLUSION
It is requested that authorization from the Mayor and City Commission of the City of Miami
Beach, Florida, be given to the City Manager, or designee, to select, negotiate, award and reject
all bids, contracts, agreements, and grant applications; renew existing contracts which may
expire; and terminate existing contracts, as needed, from the last commission meeting on July
26, 2023, until the first regularly scheduled meeting on September 13, 2023, subject to
ratification by the City Commission at its first regularly scheduled meeting on September 13,
2023.
Abnlicable Area
Not Applicable.
Is this a "Residents Right
to Know" item. pursuant to
City Code Section 2-14?
No
Legislative Tracking
Procurement
ATTACHMENTS:
Description
❑ Resolution
Does this item utilize G.O.
Bond Funds?
No
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