LTC 356-2023 Procurement ReportsDocuSign Envelope ID: 25DD0496-8A\46-469F-AB9F-1A91A4E076374
OFFICE OF THE CITY MANAGER
NO. LTC # 356-2023 LETTER TO COMMISSION
To:
From:
Date:
Honorable Mayor Dan Gelber and Members of the City Commission
Ana T. Hudak, city Mana4@p}X
August7,2023 (N''
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CI CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A}. The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid threshold amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Vendor 1
Order No. Department Description Total Date \
4
Information Solarwinds 2023
20232849 Technology Renewal 6/4/2023 $68,286.00 6/2/2023 CDW LLC
through 6/3/2024
20232906 Facilities and Fleet Speed Alert Signs $52,564.02 6/12/2023 All Traffic
Management with Trailer Solutions, Inc.
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
October 16, 2019, the Mayor and City Commission awarded 1TB 2019-257-KB for Job Order
Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for
construction projects. Below is a list of projects awarded pursuant to the JOC contracts for
construction services for the preceding month.
OocuSign Envelope ID: 25OO0496-8AA6-469F-AB9F-1A91AE076374
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Project Title Department OP"Ac' vendor Estimated Value 0.
Sunset Harbour
Garage New
Storm Drainage
Facilities and 23-159-01
Fleet
Management
Harbour
Construction,
Inc.
Original Contract Amount
$29,364.66
Supplemental No. 1 $4,628.30
Revised Contract Amount
$33,992.96
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness
equipment, shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt
surfaces), and lighting systems for all city parks facilities. Additionally, the Resolution also
authorizes the City Manager to add any other manufacturers within the approved categories
necessary to expedite the completion of parks and playground facilities. Below is a list of approved
purchases and manufacturers added for the preceding month.
Approved Purchases
Purchase .. Order No. Description Vendor Value
• •
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Emergency Purchases
F,5."" Emergency Requestor contractor(s) Estimated Value
2023-
489-MP
Emergency Installation of
Temporary Shoring and
Structural Repairs for the
Terminal Isle Water Booster
Pump Station
Public Works BCC Engineering
(structural) and
Team Contracting
Inc. (shoring)
$633,150.48
DocuSign Envelope ID: 25DD0496-8AA6-469F-AB9F-1A91AE076374
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6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
cc
AH/MT/AD
Reviewed by Monica Garcia
DocuSign Envelope ID: 25DD0496-8AA6-469F-AB9F-1A91AE076374
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Period Contract # Contract Description Vendor End Date
OCTOBER 2023 18-039 FURNISH, DELIVERY, INSTL,MAINT,REPAIR MULTIPLE 10/1/23
GENERATORS
18-080 ROUTINE/EMERGENCY SANITARY SEWER/STORM MULTIPLE 10/1/23
WATER CCTV
18-044 APPAREL AND ACCESSORIES CITYWIDE MULTIPLE 10/29/23
NOVEMBER 2023 18-028 DOOR RELATED REPAIR, MULTIPLE 11/5/23
REPLACEMENT,PREVENTIVE MAINT
18-033 PURCHASE OF CONCRETE CURBING/SIDEWALK MULTIPLE 11/7/23
CONSTRUCTION
18-314 PREQUAL POOL FOR REAL ESTATE APPRAISAL MULTIPLE 11/13/23
SERVICES
18-037-01 REMOVABLE PARKING DELINEATORS BYTEWISE SOLUTIONS, INC. 11/27/23
JANUARY 2024 18-094-01 CLEAN, MAINTAIN AND REPAIR RECIRCULATING BEACH RESORT SERVICES INC. 1/8/24
FOUNTAINS
18-153-01 INTERNET CONNECTIVITY SERVICES AGREEMENT HOTWIRE COMMUNICATIONS LTD 1/24/24
1 of 1 8/3/2023
Docu Sign Envelope ID. 25DD0496-8AA6-469F-AB9F-1A91AE076374
ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract# Contract Description Vendor
13-177-01 PARKING PAY-BY-PHONE SYSTEM PARKMOBILE USA, INC.
13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF .c DISPOSAL FLORIDA, INC. & WASTE - c
0 MANAGEMENT INC OF FLORIDA ± 14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,
0 INC. - .c - C: 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR 0 5 HOLDINGS INC.
44-07/08 SELF-SERVICE BICYCLE RENTAL PROGRAM DECO BIKE, LLC
1 of 1 8/3/2023