Resolution 2023-32761RESOLUTION NO. 2023-32761
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE NINTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2023 AS SET FORTH IN
ATTACHMENTS A, "PROJECTS"; B, "SOURCE OF FUNDS"; AND C
"PROGRAMS."
WHEREAS, on September 28, 2022, the final Capital Improvement Plan (CIP) for Fiscal
Years 2023 — 2027 and the final Capital Budget for FY 2023 was adopted via Resolution No.
2022-32337; and
WHEREAS, on October 26, 2022, the First Amendment to the Capital Budget for FY 2023
was adopted via Resolution No. 2022-32381; and
WHEREAS, on November 30, 2022, the Second Amendment to the Capital Budget for FY
2023 was adopted via Resolution No. 2022-32420; and
WHEREAS, on December 14, 2022, the Third Amendment to the Capital Budget for FY
2023 was adopted via Resolution No. 2022-32446; and
WHEREAS, on February 1, 2023, the Fourth Amendment to the Capital Budget for FY
2023 was adopted via Resolution No. 2022-32482; and
WHEREAS, on February 22, 2023, the Fifth Amendment to the Capital Budget for FY
2023 was adopted via Resolution No. 2023-32512; and
WHEREAS, on March 27, 2023, the Sixth Amendment to the Capital Budget for FY 2023
was adopted via Resolution No. 2023-32547; and
WHEREAS, on June 28, 2023, the Seventh Amendment to the Capital Budget for FY 2023
was adopted via Resolution No. 2023-32668; and
WHEREAS, on July 26, 2023, the Eighth Amendment to the Capital Budget for FY 2023
was adopted via Resolution No. 2023-32713; and
WHEREAS, it is recommended by the Administration that the FY 2023 Capital Budget be
amended to increase appropriations by $5,048,546 as highlighted in Attachments A, "Projects";
B, "Source of Funds"; and C, "Programs."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on September 13, 2023, the Mayor and City Commission hereby adopt the Ninth
Amendment to the Capital Budget for Fiscal Year 2023 as set forth in Attachments A, "Projects";
B, "Source of Funds"; and C, "Programs."
PASSED AND ADOPTED this 1311 day of September 2023.
ATTEST:
SEP 2 0 2023
Rafael El Granado, City Clerk
Dan Gelber, Mayor
�.IN�ORORitiED'
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
2-3
CityAttomey 49p, Z Date
ATTACHMENT A
FY 2023 CAPITAL BUDGET
PROJECTS
AMENDED 9/13/2023
Capital Project Name
Amended
FY2023
Amended
Revised Capital
Capital Budget
9f13/2023
Budget
Bayshore Park (Project # 26270)
27,090,190.00
(4,466,105.00)
22,624,085.00
GO #15: Par 3/13ayshore Park (Project # 26319-21519)
15,700,000.00
4,466,105.00
20,166,105.00
GO #45: Fire Station #1 (Project # 28319-22119)
4,000,000.00
1,746,058.00
5,746,058.00
Fire Station #1: New Facility (Project # 22822)
4,300,000.00
3,302,488.00
7,602,488.00
Total
$ 51,090,190.00
$ 5,048,546.00
$ 56,138,736.00
NOTE:
This amendment addresses the funding gap for the Fire Station #1 project by releasing $4,466,105
of Capital Reserve funds from the
Bayshore Park project #26270. The GO #15 Bayshore Park project #26319-21519 would receive $4,466,105 from the available GOB
Parks Fund, therefore keeping this project fully funded. $3,302,488 of the Capital Reserve funds, that would be relased, are
recommended to be appropriated to the Fire Station # 1 project # 22822.
ATTACHMENT B
FY 2023 CAPITAL BUDGET
SOURCE OF FUNDS
AMENDED 9/13/2023
Funding Source
Amended
FY 2023
Capital Budget
Amended
9/13/2023
Revised Capital
Budget
Transportation Fund
$ 2,637,000.00
$ 2,637,000.00
Resiliency Fund
(5,564,869.00)
(5,564,869.00)
Capital Renewal & Replacement
1,913,000.00
1,913,000.00
7th Street Garage
4,754,000.00
4,754,000.00
Concurrency Mitigation Fund
2,402,000.00
2,402,000.00
South Point Operations
82,481.00
82,481.00
Local Option Gas Tax
845,000.00
845,000.00
Half Cent Transit Surtax -County
453,000.00
453,000.00
Capital Projects Financed By Other Funds
1,000,000.00
1,000,000.00
Pay As You Go - Capital Fund
31,912,603.00
31,912,603.00
Capital Reserve
6,382,000.00
(1,163,617.00)
5,218,383.00
ResortTax-South Beach
2,861,551.00
2,861,551.00
Resort Tax -Mid Beach
2,554,013.00
2,554,013.00
Resort Tax- North Beach
219,000.00
219,000.00
RDA Series 2015A
1,998,000.00
1,998,000.00
MDC ILA Construction of Library
961,262.00
961,262.00
1999 GO Bonds Fire Safety
43,000.00
43,000.00
South Pointe RDA
979,112.00
979,112.00
2001 Gulf Breeze -Normandy Golf
27,000.00
27,000.00
2003 GO Bonds Fire Safety
34,033.00
34,033.00
2003 GO Bonds Parks & Rec
54,039.00
54,039.00
South Pointe Capital
31,150.00
31,150.00
2019 GO Bonds — Parks
-
4,466,105.00
4,466,105.00
2019 GO Bonds — Public Safety
1,746,058.00
1,746,058.00
2023AGO Bonds —Arts & Culture (Tax-exempt)
47,665,000.00
47,665,000.00
2023E GO Bonds — Arts & Culture (Taxable)
54,035,000.00
54,035,000.00
Water & Sewer Projects funded from Operations
10,334,000.00
10,334,000.00
2017 Water & Sewer Bonds
88,559.00
88,559.00
Water & Sewer Bond Series 2010
4,497.00
4,497.00
Water & Sewer Impact Fees
126,316.00
126,316.00
Gulf Breeze 2006
111,736.00
111,736.00
2000 Water & Sewer Bonds
244,230.00
244,230.00
2000 Storm Water Bonds
23,053.00
23,053.00
2017 Storm Water Bonds
2,107,610.00
2,107,610.00
2011 Storm Water Bonds
107,809.00
107,809.00
2015 Storm Water Bonds
1,410,597.00
1,410,597.00
Storm Water Capital not Bonds
5,145,800.00
5,145,800.00
Sanitation Enterprise Fund
696,000.00
696,000.00
Convention Center Operating Fund
545,503.00
545,503.00
Convention Center Renewal & Replacement
3,196,000.00
3,196,000.00
RDA Garages
243,000.00
243,000.00
Penn Garage Fund
435,000.00
435,000.00
1997 Parking Revenue Bonds
54,405.00
54,405.00
2010 Parking Bonds
172,234.00
172,234.00
Parking Capital not Bonds
4,544,766.00
4,544,766.00
Fleet Management
7,836,000.00
7,836,000.00
Property Management
287,000.00
287,000.00
Total Appropriation as of 9/13/2023
$ 195,992,490.00
$ 6,048,546.00
$ 201,041,036.00
NOTE:
This amendment addresses the funding gap for the Fire Station #1 project by releasing $4,466,105 of Capital Reserve funds from
the Bayshore Park project #26270. The GO #15 Bayshore Park project #26319-21519 would receive $4,466,105 from the
available GOB Parks Fund, therefore keeping this projectfully funded. $3,302,488 of the Capital Reserve funds, that would be
relased, are recommended to be appropriated to the Fire Station # 1 project # 22822,
ATTACHMENT C
FY 2023 CAPITAL BUDGET
PROGRAMS
Program Area
Amended
FY 2023
Capital Budget
Amended
9/13/2023
Revised Capital
Budget
Bridges
3,000,000.00
3,000,000.00
Convention Center
1,998,000.00
1,998,000.00
Cultural Services
70,575,000.00
70,575,000.00
Environmental
327,000.00
327,000.00
Equipment
7,454,893.00
7,454,893.00
General Public Buildings
14,506,000.00
5,048,546.00
19,554,546 00
Golf Courses
13,461,000.00
(4,466,105,00)
8994,895.00
Housing & Urban Development
4,000,000,00
-
4,000,000.00
Parking
2,507,405.00
2,507,405.00
Parking Garages
4,709,000.00
4,709,000.00
Parking Lots
150,000,00
-
150.000.00
Parks
43,850,301.00
4,466,105.00
48,316,406.00
Renewal & Replacement
10,537,224.00
-
10,537,224.00
Other Cultural / Recreation
2,920,000.00
2,920,000.00
Streets/Sidewalks/Streets capes Improvements
(376,842.00)
(376.842.00)
Transit/ Transportation
51421,743,00
5,421,743.00
Utilities
10,951,766,00
10,951,766.00
Total Appropriation as of 9113/2023
$ 195,992,490.00
$ 5,048,546.00
$ 201,041,036.00
NOTE
This amendment addresses the funding gap for the Fire Station #1 project b y releasing $4,466,105 of Capital Reserve
funds from the Bayshore Park project #26270. The GO #15 Bayshore Park project #26319-21519 would receive
$4,466,105 from the available GOB Parks Fund. therefore keeping this project fully funded. $3,302.488 of the Capital
Reserve funds, that would be relased, are recommended to be appropriated to the Fire Station # 1 project# 22822.
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 13, 2023
2:10 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE NINTH AMENDMENT TO
THE CAPITAL BUDGET FOR FISCAL YEAR 2023 AS SET FORTH IN
ATTACHMENTS A, "PROJECTS"; B, "SOURCE OF FUNDS"; AND C
"PROGRAMS."
RECOMMENDATION
See attached memorandum
FINANCIAL INFORMATION
See attached memorandum
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes Yes
Strategic Connection
Organizational Innovation - Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
❑ Memo - 9th Capital Budget Amendment for FY 2023
Page 1619 of 2938
Resolution
Page 1620 of 2938
,MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www,miamit)eachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City
Commission
FROM: Alina T. Hudak, City Manager
DATE: September 13, 2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE NINTH
AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2023 AS
SET FORTH IN ATTACHMENTS A, "PROJECTS"; B, "SOURCE OF
FUNDS"; AND C "PROGRAMS."
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the
City of Miami Beach (the "City"), capital programs and priorities must be adjusted
accordingly. The Capital Improvement Plan (CIP) serves as the primary planning tool for
systematically identifying, prioritizing, and assigning funds to critical City capital
development, improvements, and associated needs.
The City's CIP process begins in the spring when all departments are asked to prepare
capital improvement updates and requests on the department's ongoing and proposed
capital projects. Individual departments prepare submittals identifying potential funding
sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The
Fiscal Year (FY) 2023 — 2027 Capital Improvement Plan and FY 2023 Capital Budget
was adopted on September 28, 2022 by Resolution No. 2022-32337.
The First Amendment to the FY 2023 Capital Budget was adopted on October 26, 2022
by Resolution No. 2022-32381.
Page 1621 of 2938
Ninth Amendment to the FY 2023 Capital Budget
September 13, 2023
Page 2 of 5
The Second Amendment to the FY 2023 Capital Budget was adopted on November 30,
2022 by Resolution No. 2022-32420.
The Third Amendment to the FY 2023 Capital Budget was adopted on December 14,
2022 by Resolution No. 2022-32446.
The Fourth Amendment to the FY 2023 Capital Budget was adopted on February 1, 2023
Resolution No. 2023-32482,
The Fifth Amendment to the FY 2023 Capital Budget was adopted on February 22, 2023
by Resolution No. 2023-32512.
The Sixth Amendment to the FY 2023 Capital Budget was adopted on March 27, 2023
by Resolution No. 2023-32547.
The Seventh Amendment to the FY 2023 Capital Budget was adopted on June 28, 2023
by Resolution No. 2023-32668.
The Eighth Amendment to the FY 2023 Capital Budget was adopted on July 26, 2023 by
Resolution No. 2023-32713.
NINTH AMENDMENT TO THE FY 2023 CAPITAL BUDGET
FIRE STATION 1
The scope of this project involves the replacement of the deteriorated Fire Station #1
facility with a new and larger building in a location that expands emergency coverage in
South Beach.
On January 15, 2020, pursuant to Request for Qualifications (RFQ) No. 2019-370-ND,
the Mayor and City Commission adopted Resolution No. 2020-31112 approving and
authorizing the Mayor and City Clerk to execute an agreement with Kaufman Lynn
Construction, Inc. (Kaufman Lynn) as Construction Manager at Risk, for the construction
of the new Fire Station #1 Facility to be located at the South Shore Community Center,
833 6th Street, in the Flamingo Park Neighborhood (Fire Station). Construction at this
location requires the demolition of the existing South Shore Community Center which
currently houses the Rainbow Intergenerational Learning Center (Rainbow Learning
Center or Daycare).
On March 15, 2023, the Mayor and City Commission adopted Resolution No. 2023-
32519, authorizing the Mayor and City Clerk to execute Amendment 1 to the agreement
with Kaufman Lynn for preconstruction services to include the relocation of the Daycare
currently located at the Fire Station site, to the temporary location in Flamingo Park
Amendment No. 1 also included additional preconstruction services to incorporate the
structural and electrical infrastructure to support the Apollo Mural's installation on the
facade of the Fire Station.
Page 162-2 of 2938
Ninth Amendment to the FY 2023 Capital Budget
September 13, 2023
Page 3 of 5
In April 2023, the Mayor and City Commission adopted Resolution No. 2023-32520, to
amend the agreement with the Architectural and Engineering consultant Wannemacher
Jensen Architects, Inc. (WJA) to include additional Architectural and Engineering services
for the structural and electrical infrastructure required to accommodate the future
installation of the 92' wide by 17' high Apollo Mural by artist Jack Stewart. The Apollo
Mural was donated to the City by a developer as a condition to Historic Preservation
Board (HPB) approval of their request for modifications to their private development
project and the inclusion of the mural in the Fire Station project was championed by
Commissioner Fernandez. The design depicting the apollo Mural on the fagade of the
Fire Station was approved by the HPB during the July 2023 meeting.
On August 7, 2023, Kaufman Lynn submitted the first draft of the Guaranteed Maximum
Price (GMP) proposal for the construction of the Fire Station, the Daycare facility and the
Mural infrastructure. Following several negotiation sessions, discussions, and evaluation
of value -engineering options, Kaufman Lynn submitted the final negotiated GMP. The
proposal for the Fire Station exceeds the independent estimate of probable construction
cost submitted by WJA, which does not include the Daycare Facility or the Apollo Mural
infrastructure.
The GMP proposal submitted by Kaufman Lynn is the result of competitive bids from sub-
contractors and vendors. Kaufman Lynn cites local trends in inflation, projected cost
escalation, changes in the design required for HPB approval, and structural and site
design requirements specific to the locality, as triggers for observed increase in
construction cost. Changes in the scope of work include historical elements from the
SSCC retained and incorporated or duplicated as a part of the new facility, additional work
in the right of way to include improvements on Meridian Avenue, 6th Street and Jefferson
Avenue to harmonize with existing conditions, and improvements along property lines to
the north of the site to harmonize with neighboring properties.
Considering the volatility of the construction industry, the Administration finds that the final
GMP is competitive, fair and reasonable for the construction of the Fire Station Project,
the Daycare Facility and the structural and electrical infrastructure for the future
installation of the Mural. As a result of these cost escalations and scope changes,
additional funding, in the amount of $5,048,546, is needed to fully fund this project. Of
this total:
i. $3,783,616 is due to increased costs for materials and labor for the fire
station, including electrical and concrete materials.
ii. $753,633 reflects increased costs related to the daycare component of
this project for the inclusion of utility (sanitary and electrical)
improvements, as well as increases in the modular structures due to
design and architectural improvements required by the HPB and the
metal canopy extensions requested by the HPB.
iii. $511,297 will be used for the infrastructure for the future installation of
the Apollo Mural. Although negotiations are still ongoing, it is expected
that the cost of Apollo Mural will be reimbursed by the developer.
Page 1623 of 2938
Ninth Amendment to the FY 2023 Capital Budget
September 13, 2023
Page 4 of 5
In order to close this budget gap, the Administration recommends the following funding
strategy:
Release Capital Reserve funds from an existing project in order to make these
funds available to close the budget gap in the Fire Station project (Capital Reserve
funds are restricted to fund budget gaps in existing projects)
■ Replace funding in the project noted above with another available funding source
in order to leave this proiect fully funded
■ Use Capital Reserve funds released above to fund budget gap in Fire Station #1
project
The Administration recommends executing this strategy, as further detailed below.
1. GO #45: Fire Station #1 aka Fire Station #1: New Facility
Funding, in the amount of $1,746,058, for this proposed amendment would
come from interest income that has accrued in the 2019 G.O. Bond Public
Safety fund (Fund 392) for the G.O. Bond -funded portion of this project (28319).
The remaining $3,302,488 of funding would come from the Capital Reserve
fund (Fund 304) based on the funding that would become available as a result
of item #2 recommended below.
Prior Years' Appropriations (28319) $4,000,000
2019 G.O. Bond Public Safety fund (Fund 392) 1,746,058
Proposed Total Appropriation $5,746,058
Prior Years' Appropriations (22822) $4,300,000
Capital Reserve fund (Fund 304) 3,302,488
Proposed Total Appropriation $7,602,488
2. GO #15: Par 3/Bayshore Park
Funding for this proposed amendment, in the amount of $4,466,105, would be
returned to the Capital Reserve (Fund 304) previously appropriated to this
project (26270).
Simultaneously, funding in the amount of $4,466,105, would be appropriated
to this project from interest income that has accrued in the G.O. Bond Parks
(Fund 391) for the G.O. Bond -funded portion of this project (26319). This will
leave the Bayshore Park proiect fully funded.
Page 1624 of 2938
Ninth Amendment to the FY 2023 Capital Budget
September 13, 2023
Page 5 of 5
Prior Years' Appropriations (26270 & 26319)
$42,790,190
Capital Reserve fund (Fund 304) (26270)
(4,466,105)
2019 G.O. Bond Parks fund (Fund 391) (26319)
4,466,105
Proposed Total Appropriation
$42,790,190
ATH/J DGTTOS
Page 1625 of 2938