Resolution 2023-32793RESOLUTION NOj 2023-32793
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO INVITATION TO BID (ITB) 2023-508-JP FOR A PREQUALIFICATION
POOL FOR REAL ESTATE APPRAISAL SERVICES; PREQUALIFYING THE INITIAL
POOL OF FIRMS: BBG VALUATION, INC., CBRE, INC., COLLIERS INTERNATIONAL
VALUATION & ADVISORY SERVICES, LLC, CUSHMAN & WAKEFIELD REGIONAL,
INC., JOSEPH J. BLAKE AND ASSOCIATES, INC., AND THE URBAN GROUP, INC.;
FURTHER AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN TO
PREQUALIFY ADDITIONAL FIRMS; AND DELEGATING TO THE CITY MANAGER
THE AUTHORITY TO ADD FIRMS TO THE POOL, PROVIDED THAT ANY SUCH
FIRMS MEET THE REQUIREMENTS OF THE ITB, AND TO REMOVE FIRMS FROM
THE POOL AS DEEMED APPROPRIATE.
WHEREAS, the City seeks pre -qualified firms to be engaged in the future as the need arises for
real estate appraisal services as required by City departments, which may include conducting appraisals
on various real estate properties, such as pre -lease assessment of facilities, appraisals of either vacant or
improved land across the City; market rent analysis, property valuations, and other related real estate
inquiries; and
WHEREAS, prequalification pools streamline the process for departments to request quotes
when services are needed and provide the benefit of cost-effectiveness through competition for each
project quoted; and
WHEREAS, on November 14, 2018, the City Commission approved the award of a contract,
pursuant to Request for Qualifications (RFQ) 2018-314-WG; and
WHEREAS, the award had a three (3) year original term and two (2) additional one (1) year
optional renewals, all of which have expired; and
WHEREAS, on August 23, 2023, the Administration issued ITB 2023-508-JP to establish a
prequalified pool of firms for real estate appraisal services; and
WHEREAS, the Procurement Department issued 11,048 bid notices through the e-procurement
system, with 37 prospective bidders accessing the advertised solicitation. Responses were due and
received on September 13, 2023; and
WHEREAS, the City received applications from the following six (6) firms BBG Valuation, Inc.,
CBRE, Inc., Colliers International Valuation. & Advisory Services, LLC,,Cushman & Wakefield Regional,
Inc., Joseph J. Blake and Associates, Inc., and The Urban Group, Inc.; and
WHEREAS, the ITB stated that following the review of applications, the responsive and
responsible bidder(s) meeting all terms and conditions of the ITB would be recommended for award with
a contract term of five (5) years; and
WHEREAS, the Procurement Department found that the following six (6) firms are responsive,
responsible bidders meeting all terms and conditions of the ITB and are recommended for award; and
• BBG Valuation, Inc.
• CBRE, Inc.
• Colliers International Valuation & Advisory Services, LLC
• Cushman & Wakefield Regional, Inc.
• Joseph J. Blake and Associates, Inc.
• The'Urban Group, Inc.
WHEREAS, when services are needed, the prequalified firms will be contacted for proposals; and
WHEREAS, the Resolution authorizes an initial pool of prequalified firms:
• BBG Valuation, Inc.
• CBRE, Inc.
• Colliers International Valuation & Advisory Services, LLC
• Cushman & Wakefield Regional, Inc.
• Joseph J. Blake and Associates, Inc.
• The Urban Group, Inc.
WHEREAS, there is no fiscal impact at this time as this item only establishes a pool of
prequalified firms for future use. When services are needed, staff will seek proposals from the pool of
prequalified firms; and
WHEREAS, all expenditures pursuant to this contract will be based on approved funding
appropriated to the respective department's budget.
WHEREAS, grant funds are not anticipated to be utilized for these services; and
WHEREAS, the City Manager recommends that the Mayor and City Commission approve this
Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager, pursuant to Invitation to Bid (ITB) 2023-508-JP for a
prequalification pool for Real Estate Appraisal Services; prequalify the initial pool of firms: BBG Valuation,
Inc., CBRE, Inc., Colliers International Valuation & Advisory Services, LLC, Cushman & Wakefield
Regional, Inc., Joseph J. Blake and Associates, Inc., and The Urban Group, Inc.; further authorize the
City Manager to keep the ITB open to prequalify additional firms; and delegate to the City Manager the
authority to add firms to the pool, provided that any such firms meet the requirements of the ITB, and to
remove firms from the pool as deemed appropriate.
PASSED AND ADOPTED this /8 day of OCkbPr 2023.
ATTEST:
/' OCT 2 0az
RAFAEL E. GRANADO, CITY CLERK
Ii(ORPjiORATED.
DAN GELBER, MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
r " 2 I b -3 -- a.3
City Attorney Date
Competitive Bid Reports - C2 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: October 18, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2023-508-
JP FOR A POOL OF PREQUALIFIED FIRMS FOR REAL ESTATE
APPRAISAL SERVICES; PREQUALIFYING THE INITIAL POOL OF FIRMS:
BBG VALUATION, INC., CBRE, INC., COLLIERS INTERNATIONAL
VALUATION & ADVISORY SERVICES, LLC, CUSHMAN & WAKEFIELD
REGIONAL, INC., JOSEPH J. BLAKE AND ASSOCIATES, INC., AND THE
URBAN GROUP, INC.; FURTHER AUTHORIZING THE CITY MANAGER TO
KEEP THE ITB OPEN TO PREQUALIFY ADDITIONAL FIRMS; AND
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD FIRMS
TO THE POOL, PROVIDED THAT ANY SUCH FIRMS MEET THE
REQUIREMENTS OF THE ITB, AND TO REMOVE FIRMS FROM THE
POOL AS DEEMED APPROPRIATE.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of prequalified firms for real estate appraisal services,
pursuant to Invitation to Bid (ITB) 2023-508-JP. When services are needed, the prequalified
firms will be contacted for proposals. The Resolution authorizes an initial pool of prequalified
firms: BBG Valuation, Inc., CBRE, Inc., Colliers International Valuation & Advisory Services,
LLC, Cushman & Wakefield Regional, Inc., Joseph J. Blake and Associates, Inc., and The
Urban Group, Inc. The Resolution also authorizes the City Manager to keep the ITB open to
prequalify additional firms and delegates authority to the City Manager to add firms to the pool,
provided such firms meet the requirements of the ITB or remove firms for non-performance.
This solicitation is currently under the cone of silence.
I. X1 93 Xt1zLail] wla&I%I3�
The Facilities and Fleet Management Department and Economic Development Departments,
from time to time, requires the services of qualified firms to conduct appraisals on various real
estate properties including, but not limited to pre -lease assessment of facilities and appraisals
of either vacant or improved land across the City, market rent analysis, property valuations, and
other real estate related inquiries. On November 14, 2018, the City Commission approved the
Page 48 of 2240
award of a contract pursuant to Request for Qualifications (RFQ) 2018-314-WG. The award
had a three (3) year initial term and two (2) additional one (1) year optional renewals. The
contract has exhausted all renewal options and is currently scheduled to expire on November
13, 2023.
To consider a replacement contract, ITB 2023-508-JP was developed to establish a
prequalification pool for appraisal services. Prequalification pools streamline the process for
departments to request quotes when services are needed and provide the benefit of cost-
effectiveness through competition for each project quoted. Through the solicitation, the City
sought to prequalify firms that may be engaged in the future as the need arises for real estate
appraisal services as required by City departments.
ANALYSIS
On August 23, 2023, the Administration issued ITB 2023-508-JP to establish a prequalified
pool of firms for real estate appraisal services. The Procurement Department issued 11,048 bid
notices through the e-procurement system, with 37 prospective bidders accessing the
advertised solicitation. Responses were due and received on September 13, 2023. The City
received applications from the following six (6) firms: BBG Valuation, Inc. CBRE, Inc., Colliers
International Valuation & Advisory Services, LLC, Cushman & Wakefield Regional, Inc., Joseph
J. Blake and Associates, Inc., and The Urban Group, Inc.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB would be recommended for award. The
I TB stipulated a contract term of five (5) years.
Staff determined that the following six (6) firms are responsive, responsible bidders meeting all
terms and conditions of the ITB and are recommended for award.
BBG Valuation, Inc.
CBRE, Inc.
Colliers Intemational Valuation & Advisory Services, LLC
Cushman & Wakefield Regional, Inc.
Joseph J. Blake and Associates, Inc.
The Urban Group, Inc.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
There is no fiscal impact at this time as this item only establishes a pool of prequalified firms for
future use. When services are needed, staff will seek proposals from the pool of prequalified
firms. All expenditures pursuant to this contract will be based on approved funding appropriated
to the respective department's budget. Grant funds are not anticipated to be utilized for these
services.
Proactively prequalifying firms that can be contacted for proposals for future work will expedite
the City s response to future needs for real estate appraisal services. Otherwise, waiting to
issue a solicitation when the need arises would significantly delay acquiring services when
Page 49 of 2240
needed.
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of prequalified firms that will be used to assist the City in
acquiring qualified firms to provide real estate appraisals. When services are needed, the
prequalified firms will be contacted for proposals. The Resolution authorizes an initial pool of
prequalified firms: B B G Valuation, Inc., CB RE, Inc:, Colliers Intemational Valuation & Advisory
Services, LLC, Cushman & Wakefield Regional, Inc., Joseph J. Blake and Associates, Inc.,
and The Urban Group, Inc. The Resolution also authorizes the City Manager to keep the ITB
open to prequalify additional firms and delegates authority to the City Manager to add firms to
the pool, provided such firms meet the requirements of the ITB or remove firms for non-
performance.
Applicable Area
Citywide
Legislative Tracking
Procurement
ATTACHMENTS:
Description
o Resolution
No
Page 50 of 2240