Fiscal Year 2022-2023 Grant Agreement between CMB & Save Foundation, INCDocuSign Envelope ID:6BC701D2-248A-4E2D-A949-OB2759OE548B
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CITY OF MIAMI BEACH
FISCAL YEAR 2022-2023 GRANT AGREEMENT
GRANT PROJECT No.: 2023-CMB-
This GRANT AGREEMENT (thereinafter the "Agreement") is made and entered into this
6/7/20 3 i 3:43 PM EDT
day of , 20 by and between the City of Miami Beach, Florida
(hereinafter the "City"), and """, a Florida not -for -profit corporation (hereinafter the "Grantee"). This
Agreement is effective May 1, 2023, the "Effective Date."
ARTICLE I / GRANT DESCRIPTION
GRANTEE:
GRANTEE CONTRACT ADMINISTRATOR:
ADDRESS:
CITY, STATE, ZIP:
PHONE, FAX, E-MAIL:
GRANT AMOUNT:
PROJECT DESCRIPTION:
GRANT PROJECT BUDGET:
GRANT TERM:
EXPENDITURE DEADLINE:
PROJECT COMPLETION DATE:
FINAL REPORT DEADLINE:
FINAL REIMBURSEMENT
REQUEST DEADLINE:
Save Foundation, Inc.
1101 Brickell Avenue, South Tower, 81h floor
Miami, FL 33131
305.751.7283
$75,000
See Exhibit 1 hereto
See Exhibit 2 hereto
May 1, 2023 — December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
December 31, 2023
OCZ!gn Envelope ID: 6BC701D2-248A-4E2D-A949-OB2759OE548B
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
DocuSigned by: DS �DDSS�
By:l—
iffi `�FWgFnado, City Clerk lina T. Hudak, City Manager
6/7/2023 1 3:43 PM EDT
Date
FOR GRANTEE: (Save Foundation, Inc)
Federal Id No. 65-0836881
ATTEST:
OocuSigni by: DocuSigned by:
By: �. i�'y� aAn.1� o i a;6LA s
BE233C678FF8411... affibrL rgIgnature
Justin Klecha, Deputy Director W. Orlando Gonzales, Executive Director
Print Name and Title Print Name and Title
6/5/2023 1 4:33 PM PDT
Date
Page 2
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(hAZY
ity Attorney mil Date
Doa;Sign Envelope & 66C701 152-248A 4E2D-A949-0B27590E548B
ARTICLE II / GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this Grant to the City Manager or the City Manager's authorized designee
(the "Contract Administrator").
2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any
modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written
amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided
by the City pursuant to this Agreement will be used exclusively for goods or services to be provided
within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount
payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant
Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be
reduced, the amount payable under this Agreement will be reduced at the sole option of the City of
Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as
specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2
("Project Budget"), shall not be effective unless approved, in writing, by the City and Grantee. Any
request by Grantee to modify the Project Budget shall be made in writing, using City approved forms,
detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to
the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement.
4. REPORTS: This Grant has been awarded with the understanding that the activities and services
contemplated under the Project Description will mutually contribute to the enhancement of services
available to City residents, businesses, and visitors. As a condition of disbursements of grant funds,
and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit a
final report to the Contract Administrator by the following dates: December 31, 2023.
New Grant awards will not be released to the Grantee until all Final Reports for previously awarded
grants are received. The City may withhold any future payments of the Grant, or the award of any
subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such
reports do not meet the City's reporting requirements. Any reports may be disseminated by the City
without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant
Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time
of a partial reimbursement request.
5. REIMBURSEMENT REQUESTS: Reimbursement requests maybe submitted to the City at any
time during the Grant Term. All reimbursement requests must be made after expenditures have
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occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement
Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to
December 31, 2023. Grantee shall provide the City with copies of all receipts, invoices, cancelled
checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall
provide the City with and shall categorize all receipts, invoices, cancelled checks, and other
documentation, according to the categories set forth in the grant budget. Invoices and checks must be
directly related to expenses for Grant -funded activities taking place within the 2022-2023 Fiscal Year.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth
in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no
obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost
overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to
the Grantee once the Mayor and City Commission have approved the grant award, and once all parties
have executed this Agreement. Within fifteen (15) days of the execution of this Agreement by both
parties, City shall disburse half of the Grant Amount to Grantee. The remainder of the Grant Amount
shall be disbursed on a reimbursement basis pursuant to Article II Section 5 of this Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used
for the following expenditures: remuneration of City employees for services rendered as part of a project
funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or
propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does
not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified
in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may include,
with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project
funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation
or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project.
10. SANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to
this Agreement in an account with a bank or savings and loan association that is located in Miami -Dade
County. The Grantee shall provide the City with the name of the bank or savings and loan association,
as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds.
11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place
during the City's fiscal year for which the Grant is approved (April 1- March 30). The Grantee shall keep
accurate and complete books and records of all receipts and expenditures of Grant funds, in
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conformance with reasonable accounting standards. These books and records, as well as all
documents pertaining to payments received and made in conjunction with this Grant, including, without
limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year
for which they are approved and retained in Miami -Dade County in a secure place and in an orderly
fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this
Agreement. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under
any other Agreement from the City of Miami Beach or from any other entity. Any claim for double
payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections
and investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered
to review past, present and proposed City programs, accounts, records, contracts and transactions. In
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected
officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant
to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract
expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested
records and documents available to the Inspector General for inspection and copying. The Inspector
General is empowered to retain the services of independent private sector auditors to audit, investigate,
monitor, oversee, inspect and review operations activities, performance and procurement process
including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
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D. The Inspector General shall have the right to inspect and copy all documents and records in
the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to
performance of the contract, including, but not limited to original estimate files, change order estimate
files, worksheets, proposals and agreements from and with successful subcontractors and suppliers,
all project -related correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back -change documents, .all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
E. The Grantee shall make available at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this contract, for
examination, audit, or reproduction, until three (3) years after final payment under this contract or for
any longer period required by statute or by other clauses of this contract. In addition:
i. If this contract is completely or partially terminated, the Grantee shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Grantee shall make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract until such appeals, litigation,
or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents, employees,
subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all
subcontracts and all other agreements executed by the Grantee in connection with the performance of
this contract.
G. Nothing in this section shall impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit
line in all publications related to this Grant: "This Project is funded in whole or in part by a grant
from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future
grant funding from the City, in the same manner as if Grantee defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the
City and its officers, employees, agents, and contractors, from and against any and all actions (whether
at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
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attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of
or damage to property, which the City or its officers, employees, agents and contractors may incur as
a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by the Grantee or its officers,
employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses
in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees
that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit
its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers,
employees, agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of
the Grantee entity.
15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to this Agreement.
16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami -Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if
fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated
herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any
of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5)
calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee
under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately
repay to the City all portions of the Grant which have been received by the Grantee, as of the date that
the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the
City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not
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expended, the Grantee must request in writing from the City Manager an extension of the Expenditure
Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the City Manager a certified check for the total amount due, payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law or in equity.
Notwithstanding the provisions of this Section, and without regard to whether City has exercised
the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to
discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any
required written report. In the event of discontinuation of the Grant or at the close of the Project, any
unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has
agreed in writing to alternative use of the unused/unexpended Grant Funds.
18. INSURANCE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or applicable policy language
effecting coverage required by this Section, as follows. All certificates of insurance and endorsements
are to be received prior to any work commencing. However, failure to obtain the required coverage
prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami
Beach reserves the right to require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and
Employer's Liability Insurance with limits of no less than $1,000,000 per accident for
bodily injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products and
completed operations, contractual liability, property damage, bodily injury and personal
& advertising injury combined single limit of $1,000,000 per occurrence for bodily injury
and property damage. City of Miami Beach must be shown as an additional insured with
respect to this coverage.
iii. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used
in connection with the work, in an amount not less than $500,000 combined single limit
per occurrence for bodily injury and property damage.
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B. Additional Insured Status
The City of Miami Beach must be covered as an additional insured with respect to liability arising out of
work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer
of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver
of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has
received a waiver of subrogation endorsement from the insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless
otherwise acceptable to the City of Miami Beach Risk Management Office.
E. Special Risks or Circumstances
The City of Miami Beach reserves the right to modify these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
c/o HR Department/Risk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and
obligation under this section or under any other section of this Agreement.
19. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes,
as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
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C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and following completion of the Agreement if the Grantee
does not transfer the records to the City;
iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of the Consultant or keep and maintain public records required by the City
to perform the service. If the Consultant transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement, the Consultant shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the City, upon
request from the City's custodian of public records, in a format that is compatible with
the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Consultant of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the
Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail
itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
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E. CIVIL ACTION
i. If a civil action is filed against a Grantee to compel production of public records relating
to the City's contract for services, the court shall assess and award against the Grantee
the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that the Grantee unlawfully refused to comply with the public
records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice
of the public records request, including a statement that the Grantee has not
complied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the City
or to the Grantee's registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with
postage or shipping paid by the sender and with evidence of delivery, which may be in
an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
F.IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
20. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-
Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing
on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work
authorization status of all newly hired employees during the Term of the Agreement. Additionally,
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Grantee shall expressly require that any approved sub -contractor performing work or providing services
pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the subcontractor during the
contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor
must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with,
or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the
duration of the subcontract or such other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS.
i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1),
Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the
City shall thereafter have or owe no further obligation or liability to Grantee.
If the City has a good faith belief that a subcontractor has knowingly violated the
foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection,
the City will promptly notify the Grantee and order the Grantee to immediately terminate
the agreement with the subcontractor. Grantee's failure to terminate a subcontractor
shall be an event of default under this Agreement, entitling City to terminate this
Agreement for cause.
A contract terminated under the foregoing Subparagraphs (B)(i) or (B)(ii) is not in breach
of contract and may not be considered as such.
iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court
to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later
than 20 calendar days after the date on which the contract was terminated.
iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph
(B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
v. Grantee is liable for any additional costs incurred by the City as a result of the termination
of this Agreement under this Section 20.
21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51%
or more of its board membership complete the City's training for board members, if all three of the
following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than
$5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be
completed within the last two years prior to the receipt of City funds.
22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City in writing and addressed to the City Contract Administrator, as identified in Section
23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing
and addressed to the Grantee Contract Administrator.
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23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests
for reimbursements to be submitted to Education and Performance Initiatives Department listed below:
Leslie Rosenfeld, Chief Education Officer
LeslieRosenfeld(@miamibeachfl.gov
ARTICLE III / MISCELLANEOUS PROVISIONS
24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based
on representatives, documents, materials and other information supplied by Grantee, that the Grantee
is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including,
but not limited to, those outlined in this Agreement.
25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following
Special Conditions:
A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964
(Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code,
beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex
and national origin.
B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment (including independent contractors), housing and public
accommodations, public services and in connection with its membership or policies on account of actual
or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation,
marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle,
domestic partner status, labor organization membership, familial situation, or political affiliation.
C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal
access and equal opportunity and services without discrimination on the basis of any disability.
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26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of the State of Florida, both substantive and remedial, without
regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those contained within this Agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute
amendments to this Agreement; however, any changes to the Grant Amount shall require approval by
the Mayor and City Commission,
30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S
EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND
SCREENING REQUIREMENT)ln accordance with Sections 943.0542, 984.01, 39.001 and 1012.465,
Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees,
volunteers, contractors, and subcontracted personnel who work in direct contact with children or who
come into direct contact with children must complete a satisfactory Level 2 background screening prior
to commencing work pursuant to this Agreement.
Level 2 Background screenings must be completed through the City of Miami Beach, Human
Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating
any work related to this Agreement, unless the City's Contract Administrator approves an alternative
process.
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EXHIBIT 'I
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
In 2022, the state of Florida enacted the "Parental Rights in Education" bill, widely known as the "Don't
Say Gay" bill aimed to prohibit school districts from encouraging classroom discussion about sexual
orientation or gender identity. Specifically, the Bill bans "classroom instruction by school personnel or
third parties on sexual orientation or gender identity" in kindergarten through third grade, and to prohibit
such teaching "in a manner that is not age appropriate or developmentally appropriate for students,"
which could be interpreted to extend to all grade levels. By prohibiting this type of discussion in the
classroom, many people believe that the Florida Legislature silenced gay children, their teachers, and
education advocates by banning the discussion of sexuality and gender identification topics in Florida
schools. Many LGBTQ students suffer teasing, bullying, harassment, violence and internalized
oppression that can lead to academic consequences, risky behavior and even suicide. LGBTQ youth
face unique challenges and recent studies show that during 2021 alone, 42% of LGBTQ youth seriously
considered attempting suicide in the past year. The Trevor Project estimates that at least one LGBTQ
youth between the ages of 13-24 attempts suicide every 45 seconds in the U.S. Respectful, positive
discussions on gender and sexuality helps LGBTQ youth feel safe, seen, valued, and respected, and
decreases the educational, mental, and physical harms that they experience. Many people believe that
the "Parental Rights in Education" bill sent a message to LGBTQ youth that their sexuality and identity
are something that must be hidden, and prohibited, and severely restricted the activity of organizations
in schools that provide companionship, emotional shelter and collegiality to teens in need of support.
With Florida schools and classrooms weaponized against the LGBTQ community and its youth, it is up
to the parents and the surrounding community to encourage and normalize discussions regarding
sexual orientation and gender identity. The City of Miami Beach is a diverse and inclusive community
and has demonstrated a long history of opposing discrimination based on sexual orientation and gender
identity, among other categories. The Mayor and City Commission adopted Resolution 2023-32591 on
April 28, 2023, allocating a one-time grant in the total amount of $75,000 to Save Foundation, Inc., a
not -for -profit corporation of the State of Florida, and South Florida's leading organization dedicated to
protecting LGBTQ community against discrimination, to be used for development and implementation
of a social media campaign for LGBTQ youth impacted by the "Parental Rights in Education" bill, subject
to SAVE submitting a report by November 1, 2023, documenting the objectives achieved with the grant
funding and compliance with all other terms of City's standard grant agreement
PROGRAM DESCRIPTION
Funds will be used for development and implementation of a social media campaign for LGBTQ youth
impacted by the "Parental Rights in Education" bill, widely known as the "Don't Say Gay" bill. The
following are key Project parameters:
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Beneficiaries/Participants:
Services:
Service Term for Participants:
Reimbursement Fee:
LOCATION
GRANT ACTIVITIES
Activity Name ( Activity Description Description of Service Recipients No. Service
Recipients
GOALS/OUTCOMES
Outcome Measure Target Reporting Deadline
STAFFING
Position Title Description/Responsibilities to Grant Program Budget Description
N/A
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a
Sa EEFOUNDATION
4/16/2023
EXHIBIT 2
1101 Brickell Avenue, South Tower, 8th Floor, Miami, FL 33131
Phone: 305-751-72B3 I Email: save@save.igbt I Web: https://foundation.save.lgbt
Dear Esteemed Mayor and Commissioners of the City of Miami Beach,
I am reaching out to provide a summary of the campaign to support parents and families of
LGBTQ youth.
The campaign entitled Miami Beach Cares (www.MiamiBeachCares.lgbt) would be distributed
through social media, digital banners, and the city trolley with the goal of getting interested
persons to a website with information and resources for parents and youth who are dealing with
issues related to sexual orientation and gender identity.
The resources that will be included on the website will address topics of mental health and
suicide prevention, faith and religion, homelessness and housing, youth programs available
through local organizations, bullying, and family acceptance to name a few. We will convene
community leaders of nonprofits to develop the resources that are best suited for Miami Beach
residents.
With the absence of information in our schools, parents and youth are searching for resources
to address their questions and concerns. We hope to offer guidance to families and youth who
are in need of support. We believe that this initiative will serve our community well and continue
to build on the City of Miami Beach's legacy as a beacon for the LGBTQ community.
Orlando Gonzales
Executive Director
SAN Safeguarding American Values for Everyone y SAVELGBT f SAVELGBT Qo @SAVELGBTV
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v
S'a SfOUNDATION
PROPOSED GRANT
EXHIBIT 2
1101 Brickell Avenue, South Tower, 8th Floor, Miami, FL 33131
Phone: 305-751-7283 1 Email: save@save.lgbt I Web: https://foundation.save.Igbt
Timing
o Approximately one month of planning and creative development
o Three months of ad campaign run time (August -November)
SCOPE OF WORK
CREATIVE
Deliverable: We will bring to you two campaign ideas and present these ideas through a few
hypothetical executions (digital banners, trolley, social media) so you can see how it comes to
life. After two rounds of review, we would narrow down to one idea, for which we would produce
and develop all of the assets mapped out in an approved media plan.
MEDIA PLANNING
Our media team works in lock step with our creative team to plan and develop an integrated
campaign. As a part of this phase, we will provide you with our recommended media plan to
achieve the campaign objectives.
Deliverables: In this phase, we will provide you with the following:
• Overall media strategy for launch and ongoing campaign. It will include audience targeting,
flight schedule, channel recommendations and suggested spend levels.
• To be inclusive of those mediums we found most effective. But could include radio, print,
digital, social, outdoor, influencer, etc.
• Analytics strategy with key performance indicators and benchmarks.
PROJECT MANAGEMENT
• Calls and meetings
• Communication with the City of Miami Beach to discuss reviews and approvals
• Campaign optimization and benchmark tracking
• Ongoing reporting
• Build website, purchase domain name, and set up web hosting
• Manage the online resources published on the website
CITY OF MIAMI BEACH TEAM INCLUDED
• Chief Education Officer
• Director of Communications
• LGBTQ Advisory Committee Members
• Youth Commission Members
Al Safeguarding American Values for Everyone V SAVELGBT f SAVELGBT @ @SAVELGBTV
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0
S EMFOUNDATION
BUDGET
EXHIBIT 2
1101 Brickell Avenue, South Tower, Bth Floor, Miami, FL 33131
Phone: 305-751-7283 1 Email: save@save.lgbt I Web: https://foundation;save.igbt
Domain name MiamiBeachCares.LGBT
$20
Website hosting
$200
Medialadvertising spend
$53,780
Project administration and management, ad creative
development, and media planning
$21,000
TOTAL
$75,000
ESTIMATED TIMELINE
Decision by the City of Miami Beach
April 28, 2023
Grant paperwork signed
May 31
Planning, creative development, reviews and approvals
June 1 — July 31
Campaign launch date
August 14
Campaign end date
November 14
I Safeguarding American Values for Everyone
y SAVELGBT f SAVELGBT @ @SAVELGBTV
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EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
GRANT PROJECT No.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
EMAIL ADDRESS:
❑ Oct. 1 - Dec. 31
Due Jan. 15
GOALWOUTCOMES:
❑ Jan. 1 — Mar. 31 ❑ Apr. 1 —Jun. 30 ❑ Jul. 1 - Sept.30
Due Ap. 15 Due Jul. 15 Due Oct. 10
Outcome Measure Target Accomplishments
To -Date
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
Grantee
Report Prepared By:
Name
City of Miami Beach
Report Reviewed By:
Name
Page 20
Signature/Date
Signature/Date
'DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-OB2759OE548B
EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
GRANT PROJECT No.:
GRANTEE NAME:
GRANTEE ADDRESS:
GRANTEE CONTRACT ADMINISTRATOR:
GRANTEE CONTRACT ADMINISTRATOR'S
EMAIL ADDRESS:
REQUEST No.
Amount of Assistance:
Less Previous Total Disbursements:
Balance Available:
Funds Requested This
Disbursement:
Certification of Payment: I certify that the above expenses were necessary and reasonable for
the completion of the Project and in accordance with this Agreement. I further warrant and
represent that these expenses have not been, and will not be, covered by any other third party
funding source, including sander any other separate agreement between the City and Grantee.
Grantee
Report Prepared By:
11=11 A
City of Miami Beach
Report Reviewed By:
Name
Page 21
Signature/Date
Signature/Date
DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-OB27590E548B
RESOLUTION NO.'r 2023-32591
A RESOLUTION OF THE . MAYOR 'AND 'CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND ECONOMIC RESILIENCY
COMMITTEE, MADE AT ITS MARCH 31, 2023. MEETING,
AND ALLOCATING A GRANT IN THE TOTAL AMOUNT
OF $75,000 TO SAVE FOUNDATION, INC., A NOT -FOR -
PROFIT CORPORATION OF THE STATE OF FLORIDA,
FOR DEVELOPMENT AND IMPLEMENTATION OF A
SOCIAL MEDIA CAMPAIGN FOR LGBTQ YOUTH
IMPACTED BY THE "PARENTAL RIGHTS IN
EDUCATION" BILL"; FURTHER, AUTHORIZING THE CITY
CLERK AND CITY MANAGER TO EXECUTE THE CITY'S
STANDARD GRANT AGREEMENT WITH RESPECT TO
THE FOREGOING; AND FURTHER, IN VIEW OF THE
IMPORTANCE OF THIS ORGANIZATION AND THE
PUBLIC PURPOSES SERVED BY THIS PROGRAMMING,
DIRECTING THE CITY ADMINISTRATION TO PRIORITIZE
AN ALLOCATION OF A $25,000 GRANT TO SAVE
FOUNDATION, INC., AS PART OF THE CITY'S ANNUAL
BUDGET PROCESS FOR A SECOND AND THIRD YEAR.
WHEREAS, in 2022, the state of Florida enacted the "Parental Rights in
Education" bill, aimed to prohibit school districts from encouraging classroom discussion
about sexual orientation or gender identity; and
WHEREAS, specifically, the Bill bans "classroom instruction by school personnel
or third parties on sexual orientation or gender identity" in kindergarten through third
grade, and to prohibit such teaching "in a manner that is not age appropriate or
developmentally appropriate for students," which could be interpreted to extend to all
grade levels; and
WHEREAS, .by prohibiting this type of discussion in the classroom, many people
believe that the Florida Legislature silenced gay children, their teachers, and education
advocates by banning the discussion of sexuality and gender identification topics in
Florida schools; and
WHEREAS, many of LGBTQ students suffer teasing, bullying, harassment,
violence and internalized oppression that can lead to academic consequences, risky
behavior and even suicide; and
WHEREAS, LGBTQ youth face unique challenges and recent studies show that
during 2021 alone, 42% of LGBTQ youth seriously considered attempting suicide in the
past year; and
I DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-OB2759OE548B
WHEREAS, the Trevor Project estimates that at least one LGBTQ youth
between the ages of 13-24 attempts suicide every 45 seconds in the U.S.; and
WHEREAS, respectful, positive discussions on gender and sexuality helps
LGBTQ youth feel safe, seen, valued, and respected, and decreases the educational,
mental, and physical harms that they experience; and
WHEREAS, many people believe that the "Parental Rights in Education" bill sent
a message to LGBTQ youth that their sexuality and identity are something that must be
hidden, and prohibited, and severely restricted the activity of organizations in schools
that provide companionship, emotional shelter and collegiality to teens in need of
support; and
WHEREAS, with Florida schools and classrooms weaponized against the
LGBTQ community and its youth, it is up to .the parents and the surrounding community
to encourage and normalize discussions regarding sexual orientation and gender
identity; and
WHEREAS, the City of Miami Beach is. a diverse and inclusive community and
has demonstrated a long history of opposing discrimination based on sexual orientation
and gender identity, .among other categories; and
WHEREAS, the Mayor and City Commission wish to allocate a one-time grant in
the total amount of $75,000 to Save Foundation, Inc., a not -for -profit corporation of the
State of Florida, and South Florida's leading organization dedicated to protect LGBTQ
community against discrimination, to be used for development and implementation of a
social media campaign for LGBTQ youth impacted by the "Parental Rights in Education"
bill, subject to SAVE submitting a report by November 1, 2023, documenting the
objectives achieved with the grant funding and compliance with all other terms of City's
standard grant agreement; and
WHEREAS, the campaign, entitled "Miami Beach Cares" would be distributed
through social media, digital banners, and the City trolley with the goal of getting
interested persons to a website with information and resources for parents and youth
who are dealing with issues related to sexual orientation and gender identity; and
WHEREAS, at the March 31, 2023 Finance and Economic Resiliency Committee
meeting, the Committee unanimously supported providing a $75,000 grant in the first
year, with two additional $25,000 grants for a second and third year.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby allocate a grant in the total amount of $75,000 to Save Foundation,
Inc., a not -for -profit corporation of the State of Florida, for development and
implementation of a social media campaign for LGBTQ youth impacted by the "Parental
I DocuSign Envelope ID: 6BC701D2-248A4E2D-A949-OB2759OE548B
Rights in Education" bill; further authorize the City Clerk and City Manager to execute
the City's Standard Grant Agreement with respect to the foregoing; and further, in view
of the importance of this organization and the public purposes served by this
programming, direct the City Administration to prioritize an allocation of a $25,000 grant
to Save Foundation, Inc., as part of the City's annual budget process for a second and
third year.
PASSED and ADOPTED this ab' day of AP . 202
ATTEST:
Dan Gelber, Mayor
Rafael E. Granado, City Clerk
(sponsored by Commissioner David Richardson)
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
3-Z�
Clty Attorney !� Date
[DocuSion Envelope ID: 6BC701D2-248A-4E2D-A949-0B27590E548B
i° 1 I-1711.7 i
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Afina T. Hudak, City Manager
DATE: April 28, 2023
SUBJECT.A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS
MARCH 31, 2023 MEETING, AND ALLOCATING A GRANT IN THE TOTAL
AMOUNT OF $75,000 TO SAVE FOUNDATION, INC., A NOT -FOR -PROFIT
CORPORATION OF THE STATE OF FLORIDA, FOR DEVELOPMENT AND
IMPLEMENTATION OF A SOCIAL MEDIA CAMPAIGN FOR LGBTQ YOUTH
IMPACTED BY THE "PARENTAL RIGHTS IN EDUCATION" BILL, WIDELY
KNOWN AS THE "DON'T SAY GAY" BILL; FURTHER, AUTHORIZING THE
CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD
GRANT AGREEMENT WITH RESPECT TO THE FOREGOING; AND
FURTHER, IN VIEW OF THE IMPORTANCE OF THIS ORGANIZATION
AND THE PUBLIC PURPOSES SERVED BY THIS PROGRAMMING,
DIRECTING THE CITY ADMINISTRATION TO PRIORITIZE AN
ALLOCATION OF A $25,000 GRANT TO SAVE FOUNDATION, INC., AS
PART OF THE CITY'S ANNUAL BUDGET PROCESS FOR A SECOND AND
THIRD YEAR.
RECOMMENDATION
Approve the recommendation of the Finance and Economic Resiliency Committee made at its
March 31, 2023 meeting.
BACKGROUNDIlilSTORY
At the Februairy 2-2, 2023 Commission meeting, item C7H to provide a grant in the amount of
$75,000 to the Save Foundation, I nc., a non -for -profit corporation of the State of Florida, for the
development and implementation of a social media campaign for LGBTQ youth impacted by
the "parental rights in education" Bill, widely lwwn as the "Don't Say Gay" Bill was referred to
the Finance and Economic Resiliency Committee for discussion. At the Mauch 31, 2023,
Finance and Economic Resiliency Committee meeting the Resolution was approved
unanimously and included two additional years of funding for $25,000 per year.
SAVE Foundation is recognized as South Florida's longest serving organization dedicated to
protecting people who are lesbian, gay, bisexual, transgender, and queer (LGBTQ) against
discrimination.
Since 1993, SAVE has advocated for equal rights for persons of all sexual orientations and
Page 748 of 991
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gender identities.. SAVE accomplishes this through grassroots action focused on:
• ,Community Outreach — changing hearts and minds by educating the people of South''
a Florida about LGBTQ issues.
■ Public°Education - raising awareness about rights and protections for people of all sexual,
orientations and gender identities'. ¢`
. Govemment-Affairs educating thought.leaders and policies makers about the rights artd
protections for people of all sexual orientations and gender identities.
SAVE Foundation's mission, is to promote, protect and .defend equality for people in .South '
Florida who are lesbian, gay, bisexual, transgender, and. queer.
Through collective efforts, SAVE fought back against an onslaught of anti-LGBTQ policies
{ including the "Don't Say Gay" Bill, censorship by School Boards, and the Florida Medical
Board's ban on trans healthcare in 2022:
■ 74 volunteer phonebank shifts.
■ Protesting in Miami -Dade, Browacd;.Odanda, and Tallahassee.,
. ■. Lobbyrng key elected officials. for their support.,
■LL 'Providing, buses for community members to•attend rallies,throughout the state.
■ Making sure the'community is heard'by testifying during public comments..
SAVE continues 'to work' to ensure- cities in South Florida are welcoming and inclusive for the.
LGBTQ community through serving on the Miami Beach, City of Miami,, and Miami -Dade
LGBTQ Advisory Boards, and guide locaf leaders to improve local policies.
It
{, 'Funding .. -
Funding.for this initiative is not part of the FY 2023 budget
There 'have been a number of priority initiatives identified by the Commission and staff that. whit
`r have "signifrcant funding impacts. As the City develops the FY 2024 budget, the full fiscal impact
of the, recently, approved collective bargainingagreements will also need to be absorbed.
{. ANALYSIS
r 'in 2022, the state of Florida enacted the "Parental Rights in Education" bill, widely known as
the "Don't Say Gay" bill aimed to prohibit school districts from encouraging classroom
discussion about sexual orientation or gender Identity. Specifically, the Bill .bans "classroom
instruction -by school personnel or third parties on sexual orientation or gender identity in
I kindergarten through third grade, and to prohibit such teaching "in a manner that is not age
appropriate or developmentally appropriate for students," which could be interpreted to extend,
. to al! grade levels.
f - The City of Miami Beach is a diverse and inclusive corrrrunity and has demonstrated a tang.
history of opposing discrimination based' on sexual orientation and -gender identity, among other,
categories.
V
The SAVE Foundation has provided a scope of work which includes the planning and"
development of an ad -campaign that will run from August 2023 through' November 2023. The
' scope provided includes defiverableg including an overall media strategy for launch and ongoing
' campaign, audience targeting strategies, and key performance indicators/benchmarks. The
budget provided includes funding far y, ebsite hosting ($200), media(advertising ($53,780) and .
project management ($21',000). Thecampaign entitled Miami: Beach, Canes
(vwvwiniamibeachcams'Jgbt) would be distributed through social, media, digital banners.; and the
i city. trolley with the goal of getting7 interested persons to websites with. information and resources i
� j
for- parents and youth who are dealing with issues related to, sexual orientation and gender
identity: The resources that will- be included, on the webslte will address topics of mental health
and suicide prevention, faith and religion, honielessness and housing, youth programs available
Page 749 of'991 I
__.J
DocuSign Envelope ID: 6BC701 D2-248A-4E2D-A949-OB27590E5486
through local organizations, bullying, and family acceptance to name a few. Local leaders will
support the development of the resources that are best suited for Miami Beach.
SUPPORTING SURVEY DATA
49% of residents are satisfied or very satisfied with schools in Miami Beach
FY 2023: $75,000
FY 2024: $25,000
FY 2025: $25,000
Since this initiative is not budgeted as part of the FY 2023, the Administration prepared a budget
amendment for Commission for approval at the April 28, 2023 Commission meeting.
A grant in the amount of $75,000 for the first year and $25,000 for two additional years to
Save Foundation, Inc., a not -for -profit corporation of the State of Florida, and South Florida's
leading organization dedicated to protect LGBTQ community against discrimination, will be
used for development and implementation of a social media campaign for LGBTQ
youth impacted by the "Parental Rights in Education" bill, subject to SAVE submitting a report
by November 1, 2023, documenting the objectives achieved with the grant funding and
compliance with all other terms of Citys standairi grant agreement. Additional annual funding
of up to $25,000 may be considered during the annual budget process as well for up to two
additional years.
The social media campaign will strive to encourage positive dialogue about and promote
acceptance of LGBTQ identities as well as provide Information on resources available to
LGBTQ youth and their families.
Applicable Area
Not Applicable
• . 1
• �_ t �- a t- • �t •
No
1 = I .t tip X8JI
Strategic Connection
Prosperity - Be known for (K-12) educational excellence.
Legislative Tracking
Education and Performance I nitiatives
Sponsor
Commissioner David Richardson
ATTACHMENTS:
Description
❑ Conmission Memo
❑ Attachment 1
Page 750 of 991
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Attachment 2
SAVE Scope of Work
Resolution
Page 751 of 991
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael A. Paz, City Attorney
DATE: February 22, 2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVE A GRANT IN THE AMOUNT OF
$75,000 TO SAVE FOUNDATION, INC., A NOT -FOR -PROFIT
CORPORATION OF THE STATE OF FLORIDA, FOR DEVELOPMENT AND
IMPLEMENTATION OF A SOCIAL MEDIA CAMPAIGN FOR LGBTQ YOUTH
IMPACTED BY THE "PARENTAL RIGHTS IN EDUCATION" BILL, WIDELY
KNOWN AS THE "DON'T SAY GAY" BILL.
Pursuant to the request of Commissioner David Richardson, the above -referenced Resolution
is submitted for consideration by the Mayor and City Commission at the February 22, 2023
Commission meeting.
;Loll-41 ILI LCj[-Vj:"Vj 4A SIA
The fiscal impact of this measure is $75,000.
Is this a "Residents RigM Does this item utilize G.Q.
to Know" item. Rursuant to Bond Funds?
C-1Y Code Section 2-14?
No No
Lealislative Tracking
Office of the City Attorney
Sponsor
Commissioner David Richardson
Page 397 of 1507
Page 752 of 991
DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-OB2759OE548B
Office of School Board Members December 13, 2022
Board Meeting of December 14, 2022
Ms. Monica Colucci, Board Member
SUBJECT: DISTRICT COMPLIANCE WITH FLORIDA LAW
LINK TO STRATEGIC
PLAN: INFORMED, ENGAGED, & EMPOWERED STAKEHOLDERS
In September 2022, Miami -Dade County Public Schools (M-DCPS) responded to a Florida Department
of Education's (FDOE) survey by providing a list of policies regarding student services. Subsequently,
in a letter from FDOE dated November 18, 2022, it was indicated that a document entitled "Miami -Dade
County Public Schools — 2020-2021 Guidelines for Promoting Safe and Inclusive Schools, Supporting
Transgender and Gender Expansive Students" (guidelines) was not in compliance with current Florida
law or State Board of Education rule.
While reliance to the referenced guidelines was discontinued by the District, the above referenced
document was posted on the Academics and Transformation website during the 2020-2021 school
year, during the 2021-2022 school year, the document was revised in August of 2021, and posted, and
remained posted during the 2022-2023 school year, having recently been removed, as it was not in
compliance with current Florida law or State Board of Education rule, which went into effect on July 1,
2022.
The posting of the document "Miami -Dade County Public Schools — 2020-2021 Guidelines for
Promoting Safe and Inclusive Schools, Supporting Transgender and Gender Expansive Students",
underscores the importance for establishing a process, with fidelity, in which manuals, guidelines,
documents, or any other written guides, which are not embedded in Board policy, relating to academic
programs, student support services, and curriculum, are vetted through a formal process to ensure that
they comply with federal guidelines, state statutes, and School Board Policies, while ensuring that the
Board is formally apprised of those items.
This agenda item seeks the Board's approval to direct the Superintendent to present a report at the
February 8, 2023, Academics, Innovation, Evaluation and Technology Committee meeting, citing Board
Policies, established policies, practices, and procedures, with respect to the development, review,
approval, and posting of manuals, guidelines, documents, and any other written guides, that are not
embedded in Board policy, relating to academic programs, student support services, and curriculum
This item does not appear on the published agenda. There exists good cause to vary from the published
agenda as the matter addressed in the item emerged after the publication of the December 14, 2022,
Board Meeting agenda.
Good Cause
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This item has been reviewed and approved by the Office of the General Counsel as to form and legal
sufficiency.
ACTION PROPOSED BY
MS. MONICA COLUCCI: That The School Board of Miami -Dade County, Florida, direct
the Superintendent to:
1. review existing Board policies, current established
policies, practices, and procedures, with respect to the
development, review, approval, and posting of manuals,
guidelines, documents, and any other written guides,
which are not embedded in Board policy, relating to
academic programs, student support services, and
curriculum, and
2. present a report at the February 8, 2023, Academics,
Innovation, Evaluation and Technology Committee
meeting describing current established policies and
procedures, with respect to the development, review,
approval, and posting of manuals, guidelines, documents,
and any other written guides, which are not embedded in
Board policy, and the formal method of which to inform
Board members of said items, and
3. if necessary, initiate rulemaking to amend relevant School
Board Policies to ensure that the Board is informed of any
documents that are developed and published which are
not embedded in Board Policy.
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MIAMI- DA1L E COUNTY PUBLIC SCHOOLS
2020-2021
GUIDELINES FOR PROMOTING SAFE AND INCLUSIVE SCHOOLS
Supporting Transgender and Gender Expansive Students
School Operations and Division of Student Services
Revised: 0712020
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MIAMI-DADE COUNTY PUBLIC SCHOOLS
GUIDELINES FOR PROMOTING SAFE AND INCLUSIVE SCHOOLS
The School Board of Miami -Dade County has adopted comprehensive anti -discrimination and
anti -bullying policies that require all students be treated with respect regardless of their unique
characteristics, including sexual orientation or gender identity.' Every student has the right to
learn in a safe and accepting school environment and schools have a responsibility to provide a
safe and nondiscriminatory environment for all students, including transgender and gender
nonconforming students.
These guidelines are intended to promote a positive, proactive approach that upholds and
protects the rights of transgender and gender nonconforming students; and best practices to
ensure that transgender students and gender nonconforming students have equitable access to
all aspects of school life (academic, extracurricular and social) in ways that preserve and protect
their dignity.
This guide includes affirming the right of students to wear clothing, attend classes, choose
restroom and locker rooms, and be addressed with names and pronouns that reflect the gender
they identify with.
This document is intended to support schools in fulfilling our shared obligation to promote the
dignity, respect and equity of transgender and gender nonconforming students.
DISTRICT POLICIES SUPPORTING LGBTQ. YOUTH
School Board Policy - 1362, 3362, 5517 - Anti-Discrimination/Harassment- The Board will
vigorously enforce its prohibition against discrimination/harassment based on sex, race, color,
ethnic or national origin, religion, marital status, disability, genetic information, age, political
beliefs, sexual orientation, gender, gender identification, social and family background, linguistic
preference, pregnancy, and any other legally prohibited basis. Retaliation against an employee
or student for engaging in a protected activity is prohibited.
School Board Policy - 6517.01 - Bullying and Harassment- Bullying, Harassment,
Cyberbullying, and Discrimination (as referred to and defined herein) encompasses, but is not
limited to, unwanted harm towards a student or employee based on or with regard to actual or
perceived: sex, race, color, religion, national origin, age, disability (physical, mental, or
educational), marital status, socio-economic background, ancestry, ethnicity, gender, gender
identity or expression, linguistic preference, political beliefs, sexual orientation, or social/family
' See School Board Policies 5517, Anti-Discrimination/Harassment (Students) and 5517.01, Bullying and
Harassment.
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background. This policy prohibits bullying or harassment of any student by any Board member,
District employee, consultant, contractor, agent, visitor, volunteer, student, or other person in the
school or outside of the school at school -sponsored events, on school buses, and at training
facilities or training programs sponsored by the District.
GUIDING PRINCIPLES
Even though the needs of transgender students vary tremendously based on a range of factors,
a number of guiding principles informed this document. These principles include:
• Every student has the right to learn in a safe and accepting school environment.
Supporting transgender students gives them the equal opportunity that schools are
legally obligated to provide to all students.
• All adults must act as protective agents committed to the safety and well-being of the
youth they serve, including those who are transgender or gender non -conforming, and
should recognize that working as a team is in the best interest of individual students
seeking support.
• No student should ever be asked, encouraged or required to affirm a gender identity or
to express their gender in a manner that is not consistent with their self -identification or
expression.
• Ongoing learning is a key element of this process. Educators and administrators need to
engage in regular professional development and training to build a school climate that
avoids gender stereotyping and affirms the gender of all children.2
z See GLSEN & Harris Interactive (2012). Playgrounds and Prejudice: Elementary Schools Climate in the United
States, A Survey of Students and Teachers. New York: GLSEN (providing statistical data quantifying the effect to
bullying on students who do not conform to gender stereotypes)
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SHARED UNDERSTANDING - DEFINITIONS
There are often gaps in trust — grounded in past or current experiences between students,
families and educational institutions. This document will also incorporate language, resources and
suggestions for navigating these trust gaps and supporting the student's safety and well-being.
A number of terms are used in this document that may not be commonly known. A short list of
definitions is included below to facilitate a shared understanding. It is not an all-inclusive list.
Gender: Complex relationship between physical traits and one's internal sense of self as male,
female, or neither (gender identity) as well as one's gender expression (outward presentation and
behaviors).
Sex assigned at birth: A person's biological sex is a combination of bodily characteristics,
including chromosomes, hormones, internal and external genitalia, and secondary sex
characteristics. At birth, infants are assigned a sex, usually male or female, based solely on the
appearance of their external anatomy.
Gender expression: How a person expresses their gender through outward presentation and
behavior. This includes, for example, a person's name, clothing, hair style, body language and
mannerisms.
Gender identity: A person's deeply held internal sense or psychological knowledge of their own
gender, regardless of the biological sex they were assigned at birth.
Gender expansive: refers to people who do not folio other people's ideas or stereotypes about
how they should look or act based on the female or male sex they were assigned at birth.
LGBT : Acronym for Lesbian - Gay - Bisexual -Transgender - Queer/Questioning
Sexual orientation: A person's emotional, romantic, and/or sexual attraction to other people.
Sexual orientation is not the same as gender identity. Who you love.
School Allies for Eguity (SAFE) Network: provides school and district employees with the
knowledge necessary to build comprehensive and inclusive programs of support for all students
and parents including students who are LGBTQ. (Previously known as the Sexual Minority
Network).
Transgender: Is a general term used to describe people whose gender identity differs from the
sex they were assigned at birth.
Transition: The process through which transgender people begin to live as the gender with which
they identify, rather than the one typically associated with their sex assigned at birth.
Non -Binary: People who do not feel like the word's "girl" or "boy" fits. They may feel like both or
neither. They sometimes use pronouns such as they, them theirs.
Note: Using the terms "transgendered" or "transgenders" is offensive and should be avoided.
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PUBLIC/PRIVATE TRANSITIONS
Whether a student makes a public or private transition, remember that the student is undergoing
an incredibly personal experience; few youth want to be the center of attention, particularly for
such a personal matter. Only the student can determine their gender identity. Outside confirmation
from medical or mental health professionals, or documentation of legal changes, is not required.
The school should be prepared for genuinely innocent confusion or uncertainty that may come
from members of the school community and set clear boundaries about what to say to the student
or their family.
Schools must also be able to respond to negative reactions to a student's public gender transition.
The larger community can subject these students and their families to ignorant intrusions and
even outright hostility. But schools are uniquely positioned to serve as a buffer to protect students
and their families.
Many negative reactions are a result of a lack of knowledge or familiarity with the idea of
transgender people, particularly transgender youth. While a public transition might make others
(including you) feel uncomfortable, that discomfort does not outweigh the student's need to be
safe and supported.
To assist schools in responding to questions, negative reactions or concerns to a student's public
gender transition, without speaking about the specific student, school staff may use the following
talking points to respond:
• "I know this is new territory for many of us. Sometimes change is challenging. Perhaps !
can share some information with you about gender identity and transgender people?"
• "t can assure you that the safety, well-being and education of all students are our highest
priorities."
• "Of course 1 can't talk about any individual student, just as I would never talk about your
child. "
• "Schools have always worked to support the needs of individual students in a variety of
ways. Like we have always done, we are committed to supporting all of our students."
• "Imagine if this was another type of student need that other people weren't comfortable
with, how would you respond?"
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GUIDANCE TO SUPPORT TRANSGENDER AND GENDER EXPANSIVE STUDENTS
Due to the increased risks facing transgender and gender expansive students, as well as the
unique circumstances that may arise when working with these students and their families,
additional guidance and recommendations are being provided to help ensure these students
receive the same educational opportunities as their peers.
Districts make important decisions regarding policies and practices to promote student safety and
support, with equal access to all programs, services, and facilities provided by school districts. All
M-DCPS students must be treated equally and fairly, free from discrimination, harassment, and
bullying based on their real or perceived sexual orientation, gender identity, and gender
expression. This commitment to equal and fair treatment includes transgender and gender
expansive students, and applies to all District operations, programs, and activities.
These recommendations facilitate district compliance with local, state, and federal laws, while
furthering the goals of cultivating and sustaining caring, supportive, respectful, and affirming
learning environments that provide for the education, safety, and welfare of all students. This
section provides the most common and foundational support for transgender students in schools
and provide practical steps to implement them; however, it does not anticipate every situation that
might occur. The unique needs and concerns of each student should be addressed on a case -
by -case basis with a student -centered approach that includes the ongoing engagement of the
student, the parent/guardian, as appropriate, and school personnel with a legitimate educational
interest per the Family Education Rights and Privacy Act (FERPA).
The overall goal is to ensure the safety, comfort, and healthy development of all students,
including transgender and gender expansive students, maximizing inclusion and social integration
while minimizing exclusion and stigmatization.
Names and Pronouns: School staff should address students by their chosen name and
pronouns that correspond to their gender identity, regardless of whether there has been a legal
name change. Upon request, the chosen name and gender should be included in the district's
information management systems, in addition to the student's legal name. District -generated
student email addresses should also reflect the student's chosen name, if first names are
identifiable in such addresses. These changes inform all staff, including substitute teachers, of
the name and pronoun to use when addressing the student, and help avoid inadvertent
disclosures.
Student Records: When requested, schools should engage in reasonable and good faith efforts
to change current unofficial student records (e.g., class and team rosters, yearbooks, school
newspapers, and newsletters) with the chosen name and appropriate gender markers to promote
consistency among teachers, substitute teachers, school administrators, and other school staff.3
While Florida law provides a process for people to seek a legal name change, there may be
extenuating circumstances that make a legal name change desired, but unattainable.
Parents/guardians, or students who are age 18 or older, also have the right to seek amendment
3 C. Foley, US Department of Education, ED Facts Partner Support Center, personal communication with C. Jones in
CEPI, July 10, 2015.
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to the school records (per FERPA) if their records are deemed "inaccurate, misleading, or in
violation of the student's privacy."
Privacy and Confidentiality Regarding Disclosures: Transgender and gender expansive
students have the right to decide when, with whom, and to what extent to share private
information. When contacting the parent/guardian of a transgender or gender expansive student,
school staff should use the student's legal name and the pronoun corresponding to the student's
assigned sex at birth, unless the student or parent/guardian has specified otherwise.
Restrooms: Students should be allowed to use the restroom in accordance with their gender
identity. Alternative and non -stigmatizing options, such as an all -gender or single user restroom
(e.g., staff bathroom or nurse's office), should be made available to students who request them,
but not presented as the only option. Any student who has a need or desire for increased privacy,
regardless of underlying reasons, has the right to access a single -user restroom.
Locker Rooms or Changing Facilities: A student should not be required to use a locker room
that is incongruent with their gender identity. Locker room usage should be determined on a case -
by -case basis, using the guiding principles of safety and honoring the student's gender identity
and expression. Some options include: 1) a change in schedule; 2) use of a private area in the
facility (e.g., nearby restroom stall with a door, or an area separated by a curtain, a physical
education instructor's office in the locker room); and 3) use of a nearby private area (e.g.,
restroom, nurse's office). Any student who has a need or desire for increased privacy, regardless
of the underlying reasons, may request the options listed above.
Physical Education Classes and Intramural Sports: Students should be allowed to participate
in physical education classes and intramural sports in accordance with their gender identity.
Interscholastic Sports: Students should be allowed to participate in interscholastic sports in
accordance with their gender identity. Eligibility of transgender students in Florida High School
Athletic Association (FLHSAA)-sponsored post -season tournaments is governed by the FLHSAA,
subject to state and federal civil rights laws.
Dress Code: Students should have the right to express their gender at school, within the
parameters of the school's dress code, without discrimination or harassment. The school's dress
code should be gender -neutral and not restrict a student's clothing choices on the basis of gender.
In the event that the dress code has differing expectations or practices based on gender, students
should be permitted to dress in accordance with their gender identity.
4 In the event that the school does not have such a facility, every effort must be made to accommodate
the student's needs
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Gender -Based Activities or Practices: Districts should evaluate all gender -based programs and
practices and maintain only those that have a Gear and sound educational purpose. Gender -
based programs and practices can have the unintentional consequence of marginalizing,
stigmatizing, and excluding transgender and gender expansive students. Moreover, in some
circumstances, they may violate state and federal laws. When students are separated by gender
in school activities, students should be allowed to participate in accordance with their gender
identity. When considering overnight accommodations, situations should be assessed on a case -
by -case basis, seeking solutions that are inclusive, respectful, and acceptable to the student and
do not impose an additional expense or burden on the student.
Overnight Field Trips: A transgender student's comfort level with sleeping arrangements will
largely dictate the manner in which related issues are addressed. If students are to be separated
based on gender, then the transgender student should be allowed to room with peers that match
their gender identity.
RESEARCH
Children typically begin expressing their gender identity between the ages of two and four years
of age, around this age, transgender children often express their cross -gender identification to
their family members and caregivers through behaviors like dressing in clothing and engaging in
activities consistent with their gender identity. Even at that young age, transgender children are
often insistent and persistent about their gender, differentiating their behavior from a phase or
imaginative play.
Research indicates that LGBTQ students, nationally are targeted with physical violence and
experience a hostile school environment more frequently than their non-LGBTQ peers.
According to a national report, 40 percent of transgender and nonbinary students were physically
assaulted or threatened, (e.g., punched, kicked, or injured with a weapon) in their lifetime due to
their gender expression. 5
Overall, LGBTQ students who are bullied and harassed are more likely to experience depression
and anxiety, feel excluded from the school community, and experience lower academic
achievement and stunted educational aspirations.
Lesbian, gay, bisexual, and transgender (LGBT) students are over -represented in the
unaccompanied homeless youth population, creating significant barriers to health, safety, and
school success. Nationally, 38% of transgender and nonbinary students have experienced
housing instability. More alarming is 28% of youth who experience housing instability reported a
suicide attempt in the past year. 5
The adverse health and educational consequences for transgender students are even greater
than those for LGB students.
Not all LGBTQ students are equally affected by these risk factors. LGBTQ students with
intersecting, marginalized identities (e.g., black transgender females, LGBTQ students with
5 The Trevor Hotline: _National Survey on LGBTQ Youth Mental Health 2020
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disabilities) are at greater risk of negative outcomes. Among those who seriously considered
suicide, only half of Black LGBTQ youth received psychological or emotional counseling
compared to 3 out of 5 LGBTQ youth overall. r, M-DCPS recognizes the role that power, privilege,
discrimination, and oppression play in creating disparities that exist between LGBTQ students
and their peers, and that only by addressing the underlying structural inequities will the existing
disparities in academic achievement and health outcomes be eliminated.
M-DCPS is committed to reducing the impact of high -risk factors and providing equitable
resources and access to quality educational opportunities to meet the needs of all students.
BEST PRACTICES
M-DCPS recognizes the need for all students to have a safe and supportive school environment
to progress academically and developmentally, and believes school administrators, teachers,
staff, families, and students all play an important role in creating and sustaining that environment.
Students must be treated equally, fairly, and be protected from discrimination based on their real
or perceived sexual orientation, gender identity, and/or gender expression. As such, the M-DCPS
encourages schools to:
Enforce School Board policies protecting students from harassment, violence, and
discrimination based on their real or perceived sexual orientation, gender identity, and/or
gender expression (e.g., enumerated nondiscrimination, anti -bullying, and anti -
harassment policies). Inclusive school policies and administrative guidelines regarding
implementation provide clear guidance for school administrators, teachers, support staff, families,
and students to ensure all members of the school community have similar, consistent
expectations for what is considered appropriate conduct in school and at school -related activities.'
Provide professional development opportunities on issues affecting LGBTQ students to
all staff. These opportunities should extend beyond teachers, administrators, and school mental
health staff, to include anyone who interacts with students (e.g., coaches, bus drivers, cafeteria
workers, custodians, and administrative support staff). M-DCPS conducts introductory and
advanced workshops to help educators and other school personnel understand, assess, and
improve school safety and climate for all students, including those who are LGBTQ. Districts
should encourage and support staff attendance at these and other role -appropriate professional
development opportunities.8
6 Trevor Research Brief: BLACK LGBTQ YOUTH MENTAL HEALTH
See Miami -Dade County Public Schools Model Anti -Bullying Policy 5517.01 as an example of an enumerated
policy that includes sexual orientation, gender identity and gender expression. Retrieved
from.http://www.dadeschooIs.net/schoolboard/rules/Chapt5/5d-1.101.pdf Retrieved from
http://studentservices.dadeschools.net/builyinpjpdfs/MDCPS bullying -harass policv.pdf
8 The introductory workshop (A Silent Crisis: Creating Safe Schools for Sexual Minority Youth) and advanced
workshop (Planning for Action: Next Steps in Creating Safe Schools for Sexual Minority Youth) are available at
regional sites throughout the states.
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Support the formation of extracurricular student -led clubs, such as Gay -Straight Alliances
or Gender and Sexuality Alliances (GSAs) in middle and high schools. In accordance with
the Equal Access Act and School Board Policy 5730, the GSA should be afforded the same rights
and privileges as other student -led extracurricular clubs in all areas, such as appointment and
compensation of advisors, publicity for events, and inclusion on school websites. These groups
have been shown to improve school climate for all students, regardless of sexual orientation,
gender identity, or gender expression, and serve as protective factors for all students, both
members and non-members. They can provide different functions, including supporting potentially
isolated and at -risk LGBTQ students and their allies, educating the larger school community, and
advocating for a more inclusive school climate.
Provide appropriate and meaningful family engagement and support. Since parental
acceptance and family support are key determinants of LGBTQ student health, student support
teams, staff, and community partners should provide resources to help families and students
locate information, affirming counseling, and support services. School mental health professionals
(school counselors, school social workers, and school psychologists) play an important role in
helping students evaluate their academic and family situations, support systems, and resources.
School mental health professionals have the necessary training to conduct mental health and
substance use assessments, as needed. Schools should provide a welcoming environment for
diverse families, including those that are headed by LGBTQ parents/guardians, and are
encouraged to educate all families in their community about M-DCPS policies and guidelines.
Encourage respect for the human and civil rights of all people, including those who are
LGBTQ, across the curriculum. Research shows that inclusion of LGBTQ topics in curricula
is correlated with students feeling safer in school, regardless of sexual orientation or gender
identity. Schools are encouraged to have relevant and age appropriate content throughout the
curriculum, in areas such as social studies, English language arts, creative arts, and health
education, including sex education.9
Provide developmentally appropriate information about LGBTQ issues in school libraries
and in student and faculty resource centers. School libraries should include a selection of
high -interest LGBTQ books and media. Computer -filtering software should not inhibit age -
appropriate access to medical and social information. Schools are encouraged to review the
computer -filtering protocol to ensure that students and other school community members can
access information related to LGBTQ youth, local and national resources, and LGBTQ health
information.
Collect and review data to identify disparities that create barriers to a safe and successful
learning experience for LGk3TQ students. LGBTQ students are disproportionately at risk for
experiencing bullying, truancy, violence, substance use, unaccompanied homelessness,
discipline referrals, and involvement with the juvenile justice system. Districts are encouraged to
analyze available attendance, suspension, expulsion, bullying, student risk behavior, and school
climate data to promote practices that improve LGBTQ students' attendance and participation in
school.
As indicated in the Student Services School Profile, schools must designate a SAFE
Network Liaison, which is willing to work with students on issues related to sexual
orientation, gender identity, and gender expression. The principal will identify a student
9 Note that changes in materials and methods that fall under the umbrella of sex education must go through the
Materials Review Committee approval process.
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services staff member to serve in the role of SAFE Liaison and attend quarterly trainings to receive
specialized professional development focused on building expertise in program development and
delivery of comprehensive services. Program elements include: the provision of individual, group,
and family counseling services; community resource information; support groups and social
networking opportunities; and providing or coordinating anti -bullying prevention and educational
activities. These services are provided with the focus of increasing resiliency, self-esteem, and
school/social/familial supports. Students report feeling safer at school when they know where to
go for information or support regarding LGBTQ issues, or when they have a trusted school staff
person available. This person may assume a leadership role in working with LGBTQ students and
their families, educate the school community regarding these topics, serve as the point person for
the building, work closely with the district Title IX Coordinator, and be a liaison to M-DCPS.
ADDITIONAL BEST PRACTICES:
• Provide professional development for faculty and staff with a focus on increasing resiliency
and school/social/familial support to transgender students.
• Include topics in faculty and staff meetings or trainings on key terms related to gender
identity and expression; the development of gender identity; experiences of transgender
and gender nonconforming students; ways to support transgender students and how to
improve school climate for transgender and gender nonconforming students.
• Engage in regular professional development and training to build a school climate that
avoids gender stereotyping and affirms the gender of all children.
• Provide a safe space for the student to disclose their gender identity to the administration,
counselor or unsupportive parents,
• Provide counseling services for the whole family, connect them to local resources or other
parents of transgender or gender -expansive youth.
• Use a Student Gender Support Plan to systematically address various aspects of a
transgender or gender expansive student's experiences at school. It is designed to ensure
that the school, student and parents (when appropriate) are all on the same page and
have shared expectations about how the specific, gender -based needs of the student will
be met.
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HELPFUL DOCUMENTS
School Allies for Equity (SAFE) Network
Gender Support Plan
(formerly known as the Sexual Minority Network)
1. Identify student's preferred name and pronoun.
Parent/Guardian Involvement-
2. Are guardians of this student aware and supportive of their child's gender transition?
Confidentiality, Privacy and Disclosure-
3. How public or private will the information about this student's gender be?
If student has asserted a degree of privacy, what are the, expectations of the institution if that
privacy is compromised? How will a teacher/staff member respond to questions about the
student's gender from, other students, staff members, or parents/community?
Student Safety
4. Who will be the student's "go to adult on campus"?
S. If the person is not available who should the student go to?
6. What process will be in place for frequent monitoring of the student and/or their family?
7. What are the expectations in the event the student is feeling unsafe and how will student seek
for assistance?
Names, Pronouns and Student Records
8. Name and pronouns to be used when referring to the student.
9. What adjustments can be made to protect the student's privacy?
10. Who will be the point person to ensure these adjustment are made and communicated as
needed?
11. Who will handle instances when the incorrect name and pronouns are used?
12. How will the student's privacy be accounted for and maintained in the following situations or
contexts:
• During registration
• Completing enrollment
• With substitute teachers
• Standardized tests
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• School photos
• IEP/Other Services
• Student Cumulative File
• After -school programs
• Lunch lines
• Taking attendance
• Teacher gradebook
• Official school -home communication
• Unofficial school -home communication
• Outside district personnel providers
• Summons to the office
• Yearbook
• Student ID
• Distribution of texts/or other school supplies
• Assignment of an IT account
• PA announcement
13. If the student's guardians are not aware and supportive of the child's gender status, how will
school -home communication be handled?
14. What are some other ways the school needs to anticipate information about this student's
preferred name and gender marker potentially being comprised? How will these be handled?
Use of Facilities
15. Student will use the following restroom(s) on campus.
16. Student will change clothes in the following place.
17. If the student has concerns about facilities, who will be the contact person?
18. What are the expectations regarding use of facilities for any class trip?
19. What are the expectations regarding rooming for any overnight trip?
20. Are there any questions or concerns about the student's access to facilities?
Extracurricular Activities
21. Does the student participate in an after -school program?
22. What steps will be necessary for supporting the student there?
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23. In what extracurricular program will the student be participating (sports, theatre, clubs, etc.)?
24. What steps will be taken to support the student there?
Other Considerations
25. Are there any specific social dynamics with other students, families or staff members that need
to be discussed or accounted for?
26. Does the student have any sibling(s) at school?
27. Are there lessons, units, content or other activities coming up this year to consider (growth and
development, social justice units, name projects, dance instruction, Pride events, school dances,
etc.)?
28. What training will the school engage in to build capacity for working with gender -expansive
students?
Support Plan Review and Revision
29. How will this plan be monitored over time?
30. What will be the process should the student, family, or school wish to revise any aspect of this
plan?
31. What are the specific follow-ups or action items emerging from this meeting and who is
responsible for them?
These questions will help implement a comprehensive and supportive environment for transgender and
gender non -conforming youth. This document should be used as a guide to help staff identify issues
that need to be addressed. Should you need to document any part of this plan, please do so on a
Student Case Management Student Services Form (FM-3673), this plan is not to be placed in a student's
cumulative file, as these files are accessible to other individuals.
• Information above was extracted from Gender Spectrum's Gender Support Plan 2016.
'Additional Resources can be found by visiting the SAFE Network Website.
" Questions regarding support should be directed to Gladys Duran, LCSW at durane@dadeschools.net or (305) 995-1778.
Revised: 0712020
768 of 991
14
rbocuSign Envelope ID: 68C701D2-248A-4E2D-A949oB27590E548B
fOUHDAl10N 1101 Brickell Avenue, South Tower, 8th floor, Miami, fl 33131
SMIPhone: 305-751-7283 1 Email: save@save.lgbt I Web: https://foundationsave.lgbt
4/16/2023
Dear Esteemed Mayor and Commissioners of the City of Miami Beach,
1 am reaching out to provide a summary of the campaign to support parents and families of
LGBTQ youth.
The campaign entitled Miami Beach Cares (www.MiamiBeachCares.lgbt) would be distributed
through social media, digital banners, and the city trolley with the goal of getting interested
persons to a website with information and resources for parents and youth who are dealing with
issues related to sexual orientation and gender identity.
The resources that will be included on the website will address topics of mental health and
suicide prevention, faith and religion, homelessness and housing, youth programs available
through local organizations, bullying, and family acceptance to name a few. We will convene
community leaders of nonprofits to develop the resources that are best suited for Miami Beach
residents.
With the absence of information in our schools, parents and youth are searching for resources
to address their questions and concerns. We hope to offer guidance to families and youth who
are in need of support. We believe that this initiative will serve our community well and continue
to build on the City of Miami Beach's legacy as a beacon for the LGBTQ community.
Orlando Gonzales
Executive Director
N
Safeguarding American Values for Everyone
Page 770 of 991
y SAVELGBT f SAVELGBT @o' @SAVELGBTV
I DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-OB2759OE548B
�FOUNDAl10N 1101 Brickell Avenue, South Tower, Bth Floor, Miami, FL 33131
SZPhone: 305.751-7283 1 Email: save@save.Igbt I Web: https://foundationsave.lgbt
PROPOSED GRANT
• Timing
o Approximately one month of planning and creative development
o Three months of ad campaign run time (August -November)
SCOPE OF WORK
CREATIVE
Deliverable: We will bring to you two campaign ideas and present these ideas through a few
hypothetical executions (digital banners, trolley, social media) so you can see how it comes to
life. After two rounds of review, we would narrow down to one idea, for which we would produce
and develop all of the assets mapped out in an approved media plan.
MEDIA PLANNING
Our media team works in lock step with our creative team to plan and develop an integrated
campaign. As a part of this phase, we will provide you with our recommended media plan to
achieve the campaign objectives.
Deliverables: In this phase, we will provide you with the following:
• Overall media strategy for launch and ongoing campaign. It will include audience targeting,
flight schedule, channel recommendations and suggested spend levels.
• To be inclusive of those mediums we found most effective. But could include radio, print,
digital, social, outdoor, influencer, etc.
• Analytics strategy with key performance indicators and benchmarks.
PROJECT MANAGEMENT
• Calls and meetings
• Communication with the City of Miami Beach to discuss reviews and approvals
• Campaign optimization and benchmark tracking
• Ongoing reporting
• Build website, purchase domain name, and set up web hosting
• Manage the online resources published on the website
CITY OF MIAMI BEACH TEAM INCLUDED
• Chief Education Officer
• Director of Communications
• LGBTQ Advisory Committee Members
• Youth Commission Members
A—i
g Safeguarding American Values for Everyone
Page 771 of 991
NO SAVELGBT $ SAVELGBT @SAVELGBTV
I DocuSign Envelope ID: 6BC701D2-248A-4E2D-A949-6B27590E548B
11018rickell Avenue, South Tower, Bth floor, Miami, Fl 33131
SZIFOUNDATION Phone: 305-751-7283 1 Email: save@save.lgbt I Web: hftps://foundatloosave.lgbt
BUDGET
Domain name MiamiBeachCares.LGBT
$20
Website hosting
$200
Medialadvertising spend
$53,780
Project administration and management, ad creative
evelo ment, and media planning
development '
$21,000
TOTAL
575,000
ESTIMATED TIMELINE
Decision by the City of Miami Beach
April 28, 2023
Grant paperwork signed
May 31
Planning, creative development, reviews and approvals
June 1 — July 31
Campaign launch date
August 14
Campaign end date
November 14
Al Safeguarding American Values for Everyone
Page 772 of 991
V SAVELGBT f SAVELGBT @o' @SAVELGBTV
DocuSign Envelope ID: 6BC701 D2-248A-4E2D-A949-0B27590E548B
MIAMIBEACH
W-iii
Grant Agreement SAVE Foundation
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SAVE Foundation, Inc.
Education & Performance Initiatives
Dr. Leslie Rosenfeld
Jason Greene
�oen�enee�meec
Type 1— Contract, amendment, change order or task order resulting from a procurement -issued competitive solicitation.
Type 2— Other contract, amendment, change order or task order not resulting from a procurement -issued competitive solicitation.
Type 3 — Independent Contractor Agreement. (ICA)
Type 6 —Tenant Agreement
Type 4—Grant agreements with the City as the recipient
Type 7 — Inter -governmental agency agreement
X
Type 5 — Grant agreements with the City as the grantor
Other:
At the February 22, 2023 commission meeting, Commissioner David Richardson sponsored item C7=1-1 to approve a grant to SAVE
Foundation for the development and implementation of a social media campaign for LGBTQ youth. At the March 31, 2023, Finance and
Economic Resiliency Committee meeting, the Committee unanimously supported providing a $75,000 grant in the first year, with two
additional $25,000 grants for the second and third years. Resolution #2023-32591, adopted April 28, 2023, allocates a grant in the total
amount of $75,000 to SAVE Foundation for the development and implementation of a social media campaign for LGBTQ Youth impacted by
the "Parental Rights in Education" bill and authorizes the City Clerk and City Manager to execute the City's standard grant agreement with
respect to the foregoing, and further in view of the importance of this organization and the public purposes served by this programming
directing the City administration to prioritize a $25,000 grant to SAVE Foundation as part of the Cities annual budget process for a second
and third year.
2023- December 1, 2023
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Grant Funded: X Yes
No State Federal Other:JR-al
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$75,000
011-9322-000353-90-400-592-00-00-00
Yes
No
2
$25,000
011-0332-000343-16-400-582-00-00-00- "Subject to approval of
.operating budget"
Yes
No
3
$25,000
Olt-0332-000343-16-400-582-OD-00-00- "Subject to approval of
operating budget"
Yes
No
1. For contracts longer than five years, contact the Procurement Department. 2. Attach any supporting explanation needed. 3.
Budget approval indicates approval for the current fiscal year only. Future years are subject to City Commission approval of the
annual adopted operating budget.
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City Commission Approved: X
Yes
No
Resolution No.:
CC Agenda Item No.:
CC Meeting Date:
2023-32591
R7-G
4/28/23
If no, explain why CC approval is not required:
egal Form Approved: X I Yes
No If no, explain below why form approval is not necessary:
Procurement: N/A
Grants:
N/A
Budget:Tameka Otto
Information Technology:
N/A
Stewart
Risk Management:Mar
Deans CIEt'4sa...
Fleet & Facilities:
N/A
Chevaliar
Human Resources:
13
SWA9874040B...
Other:
N/A