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Agreement with South Florida Lighting Team, LLC. 2 23- 3 L\99 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z ti C:n fl mm� In•Offcf1R77 OKICOflOOAIf ICfIAIACLIAIVC7AV In A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND SOUTH FLORIDA LIGHTING TEAM, LLC. D/B/A MIAMI CHRISTMAS LIGHTS FOR HOLIDAY LIGHTING, PURSUANT TO RFQ-2021-083-WG 4/27/2023 I 12:13 EDT This Amendment No. 1 ("Amendment") to the Professional Services Agreement, dated November 19th, 2021 ("Agreement'), by and between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and SOUTH FLORIDA LIGHTING TEAM, LLC, a Florida limited liability company, d/bla MIAMI CHRISTMAS LIGHTS, whose address is 1167A Northwest 159th Drive, Miami, FL 33169 (the "Contractor"), is entered into this day of , 2023. RECITALS WHEREAS, on January 13, 2021, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 2021-083-WG for Holiday Lighting (the RFQ); and WHEREAS, on April 29th, 2021 the Mayor and the City Commission adopted Resolution No.2021-31671, accepting the recommendation of the City Manager, pursuant to the RFQ,to enter into simultaneous negotiations with Florida CDI, LLC d/b/a Christmas Designers and South Florida Lighting Team, LLC d/b/a Miami Christmas Lights, as the top ranked proposers; provided, however, that the final selection of the recommended proposer(s) and contract(s) was subject to approval by the Mayor and City Commission, and WHEREAS, on September 17, 2021, the Mayor and City Commission adopted Resolution No. 2021-31842, accepting the recommendation of the City Manager to approve the material terms, as set forth in the Resolution, pursuant to the RFQ,with South Florida Lighting Team, LLC d/b/a Miami Christmas Lights ("Contractor"), and authorizing the City Manager to execute an agreement with Contractor based upon the approved material essential terms; and WHEREAS, on November 19th, 2021, the City executed a Professional Services Agreement with Contractor, effective October 1, 2021 ("Agreement"), having an initial three (3) year term, with two (2) possible one-year renewal terms, at the sole option and discretion of the City Manager; and WHEREAS,for the 2022 holiday season,the City purchased from Contractor eight (8) menorahs, in the amount of $19,800.00, and a Warm White 5MM LED synthetic Christmas tree, in the amount of$6,500.00, for a total amount of$26,300.00 (collectively "Separate Holiday Decorations"); however, the City, not Contractor, would be responsible for the installation, removal and maintenance of the Separate Holiday Decorations, and Page I of 8 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F 9nneNg-77 or.iconoonin1cnnIecuKI0C7Av in A FGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 as such, the Separate Holiday Decorations will not be included in the scope of services for this Agreement; and WHEREAS, in order to improve the current lighting program, decorations for new locations were installed during the 2022 holiday season ("2022 Additional Sites and Services"), in the total amount of$124,101.75, as more particularly described in Exhibit "F-1", attached hereto, thereby increasing the contract amount per Contract Year from $318,100.00 to $442,201.75 for Contract Years 2 and 3 and for any approved renewal terms (Contract Years 4 and 5); and WHEREAS,the 2022 Additional Sites and Services are comprised of(1)additional holiday decorations for the 71st Normandy Fountain, in the amount of$3,249.75, which is an existing site;therefore,the Emergency Event Removal and Replacement fee is already referenced in Section 13 of Exhibit "F" of the Agreement; and (2) the addition of the following new sites: (i) Collins Avenue, 65th to 75th Street, and (ii) 71st Street from Collins Avenue to Rue Versailles Drive, in the amount of $120,852.00, and includes the establishment of the related Emergency Event Removal and Replacement fee, in the amount of$42,298.20, as more particularly described in Exhibit"F-1"; and WHEREAS, in addition, the City and Contractor have agreed to a decor refurbishment schedule for the holiday decorations currently owned by the City, for the remainder of the initial term of the Agreement and any approved renewal terms, as more particularly described in Exhibit"F-2", attached hereto("Refurbishment Program"), based upon the following fixed costs: (1) $93,359.00 for Contract Year 2; (2) $98,078.49 for Contract Year 3; and (3) $98,078.49 for any approved renewal terms, for Contract Years 4 and 5, in the amount of$98,078.49 per Contract Year; and WHEREAS, on February 22, 2023, the Mayor and City Commission adopted Resolution No. 2023-32494, approving, in substantial form, this Amendment to expand the scope of the Agreement by: (1) retroactively approving, effective October 1, 2022, additional sites and services in the annual amount of$124,101.75, thereby increasing the total contract price from $318,100.00 to an estimated amount of$442,201.75 per Contract Year, not including additional services that may be added by the City Manager,as needed, within the limits of the City Manager's purchasing authority under the City Code; (2) establishing an Emergency Event Removal and Replacement fee for the additional sites, in the amount of $42,298.20, thereby increasing the total Emergency Event Removal Replacement fee for the City's inventory of holiday decor from $199,687.50 to $241,985.70; (3) retroactively approving, effective October 1, 2022, the purchase of holiday decor for the City's own use during the 2022 holiday season, in the amount of $26,300.00; and (4) approving a yearly Refurbishment Program for the City's Inventory of holiday decor, subject to funding availability, for: (i) Contract Year 2, in the amount of $93,359.00, effective retroactively as of October 1, 2022; (ii) Contract Year 3, in the amount of$98,078.49; and (iii) any approved renewal terms, in the amount of$98,078.49 per Contract Year. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor hereby agree to amend the Agreement as follows: Page 2 of 8 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Zn1.n c'nn If1.Or10Cr1C77 DhIC9r1D110111Cr1A\ACLIKIOC7AV in A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is hereby modified (deleted items struck--trough and inserted items underlined) as follows: (a) Resolution No. 2021-31842, attached hereto as Attachment "A-1", is hereby incorporated into the Agreement as part of Attachment "A" (Resolution & Commission Award Memo). (b) Exhibit "E" (Inventory Transfer Form (pending (to be inserted)) is attached hereto and incorporated into the Agreement. (c) Effective October 1, 2022,the Agreement is amended to incorporate Exhibit"F- 1" as part of Exhibit "F" (Fee Schedule) to the Agreement, adding the 2022 Additional Sites and Services to the scope of the Agreement. (d) Effective October 1,2022,the Agreement is amended to incorporate Exhibit"F- 2" as part of Exhibit "F" (Fee Schedule) to the Agreement, adding the Refurbishment Program to the scope of the Agreement. (e) The first line of Section 21 of Exhibit"F" (Fee Schedule) is hereby amended as follows: RepIasement Lighting *Assumed LED string Lights shall be nonproprietary and be readily available to rent by the City based upon the following rates: on-a- 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 3 of 8 DocuSign Envelope ID: 5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z..L...Ci....fl..�...v.....1 Ifl InnCI1077 OAICOflOOIIflICf\AAACLIAIOC7AV IC A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: DocuSigned by: By: RaraeF` r'anado, City Clerk ina T. Hudak, Ci Manager 4/27/2023 I 12:13 EDT Date FOR CONSULTANT: SOUTH FLORIDA LIGHTING TEAM, LLC. d/bla MIAMI CHRISTMAS LIGHTS ATTEST: Signature Signature Jedidiah Schwarz Operations Manager Kurt Stange President Print Name and Title Print Name and Title Mar 21 7D7n 1 A-00 FDT Date APPROVED AS TO FORM 6r LANGUAGE Fc FOR EXECUTION r IC_ity Attorney,d1/ v Page 4 of 8 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F z-be.e n in oneCnc77 ohiconoonirlIrnA►Acuni0C7Av In A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Attachment "A-1" Page 5 of 8 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z c n ,, onnrna��or,iconflonifIEfAkACLIKIOC AV Is A CGRPBLMA3JGXTCCO DocuSign Envelope ID: 10D0459E-7759-4680-9624-5C304E07D2A8 RESOLUTION NO. 2021-31842 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE MATERIAL TERMS, AS SET FORTH IN THIS RESOLUTION, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 2021.083-WG FOR HOLIDAY LIGHTING, WITH SOUTH FLORIDA LIGHTING TEAM, LLC D/BIA MIAMI CHRISTMAS LIGHTS;AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS BASED ON THE ESSENTIAL TERMS SET FORTH IN THIS RESOLUTION. WHEREAS, on January 13, 2021, the Mayor and City Commission authorized the issuance of Request for Qualifications(RFQ)2021-083-WG for Holiday Lighting; and WHEREAS, RFQ responses were due and received on February 24,2021; and WHEREAS, the City received proposals from the following four firms: Florida CDI LLC d/b/a Christmas Designers, Inc.; South Florida Lighting Team, LLC d/b/a Miami Christmas Lights; Simple Solutions Exterior Cleaning LLC d/b/a We Hang Christmas Lights; and Plant Professionals Inc.;and WHEREAS, all of the proposals submitted were found to be responsive to the requirements of the RFQ; and WHEREAS, on March 20, 2021, the Interim City Manager appointed an evaluation committee (the "Committee") comprised of Robin Jacobs, Miami Beach Resident (Middle Beach); Justin Karr, Real Estate Asset Specialist, Economic Development; Santiago Sellan, Senior Administrative Manager, Property Management Department; Heather Shaw, Assistant Director, Tourism & Cultural Development Department; Daniel Veitia, Miami Beach Resident (North Beach); and Tony Wright, Miami Beach Resident(South Beach); and WHEREAS,the Committee received an overview of the project and information relevant to the City's Cone of Silence Ordinance and the Government Sunshine Law;and WHEREAS, the Committee also received a copy of each proposal and general information on the scope of services, and was instructed to score and rank each proposal pursuant to the evaluation criteria established In the RFQ; and WHEREAS, the evaluation process resulted in the proposers being ranked by the Committee in the following order: 1st- Florida CDI LLC d/b/a Christmas Designers, Inc. 1st-South Florida Lighting Team, LLC d/b/a Miami Christmas Lights 3rd - Simple Solutions Exterior Cleaning LLC d/b/a We Hang Christmas Lights 4th -Plant Professionals Inc. WHEREAS, on April 21, 2021, via Resolution No. 2021-31671 the Mayor and City Commission authorized the Administration to enter into simultaneous negotiations with Florida CDI LC.0 d/b/a Christmas Designers. Inc. and South Florida Lighting Team, LLC d/b/a Miami ATTAC vim ENT " A-1 " DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F z ti c n m•onncnav7 oniconooninirfA‘ACLKIOC AV is A PGRPBLMA3JGXTCCO DocuSign Envelope ID. 10D0459E-7759-4680-9624-5C304E07D2A8 Christmas tights, the two top-ranked proposers, provided that the final selection of the recommended proposer, and contract, be subject to the prior approval of the Mayor and City Commission;and WHEREAS, staff proceeded with simultaneous negotiations and requested project costs and material terms for the Project as directed by the City Commission; and WHEREAS, Florida CDI LLC d/b/a Christmas Designers, Inc withdrew from the process during the initial stage of negotiations citing labor and cost challenges due to an initial term condensed installation timeline;and WHEREAS,the Administration successfully negotiated the following essential terms with South Florida Lighting Team, LLC d/b/a Miami Christmas Lights: • Turn-key corridor costs totaling $318,100.00 annually for twenty (20) pre- established corridors, which includes installation, maintenance, removal and storage of city-owned holiday lighting and decorations. • Procedures to ensure the safety and protection of city-owned holiday lighting and decorations during an emergency event(i.e.,weather event). • • Procedures for alteration to design and product installation, requests for repairs, refurbishment, or replacement of decor as necessary for enhancement of existing corridors as well as other key locations and/or the addition of corridors with quality and cost-effective holiday season designs. • Procedures for the timely return and proper transfer of ownership of city-owned ' holiday lighting and decorations at contract termination. WHEREAS,after reviewing the submissions and findings and essential negotiated terms of City staff, the City Manager recommends authorizing the Administration to finalize and execute an agreement with South Florida Lighting Team, LLC d/bla Miami Christmas Lights, to provide a comprehensive, turn-key approach to seasonal design, furnish, install & remove, maintain, and store holiday lighting and decorations, in efforts to accentuate the City's major thoroughfares. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ)2021-083-WG for Holiday Lighting: and further authorize the City Manager and City Clerk to execute an agreement with South Florida Lighting Team, LLC d/b/a Miami Christmas Lights based on the essential terms set forth in this Resolution. PASSED AND ADOPTED this / - .of pllt.*14r2021. ATTEST: 1 � • *SE O RA i E1 RAFAEL E. GRANADO, CITY CLER 50ELBER, MAYOR APMOVED AS TO 4 •4�,.�-;��;;:N�f.� FORM&LANGUAGE - '' &FOR EXECUTION D City Atto� Dote DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z'-'-'c�...,n.............."n•lnnrnc77 DAICDnDOA1n2nAR4CLJAIOC7AV 1" A cGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 RessetuttQn.&.-.Cil_K MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Aline T.Hudak,City Manager DATE: September 17,2021 SUBJECT:A RESC LIJ rIQi4 OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE MATERIAL TERMS,AS SET FORTH IN THIS RESOLUTION, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 2021-083-WG FOR HOLIDAY LIGHTING, WITH SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS BASED ON THE ESSENTIAL TERMS SET FORTH IN THIS RESOLUTION. RECOMMENDATIO,t It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida approve the material terms of an agreement with South Florida Lighting Team,LLC dba Miami Christmas Lights,pursuant to Request for Qualifications(RFQ)2021- 083-WG for Holiday Lighting:and authorize the City Manager and City Clerk to execute the agreement upon finalization by the City Manager and City Attorney. BACKGROINQJ1i QRX The City of Miami Beach requires a qualified firm(s)for a comprehensive, turn-key approach to seasonal design,furnish,install& remove,maintain,and store holiday lighting and decorations,in an effort to accentuate the City's major thoroughfares.The firms) shall meet the cha!ie:ges o:a dynamic,world-class city capable of providing reliable and expedient response times to meet project deadlines, staff requests. and outstandng service delivery. In addition, the firm shall be able to provide technical assistance and maintain industry best practices throughout the project. In order to consider'he oualifications of interested parties,the City prepared an RFQ. In response to the RFQ,bidders submitted proposals outlining their qualifications for the desired services which include but not be limited to; planning,development,design, fabrication, furnish, delivery and installation of lighting, decorations, displays. and project management, as well as post-project removal and storage.in support of the City's special events lighting projects and annual holiday program. On January 13, 2021, the Mayor and City Commission approved the issuance of Request for Qualifications(RFQ)2021-083-WG for Holiday Lighting. :WQ responses were due and received on February 24,2021. The City received proposals from the following four firms: Florida C31 LLC dba Christmas Designers, Inc,South Florida Lighting Team, LLC dba Miami Christmas Lights,Simple Solutions Exterior Cleaning 1.1.0 dba We Hang Cnnshmas Lights and Plant Professionals inc. On March 20, 2021, the Interim City Manager appointed Evaluation Committee convened to consider proposals received. The evaluation pracr. .s;estlted in the proposers being ranked by the Evaluation Committee in the following order: 1st ranked(tied)-Florida COI LLC dba Christmas Designers,Inc. 1st ranked(tied)-Soutr;Florida Lighting Team,LLC dba Miami Christmas Lights 3rd-Simple Solusonn xte,o Cleaning LLC dba We Hang Christmas Lights 4th-Plant Profess:oriole he. A_NAL.M.15 On April 21, 2021. via Resolution No. 2021-31671 the Mayor and City Commission authorized the Administration to enter into simultaneous negotiations with Florida CDI LLC dba Christmas Designers. Inc. and South Florida Lighting Team, LLC dba Miami Christmas Lights, the two tap-ranked proposers,and further provided that the final selection of the recommended proposer, and contract,be subject to the prior approval of the Mayor and City Commission. As directed the by V e ':ity Commission,staff proceeded with simultaneous negotiations and requested project costs and material terms for the Proie:;t.•'anwever,shortly thereafter,Florida CDI LLC des Christmas Designers,Inc withdrew from the process during the initial stage of r,e ?`"etions citing labor and cost challenges due to the initial term installation timeline. Nonetheless, the Administration has successfully negotiated the following material terms with South Florida Lighting Team, LLC dba Miami Christmas Lights: • Turn-key ,x riJt:' ost totaling $316,130.00 annually fur 2J pre-established corridors, which includes installation. maintenance,removal and storage of city-owned holiday lighting and decorations. DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46CSCAOBA9F Z..w„C;...,nn.......nne In•'1nncncl'DAICDfCfkIfICfARACUAIOCTAV in A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 • Procedures to ensure the safety and protection of city-owned holiday lighting and decorations during an emergency event(i.e. weather event). • Procedures for alteration to design and product Installation, requests for repairs, refurbishment or replacement of decor as necessary for enhancement of existing corridors as well as other key locations and/or the addition of corridors with quality and cost-effective holiday season designs. • Procedures for the timely return and proper transfer of ownership of city-owned holiday lighting and decorations at contract termination. The current holiday lighting program is included in Attachment B. SUPPORTING SURVEY DATA Not Applicable Amount(s)lAccount(s): The costs of the related services are subject to funds availability approved through the City's budgeting process. Grant funding will not be utilized for this project. CONCLUSION After reviewing the results of the negotiation process, I believe staff and South Florida Lighting Team, LLC dba Miami Christmas Lights, have successfully negotiated an agreement that will provide the City with an attractive,well-maintained,turn-key program for the City's hoiiday lighting goals on major thoroughfares. Therefore, I recommend that the that the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution accepting the recommendation of the City Manager and approving the material terms, pursuant to Request For Qualifications (RFC)) 2021-083-WG for Holiday Lighting: and authorizing the City Manager and the City Attorney to take the necessary and appropriate steps for the implementation thereof;and further authorizing the City Manager and City Clerk to execute an agreement with South Florida Lighting Team,LLC dba Miami Christmas Lights. Applicable Area Citywide IS this a"Resitt�enys Rtghito i gefi t Jtent utilize G,O. Know"item,.gtzrsua do 09itd_Fittlda2 City Code Section 2. 14? Yes No Legislative Tracking Facilities and Fleet Management/Procurement ATTA,DHhllatn Description o Draft Agreement o ggrsentenf,A3iai rT IA o Agreernen!Dtatinment o Agreemer.t.A thbert C. o Agresment Att.S;ttrnen D. o Resolution DocuSign Envelope ID:5FFA1 EC7-62E0-414B-A65C-B46C8CAOBA9F onncnc-r7 orocononktrocnAAlCIJAIOC7AV is A cGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Exhibit"E" Page 6 of 8 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z ti c, n rn.onncna-»ohiconooeinicnnnecumor7AV In A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Artistic: Holiday :aesigrrks 101 Carroll Road South Whitley,Indiana 46787 (70B)-617.0822 Trailer BOL number Submitted on 06.21-2021 Staging 1 Miami Beach Due Date Unknown Part Number Description Quantity SP8013 Julia Tuttle Sign 1 408510 Jardln 4 408498 Flamingo 2 408474 Mllkyway Suspension 3 402694 Horus 1 201567USA Ovation 4 201755 Ornament 1 407949 Tree Base 1 30 foot tree with blue Frame Up Tree and silver ornaments 1 Small Dreidels Brite Ideas Product 4 Small Menorah Brite Ideas Product 1 SP9131 Starbursl 1 408497 Mlarni Beach sign 1 114 of the 201523 Sylma decor 409249 Majestic Snowflake 1 203146 Majestic Giftbox 1 409192 Majestic Angels 4 203145 Majestic Ornament 1 Majestic Gold Candy 202987 Canes 1 EXHIBIT 11 E I/ DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z r c: n in 'll1ocnc71 OhleCorICP/MrISCrIARACUMOC7AV in A CGRPBLMA3JGXTCCO DocuSign Envelope ID: 10D0459E-7759.4680-9624-5C304E07D2A8 Artistic Holiday .Do signs m 101 Carroll Road South Whitley,Indiana 46787 (708)-617-0822 Trailer BOL number Submitted on 06-21-2021 Staging 2 Miami Beach Due Date Unknown Part Number Description Quantity 201753CAN Sabin Pure 1 202387CAN Prism 3m Pole Decor 6 202387USA Prism 3m Pole Decor 33 202044 Ribbon 2 201523 Sytma 1/4 202383CAN Prism 1m Pole Decor 72 Mini lights with Star Normandy Fountain Custom Tree Topper 1 202724 Ground Giftboxes 2 409230 Radiant Stars 2 408492 or 201621 Double Cone Tree 1i2 408048 Majestic Tree 6.5 ft 1 Majestic Gold Candy 202987 Canes 6.5 ft 1 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F onnrna77 OkICOnD,11‘1111C11 A RACLIKIOC7AV If A CORPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Artistic Holiday Designs 101 Carroll Road South Whitley,Indiana 46787 (708)417-0822 Trailer SQL number Submitted on 06-21.2021 Staging 3 Miami Beach Due Date Unknown Part Number Description Quantity 201756 Gift Box 1 201805 Walk Thru Ornament 1 201523 Sylma 1/4 203146 Majestic Giftbox 6.5ft 203145 Majestic 6.5 ft Ornament 1 408492 or 201621 Double Cone Tree 1/2 DocuSign Envelope ID:5FFA1 EC7-62E0-414B-A65C-B46C8CAOBA9F Z ti c; n in-)oncnc77 OKICOnDOlkIrocnARACUM0C7AV Is A CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Artistic Holiday Designs 101 Carroll Road South Whitley,Indiana 46787 (708)-617.0822 Trailer BOL number Submitted on 06.21.2021 Staging 3 Miami Beach Due Date Unknown Part Number Description Quantity 202389CAN Prism Suspension 4 406486 Frozen Tree 2 12 ft Menorah 1 201523 Sylma 1/4 DocuSign Envelope ID:5FFA1 EC7-62E0-414B-A65C-B46C8CAOBA9F ,,nncnco7 ONCOMoounIcnAIAcunivcvnV"r- A CGRPBLMA3JGXTCCO DocuSign Envelope ID:1000459E-7759-4680-9624-5C304E07D2A8 Artistic Holiday Designs 101 Carroll Road South Whitley,Indiana 46787 (708)-817-0822 Trailer BOL number Submitted on 06-21.2021 Staging 3 Miami Beach Due Date Unknown Part Number Description Quantity 407689 Pink Umbrella 1 407692 Blue Umbrella 1 408476 Snowflake 1 410376 Royal Ribbon Arch 1 408942 Majestic Star 5.9ft 1 DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z ti c...,n.,..00..,.,.,•m•onncnc77 Ot ICDnD)MflICflA AcuMI9r1AV is n CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Exhibit"F-1" Page 7 of 8 DocuSign Envelope ID:5FFA1 EC7-62E0-414B-A65C-B46C8CAOBA9F Zs,.,c....n.............t in-flnnena-71 okrcononnrnrcnAI*CUMec7AV in A cGRPBLMA3JGXTCCO......____.._._..—._.-_ DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 • Type your text here... titifitV (t1P1ST ft Milton Est mate 305.908.8000 Miami Christmas Lights info@rniamichrtstmastights.com 14374 Commerce Way www.miamkhristmastights.com Miami Lakes,FL 33016 Customer Information Proposal Information City of i.tarnl Beach Fstimatea:27 482 Giacomo Natter( Estimate Subject.2022 Normandy Fountain Light tree Addition 1700 convention Center Dr Proposal Data:Nov 25,2022 Miami Beech,FL33333 tights on Date:Nov 27,2022 Ph:736-914 6929 term:1 years after execution Em:Ciacomonatteriemiamirieachll.gov Product Details Price Units Total Area Description:71st Street Normandy Fountain $0.CK) 1 f 0.00 25.855634777474408.40.1280845334769 Install light tree on fountain. $3.221.00 1 a 3,221.00 install optical timers can outlets with hmer settings of dusk to dawn. S 25.75 1 $.28.7S Sub'Total $3,249.75 Discount terns F 3.00 Adjustments a 0.00 Grand Total 13.249.75 Pay Deposit Now Online s 1,624.68 R9ces include all materials,which are supplied by Miami Christmas Lights and remain the tkooerty of Miami Christmas Lights.instaltatlon,maintenance.and removal.Cuslortter Is only regwnsible to supply adequate power sources.If Customer Is providing arty materials.that will be noted in the Notes section. ?lots lnwer:Powcr to in set sided IrAn,Cif t on ground. Outlet Lacati015: Cheult Sleeker Lt..atton Timer hetet. Insurance Miami Christmas lights carries$3.000.0(10154 000,000 commercial liability and ti.Ox+,000,others compensallrm insttrance.To be#dded as an additionally Insured oleaseclrk 'erent and Conditions By signing here,i agree and understands that this Estimate,combined with theMtami Christmas tights Standard Terms and Conditions posted at www.miamichrlstmaslights.ctrrtCermsandmndinmts.pdt at which I have read and understand are incorporated by reference herein.becomes a legally binding contract.Miami, ChrjstmaS tlehts win not begin airy work until deposit ss recetyed. Name. Signature. _—�_.-- Effective Date: EXHIBIT rs F,-1" DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F 1'1...-•.mn..r If,•Or]t1Crso-17 ur.ICDr10OP.I lIC1TA1ACLJAIQC1AV I(_ A cGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Type your text here... (11RISTMS 1.1611TS Estimate 305.908.800L) Miami Christmas Lights info@miomtchristmaslights.com 14374 Commerce Way www.miamichristmasllghts dim Miami Lakes.FL 33016 Customer Information Proposal Information City ofMiami Beach Estimated:22.071 Sellars Santiago Esdnute Subject..7032 t ear Addition-71st Business Mulct 1700 convention Center Or Proposal(Sate:Apr 111,1022 Miami @each,FL 33333 uehts on Dale: Ph:305-673.7000 s 22124 Contract Terms 1 wean after execution Ern:Sandagn5ehanAmiamlbeachn gov Contract EMalte Date'2022 Product Details Price Units Total Area Description:Collins Ave•65th St to/Sth 5t $0.00 1 10.00 25.848421309335436.-130.120275415923E Install custom pole decor on 43 oecorative light poles along the east and west sidecar the street. 5 1.492.00 43 1 64.156.00 Area Descriptions 71st St from Coigns to Rue Versailles Or. $0 ne 1 $0.03 25.856115935244146.-80.12059366706741 Install custom pole decor on 38 decorative Rghl poles along the east and west side of the street. 1 t 4e7.00 156,696.00 Sub Total $120,652.00 Discount Terms s 0.00 Adtustments 50.03 Grand Total 120,852.00 Pay Deposit Now Online$50.426.00 prices Induce all materials.which are supplied by Miami Christmas lights and remain the property of Miami Otristtnas Lights.Installatson,maintenance,and removal. Customer rs only responsible to supply adequate power sources.It Customer is proyidirg any materials,that will be noted In the Notes section. Notes.Costs,rr per MCI service.Product ownership remains with MCI.No additional anrurblihmtnst or storage casts will be applied. 0s et'Etri eical cadet an each peak.City to eerily they all work. Outlet location' lion Weaker Location Tiler Hours: Insurance Mail Christmas{iptlts carries$3.0 0,0021La,OW,000 commercial lability and 51.000.000 wakens compensation insurance.To be added as an additionally Insured please AWN& Terms Ann.ondinens @y my signature below.I teetife that I Inset read and agree to the Provisions set forth in this invoice and to the Miami Christmas lights Standard Terms and Conditions posted at wwaemiamichrhtmaslights comhermsandcondtttons.pdt which are incorporated by reference herein.Adeposir of 54%of the total estimate Is required to reserve the installation time slot.Miami L'hrimnas tights will not begin any worts until deposit is received Name- .. Signature'.--._____. Date: DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Z ti c: n ,.„ .m•)nncna-17 oeicor.oMi I AhICUKioc'AV trn A cGRPBLMA3JGXTCCO DocuSign Envelope ID:10DO459E-7759-4680-9624-5C304E07D2A8 GIPIS HS LiitIS Estimate #EST-O01056 South Florida Lighting Team 14374 COMMERCE WAY MIAMI LAKES Florida 33016 Bill To Estimate Date: 02.10.23 City of Miami Beach Miami Beach Sales person: Kurt Stange Contract Term(years):1 1 Area Description:Collins Ave-65th St co 75th St and 71 st St from Collins to 1.00 42,298.20 42,298.20 Rue Versailles Dr. Emergency Removal of decor Sub Total 42,298.20 Total $42,298.20 Notes Looking forward for your business. Terms&Conditions By accepting this estimate,I certify that I have read and agree to the provisions set.forth in this Invoice and to the Miami Christmas Lights Standard Terms and Conditions posted at iv.miemichristrnasIights.(omFterrTSafldCOnditOnS.Pdt which are incorporated by reference herein.A deposit of 50%of the total estimate is required to reserve the installation time slot.Miami Christmas Lights will not begin any work until deposit is received. - Authorized Signature DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F in•onnanci-i oAIc011001\InirnAu0uuvr7AV.n A CGRPBLMA3JGXTCCO DocuSign Envelope ID: 10D0459E-7759-4680-9624-5C304E07D2A8 Exhibit"F-2" Pate 8 ors DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F ,n•onnenaw ouconoonrniennanounmc-rnv in A eGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 P\Ifl( i (HRISTIIIlS IIGITSA Estimate it EST-000668 South Florida Lighting Team 14374 COMMERCE WAY MIAMI LAKES Florida 33016 Bill To Estimate Date: 04.18.22 City of Miami Beach • Miami Beach Reference#: 22-069 Subject: 2022 Product Service-City of Miami Beath Contract Term(years): 2 4 1 Product Service to be completed between 2,t 5 5.31 1.00 6,854.00 6,854.00 Julia Tuttle•Refurbishment costs 2 41st St-Refurbishment costs 1.00 13,625.00 13,625.00 3 Lincoln Road Mall-Refurbishment casts 1.00 3,555.00 3,555.00 4 Poke Station.Refurbishment costs 1.00 5,114.00 5,114.00 5 City Hall.Refurbishment costs 1.00 12,754.00 tZ754.00 6 Espanola Way-Refurbishment costs 1.00 2,210.00 2,210.00 7 Washington Ave•Refurbisnment costs 1.00 9,300.00 9,300.00 8 Ocean Drive-Refurbishment costs 1.00 16,436,00 16,436.00 9 Collins Ave-Refurbishment costs 1.00 4,212.00 4,212.00 10 5th St-Refurbishment costs 1.00 1,164.00 1,164.00 11 Normandy Fountain•Refurbishment costs 1.00 3,889.00 3,389.00 12 South Point Park-Refurbishment costs 1.00 14,246.00 14,246.00 Sub Total 93.359.00 Total $93,359.00 Notes EXHIBIT ,rp_z„ DocuSign Envelope ID: 5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F Cir..,n ,. r rn•onncna77 ontconoonrnicnnaacunIorvnv in n CGRPBLMA3JGXTCCO DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2AB Type your text > t1fir11 LIOHTS A Estimate 305.908.8000 Miami Christmas Lights info@miamichristnioslights.com 14374 Commerce Way www.miamichristmaslights.com Miami Lakes,FL 33016 Customer Information Proposal Information City of Miami Beach Esbmal0Y:22 497 Sefton Santiago Estimate Subject Year 5 Annual Decor Refurbishment-City of Miami Beach 1700 convention Center Or Proposal Date:Apr 1,2024 Miami Beach,FL 33333 lights on Data. Pit 305 t73.7000 x 22124 Contract Term:3 years after exc ution Em:SentiagoSellanCnmiemiveachli,gov Contract Expire Date:2025 Product Details Price Units Total Annual refurbishment costs for city owned holiday decor.Cost Is per year for for years 3.4.and 5 of the holiday contract. S 98.078,49 L s 98.078.49 Sub Tetal S 98,078.49 Discount Terms S 0,00 Adjustments $0.00 Grand Total 5 98.078.49 Pay Deposit Now Online 5 49,039.25 Prices include all materials.Which are supplied by Miami Christmas LtgPrts and remain the property of Miami Christmas Lights,installation,maintenance,and removal.Customer is only responsible to supply adequate power sources if Customer is providing any materials.that will be noted is she Notes season. Notes: Power:N:A Cutlet for atinn: Circuit Breaker tmersnn: Toner hours Instuante t tiami Christmas Lights carries s3,000,000/s4,000.000 commercial liability and S 1.000,000 workers compensation insurance To be added as an additionally insured oieasecikb er terms:and Condttluns By signing hero.I agree and understands that this Estimate,combined with theMlami Christmas Lights Standard Terms site Conditions posted at m euomiamichrIstmasiightsxnm/tennsandmndttions.pdf of width I hone read and understand arc Incorporated by reference hrareto,heroines a legally binding contract.Miami Christmas Uehts will not begin any work until deposit is received. Name: Signature: Effective Date: ...____.... ..-.._---- DocuSign Envelope ID:5FFA1EC7-62E0-414B-A65C-B46C8CAOBA9F DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 ' MIAM I BEACH ContractjDocumet* auttng Form 21-083-01 Holiday Lighting tontract¢f. `x. li�eryiastng Ctm+lnt .. .. ..-$ sA South Florida Lighting Team LLC Facilities and Fleet Management Department Department C hector Nai�`e&Sigttetura • ACMN>ame&Signature I Adrian Morales 1z • e Carpenter r. ument ficie(Sd °ne) X Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive solicitation. Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive solicitation. Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement Type 4—Grant agreements with the City as the recipient Type 7—Inter-governmental agency agreement Type 5—Grant agreements with the City as the grantor Other: `Br of$ntiltr'&Pti<s acted'!m n s()T;ad iitionai spa ce is,decessrl On April 29,2021,the Mayor and the City Commission adopted Resolution No.2021-31671,accepting the recommendation of the City Manager,pursuant to RFQ NO.2021-083-WG for Holiday Lighting,to award a contract to South Florida Lighting Team, LLC d/b/a Miami Christmas Lights. The Agreement was established for$318,100.00 plus a fixed fee schedule for emergency event removal and replacement services. In order to expand the holiday lighting program,on February 22,2023,the Mayor and City Commission adopted Resolution No.2023-32494,approving Amendment No. 1 to the Contract between the City and South Florida Lighting Team,LLC.The Amendment expands the scope of the Agreement as follows: (1)retroactively approves,effective October 1,2022,additional sites and services in the annual amount of$124,101.75, thereby increasing the total contract price from$318,100.00 to an estimated amount of$442,201.75 per Contract Year; (2)retroactively approves,effective October 1,2022,the purchase of holiday decor for the City's own use during the 2022 holiday season,in the amount of$26,300.00;and (3)approves a yearly Refurbishment Program for the City's inventory of holiday decor,subject to funding availability,for: (i)Contract Year 2,in the amount of$93,359.00,effective retroactively as of October 1,2022;(ii)Contract Year 3,in the amount of$98,078.49;and(iii)any approved renewal terms,in the amount of$98,078.49 per Contract Year. (4)The amendment also established an Emergency Event Removal and Replacement fee for additional sites, in the amount of$42,298.20 per occurrence,if needed. A detailed explanation of the annual impact of the amendment is included in Attachment 1. The Amendment to the Agreement has been finalized and form-approved by the City Attorney's Office. Based on the authority established in the Resolution,this item seeks the City Manager's signature on the Amendment with South Florida Lighting Team,LLC d/b/a Miami Christmas Lights. s.e.. ``',a�i4.0 .,W."',-�.nn> jt »,�)i $1�bllr5 {.,a,.., October 1,2021- September 30,2024 October 1,2024—September 30,2025 October 1,2021—September 30,2026 October 1,2025—September 30,2026 DocuSign Envelope ID:5FFAIEC7-62E0-414B-A65C-B46C8CAOBA9F DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Grant Funded: Yes x No State I Federal I Other: j 2 $243,760.75 160-4300-000355-00-406-555-00-00-00- Yes x No 011-9322-000355-90-400-592-00-00-00- 3 $222,180.24 160-4300-000355-00-406-555-00-00-00- Yes x No 4 $222,180.24 160-4300-000355-00-406-555-00-00-00- Yes x No S $222,180.24 160-4300-000355-00-406-555-00-00-00- Yes x No N/A $42,298.20(if needed) 160-4300-000355-00-406-555-00-00-00- Yes x No City Commission Approved: x Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32494 C7C February 22,2023 If no,explain why CC approval is not required: Legal Form Approved: x Yes No If no,explain below why form approval is not necessary: Procurement: ..,.,--, Alex Denis At,.. 4,..', 4/21/2023 Cl�.ntbT N/A Budget: , .,,., Information N/A Tameka Otto Stewart ra»,Lta ONc Skwat4 4/25/2023 I It5A-In ay: Risk Management: �17 Fleet&Facilities: N/A Marc Chevalier Human Resources: N/A Other: os Cfir Reviewed by Theresa Buigas DocuSign Envelope ID:5FFAIEC7-62E0-414B-A65C-B46C8CAOBA9F DocuSign Envelope ID:10D0459E-7759-4680-9624-5C304E07D2A8 Attachment 1 Impact of Amendment (1)retroactively approves,effective October 1,2022,additional sites and services in the annual amount of$124,101.75,which increases the total contract price from$318,100.00 to an estimated amount of$442,201.75 per Contract Year; (2)retroactively approves,effective October 1,2022,the purchase of holiday decor for the City's own use during the 2022 holiday season,in the amount of 1 i `and (3)approves a yearly refurbishment program for the City's inventory of holiday decor,subject to funding availability,for(i) Contract Year 2,in the amount of 1 f 1 x°)t effective retroactively as of October 1,2022;(ii)Contract Year 3,in the amount of-_;and(iii)any approved renewal terms,in the amount of$98,078,49 per Contract Year. Services Year Amount Subtotal by Year �...., .:.;:.: 1:5415M,111 2 t:°#tt ti 6'eM111 Additional sites and services 2 $124,101.75 Holiday decor purchases 2 11 ' "MI '243 760.75 11....,... ...... 211• .,. I 3 1 ME Additional sites and services 3 $124,101.75 $222.180.24 ••. 4 $98,078.49 -_ Additional sites and services 4 $124,101.75 222 180.24 LPM 5 $98,078.49 Additional sites and services 5 $124,101.75 222 180.2.1 & _ 7"►'►AL $910,301.47 The amounts listed above do not include the establishment of the Emergency Event Removal and Replacement fee for the additional sites,in the amount of$42,298.20 per occurrence,if needed. Year Annual Cost ; Account.; :.. RequireEnhancent,, 2 $243,760.75 160-4300-000355-00-406-555-00-00-00-93200355 90 00 592 0 00 00 Milli No 01 3 $222,180.24 160-4300-000355-00-406-555-00-00-00- _REI© No 4 $222,180.24 160-4300-000355-00-406-555-00-00-00- No 5 $222,180.24 160-4300000355-00-406-555-00-00-00- _EM© No routf 5910,301.47 �. _