Resoltuion 2023-32791RESOLUTION NO.11 2023-32791
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2023-461-ND, FOR CONSTRUCTION MANAGER AT RISK (CMR) FOR
THE MIAMI BEACH POLICE DEPARTMENT (MBPD) HEADQUARTERS
RENOVATION PROJECT; AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH OHLA BUILDING, INC., AND FURTHER REQUIRING
THAT THE PRECONSTRUCTION SERVICES AGREEMENT AND THE FINAL
GUARANTEED MAXIMUM PRICE (GMP) FOR CONSTRUCTION SERVICES
BE SUBJECT TO PRIOR APPROVAL BY THE MAYOR AND CITY
COMMISSION.
WHEREAS, on June 28, 2023, the Mayor and City Commission approved the issuance
of the Request for Qualifications (RFQ) No. 2023-461-ND for Construction Manager at Risk
(CMR) for the Miami Beach Police Department (MBPD) Headquarters Renovation Project; and
WHEREAS, Request for Qualifications No. 2023-461-ND (the "RFQ") was released on
June 30, 2023; and
WHEREAS, a voluntary pre -proposal meeting was held on July 17, 2023; and
WHEREAS, on August 14, 2023, the City received a sole proposal from OHLA Building,
Inc.; and
WHEREAS, on September 8, 2023, the City Manager, via Letter to Commission No.
398-2023, appointed an Evaluation Committee consisting of the following individuals: Rick
Clements, Chief of Police (Retired), Police Department; Francisco Garcia, Division Director,
Facilities and Fleet Management Department; David Gomez, Division Director, Office of Capital
Improvement Projects; and Thais Viera, GO Bond Program Assistant Director, City Manager's
Office; and
WHEREAS, the Evaluation Committee convened on September 19, 2023, to review and
score the proposal; and
WHEREAS, the Evaluation Committee received an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the scope of services, and a copy the proposal; and
WHEREAS, the Evaluation Committee was instructed to score and rank the sole
proposal pursuant to the evaluation criteria established in the RFQ; and
WHEREAS, after reviewing the submission, the City Manager concurs with the
evaluation committee and recommends that the Mayor and City Commission authorize the
Administration to negotiate with OHLA Building, Inc.; and further require that the Preconstruction
Services agreement and the final Guaranteed Maximum Price (GMP) for construction services
be subject to prior approval by the Mayor and City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to request for
qualifications (RFQ) No. 2023-461-ND, for Construction Manager at Risk (CMR) for the Miami
Beach Police Department (MBPD) Headquarters Renovation Project; authorize the
Administration to negotiate with OHLA Building, Inc.; and further require that the Preconstruction
Services agreement and the final Guaranteed Maximum Price (GMP) for construction services
be subject to prior approval by the Mayor and City Commission.
PASSED AND ADOPTED this !b day of a4eK 2023.
ATTES
OCT 2 0 2023
Raf el E. Granado, City Clerk
�11110�RPc0ATE�
Ao=-� -
Dan Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney ��
Io-3—Z3
Date
Competitive Bid Reports - C2 B
AAIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: October 18, 2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2023-461-ND, FOR CONSTRUCTION MANAGER AT RISK (CMR)
FOR. THE MIAMI BEACH POLICE DEPARTMENT (MBPD)
HEADQUARTERS RENOVATION PROJECT; AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH OHLA BUILDING, INC., AND
FURTHER REQUIRING THAT THE PRECONSTRUCTION SERVICES
AGREEMENT AND THE FINAL GUARANTEED MAXIMUM PRICE (GMP)
FOR CONSTRUCTION SERVICES BE SUBJECT TO PRIOR APPROVAL
BY THE MAYOR AND CITY COMMISSION.
L►11�1� 11 11 � � •
It is recommended that the Mayor and City Commission approve the City Manager's
recommendation to negotiate with OHLA Building, Inc., the sole proposer for Request for
Qualifications (RFQ) No. 2023-461-ND for construction manager at risk services (CMR) for the
Miami Beach Police Department (MBPD) Headquarters Renovation Project. The Resolution
requires that the preconstruction services agreement and the projects guaranteed maximum
price (GMP) be subject to approval by the Mayor and City Commission.
The solicitation is currently under the cone of silence.
In November 2018, Miami Beach residents approved the General Obligation Bond Program,
Mich includes funding for public safety and security improvements. Among the projects in this
bond issue is the renovation of the existing Miami Beach Police Department headquarters
building at 1100 Washington Avenue.
On June 6, 2019, the City issued an RFQ for architectural and engineering design services for
the MBPD Headquarters Renovation Project to provide the complete design and construction
documents and related services necessary to implement the Project. The architecture firm of
Leo A. Daly was selected for the Project, and a contract for architecture and engineering
services was executed with the Consultant on March 27, 2020.
Page 34 of 2240
On August 12, 2022, the City issued Invitation to Bid (ITB) No. 2022-316-ND for construction
services for the Project. However, no bids were received in response to the ITB. After an
industry review meeting where bidders shared thoughts on improving the solicitation to attract a
larger pool of bidders, the City revised the methodology for completing the required work from
design -bid -build to construction manager at risk. Staff believes the construction manager at risk
methodology can yield more efficient and cost-effective results as the construction manager can
work concurrently with the design team and the staff to address any budget concerns or project
complexities prior to receiving bids from subcontractors.
Through RFQ 2023-461-ND, the City requested proposals from construction manager at risk
firms with the capabilities and experience to provide preconstruction services and construction
phase services via a Guaranteed Maximum Price (GMP) for the implementation of the Police
Department Headquarters Renovation Project. Work required under this RFQ shall be
performed in accordance with the approved design for the Project. It will include alterations to all
five floors of the existing MBPD Headquarters building at 1100 Washington Avenue. The
successful firm must demonstrate an ability to provide multi -disciplinary management in scope
definition/validation, cost estimating, construction scheduling, quality control and assurance plan,
building code review/inspection, constructability review, closeout, and warranty services.
ANALYSIS
On June 28, 2023, the Mayor and the City Commission authorized the issuance of Request for
Qualifications (RFQ) No. 2023-461-ND for Construction Manager at Risk (CMR) for the Police
Department headquarters renovation project. On June 30, 2023, the RFQ was issued. A
voluntary pre -proposal conference was held to provide information to proposers submitting a
response on July 17, 2023. One (1) addendum was issued. The Procurement Department
issued bid notices to 21,976 companies through the Citys e-procurement system, with 88
prospective bidders accessing the advertised solicitation. RFQ responses were due and
received on August 14, 2023. The City received a sole proposal from OHLA Building, Inc.
Based on information gathered during the industry review meetings held after the prior
solicitation resulted in no bids, staff believes there are several 'issues as to why the solicitation
did not attract more bidders. Primarily, the issues relate to the complexities of performing
construction work in an high-level security building that will remain staff during the renovations,
including the complexities of scheduling construction phases and the work in such a manner that
minimal staff disruption is experienced.
On September 8, 2023, the City Manager appointed the Evaluation Committee via LTC # 398-
2023. While only one proposal was received, the Evaluation Committee nonetheless convened
on September 19, 2023, to consider the proposal and the bidder's qualifications. The
Committee was comprised of Rick Clements, Chief of Police (Retired), Police Department;
Francisco Garcia, Division Director, Facilities and Fleet Management Department; David
Gomez, Division Director, Office of Capital Improvement Projects; and Thais Viera, G.O. Bond
Program Assistant Director, City Manager's Office. The Committee was provided an overview
of the Project, information relative to the Citys Cone of Silence Ordinance, and the Government
Sunshine Law. The Committee was instructed to score and rank the proposal pursuant to the
evaluation criteria established in the RFQ.
The Evaluation Committee determined that OHLA Building, Inc. was qualified to perform the
work (see Attachment A). In particular, the 'Evaluation Committee gave OHLA high marks for its
experience, which includes hospital work and other sensitive facilities similar to the police station
Page 35 of 2240
environment. OHLA Building is a local licensed general contractor that provides construction
management and preconstruction services to build and renovate healthcare, education, sports,
and assisted living facilities, as well as other cultural, institutional, and commercial facilities.
OHLA Building has proposed to partner with other qualified firms to deliver to the City a high -
quality project. OHLA Building and its subcontractors have experience working together which
minimizes issues between project partners. OHLA Building, Inc. has more than 1,600
engineering and construction professionals from coast to coast. The team has provided
construction management at risk services to various critical emergency operations facilities in
South Florida, such as Jackson North Medical Center, South Miami Hospital, and Mount Sinai
Medical Center.
SUPPORTING SURVEY DATA
Not Applicable
FINANCIAL INFORMATION
Following approval of this item, staff will negotiate contract terms with OHLA, including
preconstruction services and a final guaranteed maximum price (GMP) for the work. The
preconstruction services and the GMP will require approval by the Mayor and City Commission.
The project will be funded by the Miami Beach Police Department (MBPD) Headquarters
Renovation G.O. Bond's with a total approved construction budget of $12,511,257.
Based on the foregoing, it is recommended that the Mayor and City Commission approve the
Resolution authorizing the Administration to negotiate with OHLA Building, Inc., pursuant to
Request for Qualifications (RFQ) 2023-461-ND, and authorize the City Manager and City Clerk
to execute the agreement upon successful negotiations. The Resolution requires that the
preconstruction services and the GMP be submitted to the Mayor and City Commission for
approval.
Applicable Area
South Beach
Is this a "Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No Yes
Leaislative Trackin
Facilities and Fleet Management/Procurement
ATTACHMENTS:
Description
o Attachment A
o Resolution
Page 36 of 2240
RFQ 2023461•ND
Conslruefion Manager at
Risk (CMR) for the Mlaml
Rick CNmanta
Francisco Qan:la
David Oonaa
Thak Mars
Low
Beach Polio DepaRtnent
Ag0otgate
(MPBD) Headquaitm
a
'
Totals
Renovation Project
QualRativa
OluotRauva
subtotal
OutlRalN•
CAnntnauvo
subtotal
OwRtatNra
Q-fw tiv*
I Subtotal
Qualnaava
auanutauva
suWotal
OHLA -Building, Inc.
1 92
0
92
t
96
0
96
11
80
1 0
1 80
1 11
90
1 0
1 90
1 1
4
1
Vroawar VaNan'a MMa Taal O�ua�aM
wuawa�u.uK o 0
Page 37 of 2240