LTC 477-2023 October Monthly Staffing Update for the Building DepartmentMIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
LTC# 477-2023 LETTER TO COMMISSION
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor Dan Gelbe�bers of the City Commission
Alina T. Hudak, City Managt]\ q 1
October 23, 2023
October Monthly Staffing Update for the Building Department
The purpose of this L TC is to provide the Commission with a monthly update, as requested in
Resolution No. 2023-32656, on staffing updates from the Building Department, with a report to
specifically identify (1) each vacant position in the Building Department by title, section, and trade;
(2)the length of time each vacant position has remained vacant, by section and trade; (3) the
total number of vacant positions and overall vacant positions in the department; and (4) specific
steps taken each month to fill positions, such as the total number of interviews conducted and
other relevant efforts to fill the position. See Attachment A for data requested.
Below please find a summary update of our recent recruitment activities for the month of
September 2023:
•Advertised 9 positions on the City's website via GovernmentJobs.com, Career Builder,
Indeed, and Gold Coast Schools of Construction.
•Continued advertising with International Code Council, Building Officials Association of
Florida, South Florida Building Officials Association, Board of Rules and Appeals through
mass emails, and Linked-In postings to City jobs page.
•6 candidates applied; 4 for Building Operations Manager and 2 for Building Inspector, of
which there were no qualified candidates referred to the Department in September.
•11 interviews were held in September, both for City positions (from the month of August
referred list) and temporary employees referred by the staffing agencies 4BB and C.A.P.
•5 new hires began in September:
o 2 new temporary employees (permit clerks) to supplement staffing and maintain
services.
o 3 new temporary professional services, provided through CAP Government, to
supplement staffing and maintain services, for Chief Structural Engineer and
Senior Building Inspector
•Including the new hires mentioned above, maintained seven (7) C.A.P. government
employees to maintain service level requirements.
•Including the new hires mentioned above, maintained six (6) permit clerks with staffing
agency temps to maintain service level requirements.
• M a in ta in e d o n e M e c h a n ic a l R e v ie w e r- In d e p e n d e n t C o n tra c ts (IC A s ) w ith o th e r B u ild in g
e m p lo y e e s fr o m o th e r M u n ic ip a litie s to c o n tin u e p ro v id in g tim e ly s e rv ic e s .
In a d d iti o n , H u m a n R e s o u r c e s a n d /o r th e B u ild in g D e p a rt m e n t h a v e re c e n tly :
• C lo s e d o u t a ll c o n tin u o u s jo b a n n o u n c e m e n ts a n d re fe rre d q u a lifi e d a p p lic a n ts to th e
B u ild in g D e p a rt m e n t fo r th e m o n th o f S e p te m b e r 2 0 2 3 o n O ct ob er 1 , 2 0 2 3.
• R e o p e n e d a ll a d v e rt is e m e n ts fo r th e p o s itio n s th a t w e c u rre n tly h a v e v a c a n t; th e p o s tin g
w ill c lo s e o n O c tob e r 3 1 , 2 0 2 3, u n fi ll e d p o s itio n s w ill re o p e n to c o m m e n c e w ith a fr e s h
p o o l o f a p p li c a n ts .
• C o n tin u e to e n c o u r a g e e m p lo y e e re fe rra ls to e n c o u ra g e c u rre n t e m p lo y e e s to re c o m m e n d
p o s s ib le c a n d id a te s , re s u ltin g in tw o re fe rra ls .
• C o n tin u e to m e n tio n a v a ila b le o p p o rt u n itie s a n d in fo rm p o te n tia l c a n d id a te s d u rin g o u r
m o n th ly m e e tin g s a n d tra in in g s w ith th e p u b lic .
P le a s e le t u s k n o w if y o u h a v e a d d itio n a l q u e s tio n s .
ft
c: Executive Staff
Management Team
D a t e C r e a t e d 0 9 /2 8 /2 0 2 3
Building Vacancy Statistics October 2023 "Attachment A"
Department Position Per Vancancies FT 8 Vacancies as % of Vacancies not filled by True Vacancies
Department PT Department Temps as % of Dept
88 19 22% 6 7% Building
ID Position Id Title Salary Grp Grade Code Min Salary Max Salary Days Open Section Status
1 3150 SR MECHANICAL INSP 0 CGSA 514 71153.68 114917.92 140 Mechanical
Advertise
2 2962 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 537 Building Advertising; CAP Temp working
3 8881 OFFICE ASSOCIATE IV CUNC U12 46087.08 76893.7 213 Building Pending Dept Action
4 8928 PERMIT CLERK 1011-1 CCWA H20B 43048.46 62347.22 409 Building Filled by a Contract/Temp Employee
5 8929 PERMIT CLERK 1011-1 CCWA H20B 43048.46 62347.22 409 Building Filled by a Contract/Temp Employee
6 9312 PERMIT CLERK 1011-1 CCWA H20B 43048.46 62347.22 455 Building Filled by a Contract/Temp Employee
7 609 ELECTRICAL INSP 011- CCWA H34B 66385.8 104881.4 27 Electrical Advertise
8 612 CHIEF MECHANICAL INS CUNC U22 83358.08 139078.94 446 Mechanical
Advertising; CAP Temp working
9 624 CHIEF STRUCTURAL ENG CUNC U24 106705.82 193054.68 1031 Structural
Advertising; CAP Temp working
10 630 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 392 Building Advertising; CAP Temp working
11 631 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 348 Building Advertising; CAP Temp working
12 634 SR BUILDING INSP 011 CGSA 514 71153.68 114917.92 1031 Building Advertising; CAP Temp working
13 523 PERMIT CLERK I 011-1 CCWA H20B 43048.46 62347.22 68 Building Filled by a Contract/Temp Employee
14 11068 BLDG OPER MGR CUNC U23 92012.18 153517.78 338 Building Advertise
15 10744 PERMIT CLERK 1 CCWA H20B 43048.46 62347.22 31 Building Filled by a Contract/Temp Employee
16 11215 BUILDING INSPECTOR CCWA H34B 66385.8 104881.4 92 Building Candidate selected/ in background
17 11216 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 92 Plumbing Advertising; CAP Temp working
18 11217 PLUMBING INSPECTOR CCWA H34B 66385.8 104881.4 92 Plumbing Advertise
19 10743 PERMIT CLERK CCWA H20A 0 0 61 Building Filled by a Contract/Temp Employee
Close all prior advertisements and refered the candidates to the Department. Then we reopened all new advertisements to close on October 31st, 2023.
Exam Plan Exam#
Plumbing Inspector 1967
Open Date: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: 0
Date interviews begin: Building to advise
Chief Structural Engineer 1965
Open Date: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: 0
9/27/2023 11 :11 :05 AM
Date interview s begin: Building to advise
Sr Building Inspector 1971
O pen Date: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: 0
Date interview s begin: Building to advise
Sr M echanical Inspector 1972
Open Dat e: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: O
Date interview s begin: Building to advise
Building O ps M anager 1963
O pen Date: 9/5/2023
. Close Date: 10/1/2023
Applications received: 4
Qualified candidates referred: 0
Date interview s begin: Building to advise
Chief M echanic al Inspector 1964
O pen Date: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: 0
Date interview s begin: Building to advise
Building Inspector 1970
O pen Date: 9/5/2023
Close Date: 10 /1/2023
Applications received: 2
Qualified candidates referred: 0
Date interview s begin: Building to advise
Cert Structural Plans
Exam iner Residential
O pen Date:
Close Date:
Applications received:
Qualified candidates referred:
1969
9/5/2023
10 /1/2023
0
0
Date interviews begin: Building to advise
9/27/2023 11:11 :05 AM
Cert ified Structural
Plans Exam iner 1968
O pen Date: 9/5/2023
Close Date: 10/1/2023
Applications received: 0
Qualified candidates referred: 0
Date interview s begin: Building to advise
9/27/2023 11 : 11 :05 A M