LTC 438-2023 Procurement ReportsDocuSign Envelope ID: 5C2A0A95-FE7 1-49BB-9E40-E84070A6B0EF
MIANIBEACH
OFFICE OF THE CITY MANAGER
NO. LTC # 438-2023 LETTER TO COMMISSION
To:
From:
Date:
Subject:
Honorable Mayor Dan Gelber and Members of the City Commission
Alina T. Hudak, City Mana~~
September 29, 2023 l/j.J\ ~ •
Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
• city contracts expiring within the next 180 days;
• open market purchases exceeding $50,000 during the preceding month;
• projects awarded pursuant to job order contracts (JOC);
• purchases of playground and related equipment pursuant to Resolution 2019-30777;
• emergency purchases approved by the City Manager during the preceding month; and
• unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1. CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2. OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid threshold amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Department Description Total Date Vendor Order No.
20233597 Facilities and Fleet Pressure Cleaners $77,395.00 8/17/2023 Monmouth
Management Solutions, Inc.
20233600 Human Resources Compensation and $97,000.00 8/25/2023 Evergreen
Classification Study Solutions, LLC
3. PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
October 16, 2019, the Mayor and City Commission awarded ITB 2019-257-KB for Job Order
Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for
construction projects. Below is a list of projects awarded pursuant to the JOC contracts for
construction services for the preceding month.
DocuSign Envelope ID: 5C2A0A95-FE7 1-49BB-9E40-E84070A6B0EF
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Project Title Department JOC No. Vendor Estimated Value
Water Quality Wells Public Works 23-134-01 Harbour Contract Amount
6 St Stormwater Engineering Construction, $ 255,363.80
Pump Station No.32 Inc.
North Beach Park Parks and 22-361-01 Lee Original Contract
Restroom Recreation Construction Amount
Restoration Group, Inc. $332,593.01
Prior Supplementals
$345,266.47
Supplemental No. 3
$19,476.03
Revised Contract
Amount
$364,742.50
MBCC Facilities and 22-634-01 Team Original Contract
Miscellaneous scope Fleet Contracting, Amount
needed for Management Inc. $103,893.24
change order Supplemental No. 1
$41,241.64
Revised Contract
Amount
$145,134.88
Normandy Isles Public Works 23-486-01 Harbour Contract Amount
Neighborhood 04 Engineering Construction, $195,183.01
Pedestrian Pathway Inc.
at Bridge from
Marseille Drive to
South Shore Drive
13 Street Parking Facilities and 20-054-01 Harbour Current Contract
Garage Coating Fleet Construction, Amount
Management Inc. $642,594.78
Supplemental No.1
$81,693.86
Revised Contract
Amount
$724,288.64
CMB Facilities and 23-459-01 Lee Contract Amount
Commission Fleet Construction $1,484,786.08
Chamber Management Group, Inc.
Renovations
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
DocuSign Envelope ID: 5C2A0A95-FE7 1-49BB-9E40-E84070A6B0EF
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Approved Purchases
Purchase Description Vendor Value Order No.
Repair and Resurfacing at
20233151 Allison Park for the Parks and Top Turf LLC $122,999.36
Recreation Department.
Pour in Place Surface Repair at
20233193 Allison Park for the Parks and Robertson Industries, Inc. $125,602.02
Recreation Department.
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Emergency Purchases
Nothing to Report
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
Nothing to Report.
GE > AH/MT/AD
DocuSign Envelope ID: 5C2A0A95-FE71-49BB-9E40-E84070A6B0EF
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
NOVEMBER 2023 19-257-08 JOB ORDER CONTRACTING SERVICES- SOLA RES ELECTRICAL 11/7/23
VARIOUS TRA DES SERVICES INC
DECEMBER 2023 20-129-03 PREQUAL POOL FOR WINDOW WASHING OURCOM, LLC 12/8/23 2
SERVICES CITYW IDE
18-024-01 COLLECTION/DISPOSAL RESIDENTIAL WASTE CONNECTIONS OF 12/31/23 3
SOLID WASTE, BULK. FLORIDA, INC
JANUARY 2024 20-191-01 MANHOLES, STURCTURES, AND CURED- NATIONAL WATER MAIN 1/23/24 3
IN PLACE REHAB CLEANING CO.
FEBRUARY 2024 19-232-01 OUTFALL CLEANING & MAINTENANCE ENVIROWASTE SERVICES 2/11/24
SERVICES GROUP, INC.
20-019-01 PREQUAL POOL FOR PAINTING & ABACRON LLC 2/11/24
WATERPROOFING SERVICES
20-019-02 PREQUAL POOL FOR PAINTING & CUNANO BUILDERS 2/11/24 2
WATERPROOFING SERVICES CORPORA TION
20-019-04 PREQUAL POOL FOR PAINTING & GOVERNMENT BUSINESS 2/11/24
WATERPROOFING SERVICES DEVELOPMENT LLC
20-019-05 PREQUAL POOL FOR PAINTING & HALCYON BUILDERS, INC. 2/11/24
WATERPROOFING SERVICES
20-019-08 PREQUAL POOL FOR PAINTING & ROOF PAINTING BY HARTZELL, 2/11/24
WATERPROOFING SERVICES INC.
20-019-10 PREQUAL POOL FOR PAINTING & FONSIS LLC 2/11/24
WATERPROOFING SERVICES
20-019-11 PREQUAL POOL FOR PAINTING & MASTER ROLLERS PAINTING, 2/11/24
WATERPROOFING SERVICES INC
20-019-12 PREQUAL POOL FOR PAINTING & JAG PAINTING CONTRA CTORS, 2/11/24
WATERPROOFING SERVICES INC.
20-019-13 PREQUAL POOL FOR PAINTING & JCI INTERN ATION AL, INC., 2/11/24
WATERPROOFING SERVICES
20-019-14 PREQUAL POOL FOR PAINTING & RJ SPENCER CONSTRUCTION 2/11/24
WATERPROOFING SERVICES LLC
20-019-17 PRE QUAL POOL FOR PAINTING & FLORIDA SERVICE PAINTING, 2/11/24
WATERPROOFING SERVICES INC.
20-019-21 PREQUAL POOL FOR PAINTING & LADY PAINTERS AT WORK LLC 2/11/24
WATERPROOFING SERVICES
20-019-26 PREQUAL POOL FOR PAINTING & MTD PAINTING AND 2/11/24
WATERPROOFING SERVICES CONSTRUCTION CORP
20-019-28 PRE QUAL POOL FOR PAINTING & AZULEJO INC 2/11/24
WATERPROOFING SERVICES
20-019-30 PREQUAL POOL FOR PAINTING & LANDMARK & REINA 107 LLC 2/11/24
WATERPROOFING SERVICES
20-055-07 TEMPORARY STAFF ING SERVICES BEST CANDIDATES, LLC 2/11/24
19-156-01 THE RENTAL OF PUMPS AND RELATED MWI CORP ORA TION 2/11/24
ITEMS
19-156-03 THE RENTAL OF PUMPS AND RELATED XY LEM DEWATERING 2/11/24
ITEMS SOLUTIONS, INC.
19-109-03 TRA FFIC ENGINEERING CONSUL TING HNTB CORPORA TION 2/24/24 2
SERVICES
18-040-05 HVAC CONTROLS MAINTENANCE AND HYV AC MECHANICAL SERVICES 2/25/24
REPAIRS INC
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DocuSign Envelope ID: 5C2A0A95-FE7 1-49BB-9E40-E84070A6BOEF
A T T A C H M E N T A -2
M O N T H -T O -M O N T H C O N T RA C T S
Period Contract # Contract Description Vendor
13-177-01 PARKING PAY-BY-PHONE SYSTEM PARKMOBILE USA, INC.
~ ... 13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF C o DISPOSAL FLORIDA, INC. & WASTE 5
0 MANAGEMENT INC OF FLORIDA ... 14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA, ~ ... INC. C o 5 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR
HOLDINGS INC.
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