Resolution 2023-32729RESOLUTION NO. 2023-32729
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE
PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
MIAMI RESCUE MISSION, INC, D/B/A THE CARING PLACE, TO PROVIDE
EMERGENCY SHELTER SERVICES TO REFLECT THE INCREASE IN
DAILY BED RATES FOR A TOTAL AMOUNT NOT TO EXCEED $120,780
FOR ONE (1) YEAR; FURTHER APPROVING THE FIRST RENEWAL TERM
OF THE PROGRAM AGREEMENT FOR AN ADDITIONAL ONE-YEAR
TERM; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO
EXECUTE AMENDMENT NO. 1.
WHEREAS, the City is committed to reducing homelessness in the community, and
in order to do so, the City provides a variety of services to the homeless, including outreach
services, provision of employment, identification documentation services, relocation services,
and emergency shelter services; and
WHEREAS, the City has contracted with Miami Rescue Mission, Inc. (now doing
business as The Caring Place) since 2003 for the provision of 15 emergency shelter beds
serving homeless males; and
WHEREAS, the current agreement was executed on October 5, 2018, and will expire
on October 4, 2023, with two (2), one (1)-year renewal options to be exercised at the
discretion of the City Manager; and
WHEREAS, the professional services provided by The Caring Place qualify as
professional services exempt from formal bidding requirements under Section 287.057(1)(e)
of the Florida Statutes; and
WHEREAS, during agreement renewal negotiation, The Caring Place has conveyed
that due to the organization's rising operational costs, the renewal agreement would require
an increase of $1.70 to the daily emergency shelter bed rate, thus increasing the rate from
$20.30 to $22.00 (an 8.37% increase), totaling $120,780 for 366 days; and
WHEREAS, the willingness of The Caring Place to accept homeless clients who may
otherwise be rejected by other shelter providers because of identification, criminal history or
physical impairments, ensures that the City can place its most vulnerable and hard -to -serve
homeless in shelter as the first step in ending their personal homelessness; and
WHEREAS, the City Manager recommends approving the Resolution to authorize the
execution of Amendment No.1 to the Program Agreement between the City of Miami Beach
and The Caring Place for emergency shelter services and approving the increase in daily bed
rate in a total amount not to exceed $120,780 for approximately one (1) year.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve Amendment No. 1 to the Program Agreement between the City
of Miami Beach and Miami Rescue Mission, Inc. d/b/a The Caring Place, to provide
Emergency Shelter Services to reflect the increase in daily bed rates for a total amount not
to exceed $120,780 for one (1) year; further approve first renewal term of the Program
Agreement for an additional one-year term; and authorize the City Clerk and City Manager to
execute Amendment No. 1.
PASSED AND ADOPTED this I
x
ATTEST:
4 SEP 2 Q 2023
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney
I -t -)- I
Date
day of S� 46✓2023.
DAN GELBER, MAYOR
\PM. .?..
INCORP ORATEO
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 13, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE
PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
MIAMI RESCUE MISSION, INC, D/B/A THE CARING PLACE, TO PROVIDE
EMERGENCY SHELTER SERVICES TO REFLECT THE INCREASE IN
DAILY BED RATES FOR A TOTAL AMOUNT NOT TO EXCEED $120,780
FOR ONE (1) YEAR; FURTHER APPROVING THE FIRST RENEWAL TERM
OF THE PROGRAM AGREEMENT FOR AN ADDITIONAL ONE-YEAR
TERM; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO
EXECUTE AMENDMENT NO. 1.
RECOMMENDATION
The Administration recommends approving the Resolution to authorize the execution of Amendment
No.1 to the Program Agreement between the City of Miami Beach and The Caring Place (formerly
known as the Miami Rescue Mission) ("Contractor") for emergency shelter services and approving
the increase in daily bed rate in a total amount not to exceed $120,780 for approximately one (1)
year.
BACKGROUND/HISTORY
The Caring Place provides emergency shelter, residential programs, job training, education &
computer literacy classes, healthcare, transitional housing, permanent housing, and employment
opportunities for homeless men. The City has contracted with The Caring Place since 2003 to
provide fifteen (15) emergency shelter beds. This longstanding partnership has allowed the City to
offer shelter placement to homeless males in a safe, supportive environment with effective tools that
support individuals in achieving short- and long-term goals. The Caring Place has historically been
notably essential to the City's outreach efforts by accepting homeless males that may be unable to
access shelter at alternative locations due to mobility limitations, medical conditions, and substance
abuse and/or criminal history.
On September 12, 2018, the Mayor and City Commission adopted Resolution No. 2018-30460,
waiving, by a 5r7ths vote, the competitive bidding requirement and approving the City to enter into an
agreement with the Miami Rescue Mission for a period of five (5) years for fifteen (15) emergency
shelter beds. The agreement was executed on October 5, 2018, and will expire on October 4, 2023,
with two (2), one (1) year renewal options to be exercised at the discretion of the City Manager.
Page 611 of 2938
In July 2023, the Administration met with the Contractor to negotiate the terns of the renewal
agreement, at which point the Contractor conveyed that due to the organization's rising operational
costs, the renewal agreement would require an increase of $1.70 to the daily emergency shelter bed
rate, thus increasing the rate from $20.30 to $22.00 (an 8.37 percent increase), totaling $120,780 for
366 days.
In March 2023, the City renewed the agreements for emergency shelter beds with Camillus
House and the Salvation Army at a 3 percent increase in daily bed rates, increasing the costs to
$30.54 and $36.08 per bed per day, respectively. The City also contracts with the Sundari
Foundation for six (6) beds at a daily rate of $42.50 per bed. The Caring Place offers
emergency shelter beds at a lower rate than any other emergency shelter provider contracted by
the City. The Office of Housing and Community Services has inquired about purchasing
additional beds from The Caring Place, however, no additional beds are available at this time.
To increase the City's benefit of services, the Contractor has agreed to support the City's newly
formed extended outreach team by accepting clients for shelter placement on Saturdays and
S undays.
The current agreement with The Caring Place expires on October 4, 2023 and must be
renewed beforehand to avoid service interruption. The Administration has drafted the proposed
amendment to increase the daily rate for emergency shelter beds to $22.00 per bed for fifteen
(15) beds. The Administration is seeking the approval of Amendment No.1 to the agreement
with The Caring Place for emergency shelter services with an increase in daily bed rate in a total
amount not to exceed $120,780 for approximately one (1) year.
•; ►
According to the 2022 Miami Beach Community Survey, 24.6 percent of surrey responders
cited efforts to address homelessness one of the major categories of City services most
important for the City to provide. AddRionalty, the Mayor and City Commission identified the
need to address homelessness by continuously evolving and innovating services to help those
wishing to end their personal homelessness as a key management objective in the City's 2019
Strategic Plan Through the Lens of Resilience.
The fiscal impact would be $120,780. These funds have been proposed in the FY 2024
General Fund Operating Budget (FUND 0560).
The Administration recommends approving the Resolution to authorize the execution of
Amendment No.1 to the program Agreement between the City of Miami Beach and The Caring
Place (formerly known as the Miami Rescue Mission) for emergency shelter services and
approving the increase in daily bed rate in a total amount not to exceed $120,450 for
approximately one (1) year.
Applicable Area
Not Applicable
Page 612 of 2938
to Know" item.12ursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Mobility -Address homelessness.
Legislative Tracking
Housing and Community Services
Sponsor
Commissioner Alex Fernandez
ATTACHMENTS:
Description
a Caring Place Draft Agreement
o Resolution
Page 613 of 2938
AMENDMENT NO. 1 TO THE PROGRAM AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH
AND
THE CARING PLACE (FORMERLY KNOWN AS THE MIAMI RESCUE MISSION)
FOR EMERGENCY SHELTER SERVICES
This Amendment No. 1 ("Amendment") to the Professional Services Agreement dated October 5,
2018 ("Agreement"), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation
organized and existing under the laws of the State of Florida, having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139 (the "City") and THE CARING PLACE
(formerly known as the Miami Rescue Mission), whose address is 3553 NW 5011 Street, Miami,
FL 33142 ("Contractor"), is entered into this day of 2023 with an
effective date of October 5, 2023.
RECITALS
WHEREAS, The Caring Place provides emergency shelter, residential programs, job
training, education 8 computer literacy classes, healthcare, transitional housing, permanent
housing, employment opportunities for homeless men; and
WHEREAS, the City has contracted with The Caring Ptace since 2003 for the provision of
fifteen (15) emergency shelter beds for homeless mates; and
WHEREAS, On September 12, 2018, the Mayor and City Commission adopted Resolution
2018-30460, waiving, by 517ths vote, the competitive bidding requirement and approving the City
to enter into an agreement with the Miami Rescue Mission for a period of five (5) years for fifteen
(15) emergency shelter beds in the annual not -to -exceed amount of $98,769, with the not -to -
exceed amount increased by three percent (3%) annually; and
WHEREAS, on October 5, 2018, the City and Contractor executed the agreement; and
WHEREAS, the agreement included an initial term of five (5) years with two (2), one (1)
year renewal options to be exercised at the discretion of the City Manager; and
WHEREAS, Section 3.1 of the agreement established the following
Year 1- $18.04 per bed, per day for a minimum of fifteen (15) beds, totaling $98,769.00;
Year 2- $18.58 per bed, per day for a minimum of fifteen (15) beds, totaling $102,004.20;
Year 3- $19.14 per bed, per day for a minimum of fifteen (15) beds, totaling $104,791.50;
Year 4- $19.71 per bed, per day for a minimum of fifteen (15) beds, totaling $107,912.25;
Year 5- $20.30 per bed, per day for a minimum of fifteen (15) beds, totaling $111,142.50
WHEREAS, the current agreement will expire on October 4, 2023; and
WHEREAS, the current agreement does not stipulate the fixed fee or terms of a renewal
agreement;
Page 614 of 2938
WHEREAS, the Administration met with the Contractor to negotiate the terms of the
renewal agreement, at which point the Contractor conveyed that due to the organization's rising
operational costs, the renewal agreement will require an increase in the daily emergency shelter
bed rate of $1.70, thus increasing the rate from $20.30 to $22.00, totaling $120,780.00 for one (1)
year (366 days); and
WHEREAS, as an additional benefit to the City, the Contractor agrees to support the City's
newly formed extended outreach team by accepting clients for shelter placement on Saturday's
and Sunday's.
WHEREAS, because the cost of the Services during the renewal term are estimated to
exceed the City Manager's purchasing authority under the City Code, in the amount not to exceed
$100,000.00, the approval of the renewal term will require approval by the City Commission; and
NOW, THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the suftlency of which is hereby
acknowledged, the City and Consultant hereby agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this Amendment.
2. MODIFICATIONS.
The Agreement is modified (deleted items sipuGk lhm"14 and inserted items underlined as
follows:
(a) The fixed fee per bed, per day, I's hereby adjusted to $22.00, in an amount not to exceed
$120,780 for one (1) year (366 days).
(b) The Contractor will accept homeless clients for shelter intake seven (7) days a week.
(c) Section 3.1 of the Agreement is hereby deleted in its entirety and replaced with the
following:
All expenditures are contingent upon -manual budget appropriation.
3. RATIFIC&ION.
Except as amended herein, all other terms and conditions of the Agreement shall remain
unchanged and in full force and effect. In the event there is a conflict between the
provisions of this Amendment and the Agreement, the provisions of this Amendment shall
govern.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 615 of 2938
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
Rafael E. Granado
City Clerk
Date
FOR CONTRACTOR:
ATTEST:
By:
Print Name / Title
Date
By:
CITY OF MIAMI BEACH, FLORIDA
Alina T. Hudak
Cty Manager
THE CARING PLACE
Print Name / Title
Page 616 of 2938