2004-25515 Reso
RESOLUTION NO. 2004-25515
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING PURSUANT TO
SECTION 2-367(d) OF THE MIAMI BEACH CITY CODE, THE SOLE
SOURCE PURCHASE OF 304T TOPDRESSING SAND, AS USED IN THE
INITIAL CONSTRUCTION OF THE GREENS AND TEES AT THE
MIAMI BEACH GOLF CLUB, FROM GOLF AGRONOMICS, IN THE
ESTIMATED ANNUAL AMOUNT OF $43,000.
WHEREAS, the Parks Division requires the purchase of topdressing sand for the
Miami Beach Golf Club to maintain the greens and tees; the greens were built to United
States Golf Association specifications using Golf Agronomics' 90% #304t sand and 10%
Canadian Moss, and 304t sand was used for the tees; and
WHEREAS, in order to maintain the integrity of the tees and greens, the use of
the same specifications as the sand used for construction is recommended, and Golf
Agronomics is the sole distributor; and
WHEREAS, sole distributor determination was obtained by an independent
consultant and industry expert, Terry Buchen, CGCS, MG, Certified Golf Course
Superintendent and Master Green's keeper for Golf Agronomy International; and
WHEREAS, Golf Agronomy International is the consultant to Arthur Hills/Steve
Forrest and Associates, the golf course architect firm hired to redesign the old Bayshore
Golf Course, now known as Miami Beach Golf Club; and
WHEREAS, the following comments are extracted from the correspondence
from Terry Buchen of Golf Agronomy International to Parks and Recreation Division
Director Kevin Smith, dated June 11,2002: The topdressing used for the grow-in for the
greens and tees must be the same exact specification that was used during the initial
construction of the greens and tees, respectively. This will insure that the agronomic
characteristics from the original construction specifications from the golf course
architects will not be altered and the tested and approved physical soil characteristics
(Golf Agronomics 90% # 304T Sand for the greens and Golf Agronomics # 304T
Straight Sand for the tees) will stay the same for agronomic continuity. Using a cheaper
and/or different sand for topdressing ofthe greens and tees could, and most likely would,
cause serious agronomic problems, such as false water tables; rounded sand particles;
totally different infiltration rates, moisture retention, etc., and is not recommended
whatsoever; and
WHEREAS, the Parks Division has complied with the requirements for sole
source purchases by obtaining an independent consultant and industry expert, pursuant to
Section 2-367(d) of the City Code, and the Administration recommends that the City
Commission approve the sole source purchase of 304T topdressing sand, as used in the
initial construction of the greens and tees at the Miami Beach Golf Club, from Golf
Agronomics, in the estimated annual amount of $43,000.
GL : MFR
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that
the Mayor and City Commission approve the sole source purchase of 304T topdressing
sand, as used in the initial construction of the greens and tees at the Miami Beach Golf
Club, from Golf Agronomics, in the estimated annual amount of$43,000.
PASSED and ADOPTED this 17th dayo tar~ 2 04
ATTEST:
4~tlM~
APPROVEOM1O
FORM & LANGUAGe
& FOR EXECUnoN
l1iJ LtfI\lIol ~ (i-I" C/y
.~cO*
CllY OF MIAMI BEACH
COM\llISSION ITEM SUMMARY
lD
"'5i!iii5'"
Condensed Title:
A Resolution Approving the Sole Source Purchase of 304T Topdressing Sand as Used in the Initial
Construction of the Greens and Tees at the Miami Beach Golf Club from Golf Agronomics, in the
Estimated Annual Amount of $43,000.
Issue:
Shall the Commission Adopt the Resolution?
Item SummarvlRecommendation:
Sole distributor determination was obtained from Terry Buchen, CGCS, MG, Certified Golf Course
Superintendent and Master Green's keeper for Golf Agronomy International, consultant to Arthur
HillslSteve Forrest and Associates, also, the golf course architect firm hired to redesign the old Bayshore
Golf Course, now known as Miami Beach Golf Club (M.B.G.C.). Additionally, there is correspondence from
an industry expert (Hummel & Co., Inc.) supporting consultant's opinion.
The topdressing used for the grow-in for the greens and tees at M.B.G.C. must be the same exact
specifications that was used during the initial construction of the greens and tees. This willeJlsure that the
agronomic characteristics from the original construction specifications from the golf course architects will
not be altered and the tested and approved physical soil characteristics (Golf Agronomics 90% # 304T
Sand for the greens and Golf Agronomics # 304T Straight Sand for the tees) will stay the same for
agronomic continuity.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 43,000 011.0970.000343
~J 2
3
4
Total $ 43,000
Ci Clerk's Office
Gus Lopez, Ex!. 6641
Si n-Offs:
Department Director
KS
City Manager
JMG
T:\AGENDA\2004\Mar1704\Consent\GoII Agronomics MBGC- SUMMARY.doc
AGENDA ITEM
DATE
C7E
3-17-0'1
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
www.miamibeachfl.gov '
COMMISSION MEMORANDUM
To:
Mayor David Dermer and Date: March 17,2004
Members of the City Commission
Jorge M. Gonzalez ~
City Manager O. v
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE SOLE SOURCE
PURCHASE OF 304T TOPDRESSING SAND AS USED IN THE INITIAL
CONSTRUCTION OF THE GREENS AND TEES AT THE MIAMI BEACH
GOLF CLUB FROM GOLF AGRONOMICS IN THE ESTIMATED ANNUAL
AMOUNT OF $43,000.
ADMINISTRATION RECOMMENDATION
From:
Subject:
Adopt the Resolution.
BID AMOUNT AND FUNDING
$43,000 Funding is available from the Parks and Recreation Golf Club Division Account
Number 011.0970.000343
ANALYSIS
Sole distributor determination was obtained from Terry Buchen, CGCS, MG, Certified Golf
Course Superintendent and Master Green's keeper for Golf Agronomy International,
consultant to Arthur Hills/Steve Forrest and Associates, also, the golf course architect firm
hired to redesign the old Bayshore Golf Course, now known as Miami Beach Golf Club
(M.B.G.C.). Additionally, see attached letter from and industry expert (Hummel & Co., Inc.)
supporting consultant's opinion.
The following comments are extracted from the correspondence from Terry Buchen of Golf
Agronomy International (copy attached): "The topdressing used for the grow-in for the
greens and tees must be the same exact specification that was used during the initial
construction of the greens and tees, respectively. This will insure that the agronomic
characteristics from the original construction specifications from the golf course architects
will not be altered and the tested and approved physical soil characteristics (Golf
Agronomics 90% # 304T Sand for the greens and Golf Agronomics # 304T Straight Sand
for the tees) will stay the same for agronomic continuity. Using a cheaper and/or different
sand for topdressing of the greens and tees could, and most likely would, cause serious
agronomic problems, such as false water tables; rounded sand particles; totally different
infiltration rates, moisture retention, etc., and is not recommended whatsoever."
Commission Memorandum
Sole Source - Golf Agronomics
Page 2
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, adopt the attached resolution, herein approving the sole source purchase
of 304T topdressing sand as used in the initial construction of the greens and tees at the
Miami Beach Golf Club from Golf Agronomics in the estimated annual amount of $43,000.
T:\AGENDA\2004\Mar1704\Consent\Golf Agronomics MBGC - MEMO.doc
J'
. - :0.
. .
TEAAY BUCHEN. c,,"s. Mr.
GOLF AGRONOMY INTERNATIONAL
4772 WILLIAMSBURG GLADE .
WIWAMSBURG. VIRGINIA 23185-2113 USA
757.253.0900 OFFICE; 757,220.3001 FAl(
757.661.m7 MOBILE
www.golfagronotny.com
tbuchll~erols.com
I
GOLF AGRONOMY
INTERN A TIONAL
o
To:
Mr. Kevin Smith. Director
Business: CITY OF MIAMI BEACHlBAYSHORE GOLF COURSE
E-Mailed Today
Poges: 1
!)ate: Tuesday, JLrle 11, 2002
Re:
Topdressing, Fertilizer & Chemicals
cc:
Messrs. Arthll" Hills, Steve FO/Test, Ken WilliClll\S &. Jim Torba
o Urgent
X for Review
D Please Comll1el\t
LI Plees, Reply
o Please Recycle:
. Comments:
Dear Kevin,
-The topdressing used for the 9row-in for the greens and tees must be the same exact specificatiollS that was
used during the initial construction of the greens and tees, respectively. This will insure that the agronomic
characteristics from the original construction specifications from the golf course architects will not be
altered and the tested and approved physical soil characteristics (Golf Agronomics 90% # 304T Sand &
10% Canadian Sphognum Peat Moss for the greens and Golf Agronomics # 304T Straight Sand for the tees)
will stay the same for agron~mic continuity. Using a cheaper and/or different sand for topdressing of the
greens and tees could, and most likely would. caUSe serious agronolTlic problems. e.g. false water tables:
rounded sand particles; totally different infiltration rates, moisture retention, etc., and is !!2!.
recolTlmended what so ever.
-The fertilizer and pesticide used during the grow-in and routine maintenance will entail a very extensive and
long listing as there are Iiterolly hundreds of possible fertilizer and pesticide compounds. COllSideration
should be mode with the purchasing department thQt 0 "blanket purchase order" is allowed where Jim Torba
can acquire fertilizers and pesticides as he sees fit. Whenever possible. competitive bidding can take place
where respective suppliers sell the eJ(oct some products, keeping in mind that some of the fertilizers and
pesticides used ore only sold at "fair trade pricing" where the costs are identical no matter who they are
acquired from.
T""-J
-- -
Gel . d It:HOl
. -
. .
Thank you and if there are any questions: comments or if we may be of further service plflQSe let us know at your
earliest convenience.
Respectively submitted,
Terry Buchen, CGcS, MG
President & Consulting Agronomist
RTB/dlb
,r.;;t.....I
T"- .nT ...nn7 nT ,.,.-, I
FEB-10-2004 16:55
'.~I. ey: ~um~.l 00 Inc;
I:IV/-'O,~UO"'tt '
P.02
~"..:....,
Phil"!!' (f~u7'1 a~7.5i)g4 . Fax: f/iCl7'o :l~1'.altlg . ~:m411. ,nlJdrHtllPIX,""',' W~" .~It~ ........,.. T\.tr<l''''lnT ~\'n'
1
June 10. 2Q02
Ji:TI Tatbll
801 !'loMUSI 1!1(1 Str<<l
Mi~iShofes.FL 33138
Re' n~ Shore Golf Co..l'!i~
I
,
A/~>.MJ-IH41 ~cAllI 61/;- (/u B
Dea.. Jim:
Per ollr cUI\~'ersllliOll thi~ mC)rnin~. : am lu'illn.: to addre~s !to! i!olo\le oftopc.n:ssirl1l1'Dr
,new USGA greens.
,
Much research hm; been conducted 11\ Si1\d uling rclall\'e to turfgl'l15b pl:TComulJlce. n,:s
rese8t(h hall consistently .hClwn that the Optim~m pUllcle S1Zl:: ~nge f(,t turfyT&1as
pcrfOl1XlIlDce is $and Slu:d between 0.25 and 1.0 mm in dla..~eler: i.e.. medium Illd coarse
sized Sind. Thi5 desirable pattlcle size nlnge i! reflecled in lite USCiA re(Ommcnda.llo~S
for greens construction sands Thereforel it makes logical ,ense tial the slmd used fOT
lopdreising hu lL panIcle Sll\! dilll1burio, IR rbi! rL"I~C:: 0$ well.
I
Ide.U), new USOA @l'eelJ$ should be lop~Mslld wilh Ihe umc rllater;~1 'tiled lOr
CQn5truction. Mahilainl\'lg textural contiquity in a grec:ns profile is crl.ical for proper
movclJIC'nt of lir and ~.ter through the p~lile. Usinj coar~Cf or finer topdressing
IAcrea$e! 'he ri,k for layenn. problem'ICI' occ:ur. This ill a partic-ul.. Cl11lCcn) if lnC!
topdressing is finer rexture<llhUl the eon,tructiol1 matllrial. Warer rc:te,nti,," ma~' :llCrc~
to ~he point ""here there is a pen:hcd wac~ table in'the 51Jrface ofa !:re~1i
The Coif Agronomics 90-10 mix llSed fo~!he conlm.etiOTl "fthc greens al Bay Shore h.
I pallicle SJ ze d15lribution thaI is des;rablr: for topdressing, It is c!ea"! on the &Q!!rSI! end.
so il should work cleanly into the surracef of gr~ns. The results of our lesibg (tab ID
No, 11749-1) indicate Ihat the physical Ptopc:nll:~ are acceptable ,'U; well.
I
I hc:pe this inf~lrm"'tion is helpful.
SillCllr.:ly.
~%q~
ConlullUl,t
.~. r;/ '1;;';;.1.~ .'1"; (':,,;';,;'~,'~';'\;;;.~I'i;~;t~,;;<l';" ",;', ;:,,:. :.. ..
,. .
~.
.' j
TOTR.. P. 132
,
ce.
.....'...........
peM
PROFESSIONAL
COURSE MANAGEMENT
Memorandum
To: Kevin Smith
From: Alberto Pozzi
Date: 3/1012004
Ro: Topdressing Sand
II is always recommended that the sand used to top-dress greens and lecs meet the same exact specs
as Ihe sand used for construction. Using a different type of sand will alter the soil profile and win
affcct the percolation rates of tees and greem. causing serious complications. As you know, the
greens were built 10 U,S.G.A. specs using Golf Agronomics 90% #3041 sand and 10% Canadian
Moss, for the ltes straight #304t sand was used. We recommend that we continue using Ihc same
sourcc 10 maintain the integrily of tees and greens.
1
10500 Taft Street. Pembroke Pines, Florida 33026
(954) 433-8800 · Fax (954) 433-7387
.
Owned and Opera led by PGA Profc$.~jonllls