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Fiscal Year 2022-2023 Grant AgreementDocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 20Z3- 3V�3Z CITY OF MIAMI BEACH FISCAL YEAR 2022-2023 GRANT AGREEMENT GRANT PROJECT No.: 2023-CMB- This GRANT AGREEMENT (hereinafter the "Agreement') is made and entered into this 9/12/2023 i 6:2 M EDT day of $� by and between the City of Miami Beach, Florida (hereinafter the "City"), and Winsome Designs Inc., a Florida not -for -profit corporation (hereinafter the "Grantee"). This Agreement is effective October 3, 2023, the "Effective Date." Programming under this Agreement shall not commence until the City has executed an Affiliation Agreement with the School Board of Miami -Dade County, Florida for the programming contemplated herein. ARTICLE I / GRANT DESCRIPTION GRANTEE: GRANTEE CONTRACT ADMINISTRATOR: ADDRESS: CITY, STATE, ZIP: PHONE, FAX, E-MAIL: GRANT AMOUNT: PROJECT DESCRIPTION: GRANT PROJECT BUDGET: GRANT TERM: EXPENDITURE DEADLINE: PROJECT COMPLETION DATE: FINAL REPORT DEADLINE: FINAL REIMBURSEMENT REQUEST DEADLINE: Winsome Designs Inc. Winsome Bolt 1190 NE 86TH STREET MIAMI, FL 33138 305-305-9141 / winsomebolt@gmail.com $10,000 See Exhibit 1 hereto See Exhibit 2 hereto October 1, 2023 — April 18, 2024 April 18, 2024 April 18, 2024 April 18, 2024 June 21, 2024 DocuSign Envelope ID: 304FB2F0-E31 S-43F7-9736-40637D7CE356 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. FOR CITY: ATTEST: DocuSigned by: By: ' E FABBBAIKE4CF... Rafael E. Granado, City Clerk 9/12/2023 1 6:26 PM EDT Date FOR GRANTEE: ATTEST: City of Miami Beach, Florida T. Hudak, City Manager (Winsome Designs Inc. ) Federal Id No. 65-1080775 D9 F — D—S,g-d by By: ! 1' , c.. , —ul AothbYffffSignature 9/8/2023 1 4:34 F Print Name and Title Date Winsome Bolt, Lead Instructor/Designer Print Name and Title APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Page 2 ' jCity Attorney — ate DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 ARTICLE II / GENERAL CONDITIONS 1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a municipal corporation organized under the laws of the State of Florida. The City has delegated the responsibility of administering this Grant to the City Manager or the City Manager's authorized designee (the "Contract Administrator"). 2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided by the City pursuant to this Agreement will be used exclusively for goods or services to be provided within the City of Miami Beach. 3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant Amount as set forth in Article I of this Agreement. Grantee agrees that should available City funding be reduced, the amount payable under this Agreement will be reduced at the sole option of the City of Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2 ("Project Budget"), shall not be effective unless approved, in writing, by the City and Grantee. Any request by Grantee to modify the Project Budget shall be made in writing, using City approved forms, detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement. 4. REPORTS: This Grant has been awarded with the understanding that the activities and services contemplated under the Project Description will mutually contribute to the enhancement of services available to City residents, businesses, and visitors. As a condition of disbursements of grant funds, and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit quarterly reports to the Contract Administrator by the following dates: October 101', January 151, April 101', and the final report by June 215t, 2024. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant Page 3 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time of a partial reimbursement request. 5. REIMBURSEMENT REQUESTS: Reimbursement requests maybe submitted to the City at any time during the Grant Term. All reimbursement requests must be made after expenditures have occurred. Ali reimbursement requests for funds must be submitted on the Grant Reimbursement Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to June 215`, 2024. Grantee shall provide the City with copies of all receipts, invoices, canceled checks (with copies of both front of back) and proof of expenditures of Grant monies. Grantee shall provide the City with and shall categorize all receipts, invoices, canceled checks, and other documentation, according to the categories set forth in the grant budget. Invoices and checks must be directly related to expenses for Grant -funded activities taking place within the 2023-2024 Fiscal Year. 6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to the Grantee once the Mayor and City Commission have approved the grant award, and once all parties have executed this Agreement. 7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used for the following expenditures: remuneration of City employees for services rendered as part of a project funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or propaganda materials; charitable contributions; or events not open to the public. 8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement. 9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's designee may monitor and conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project. 10. BAND( ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami -Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds. Page 4 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 11. ACCOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County in a secure place and in an orderly fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in this Agreement. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. Grantee costs or earnings claimed under this Agreement may not also be claimed under any other Agreement from the City of Miami Beach or from any other entity. Any claim for double payment by Grantee shall be a material breach of this Agreement. 12. INSPECTOR GENERAL AUDIT RIGHTS: A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections and investigations on all City contracts, throughout the duration of said contracts. This random audit is separate and distinct from any other audit performed by or on behalf of the City. B. The Office of the Inspector General is authorized to investigate City affairs and empowered to review past, present and proposed City programs, accounts, records, contracts and transactions. In addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the production of witnesses and monitor City projects and programs. Monitoring of an existing City project or program may include a report concerning whether the project is on time, within budget and in conformance with the contract documents and applicable law. The Inspector General shall have the power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance and procurement process including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract expenditures to fund the activities and operations of the Office of Inspector General. C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested records and documents available to the Inspector General for inspection and copying. The Inspector General is empowered to retain the services of independent private sector auditors to audit, investigate, monitor, oversee, inspect and review operations activities, performance and procurement process Page 5 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure compliance with the contract documents and to detect fraud and corruption D. The Inspector General shall have the right to inspect and copy all documents and records in the Grantee's possession, custody or control which in the Inspector General's sole judgment, pertain to performance of the contract, including, but not limited to original estimate files, change order estimate files, worksheets, proposals and agreements from and with successful subcontractors and suppliers, all project -related correspondence, memoranda, instructions, financial documents, construction documents, (bid/proposal) and contract documents, back -change documents, all documents and records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel records and supporting documentation for the aforesaid documents and records. E. The Grantee shall make available at its office at all reasonable times the records, materials, and other evidence regarding the acquisition (bid preparation) and performance of this contract, for examination, audit, or reproduction, until three (3) years after final payment under this contract or for any longer period required by statute or by other clauses of this contract. In addition: i. If this contract is completely or partially terminated, the Grantee shall make available records relating to the work terminated until three (3) years after any resulting final termination settlement; and ii. The Grantee shall make available records relating to appeals or to litigation or the settlement of claims arising under or relating to this contract until such appeals, litigation, or claims are finally resolved. F. The provisions in this section shall apply to the Grantee, its officers, agents, employees, subcontractors and suppliers. The Grantee shall incorporate the provisions in this section in all subcontracts and all other agreements executed by the Grantee in connection with the performance of this contract. G. Nothing in this section shall impair any independent right to the City to conduct audits or investigative activities. The provisions of this section are neither intended nor shall they be construed to impose any liability on the City by the Grantee or third parties. 13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit line in all publications related to this Grant: "This Project is funded in whole or in part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement. Page 6 DocuSign Envelope ID. 304FB2F0-E318-43F7-9736-40637D7CE356 14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to this Agreement. 16. COMPLIANCE WITH LAWS: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. Page 7 t__ Docu&gn Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law or in equity. Notwithstanding the provisions of this Section, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unusedfunexpended Grant Funds. 18. INSURANCE REQUIREMENTS: A. Verification of Coverage Grantee shall provide the required insurance certificates, endorsements or applicable policy language effecting coverage required by this Section, as follows. All certificates of insurance and endorsements are to be received prior to any work commencing. However, failure to obtain the required coverage prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami Beach reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and Employer's Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury or disease_ ii. Commercial General Liability on a comprehensive basis, including products and completed operations, contractual liability, property damage, bodily injury and personal & advertising injury combined single limit of $1,000,000 per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 iii. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. B. Additional Insured Status The City of Miami Beach must be covered as an additional insured with respect to liability arising out of work or operations performed by or on behalf of the Grantee. C. Waiver of Subrogation Grantee hereby grants to the City of Miami Beach a waiver of any right to subrogation which any insurer of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has received a waiver of subrogation endorsement from the insurer. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. unless otherwise acceptable to the City of Miami Beach Risk Management Office. E. Special Risks or Circumstances The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Certificate holder must read: CITY OF MIAMI BEACH c/o HR Department/Risk Management Division 1700 Convention Center Drive Miami Beach, FL 33139 F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and obligation under this section or under any other section of this Agreement. 19. FLORIDA PUBLIC RECORDS LAW: A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. B. The term "public records' shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of Page 9 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. C. Pursuant to Section 119.0701 of the Florida Statutes, if the Grantee meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Grantee shall: i. Keep and maintain public records required by the City to perform the service, ii. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Grantee does not transfer the records to the City; iv. Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. D. REQUEST FOR RECORDS; NONCOMPLIANCE A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records. the City shall immediately notify the Consultant of the request, and the Grantee must provide the records to the City or allow the records to be inspected or copied within a reasonable time. ii. Grantee's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. Page 10 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 iii. A Grantee who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. E. CIVIL ACTION i. If a civil action is filed against a Grantee to compel production of public records relating to the City's contract for services, the court shall assess and award against the Grantee the reasonable costs of enforcement, including reasonable attorneys' fees, if: a. The court determines that the Grantee unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Grantee has not complied with the request, to the City and to the Grantee. ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public records and to the Grantee at the Grantee's address listed on its contract with the City or to the Grantee's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. iii. A Grantee who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. F. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO�MIAMIBEACHFL.GOV PHONE: 305-673-7411 20. E-VERIFY: DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E- Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees during the Term of the Agreement. Additionally, Grantee shall expressly require that any approved sub -contractor performing work or providing services pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Grantee shall maintain a copy of such affidavit for the duration of the subcontract or such other extended period as may be required under this Agreement. B. TERMINATION RIGHTS. i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1), Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the City shall thereafter have or owe no further obligation or liability to Grantee. If the City has a good faith belief that a subcontractor has knowingly violated the foregoing Subsection 20(A), but the Grantee otherwise complied with such subsection, the City will promptly notify the Grantee and order the Grantee to immediately terminate the agreement with the subcontractor. Grantees failure to terminate a subcontractor shall be an event of default under this Agreement, entitling City to terminate this Agreement for cause. A contract terminated under the foregoing Subparagraphs (B)(i) or (B)(ii) is not in breach of contract and may not be considered as such. iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court to challenge a termination under the foregoing Subparagraphs (B)(I) or (B)(ii) no later than 20 calendar days after the date on which the contract was terminated. iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph (B)(i), Grantee may not be awarded a public contract for at least 1 year after the date of termination of this Agreement. v. Grantee is liable for any additional costs incurred by the City as a result of the termination of this Agreement under this Section 20. 21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51 % or more of its board membership complete the City's training for board members, if all three of the following apply: 1) the agency is a non-profit; 2) the agency has an annual operating budget of less than $5 million; and, 3) the grant award is for $25,000 or more in City funds. The Board Training must be completed within the last two years prior to the receipt of City funds. 22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section Page 12 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing and addressed to the Grantee Contract Administrator. 23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests for reimbursements to be submitted to Grants Management Department listed below - Leslie Rosenfeld, Chief Education Officer LeslieRosenfeld(a�miamibeachfl.gov ARTICLE III / MISCELLANEOUS PROVISIONS 24. PUBLIC PURPOSE. The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other information supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the following Special Conditions: A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964 (Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code, beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex and national origin. B. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment (including independent contractors), housing and public accommodations, public services and in connection with its membership or policies on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, hair texture and/or hairstyle, domestic partner status, labor organization membership, familial situation, or political affiliation. C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equa' Page 13 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 access and equal opportunity and services without discrimination on the basis of any disability. 26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 27. NO WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit, modify or waive either party's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute amendments to this Agreement; however, any changes to the Grant Amount shall require approval by the Mayor and City Commission. 30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND SCREENING REQUIREMENT)ln accordance with Sections 943.0542, 984.01, 39.001 and 1012.465, Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable. employees, volunteers, contractors, and subcontracted personnel who work in direct contact with children or who come into direct contact with children must complete a satisfactory Level 2 background screening prior to commencing work pursuant to this Agreement. Level 2 Background screenings must be completed through the City of Miami Beach, Human Resources Department. Contractor agrees to complete Level 2 Background screening prior to initiating any work related to this Agreement, unless the City's Contract Administrator approves an alternative process.. Page 14 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT 1 PROJECT DESCRIPTION BACKGROUND/DESCRIPTION OF NEED Project Description: At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members unanimously supported the allocation of a $10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year At the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee by Commissioner Kristin Rosen Gonzalez to discuss a $10,000 grant for Miami Beach Fienberg Fisher K- 8 after -school enrichment. After follow-up discussions with the Commissioner's Office, the request by Sunflower Society to provide art education at Miami Beach Fienberg Fisher K-8 may best be accomplished through a direct partnership with the Winsome Art Program. The Winsome Art Program provides the art teachers, curriculum, and supplies for the art education historically supported by Sunflower Society. Per Resolution 2018-30259, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary in partnership with FROST Science and Florida International University (FIU). FROST Science provides two days of afterschool programming each semester including classes on Inventive Engineering and Playing with Physics FIU provides three days of afterschool programming in the Exploration of Science. Science Exploration topics Include methods for analyzing DNA, engineering air -propelled rockets, marine and animal camera rigs, examining plankton species, microplastics and more. Historically, free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools The Sunflower Society was founded in 1971, as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs. Recently the focus of the programs has been on after -school folk art that includes green art for a green community and environmental education to teach children and youth to recycle materials, plant seeds in school and community gardens, and teach children to conserve water by painting rain barrels. The children and youth incorporate the concepts of a green community by creating art from materials that would otherwise become waste and build robots and models of green cities of the future in an annual art exhibit at the Miami Beach Botanical Garden. Activities proposed are painting and design for rain barrels. flowerpots, and recycle bins. In addition, the children will create puppets and story lines for puppet shows, a comic book with characters and a collection of stories about children and how they save our planet from pollution and waste. Funds will be used to support Sunflower Society's free after school art classes at Miami Beach Fienberg Page 16 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Fisher K-8 Center promoting the use of recycled materials and helping students to learn about conserving the environment. Examples include reducing their environmental footprint and promoting sustainable behaviors including energy and water conservation, waste reduction and recycling. The funds for Fall 2023 will pay for the art teachers through Winsome Bolt's Winsome Art Program. There are two art instructors and volunteer assistants. The art teachers are Winsome Bolt and Denise Marlow who have been involved with Sunflower Society for the past fifteen years. Winsome Bolt is a folk artist with experience in the private sector as well as in the community setting. In 1986 she became director of Jet Silk Screen and designed interiors for clients such as Aussie Rags in Bat Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports department of the Miami -Dade School system. Denise Marlow is a self-taught folk artist that specializes in wood and metal cuttings. Her experience in community programs includes the Center for Family and Child Enrichment instructing young ladies in a group home to tap into their emotions through art. A direct partnership with the Winsome Art Program supported by the Sunflower Society will allow Miami Beach youth attending Miami Beach Fienberg Fisher K-8 access to free art classes. PROGRAM DESCRIPTION Grant funds will be used to provide afterschool enrichment to students a Miami Beach Fienberg Fisher K-8 Center. This years program theme is "Art in the Garden" highlighting art history and the watercolor technique used to depict flowers and gardens. Students will work on paper and canvas. Sessions will include discussions and books that expand on South Florida nature, in comparison to other environments. Drawing from gardens the students might be familiar with, like home/kitchen gardens, and local gardens. Students will explore different art techniques, and tools, expanding their creativity. The following are key Project parameters: Beneficiaries/Participants: Miami Beach Fienberg Fisher K-8 students Services: Afterschool art programming Service Term for Participants: Throughout the academic school year 23-24 Reimbursement Fee: LOCATION Miami Beach Fienberg Fisher K-8 Center 1420 Washington Ave, Miami Beach, FL 33139 GRANT ACTIVITIES Activity Name Activity Description I i Afterschool Art in the Garden - Art Enrichment Exploration Description of Service Recipients i No. Service Recipients Students will participate in art after -school enrichment classes. Page 17 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 GOALS/OUTCOMES Outcome Measure Target Reporting Deadline Student Enrichment (through Visual Arts) Student Surveys Fall / Spring semesters Students^ End of each semester STAFFING Position Title Description/Responsibilities to Grant Program Budget Description Winsome Bolt Lead instructor $60 Per Hour Tatyana John Assistant Teacher $36 Per Hour DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT 2 PROJECT BUDGET After School Art for Life 2023 ,Expenses _ In-house/Salaried Personnel: Administration In-house/Salaried Personnel: Artistic__ Contracted/Outside Artistic fees/services Contracted/Outside Other fees/services: Technical Travel (field trips for students) Supplies/materials/printing/refreshments: Consumable Supplies/materials: Non -Consumable License Fees (tech software, image licenses, copy -righted -curriculum Total Expenses _- Page 19 Totals line item $0 $7,000.00 $0 $3,000.00 10.000.00 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT 3 CITY OF MIAM1 BEACH GRANT QUARTERLY STATUS REPORT FORM GRANT PROJECT No.: - --- - -- - - -- GRANTEE NAME:--�--^- ---- ---- GRANTEE ADDRESS: ✓ GRANTEE CONTRACT ADMINISTRATOR: ` { GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REPORT PERIOD: ❑ Oct. 1 - Dec. 31 Due Jan. 15 GOALS/OUTCOMES: Outcome ❑ Jan. 1 — Mar. 31 Due Ap. 15 Measure PROBLEM ENCOUNTERED: OTHER NOTABLE ITEMS: Grantee Report Prepared By: ❑ Apr. 1 — Jun. 30 ❑ Jul. 1 - Sept.30 Due Jul. 15 Due Oct. 10 Target Accomplishments To -Date Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 20 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT 4 CITY OF MIAMI BEACH GRANT REIMBURSEMENT REQUEST FORM GRANT PROJECT No.: GRANTEE NAME: GRANTEE ADDRESS: GRANTEE CONTRACT ADMINISTRATOR: ..__ GRANTEE CONTRACT ADMINISTRATOR'S E-MAIL ADDRESS: REQUEST No. Amount of Assistance: Less Previous Total Disbursements: Balance Available: Funds Requested This —_ Disbursement: _ _ l Certification of Payment: I certify that the above expenses were necessary and reasonable for the completion of the Project and in accordance with this Agreement. l further warrant and represent that these expenses have not been, and will not be, covered by any other third party funding source, including under any other separate agreement between the City and Grantee. Grantee Report Prepared By: Name Signature/Date City of Miami Beach Report Reviewed By: Name Signature/Date Page 21 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 RESOLUTION NO. 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AIND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24, 2023 MEETING, AND APPROVING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM, AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AU T HORIZING THE CITY CLERK AND CITY MANAGER .TO EXECUTE THE CI T Y'S STANDARD GRANT A IREEMENT WITH RESPECT TO THE FOREGOING; AND DIRECTING THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART iEDUCAj'iON PROGRAMMING AT VVIIAMi BEACH FIENBERG FISHER K- 8 AS PART OF THE CiTY'S BUDGET PROCESS ANNUALLY. WHEREAS, on April 11, 2018, the Mayor and City Commission adopted Resolution No. 20,18-30259, approving recommendations made by the FCWPC to implement free aferschool activities at Biscayne Elementary School and Fienberg/Fisher K-8 Center; and WHEREAS, the City of Miami Beach through the Office of Education and Per�ormance Initiatives provides free arterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary; and WHEREAS, historically, free aferschool enrichment at both Miami Beach Flenberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools; and WHEREAS, the Sunflower Society was founded in 1971, as a non-profit charitable organization dedicated t0 helping children, families and individuals who have special needs -,and WHEREAS, funds approved will support Sunflower Society's free after -school art classes at Miami Beach Fienberg Fisher K-8 Centerfor the art teachers through Winsome Bolt's Winsome Art Program for the 2023-2024 school year; and WHEREAS, at the December 14, 2022 City *of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee to discuss a $10,000 grant for Miami Beach Fienberg Fisher K-8 after -school enrichment; and DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 WHEREAS, at the May 24, 2023 Finance and Economic Resiliency Committee.. meeting, the Committee members unanimously supported the allocation of a' $10,000 grant.'for art.eaucation at Miami Beach Fieriberg Fisher K-8 for the 2023-24 school year. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSi©N Or THE CITY OF WAMI BEACH', FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance*and Economic Resiliency Committee, made at its May 24, 2023 meeting, and approve a grant in the total amount of $10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year; authorize the City Clerk and City Manager to execute the City's standard.grant agreement with respect to the foregoing; and direcfithe Administration -to allocate a $10,000 grant for art education. -programming at Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually. PASSED and. ADOPT ED this 3 day of IV�t , 2023. ATTEST: JUL- 5 2@23 Rafael E. Granado, City -Clerk Dan Gelber, Mayor DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Resolutions - C7 E MIAMI BE'X%ka'11 COMMISSION MEMORANDUM TO: Honorable Mayo; and Members of the City Commission FROM: Aiina T. Hud-ak, City Manager DATE: June 28, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCEAND ECONOMIC RESILIENCY COMMITTEE, MADEAT ITS MAY 24, 2023 MEETING, AND ALLOCATING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH I"IENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AND FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING; AND FURTHER, DIRECTING THE CITY ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION AS FART OF THE CITY'S ANNUAL BUDGET PROCESS ANNUALLY. REC0MME, The Administ-atirm will be submitting a budget amendment at the June 2023 Commission meeting to amend the FY 2023 budget to support art education at Miami Beach Fienberg Fisher K-8 to ensure programming begins in the 2023-24 school year. SAC KGRCURUg JIST011Y At the May 24, 2023 Finance and. Economic Resiliency Committee meeting, members unanimously supported the allocation of a S10,000 grant for art education at Miami Beach Fienberg Fisher K-3 for the 2023-24 school year with direction to also send a budget amendment to the June 2023 Commission meeting. At the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Corriniitee by Con"ssioner Kristin Rosen Gcrzalez to discuss a $10,000 grant for Miar; Beach Fienberg Fisher K-3 alter-sdiocl enrichment. After follolhF-up discussions with the Commissioner's Of; ice, the rquest by Sunflower Society to provide a.t education at Mlianii Beach Fianber i Fisher K-8 may best be accomplished through a dinact paru�ership With the Winsome Art Program. The Winsome Art Program provides 0-Fe an: ieachers, curriculum, and supplies for the art education historically supported by Sunflower Society. Page 341 of 1308 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Per Resoiution 2018-30259, the City of Miami Beach through the Office of Education and Performance initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary in partnership with FROST Science and Florida International University (FlU). FROST Science provides two days of afterschool programming each semester including classes on Inventive Engineering and Playing %M-'U"i Physics. FIU provides three days of afterschool programming in the Exploration of Science. Science Exploration topics include methods for ariaiyZng DNA, engineering air -propelled rockets, marine and animal camera :figs, examining plankton species, rnicroplastics and more. Historically, frz;e afterrchool enrichrrent at bothi0ami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools. The Sunflawar Society vas founded in 11971, as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs. Recently the focus of the prograrrls has been on after -school folk art that includes green art Yor a green community and environmental education io icach children and youth to recycle materials, plant seeds in school and community gardens, and teach children to conserve water by painting rain barrels. The children and youth incorpoiate the concepts of a green community by creating art from materials that would otlieri ise become waste and Lund robois and models of green cities of the future in an annual art exhibit at the Miami Beach Botanical Garden. Activities proposed are painting and design for rain ban -as, 'Flowerpots, and recycle bins. In addition, the children will create puppets and story lines for puppet shows, a comic boot; w%dh characters and a collection of stories about children and how same our planet roar pollution and waste. Funds are being requested to support Sunflower Societys free after school art classes at Miami Beach Fienberg Fisher K-8 Center promoting the use of recycled materials and helping students to learn about conserving 1ha environment. Examples include reducing their environmental footplint and prot-nourrg susiairiable behaviors including energy and water conservation, waste reduction and recycling. The funds requested for Fall 2023 will pay for the art teachers through Winsome Bolt's 'vVinsome fist Program. There are two art instructors and volunteer assistants. The art teachers are Winsome Bolt and Denise Maeiow vrho hzive been involved %% th Sunflower Society for the past fifteen years. Winsome Solt is a falk srtist vrith experience in the private sector as wall as in the community setting. in 1986 she became director of Jet Silk Screen and designed interiors for clients such as Aussie Rags in Bal Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports department of the Miami -Dade School system. Denise Marlow is a self-taught folk artist that speciGGzes ,n wood and m2iai cuti figs. Her, experience in community programs include the Center for Family and Child Enhohment instructing young ladies in a group home to tap into their emotions through art. A direct partnership with the Winsome Art Program supported by the Sunflower Society will allow Miami Beach youth atianding Miami Beach Fienberg Fisher K-8 access to free art classes. $UPPORifim s-URVEY DATA 49% of residents ae ssisfiad and exirernely satisfied with public schools in Miami Beach Page 342 of 1808 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 FINANCIAL INFORMATION FY 2023: $10,000 FY2024: $10,000 annually AgAllicable-Lea Not Applicable la this a "Residents Right Does this item Utilize G.O. to Know" item pursuant to Band FUn s? City Code Sac:lon 2-14? No - No ,Strategic Conr action Prosperity - Be known ror (K-12) educational excellence. Legislative Tracking Education and Performance Initiatives Spon's©E Commissioner Kristen Rosen Gonzalez Page 343 of 1808 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 RESOLUTION NO. 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24, 2023 MEETING, AND APPROVING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM, AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING; AND DIRECTING THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHER K- 8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY. WHEREAS, on April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the FCWPC to implement free afterschool activities at Biscayne Elementary School and Fienberg/Fisher K-8 Center; and WHEREAS, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary; and WHEREAS, historically, free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools; and WHEREAS, the Sunflower Society was founded in 1971, as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs; and WHEREAS, funds approved will support Sunflower Society's free after -school art classes at Miami Beach Fienberg Fisher K-8 Center for the art teachers through Winsome Bolt's Winsome Art Program for the 2023-2024 school year; and WHEREAS, at the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee to discuss a $10,000 grant for Miami Beach Fienberg Fisher K-8 after -school enrichment; and DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 WHEREAS, at the May 24, 2023 Finance and Economic Resiliency Committee meeting, the Committee members unanimously supported the allocation of a $10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Economic Resiliency Committee, made at its May 24, 2023 meeting, and approve a grant in the total amount of $10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year; authorize the City Clerk and City Manager to execute the City's standard grant agreement with respect to the foregoing; and direct the Administration to allocate a $10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually. PASSED and. ADOPTED this a5 ATTEST: JUL - 5 2@23 Rafael E. Granado, City Clerk day of ( l"t 2023. Dan Gelber, Mayor Sponsored by Commissioner Kristen Rosen Gonzalez -INCORPORATED' APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ��22-Z3 City Attorney Date DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Resolutions - C7 E MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: June 28, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24, 2023 MEETING, AND ALLOCATING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AND FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING; AND FURTHER, DIRECTING THE CITY ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION AS PART OF THE CITY'S ANNUAL BUDGET PROCESS ANNUALLY The Administration will be submitting a budget amendment at the June 2023 Commission meeting to amend the FY 2023 budget to support art education at Miami Beach Fienberg Fisher K-8 to ensure programming begins in the 2023-24 school year. BACKGROUND/HISTORY At the May 24, 2023 Finance and Economic Resiliency Committee meeting, members unanimously supported the allocation of a $10,000 grant for art education at Miami Beach Fienberg Fisher K-8 for the 2023-24 school year with direction to also send a budget amendment to the June 2023 Commission meeting. At the December 14, 2022 City of Miami Beach Commission meeting, the Commission approved the referral to the Finance and Economic Resiliency Committee by Commissioner Kristin Rosen Gonzalez to discuss a $10,000 grant for Miami Beach Fienberg Fisher K-8 after -school enrichment. After follow-up discussions with the Commissioner's Office, the request by Sunflower Society to provide art education at Miami Beach Fienberg Fisher K-8 may best be accomplished through a direct partnership with the Winsome Art Program. The Winsome Art Program provides the art teachers, curriculum, and supplies for the art education historically supported by Sunflower Society. Page 341 of 1808 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 ANALYSIS Per Resolution 2018-30259, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary in partnership with FROST Science and Florida International University (FIU). FROST Science provides two days of afterschool programming each semester including classes on Inventive Engineering and Playing with Physics. FI U provides three days of afterschool programming in the Exploration of Science. Science Exploration topics include methods for analyzing DNA, engineering air -propelled rockets, marine and animal camera rigs, examining plankton species, microplastics and more. Historically, free afterschool enrichment at both Miami Beach Fienberg Fisher K-8 and Biscayne Beach Elementary has been provided successfully to students at these public schools. The Sunflower Society was founded in 1971, as a non-profit charitable organization dedicated to helping children, families and individuals who have special needs. Recently the focus of the programs has been on after -school folk art that includes green art for a green community and environmental education to teach children and youth to recycle materials, plant seeds in school and community gardens, and teach children to conserve water by painting rain barrels. The children and youth incorporate the concepts of a green community by creating art from materials that would otherwise become waste and build robots and models of green cities of the future in an annual art exhibit at the Miami Beach Botanical Garden. Activities proposed are painting and design for rain barrels, flowerpots, and recycle bins. In addition, the children will create puppets and story lines for puppet shows, a comic book with characters and a collection of stories about children and how they save our planet from pollution and waste. Funds are being requested to support Sunflower Societys free after school art classes at Miami Beach Fienberg Fisher K-8 Center promoting the use of recycled materials and helping students to learn about conserving the environment. Examples include reducing their environmental footprint and promoting sustainable behaviors including energy and water conservation, waste reduction and recycling. The funds requested for Fall 2023 will pay for the art teachers through Winsome Bolt's Winsome Art Program. There are two art instructors and volunteer assistants. The art teachers are Winsome Bolt and Denise Marlow who have been involved with Sunflower Society for the past fifteen years. Winsome Bolt is a folk artist with experience in the private sector as well as in the community setting. In 1986 she became director of Jet Silk Screen and designed interiors for clients such as Aussie Rags in Bal Harbor, Luke Campbell, Jackson Memorial Hospital, and the sports department of the Miami -Dade School system. Denise Marlow is a self-taught folk artist that specializes in wood and metal cuttings. Her experience in community programs include the Center for Family and Child Enrichment instructing young ladies in a group home to tap into their emotions through art. A direct partnership with the Winsome Art Program supported by the Sunflower Society will allow Miami Beach youth attending Miami Beach Fienberg Fisher K-8 access to free art classes. SUPPORTING SURVEY DATA 49% of residents are satisfied and extremely satisfied with public schools in Miami Beach Page 342 of 1808 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 I in I, KA 2.193 ► I MISIM FY2023: $10,000 FY 2024: $10,000 annually Applicable Area Not Applicable Is this a "Residen Right to Know" item, pursuant to City Code Section 2-14? No Does this item utilize G.O. Bond Funds? No Strategic Connection Prosperity - Be known for (K-12) educational excellence. Legislative Tracking Education and Performance Initiatives Sponsor Commissioner Kristen Rosen Gonzalez Page 343 of 1808 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 RESOLUTION NO.: 2023-32686 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016-29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING ALL OF THE CITY -FUNDED PROGRAMS CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77 FOR FY24 AND EACH YEAR THEREATER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7T" VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE, AS TO THE SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE tCITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. WHEREAS, the City of Miami Beach through the Office of Education and Performance Initiatives provides free afterschool STEM (Science Technology Engineering Mathematics) enrichment at Miami Beach Fienberg Fisher K-8 and Miami Beach Biscayne Beach Elementary; and WHEREAS, on December 14, 2016 Resolution No. 2016-29660 was passed to support a partnership with Common Threads programming and an amount not to exceed $ 18,925.77; and WHEREAS, on April 26, 2017, the City Commission directed staff to survey members of the community with children in a Miami Beach public school to determine what educational enhancements were needed, and present findings to the Finance and Citywide Projects Committee; and WHEREAS, in May 2017, the City Administration developed and conducted an education enhancement survey to gather input on potential enhancements, and received 374 community responses; and DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 WHEREAS, on April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the Finance and Citywide Projects Committee (TCWPC") to implement educational enhancements and activities in the City's public schools for the 2018-2019 school year and subsequent school years including afterschool activities at Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount not to exceed $60,000; and WHEREAS, since the April 11, 2018 City Commission meeting, the afterschool enrichment program was expanded to Miami Beach Senior High School ("MBSHS"), without increasing the approved funding, in the amount of $60,000; and WHEREAS, at the October 16, 2019 the City Commission meeting, MBSHS Rock Ensemble program was added as an afterschool enrichment program in an amount not to exceed $10,000; and WHEREAS, on October 16, 2019 the City Mayor and Commission passed Resolution No. 2019-31014 to amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High school as a participating school. WHEREAS; on November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No. 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00 per year; and WHEREAS; on January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach Senior High School, and appropriate said donations to the City's Education Compact Fund for use exclusively to support the City's Rock Ensemble afterschool enrichment program; and WHEREAS; on March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program, through a grant to Young Musicians Unite, Inc. for the 2021-22 school year, in an amount not to exceed $30,000; and authorized the City Manager and City Clerk to execute a grant agreement for the 2021-22 school year, retroactive to the beginning of the school year (August 23, 2021 ); and further authorized funding for subsequent school years, in an amount not to exceed $30,000 per fiscal year, subject to funding approval during the City's annual budgetary process; and WHEREAS; on May 4, 2023 Resolution No. 2022-32139 amend Resolution No. 2021- 31537, which authorized the City to accept donations in support of the City of Miami Beach's afterschool enrichment Rock Ensemble program At Miami Beach Senior High School (the "Program"); said amendment approving and authorizing Young Musicians Unite, Inc. to accept donations in support of the Program (in lieu of the City accepting such donations), provided that all donations made to the Program shall be dedicated for the exclusive use and benefit of the Program, per the terms of the agreement between the Young Musicians Unite, Inc. and the City; and 2 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 WHEREAS, on June 28, 2023 the City Commission approved Resolution No. 2023-32632, a grant in the total amount of $10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year and allocated a $10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the City's budget process annually; and WHEREAS, the unique needs of each participating school make it challenging, if not impossible, for anyone other than the City's Chief Education Officer, in collaboration with each appropriate school site principal, to identify the appropriate service provider for each school; and WHEREAS, each afterschool enrichment class is fundamental in encouraging critical thinking, sparking creativity, and setting the foundation for a career in fields and ensuring Miami Beach educational enrichment programming is accessible; and, WHEREAS, as student bodies change, so do the interests of those student bodies, making it challenging to guarantee the annual use of funds identified for specific programs at specific schools. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve the rescinding Resolutions No. 2016-29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022-32139, 2023-32632 relating to the City's free afterschool enrichment programs at Miami Beach public schools and consolidating all of the City - funded programs created by the above referenced resolutions within this single authorizing resolution, subject to the funding allocations authorized for each school, as specified in Exhibit A to the Commission Memorandum accompanying this Resolution; approve funding for the above referenced after school programs, in the total amount of $122,525.77 for FY24 and each year thereafter; further, provide that if any school does not utilize its entire allocation of funds for an afterschool program approved by this Resolution, the City Manager may authorize any unspent funds for that school to be used for another afterschool program at such school, up to the total amount allocated for that school; accept the recommendation of the City Manager and waive, by 5/7th vote, the formal competitive bidding requirement, in accordance with Section 2-367(e) of the City Code, as to the selection of all future afterschool service providers contemplated under this Resolution, finding such waiver to be in the City's best interest; further, authorize the City Clerk and City Manager to execute all applicable agreements with service providers selected by the City Manager and school site principal; and further authorize the City Clerk and City Manager to execute annual agreements with the service providers described in Exhibit A subject to an annual allocation of funds during the City's annual budget process. PASSED and ADOPTED this -7(1 day of 31f/ 12023. Lf ATTEST: hi 2 8 2923 Rafael E. Granado, City Clerk 91,11, KOFP9..ORA 3 Dan Gelber, Mayor APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION LnE --7-1 43--),3 City Attorney Date DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Resolutions - C7 I MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: July 26, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RESCINDING RESOLUTIONS NO. 2016- 29660, 2018-30259, 2019-31014, 2020-31481, 2021-31537, 2022-32064, 2022- 32139, 2023-32632, RELATING TO THE CITY'S FREE AFTERSCHOOL ENRICHMENT PROGRAMS AT MIAMI BEACH PUBLIC SCHOOLS AND CONSOLIDATING ALL OF THE CITY -FUNDED PROGRAMS CREATED BY THE ABOVE REFERENCED RESOLUTIONS WITHIN THIS SINGLE AUTHORIZING RESOLUTION, SUBJECT TO THE FUNDING ALLOCATIONS AUTHORIZED FOR EACH SCHOOL, AS SPECIFIED IN EXHIBIT A TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; APPROVING FUNDING FOR THE ABOVE REFERENCED AFTER SCHOOL PROGRAMS, IN THE TOTAL AMOUNT OF $122,525.77 FOR FY 24 AND EACH YEAR THEREAFTER; FURTHER, PROVIDING THAT IF ANY SCHOOL DOES NOT UTILIZE ITS ENTIRE ALLOCATION OF FUNDS FOR AN AFTERSCHOOL PROGRAM APPROVED BY THIS RESOLUTION, THE CITY MANAGER MAY AUTHORIZE ANY UNSPENT FUNDS FOR THAT SCHOOL TO BE USED FOR ANOTHER AFTERSCHOOL PROGRAM AT SUCH SCHOOL, UP TO THE TOTAL AMOUNT ALLOCATED FOR THAT SCHOOL; ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION 2-367(E) OF THE CITY CODE, AS TO THE SELECTION OF ALL FUTURE AFTERSCHOOL SERVICE PROVIDERS CONTEMPLATED UNDER THIS RESOLUTION, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; FURTHER, AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ALL APPLICABLE AGREEMENTS WITH SERVICE PROVIDERS SELECTED BY THE CITY MANAGER AND SCHOOL SITE PRINCIPAL; AND FURTHER AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE ANNUAL AGREEMENTS WITH THE SERVICE PROVIDERS DESCRIBED IN EXHIBIT A SUBJECT TO AN ANNUAL ALLOCATION OF FUNDS DURING THE CITY'S ANNUAL BUDGET PROCESS. Page 466 of 1588 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 RECOMMENDATION The Administration recommends that the Mayor and the City Commission authorize the City to execute annual agreements with service providers as described in Appendix A, subject to an annual allocation of funds during the City's annual budget process. BACKGROUND/HISTORY As part of an ongoing effort to enrich the lives of youth in the community, the City of Miami Beach has launched a free Miami Beach After -School Enrichment Program (ASEP) to three Miami Beach schools in hopes of improving student self-esteem, providing a positive environment for kids and inspiring children to build their natural curiosity through hands-on learning. The unique needs of each participating school make it challenging to preselect providers without ongoing collaboration between the City's Chief Education Officer and each appropriate school site principal annually. Each afterschool enrichment class is fundamental in encouraging critical thinking, sparking creativity, setting the foundation for a career in growing fields, and ensuring Miami Beach educational enrichment programming is accessible. In January 2008, the City of Miami Beach entered into an Education Compact with Miami - Dade County Public Schools to enhance learning opportunities for youth. The Compact reflects the desire of the Miami Beach community to support excellence in the City's public schools and currently addresses and supports the following priority areas: Teacher Recruitment/Retention; Communication; Parental Involvement/Family Support; Youth and Community Engagement; Health and Well -Being; Student Achievement; Safety; and Technology. On April 15, 2015, the Mayor and the City Commission adopted Resolution No. 2015-28997, which directed the Administration to expand the Compact to address the following areas: Early Learning; Extracurricular/Choice Offerings; and Afterschool Programming. On December 14, 2016, the Mayor and the City Commission adopted Resolution No. 2016- 29660 to support a partnership with Common Threads programming in an amount not to exceed $ 18,925.77. Common Threads offers youth and families hands-on cooking programs and nutrition education. On April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving recommendations made by the Finance and Citywide Projects Committee (" FCWPC") to implement educational enhancements and activities in the Citys public schools for the 2018-2019 school year and subsequent school years including afterschool activities at Biscayne Beach Elementary School and Miami Beach Fienberg/Fisher K-8 Center, in an amount not to exceed $60,000. On October 16, 2019 the Mayor and Commission passed Resolution No. 2019-31014 to amend Resolution No. 2018-30259 expanding the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to include Miami Beach Senior High school as a participating school to support the Miami Beach Senior High School Rock Ensemble in an amount not to exceed $10,000. On November 18, 2020 Resolution No. 2020-31481 was passed to amend Resolution No. Page 467 of 1588 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 2019-31014 and Resolution No. 2018-30259, in order to expand the scope of afterschool activities currently funded by the City, in the annual amount of $60,000, to,include Speech and Debate at Miami Beach Senior High School, in an additional amount not to exceed $3,600.00 per year. On January 13, 2021, Resolution No. 2021-31537 was passed to authorize the City to accept donations to support the City of Miami Beach afterschool Rock Ensemble enrichment program, to be utilized by the City of Miami Beach's afterschool enrichment Rock Ensemble program at Miami Beach Senior High School, and appropriate the said donations to the City's Education Compact Fund for use exclusively to support the City's Rock Ensemble afterschool enrichment program. On March 9, 2023 Resolution No. 2022-32064 was passed and adopted to provide funding for the Miami Beach Senior High School Rock Ensemble afterschool program, through a grant to Young Musicians Unite, Inc. for the 2021-22 school year, in an amount not to exceed $30,000; and authorize the City Manager and City Cleric to execute a grant agreement for the 2021-22 school year, retroactive to the beginning of the school year (August 23, 2021 ); and further authorize funding for subsequent school years, in an amount not to exceed $30,000 per fiscal year, subject to funding approval during the City's annual budgetary process. At the June 28, 2023, City Commission meeting the City Commission approved Resolution No. 2023-32632, a grant in the total amount of $10,000 to the Winsome Bolt Art Program, as part of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K-8 during the 2023-24 school year and allocate a $10,000 grant for art education programming at Miami Beach Fienberg Fisher K-8 as part of the Citys budget process annually. ANALYSIS The Afterschool program continues to expand and provide enrichment to Miami Beach youth. By engaging students around the subjects of Science, Technology, Engineering, Art, and Math, the Afterschool program aims to spark an interest and life-long appreciation of the arts and sciences in children from an early age. As student bodies change, so do the interests of those student bodies, making it challenging to guarantee the annual use of funds identified for specific programs at specific schools. SUPPORTING SURVEY DATA 49% of residents indicated satisfied or very satisfied with public schools in Miami Beach FINANCIAL INFORMATION Funding approved in prior resolutions. No new funding requested. See Appendix A. Applicable Area Not Applicable Is this a "Residents Right to Know" item, uR rsuant to City Code Section 2-14? No Does this item utilize G.O. Bond Funds? No Page 468 of 15138 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 Strategic Connection Prosperity - Be known for (K-12) educational excellence. Legislative Tracking Education and Performance I nitiatives ATTACHMENTS: Description ❑ Resolution Appendix A - Afterschool Reso Tracker Chart Page 469 of 1588 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT A Reso No. Title Amount ($) Service Provider 2016-29660 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, $18,925.77 Common Threads ACCEPTING THE RECOMMENDATION OF THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO SUPPORT A PARTNERSHIP WITH COMMON THREADS, A NATIONAL NON-PROFIT ORGANIZATION, WHICH TEACHES CHILDREN, FAMILIES, AND TEACHERS TO COOK FOR A HEAL THIER LIFE; APPROVING A PARTNERSHIP WITH COMMON THREADS; REFERRING THIS MATTER TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO IDENTIFY FUNDING FOR A PARTNERSHIP WITH COMMON THREADS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR A PARTNERSHIP WITH COMMON THREADS, AFTER FUNDING APPROVAL, IN AN AMOUNT NOT TO EXCEED $18,925.77. 2018-30259 RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, $60,000 Selected Annually for Biscayne ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE Beach Elementary and Miami TO IMPLEMENTTHE FOLLOWING EDUCATIONAL ENHANCEMENTS IN THE CITY'S PUBLIC Beach Fienberg Fisher K-8 SCHOOLS FOR THE 2018-2019 SCHOOL YEAR AND SUBSEQUENT SCHOOL YEARS, SUBJECT TO APPROVAL OF A BUDGET AMENDMENT FOR FY 2017-2018 AND FUNDING APPROVAL IN EACH SUBSEQUENT FISCAL YEAR DURING THE CITY'S BUDGETARY PROCESS: (1) AFTERSCHOOL ACTIVITIES AT BISCAYNE ELEMENTARY SCHOOL AND FIENBERG/FISHER K-8 CENTER, IN AN AMOUNT NOT TO EXCEED $60,000; (II) READING TUTORS FOR STUDENTS WHO ATTEND SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY SCHOOL, FIENBERG/FISHER K-8 CENTER, AND NAUTILUS MIDDLE SCHOOL, IN AN AMOUNT NOT TO EXCEED $50,000, (111) MATH TUTORS FOR STUDENTS WHO ATTEND NAUTILUS MIDDLE SCHOOL AND MIAMI BEACH SENIOR HIGH SCHOOL, IN AN AMOUNT NOT TO EXCEED $20,000; (IV) MENTAL HEALTH SERVICE EXPANSION AT SOUTH POINTE ELEMENTARY SCHOOL, NORTH BEACH ELEMENTARY SCHOOL, BISCAYNE ELEMENTARY SCHOOL, FIENBERG/FISHER K-8 CENTER, AND NAUTILUS MIDDLE SCHOOL, IN AN AMOUNT NOT TO EXCEED $6D,000; AND (V) COLLEGE PREPARATION PROGRAM AND MATERIALS FOR 500 MIAMI BEACH SENIOR HIGH SCHOOL STUDENTS, IN AN AMOUNT NOT TO EXCEED $12,500; FURTHER, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE ANY AND ALL REQUIRED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE EDUCATIONAL ENHANCEMENTS; FURTHER, AUTHORIZING THE REDUCTION IN FUNDING, TO AN AMOUNT NOT TO EXCEED $35,000, OF THE VOLUNTARY PREKINDERGARDEN (VPK) PROGRAM FOR THE 2018-2019 SCHOOL YEAR; AND FURTHER AUTHORIZING THE CITY MANAGER TO MODIFY AND/OR TERMINATE THE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA FOR THE VPK PROGRAM, AS APPLICABLE. 2019-31014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Selected Annually FLORIDA, AMENDING RESOLUTION NO. 2018-30259 EXPANDING THE SCOPE OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY, IN THE ANNUAL AMOUNT OF $60,000, TO INCLUDE MIAMI BEACH SENIOR HIGH SCHOOL AS A PARTICIPATING SCHOOL. 2020-31481 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $3,600 Selected Annually for Miami FLORIDA, AMENDING RESOLUTION NO. 2019-31014 AND RESOLUTION NO. 2018-30259, IN Beach Sr. High ORDER TO EXPAND THE SCOPE; OF AFTERSCHOOL ACTIVITIES CURRENTLY FUNDED BY THE CITY, IN THE ANNUAL AMOUNT OF 560,000, TO INCLUDE SPEECH AND DEBATE AT MIAMI BEACH SENIOR HIGH SCHOOL, IN AN ADDITIONAL AMOUNT NOT TO EXCEED $3,600 PER YEAR. 2021-31537 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA, APPROVING AND AUTHORIZING THE CITY TO ACCEPT DONATIONS TO SUPPORT THE Musicians Unite CITY OF MIAMI BEACH AFTERSCHOOL ROCK ENSEMBLE ENRICHMENT ROGRAM, TO BE UTILIZED BY THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL, AND APPROPRIATE THE SAID DONATIONS TO THE CITY'S EDUCATION COMPACT FUND FOR USE EXCLUSIVELY TO SUPPORT THE CITY'S ROCK ENSEMBLE AFTERSCHOOL ENRICHMENT PROGRAM. Pa ag�7l'3A 1588 DocuSign Envelope ID: 304FB2F0-E318-43F7-9736-40637D7CE356 EXHIBIT A Reso No. Title Amount ($) Service Provider 2022-32064 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, $30,000 Young Musicians Unite, Inc. FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE TO PROVIDE FUNDING FOR THE MIAMI BEACH SENIOR HIGH SCHOOL ROCK ENSEMBLE AFTERSCHOOL PROGRAM, THROUGH A GRANT TO YOUNG MUSICIANS UNITE, INC FOR THE 2021-22 SCHOOL YEAR, IN AN AMOUNT NOT TO EXCEED $30,000; AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH YOUNG MUSICIANS UNITE, INC, RETROACTIVE TO THE BEGINNING OF THE 2021- 2022 SCHOOL YEAR (AUGUST 23, 2021); AND FURTHER AUTHORIZING FUNDING FOR SUBSEQUENT SCHOOL YEARS, IN AN AMOUNT NOT TO EXCEED $30,000 PER FISCAL YEAR, SUBJECT TO FUNDING APPROVAL DURING THE CITY'S ANNUAL BUDGETARY PROCESS. 2022-32139 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, N/A Submitted Annually by Young FLORIDA, AMENDING RESOLUTION NO. 2021-31537, WHICH AUTHORIZED THE CITY TO ACCEPT Musicians Unite, Inc DONATIONS IN SUPPORT OF THE CITY OF MIAMI BEACH'S AFTERSCHOOL ENRICHMENT ROCK ENSEMBLE PROGRAM AT MIAMI BEACH SENIOR HIGH SCHOOL (THE "PROGRAM"); SAID AMENDMENT APPROVING AND AUTHORIZING YOUNG MUSICIANS UNITE, INC. TO ACCEPT DONATIONS IN SUPPORT OF THE PROGRAM (IN LIEU OF THE CITY ACCEPTING SUCH DONATIONS), PROVIDED THAT ALL DONATIONS MADE TO THE PROGRAM SHALL BE DEDICATED FOR THE EXCLUSIVE USE AND BENEFIT OF THE PROGRAM, PER THE TERMS OF THE AGREEMENT BETWEEN THE YOUNG MUSICIANS UNITE, INC. AND THE CITY. 2023-32632 A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, $10,000 Selected Annually ACCEPTING THE RECOMMENDATION OF THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, MADE AT ITS MAY 24, 2023 MEETING, AND APPROVING A GRANT IN THE TOTAL AMOUNT OF $10,000 TO THE WINSOME BOLT ART PROGRAM, AS PART OF THE SUNFLOWER SOCIETY, TO PROVIDE ART EDUCATION AT MIAMI BEACH FIENBERG FISHER K-8 DURING THE 2023-24 SCHOOL YEAR; AUTHORIZING THE CITY CLERK AND CITY MANAGER .TO EXECUTE THE CITY'S STANDARD GRANT AGREEMENT WITH RESPECT TO THE FOREGOING; AND DIRECTING THE ADMINISTRATION TO ALLOCATE A $10,000 GRANT FOR ART EDUCATION PROGRAMMING AT MIAMI BEACH FIENBERG FISHER K- 8 AS PART OF THE CITY'S BUDGET PROCESS ANNUALLY. Total Funds for Afterschool Programming: J$122,525.77 Pasp 4724oP2 1588 DocuSign Envelope ID: 304FB2F0-E318.43F7-9736-40637D7CE356 MIAMIBEACH Contract No. Title CMB WINSOME ART FFK-8 AFTERSCHOOL 2023-24 WINSOME DESIGNS, INC. I EDUCATION & PERFORMANCE INIT. Department Director Name & Signature ACM Name & Signature Type 1- Contract, amendment, change order or task order resulting from a procurement -issued competitive solicitation. Type 2 — Other contract, amendment, change order or task order not resulting from a procurement -issued competitive solicitation. Type 3 — Independent Contractor Agreement (ICA) Type 6 —Tenant Agreement Type 4 — Grant agreements with the City as the recipient Type 7 — Inter -governmental agency agreement Type 5 — Grant agreements with the City as the grantor X IOther: This agreement allows WINSOME DESIGNS, INC. to provide free visual arts afterschool programming to students at Miami Beach Fienberg-Fisher K8 for the 2023-24 school year. Afterschool programming for 2023-24 will also be provided by FROST Museum, Florida International University, and Young Musicians Unite. In 2008, the City of Miami Beach entered into an Education Compact with Miami -Dade County Public Schools to enhance learning opportunities for youth. Reso 2018-30259 approved afterschool activities at these schools including subsequent school years in an amount not to exceed $60,000. In June of 2023 the Mayor and Commission signed Reso 2023-32632 which approves a grant in the total amount of $10,000 to the Winsome Bolt Art Program, as part• of the Sunflower Society, to provide art education at Miami Beach Fienberg Fisher K- 8 during the 2023-24 school year. In July 2023 the Mayor and Commission signed Reso 2023-32686 which consolidated all Afterschool Enrichment Resolutions, approving funding for $122,525.77 (budget breakdown on pages 8&9 of Reso) for Fiscal Year 2024 and each year thereafter with the authorization of the City Manager and City Clerk to execute any and all required agreements to implement the educational enhancements. Original Ter 'Total Term (Original + Renewals) October 1,2023-• Authority City Commission Approved: X Yes No to Sign Resolution No.: CC Agenda Item No.: CC Meeting Date: 2023-32632 and 2023-32686 If no, explain why CC approval is not required: Legal Form Approved: I X I Yes I I No I If no, explain below why form approval is not necessary: Compliance Approvals (see attached) Procurement: NA Grants: NA NA Budget: Tameka Otto -Stews Information Technology: Risk Management:Marc Chevalier 6gVWV 0X4 3_ Fleet & Facilities: le NA Human Resources: A9429974o40B Other: NA