LTC 412-2023 - September Monthly Staffing Update for the Building DepartmentMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfl.gov
OFFICE OF THE CITY
MANAGER L TC# 412-2023 LETTER TO COMMISSION
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manag�
DATE: September 18, 2023
SUBJECT: September Monthly Staffing Update for the Building Department
The purpose of this L TC is to provide the Commission with a monthly update, as requested in
Resolution No. 2023-32656, on staffing updates from the Building Department, with a report to
specifically identify (1) each vacant position in the Building Department by title, section, and trade;
(2)the length of time each vacant position has remained vacant, by section and trade; (3) the
total number of vacant positions and overall vacant positions in the department; and (4) specific
steps taken each month to fill positions, such as the total number of interviews conducted and
other relevant efforts to fill the position. See Attachment A for data requested.
Below please find a summary update of our recent recruitment activities for the month of August,
2023:
•Currently advertising 9 positions on the City's website via GovernmentJobs.com, Career
Builder, Indeed, and Gold Coast Schools of Construction.
•Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linked-In postings to City jobs page.
•20 candidates applied of which 4 qualified candidates were referred to the Department in
August.
•9 interviews were held in August, both for employees and temporary employees
•3 new employees began in August.
•Promoted one permit clerk to fill the OA 3 position that was advertised.
•Employed one new temporary employee (permit clerks) to supplement staffing and
maintain services.
•Maintained three temporary professional services, provided through CAP Government, to
supplement staffing and maintain services.
•Maintained one Mechanical Reviewer-Independent Contracts (ICAs) with other Building
employees from other Municipalities to continue providing timely services.
•Created two new job descriptions which allow additional applicants an opportunity to
apply for structural reviewer positions.
In addition, Human Resources and/or the Building Department have recently:
• Requested additional staffing from C.A.P. Government to fill a Chief Structural Engineer
and Senior Building Inspector.
• Closed out all continuous job announcements and referred qualified applicants to the
Building Department for the month of September 2023.
• Reopened all advertisements for the following positions that we currently have vacant; the
posting will close on October 2, 2023, unfilled positions will reopen to commence with a
fresh pool of applicants.
• Engaged with nearby municipalities to understand their hiring approaches.
• Continue to encourage employee referrals to encourage current employees to recommend
possible candidates, resulting in tw o referrals.
• Mentioned available opportunities and inform potential candidates during our monthly
meetings and trainings with the public.
• Held a preliminary meeting with the CWA union to introduce and explore banded permit
clerk position concept.
Please let us know if you have additional questions.
c: Executive Staff~
Management Team
Date Created 09/01/2023
Building Vacancy Statistics September 2023
Department Position Per Vancancie Vacancies Vacancies True
Department s as % of not filled Vacancies
FT&PT Department by Temps as %
Dept
BUILDING SERV - BUILDING 88 17 19.32% 10 11.4%
"Attachment A"
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ID Position Id Title Salary Grade Min Salary Max Salary Termination Days Section Status
1 3150 SR MECHANICAL INSP 0 CGSA 514 71153.68 114917.92 05/10/2023 114 Mechanica Advertising
2 8881 OFFICE ASSOCIATE IV CUNC U12 46087.08 76893.7 02/26/2023 187 Building Process of reclassifying
3 612 CHIEF MECHANICAL INS CUNC U22 83358.08 139078.94 07/08/2022 420 Mechanica Advertising; CAP Temp working
4 624 CHIEF STRUCTURAL CUNC U24 106705.82 193054.68 11/30/2020 1005 Structural Advertising; CAP Temp working
5 2962 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 04/08/2022 511 Building Advertising; CAP Temp working
6 630 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 08/31/2022 366 Building Advertising
7 631 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 10/14/2022 322 Building Advertising
8 634 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 11/30/2020 1005 Building Advertising
9 523 PERMIT CLERK 1 011-1 CCWA H20B 43048.46 62347.22 07/21/2023 42 Building Filled by a Contract/Temp Employee
10 8928 PERMIT CLERK I 011-1 CCWA H20B 43048.46 62347.22 08/14/2022 383 Building Filled by a Contract/Temp Employee
11 9312 PERMIT CLERK I 011-1 CCWA H20B 43048.46 62347.22 06/29/2022 429 Building Filled by a Contract/Temp Employee
12 11224 PERMIT CLERK I PT CCWA H20A 0 0 07/28/2023 35 Building Filled by a Contract/Temp Employee
13 11215 BUILDING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 66 Building Advertising
14 11216 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 66 Plumbing Advertising
15 11217 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 06/27/2023 66 Plumbing Advertising
16 11068 BLDG OPER MGR CUNC U23 92012.18 153517.78 10/24/2022 312 Building Advertising
17 10770 OFFICE ASSOCIATE Ill CUNC U11 43865.9 73188.7 12/08/2021 632 Building Candidate selected/ in background