LTC 488-2023 Procurement ReportsDocuSign Envelope ID: EDA9B345-184B-4E62-A00A-EF82CF704D70
OFFICE OF THE CITY MANAGER
NO. LTC# 488-2023 LETTER TO COMMISSION
To:
From:
Honorable Mayor Dan Gelber and Members of the City Commission
Alina T. Hudak, City Manag�
Date: October 30, 2023 � '
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;
•emergency purchases approved by the City Manager during the preceding month; and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAUEXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid threshold amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Department Description I Total Date Vendor IOrder No.
20233597 Facilities and Fleet Five (5) Pressure $77,395.00 9/1/2023 Monmouth
Manaqement Cleaners w/Trailer Solutions, Inc.
20233600 Human Resources Compensation and $97,000.00 9/5/2023 Evergreen
Classi fication Study Solutions LLC
20233633 Facilities and Fleet Fleet Fire Boat Lift $121,575.00 9/19/2023 MBL Lifts, Inc. Management Relocation
20233651 Public Works Pipes and Fittings for $50,388.66 9/29/2023 Core & Main LP the 41 st Street Project
3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
October 16, 2019, the Mayor and City Commission awarded 1TB 2019-257-KB for Job Order
Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for
construction projects. Below is a list of projects awarded pursuant to the JOC contracts for
construction services for the preceding month.
stimated Value
4.PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
DocuSign Envelope ID: EDA9B345-184B-4E62-A00A-EF82CF704D70
2
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Nothin to Report.
anufacture
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Emergency Purchases
FF Emergency Requestor Contractor(s) Estimated Value o.
Increase to Emergency Purchase Authorization (EPA) Change Order# 3
The City spent $447,555.00 in FY23, and the Facilities and Fleet Management
Department estimates spending $125,142.00 in the first quarter of FY24 to continue
addressing and mitigating the population of iguanas. The City Commission awarded
contracts on June 28, 2023, pursuant to RFP 2023-007-WG for Iguana Remediation
Services, and the Administration is currently in negotiations. The contracts are expected
to be executed by December 31, 2023.
• Original EPA Amount
• Change Order # 1 Amount
• Change Order# 2 Amount
• Change Order# 3 Amount
$ 237,592.00 (Actual)
$ 72,759.00 (Actual)
$ 137.204.00 (Actual)
$125,142.00 (Estimated FY24)
Total Amount$ 572,697.00
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
9"" Nature of Unauthorized Purchase Department Contractor(s) Value
0.
H AD
AH/MT/AD
Reviewed by:
Reviewed by:
Reviewed by:
f7
i te
DocuSign Envelope ID: EDA9B3 45-184B-4E6 2-A00A-EF8 2CF7 04D7 0
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
FEBRUARY 2024 19-156-01 TH E RENTAL OF PUMPS AND RELA TED ITEMS MWI CORPORATION 2/11/24
19-232-01 OUTFALL CLEA NING & MAINTENANCE ENVIROWASTE SERVICES GROUP, INC. 2/11/24
SERVICES
20-019-04 PREQUAL POOL FOR PAINTING & GOVER NMENT BUSINESS 2/11/24
W ATER PROOFING SER VICES DEVELOPMENT LLC
20-019-05 PREQUAL POOL FOR PAINTING & HALCYON BUILDERS, INC. 2/11/24
W ATER PROOFING SERVICES
20-019-08 PREQUAL POOL FOR PAINTING & ROOF PAINTING BY HARTZELL, INC. 2/11/24
W ATERPROOFING SERVICES
20-019-12 PREQUAL POOL FOR PAINTING & JAG PAINTING CONTRA CTORS, INC. 2/11/24
WATERPROOFING SERVICES
20-019-13 PREQUAL POOL FOR PAINTING & JCI INTERNATIONAL, INC. 2/11/24
WATERPROOFING SERVICES
20-019-14 PREQ UAL POOL FOR PAINTING & RJ SPEN CER CONSTRUCTION LLC 2/11/24
WATERPROOFING SERVICES
20-019-21 PREQUAL POOL FOR PAINTING & LADY PAINTERS AT WORK LLC 2/11/24
W ATERPROOFING SERVICES
20-019-26 PREQUAL POOL FOR PAINTING & MTD PAINTING AND CONSTR UCTION 2/11/24
W ATER PROOFING SERVICES CORP.
20-019-28 PREQUAL POOL FOR PAINTING & AZ ULEJO INC 2/11/24
WATER PROOFING SER VICES
20-019-30 PREQUAL POOL FOR PAINTING & LANDMARK & REINA 107 LLC 2/11/24
WATERPROOFING SERVICES
20-055-07 TEMPORARY STAFFING SERVICES BEST CANDIDATES, LLC 2/11/24
MARCH 2024 20-005-02 PREQUALIFIED POOL FOR THE PURCHASE OF SITE ONE LANDSCAPE SUPPLY, LLC 3/17/24
PIPE & FITT INGS
20-044-08 PREQUAL CONTRACTORS FOR PRESSURE ROOF PAINTING BY HARTZEL L, INC. 3/17/24
W ASHING SERVICES
20-044-09 PREQUAL CONTRACTORS FOR PRESSURE SFM SERVICES, INC. 3/17/24
WASHING SERVICES
20-044-10 PREQUAL CONTRACTORS FOR PRESSURE THE PRESSURE CLEANING MAN, INC. 3/17/24
WASHING SERVICES
20-044-12 PREQUALCONTRACTORSFORPRESSURE VPR CONSTRUCTION CORPORATION 3/17/24
W ASHING SERVICES
20-101-01 PREQUAL CONTRACTORS-CITY WIDE REHAB DELCONS INC. 3/17/24
PROJECTS (SHIP)
20-101-06 PREQUAL CONTRACTORS-CITY WIDE REHAB DOUBLED AY ENGINEER ING, LLC 3/17/24
PROJECTS (SHIP)
20-101-07 PREQ UAL CONTR ACTORS-CITY WIDE REHAB TH E BANNERMAN GROUP, INC. 3/17/24
PROJECTS (SHIP)
20-101-10 PREQUAL CONTRACTORS-CITY WIDE REHAB CONENGINEERS BUILDERS LLC 3/17/24
PROJECTS (SHIP)
20-101-11 PREQUAL CONTRACTORS-CITY WIDE REHAB POINCIANA DEVELOPMENT GROUP, INC. 3/17/24
PROJECTS (SHIP)
20-101-12 PREQUAL CONTRACTORS-CITYWIDE REHAB MANAGEMENT & CONSUL TING INC. 3/17/24
PROJECTS (SHIP)
20-007-01 SECURITY OFFICER SERVICES FPI SECURITY SERVICES, INC. 3/31/24 2
20-007-02 SECURITY OFFICER SERVICES SECURITY ALLIANCE, LLC 3/31/24 2
1 of 2 10/23/2023
DocuSign Envelope ID: EDA9B345-184B-4E62-A00A-EF82CF704D70
ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract# Contract Description Vendor
13-177-01 PARKING PAY-BY-PHONE SYSTEM PARKMOBILE USA, INC.
Month to 14-154-01 TURNKEY TROLLEY OPERATIONS & MAINTENANCE LIMOUSINES OF SOUTH FLORIDA, INC.
Month SERVICES
20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR HOLDINGS INC.
2 of 2 10/23/2023