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Amendment No.1 to the Program Agreement between CMB & The Caring PlaceDocuSign Envelope ID: 8867E176-9BE44C7E-9CBE-5F8F9756BF5D 2.02.3-32,1? 9 DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FE8F6B5E8 AMENDMENT NO. 1 TO THE PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE CARING PLACE (FORMERLY KNOWN AS THE MIAMI RESCUE MISSION) FOR EMERGENCY SHELTER SERVICES 11/27/2023 1 7:39 EST This Amendment No. 1 ("Amendment') to the Professional Services Agreement dated October 5, 2018 ("Agreement'), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City") and THE CARING PLACE (formerly known as the Miami Rescue Mission), whose address is 3553 NW 501' Street, Miami, FL 33142 ("Contractor"), is entered into this day of 2023 with an effective date of October 5, 2023. RECITALS WHEREAS, The Caring Place provides emergency shelter, residential programs, job training, education & computer literacy classes, healthcare, transitional housing, permanent housing, employment opportunities for homeless men; and WHEREAS, the City has contracted with The Caring Place since 2003 for the provision of fifteen (15) emergency shelter beds for homeless males; and WHEREAS, On September 12, 2018, the Mayor and City Commission adopted Resolution 2018-30460, waiving, by 5/7ths vote, the competitive bidding requirement and approving the City to enter into an agreement with the Miami Rescue Mission for a period of five (5) years for fifteen (15) emergency shelter beds in the annual not -to -exceed amount of $98,769, with the not -to - exceed amount increased by three percent (3%) annually; and WHEREAS, on October 5, 2018, the City and Contractor executed the agreement; and WHEREAS, the agreement included an initial term of five (5) years with two (2), one (1) year renewal options to be exercised at the discretion of the City Manager; and WHEREAS, Section 3.1 of the agreement established the following Year 1- $18.04 per bed, per day for a minimum of fifteen (15) beds, totaling $98,769.00; Year 2- $18.58 per bed, per day for a minimum of fifteen (15) beds, totaling $102,004.20; Year 3- $19.14 per bed, per day for a minimum of fifteen (15) beds, totaling $104,791.50; Year 4- $19.71 per bed, per day for a minimum of fifteen (15) beds, totaling $107,912.25; Year 5- $20.30 per bed, per day for a minimum of fifteen (15) beds, totaling $111,142.50 WHEREAS, the current agreement will expire on October 4, 2023, and WHEREAS, the current agreement does not stipulate the fixed fee or terms of a renewal agreement; DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID 06F9F204-D656-4100-8026-D07FE8F6B5E8 WHEREAS, the Administration met with the Contractor to negotiate the terms of the renewal agreement, at which point the Contractor conveyed that due to the organization's rising operational costs, the renewal agreement will require an increase in the daily emergency shelter bed rate of $1.70, thus increasing the rate from $20.30 to $22.00, totaling $120,780.00 for one (1) year (366 days); and WHEREAS, as an additional benefit to the City, the Contractor agrees to support the City's newly formed extended outreach team by accepting clients for shelter placement on Saturday's and Sunday's. WHEREAS, because the cost of the Services during the renewal term are estimated to exceed the City Manager's purchasing authority under the City Code, in the amount not to exceed $100,000.00, the approval of the renewal term will require approval by the City Commission; and NOW, THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Consultant hereby agree as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is modified as follows: (a) Section 3.1 of the Agreement is hereby deleted in its entirety and replaced with the following: The City agrees to pay a fixed fee of $22.00 per bed, per day, for a minimum of fifteen (15) beds, in an amount not to exceed $120,780 for one (1) year. (b) Exhibit A of the Agreement is hereby amended to include the following language: The Contractor shall accept homeless clients for shelter intake seven (7) days a week. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FE8F6B5E8 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. FOR CITY: ATTEST: DocuSigned by: � By: C ad'e. eaanAh FA$6eaeeFB5E4er.. Rafael E. Granado City Clerk 11/27/2023 1 7:39 EST Date FOR CONTRACTOR: ATTEST: By: Print Name / Title Date CITY OF MIAMI BEACH, FLORIDA in . Hudak Manager r THE CARING PLACE Ronald Brummitt / President/CEO Print Name / Title 10/6/2023 3 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attorney t-,& Date DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID. 06F9F204-D656-4100-8026-D07FE8F6B5E8 RESOLUTION NO. 2023-32729 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND MIAMI RESCUE MISSION, INC, D/B/A THE CARING PLACE, TO PROVIDE EMERGENCY SHELTER SERVICES TO REFLECT THE INCREASE IN DAILY BED RATES FOR A TOTAL AMOUNT NOT TO EXCEED $120,780 FOR ONE (1) YEAR; FURTHER APPROVING THE FIRST RENEWAL TERM OF THE PROGRAM AGREEMENT FOR AN ADDITIONAL ONE-YEAR TERM; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE AMENDMENT NO. 1. WHEREAS, the City is committed to reducing homelessness in the community, and in order to do so, the City provides a variety of services to the homeless, including outreach services, provision of employment, identification documentation services, relocation services, and emergency shelter services; and WHEREAS, the City has contracted with Miarni Rescue Mission, Inc. (now doing business as The Caring Place) since 2003 for the provision of 15 emergency shelter beds serving homeless males, and WHEREAS, the current agreement was executed on October 5, 2018, and will expire on October 4, 2023, with two (2), one (1)-year renewal options to be exercised at the discretion of the City Manager; and WHEREAS, the professional services provided by The Caring Place qualify as professional services exempt from formal bidding requirements under Section 287.057(1)(e) of the Florida Statutes; and WHEREAS, during agreement renewal negotiation, The Caring Place has conveyed that due to the organization's rising operational costs, the renewal agreement would require an increase of $1.70 to the daily emergency shelter bed rate, thus increasing the rate from $20.30 to $22.00 (an 8.37% increase), totaling $120,780 for 366 days; and WHEREAS, the willingness of The Caring Place to accept homeless clients who may otherwise be rejected by other shelter providers because of identification, criminal history or physical impairments, ensures that the City can place its most vulnerable and hard -to -serve homeless in shelter as the first step in ending their personal homelessness; and WHEREAS, the City Manager recommends approving the Resolution to authorize the execution of Amendment No.1 to the Program Agreement between the City of Miami Beach and The Caring Place for emergency shelter services and approving the increase in daily bed rate in a total amount not to exceed $120,780 for approximately one (1) year. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve Amendment No. 1 to the Program Agreement between the City of Miami Beach and Miami Rescue Mission, Inc. d/b/a The Caring Place, to provide DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FE8F6B5E8 Emergency Shelter Services to reflect the increase in daily bed rates for a total amount not to exceed $120,780 for one (1) year; further approve first renewal term of the Program Agreement for an additional one-year term; and authorize the City Clerk and City Manager to execute Amendment No. 1. PASSED AND ADOPTED this /' ATTEST: t -1 SEP 2 01013 RAFAEL E. GRANADO, CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attorney Date day of _ �e 2023. �-z DAN GELBER, MAYOR DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D nnruSign Envelope IDOFF9F204-D656-4100-8026-DO7FE8FhB5FR Resolutions - C7 IF MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of tfe City Commission FROM: Alina T. Hudak, City Manager DATE: September 13, 2023 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND MIAMI RESCUE MISSION, INC, D/B/A THE CARING PLACE, TO PROVIDE EMERGENCY SHELTER SERVICES TO REFLECT THE INCREASE IN DAILY BED RATES FOR A TOTAL AMOUNT NOT TO EXCEED $120,780 FOR ONE (1) YEAR; FURTHER APPROVING THE FIRST RENEWAL TERM OF THE PROGRAM AGREEMENT FOR AN ADDITIONAL ONE-YEAR TERM; AND AUTHORIZING THE CITY CLERK AND CITY MANAGER TO EXECUTE AMENDMENT NO. 1. The Administration recommends approving the Resolution to authorize the execution of Amendment No.1 to the Program Agreement between the City of Miami Beach and T he Caring Place (formerly known as the Miami Rescue Mission) ("Contractor") for emergency shelter services and approving the increase in daily bed rate in a total amount not to exceed $120,780 for approximately one (1) year. The Caring Place provides emergency shelter, residential programs, job training, education 8 computer literacy classes, healthcare, transitional housing, permanent housing, and employment opportunities for homeless men. The City has contracted with The Caring Place since 2003 to provide fifteen (15) emergency shelter beds. This longstanding partnership has allowed the City to offer shelter placement to homeless males in a safe, supportive environment with effective tools that support individuals in achieving short- and long -tern goals. The Caring Place has historically been notably essential to the City's outreach efforts by accepting homeless males that may be unable to access shelter at alternative locations due to mobility Imitations, medical conditions, and substance abuse and/or criminal history. On September 12, 2018, the Mayor and City Commission adopted Resolution No. 2018-30460, waning, by a Wths vote, the oorrpetitive bidding requirement and approving the City to enter into an agreement with the Miami Rescue Mission for a period of five (5) years for fifteen (15) emergency shelter beds. The agreement was executed on October 5, 2018, and will expire on October 4, 2023, with two (2), one (1) year renewal options to be exercised at the discretion of the City Manager. Page 611 of 2930 DocuSign Envelope ID 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D Docu&gn Envelope ID 06F9F204-D656-4100-8026-D07FE8F6B5E8 In July 2023, the Administration met with the Contractor to negotiate the terms of the renewal agreement, at which point the Contractor conveyed that due to the organirabon's rising operational costs, the renewal agreement would require an increase of $1.70 to the daily emergency shelter bed rate, thus increasing the rate from $20.30 to $22.00 (an 8.37 percent increase), totaling $120,780 for 366 days. ANALYM In March 2023, the City renewed the agreements for emergency shelter beds with Camillus House and the Salvation Army at a 3 percent increase in daily bed rates, increasing the costs to $30.54 and $36.08 per bed per day, respectively. The City also contracts with the Sundari Foundation for six (6) beds at a daily rate of $42.50 per bed. The Caring Place offers emergency shelter beds at a lower rate than any other emergency shelter provider contracted by the City. The Office of Housing and Community Services has inquired about purchasing additional beds from The Caring Place, however, no additional beds are available at this time. To increase the Citys benefit of services, the Contractor has agreed to support the Citys newly formed extended outreach team by accepting clients for shelter placement on Saturdays and Sundays. The current agreement with The Caring Place expires on October 4, 2023 and must be renewed beforehand to avoid service interruption. The Administration has drafted the proposed amendment to increase the daily rate for emergency shelter beds to $22.00 per bed for fifteen (15) beds. The Administration is seeking the approval of Amendment No.1 to the agreement with The Caring Place for emergency shelter services with an increase in daily bed rate in a total amount not to exceed $120,780 for approximately one (1) year. SUPPORTING -SURVEY ATA According to the 2022 Miami Beach Community Survey, 24.6 percent of survey responders cited efforts to address homelessness one of the major categories of City services most important for the City to provide. Additionally, the Mayor and City Commission identified the need to address homelessness by continuously evolving and innovating services to help those wishing to end their personal homelessness as a key management objective in the City's 2019 Strategic Plan Through the Lens of Resilience. FINANCIAL INFORMATIOIi The fiscal impact would be $120,780. These funds have been proposed in the FY 2024 General Fund Operating Budget (FUND 0560). CnNCI USION The Administration recommends approving the Resolution to authorize the execution of Amendment No.1 to the program Agreement between the City of Miami Beach and The Caning Place (formorty known as the Miami Rescue Mission) for emergency shelter services and approving the increase in daily bed rate in a total amount not to exceed $120,450 for approximately one (1) year. Applicable Ain Not Applicable D2n1wit item utilize G.Q. Page 612 of 2938 DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FE8F6B5E8 to Know" jyard Bond Funds? Cry Code fiectlon 2-M2 Yes No Strategic Connection Mobility - Address homelessness. LeDi ilatiYe Tracking Housing and Community Services Simnsor Commissioner Alex Femandez AITA IMENTS. Description o Cartng Place Draft Agreement o Resolution Page 613 of 2938 DocuSign Envelope ID: 8867E176-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FEBF6B5E8 AMENDMENT NO. 1 TO THE PROGRAM AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE CARING PLACE (FORMERLY KNOWN AS THE MIAMI RESCUE MISSION) FOR EMERGENCY SHELTER SERVICES This Amendment No. 1 ("Amendment") to the Professional Services Agreement dated October 5, 2018 ("Agreement"), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the 'CRY") and THE CARING PLACE (formerly known as the Miami Rescue Mission), whose address is 3553 NW 50"' Street, Miami, FL 33142 ("Contractor"), is entered into this - . _ day of 2023 with an effective date of October 5, 2023, RECITALS WHEREAS, The Caring Place provides emergency shelter, residential programs, job training, education & computer literacy classes, hestlthcwe, transitional housing, permanent housing, employment opportunities for homeless men; and WHEREAS, the City has contracted with The Caring Ptace since 2003 for the provision of fifteen (15) emergency shelter beds for homeless males; and WHEREAS, On September 12, 2018, the Mayor and City Commission adopted Resolution 2018-30460 waiving, by 5/7ths vote, the competitive bidding requirement and approving the City to enter into an agreement with the Miami Rescue Mission for a period of five (5) years for fifteen (15) emergency shelter beds in the annual not -to -exceed amount of $98,769, with the not -to - exceed amount increased by three percent (311/6) annually; and WHEREAS, on October 5, 2018, the City and Contractor executed the agreement; and WHEREAS, the agreement included an initial term of five (5) years with two (2), one (1) year renewal opd ws to be exercised at the discretion of the City Manager; and WHEREAS, Section 3.1 of the agreement established the following Year 1- $18.04 per bed, per day for a minimum of fifteen (15) beds, totaling $98,769.00: Year 2- $18.58 per bed, per day for a minimum of fifteen (15) beds, totaling $102,004.20; Year 3- $19.14 per bed, per day for a minimum of fifteen (15) beds, totaling $104,791.50; Year 4- $19.71 per bed, per day for a minimum of fifteen (15) beds, totaling $107,912.25, Year 5- $20.30 per bed, per day for a minimum of fifteen (15) beds, totaling $111,142,50 WHEREAS, the current agreement will expire on October 4, 2023; and WHEREAS, the current agreement does not stipulate the fixed fee or terms of a renewal agreement: Page 614 of 2938 DocuSign Envelope ID: 8867E 1 76-9BE4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID, 06F9F204-D656-4100-8026-D07FE8F6B5E8 WHEREAS, the Administration met with the Contractor to negotiate the terms of the renewal agreement, at which point the Contractor conveyed that due to the organization's rising operational costs, the renewal agreement will require an increase in the daily emergency shelter bed rate of $1.70, thus increasing the rate from $20.30 to $22.00, totaling $120,780,00 for one (1) year (366 days); and WHEREAS, as an additional benefit to the City, the Contractor agrees to support the City's newly formed extended outreach team by accepting clients for shelter placement on Saturday's and Sunday's. WHEREAS, because the cost of the Services during Ote renewal term are estimated to exceed the City Manager's purchasing authority under the Cky Code, in the amount not to exceed $100,000.00, the approval of the renewal term will require approval by the City Commission, and NOW, THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the suftiency of which is hereby acknowledged, the City and Consultant hereby agree as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is modified (deleted items Work thmugh and inserted items underlined as follows: (a) The fixed fee per bed, per day, Is hereby adjusted to $22.00, in an amount not to exceed $120,780 for one (1) year (366 days). (b) The Contractor will accept homeless clients for shelter intake seven (7) days a week. (c) Section 3.1 of the Agreement is hereby deleted in its entirety and replaced with the following: All expenditures are OoMngent uporllannual budget appropriation. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full lime and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 615 of 293E DocuSign Envelope ID: 8867E176-9BE44C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D6564100-8026-D07FE8F6B5E8 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. OR CITY: ATTEST: By: Rafael E. Granado City Clerk Date FOR CONTRACTOR ATTEST: By: Print Name / Title Date BY, CITY OF MIAMI BEACH, FLORIDA Alina T. Hudak City MenaW THE CARING PLACE Print Name / Title Page 816 of 2938 DocuSign Envelope ID: 8867E176-96E4-4C7E-9CBE-5F8F9756BF5D DocuSign Envelope ID: 06F9F204-D656-4100-8026-D07FE8F6B5E8 MIAMIBEACH Contract No. Title Agreement No. 18-30450 Amendment No.1 to the Program Agreement between the City of Miami Beach and Miami Resolution No. 2023-32729 Rescue Mission, Inc. for Emergency Shelter Services Contractor Requesting Department Miami Rescue Mission, Inc. d/b/a The Caring Place Office of Housing and Community Services Dr. Alba A. Tarrer"" - wii/ io/ CU e J I 1; Jr R(EkVIe Williams Document Type 1- Contract, amendment, change order or task order resulting from a procurement -issued competitive solicitation. X Type 2 - Other contract, amendment, change order or task order not resulting from a procurement -issued competitive solicitation. Type 3-Independent Contractor Agreement (ICA) Type 6-Tenant Agreement Type 4 - Grant agreements with the City as the recipient Type 7 - Inter -governmental agency agreement Type 5 - Grant agreements with the City as the grantor Other: The Caring Place (formerly known as the Miami Rescue Mission) is an emergency shelter provider that offers low -barrier shelter placement to homeless men whom other shelter providers may otherwise reject due to criminal history or physical impairments. The City has contracted with Miami Rescue Mission, Inc. d/b/a The Caring Place to provide 15 emergency shelter beds. Due to rising costs across the board, The Caring Place has agreed to renew the shelter bed Agreement for one (1) year under the condition that the daily bed rate is increased from $20.30 to $22.00 per bed per day. The Amendment will secure (15) emergency shelter beds for men on behalf of the Office of Housing and Community Services. An Agreement has been finalized and form -approved by the City Attorney's Office. The professional services provided by The Caring Place qualify as professional services exempt from formal bidding requirements under Section 287.057(l)(e)(7), (8), and (9). Resolution 2023-32729 was passed and adopted by the Mayor and City Commission on September 13, 2023 (Attachment A), approving Amendment No.1 to the Agreement and authorizing the City Clerk and City Manager to sign and execute said Amendment. This item seeks the City Manager's signature of the Amendment in an amount not to exceed $120,780 for one (1) year as authorized in the Resolution. Original Ter ri Renewal Periods I Total Term (Original + Renewals) October 5, 2018 - October 4, 2023 October 5, 2023 - October 4, 2024 1 6 Years Authority to Sign City Commission Approved: X Yes No Resolutiono.: No.: CC Agenda Item NCC Meeting Date: 2023-32729 C7 F 9/13/2023 If no, explain why CC approval is not required: Legal Form Approved: X I Yes I No J If no, explain below why form approval is not necessary: Procurement: Compliance mow-^+ Approvals (see 11/6/2023 1 1 attached) 6W^§T N/A Alex Denis A4. Dw� Budget: . •.4... 11/15/2023 Ip(prr€>�ion N/A Tameka Otto Stewart TIAWLkA M6 skwayt ecchno ogy: Risk Management: Fleet & Facilities: N/A Marc Chevalier Au tr 11/16/2023 : 23 EST Human Resources: %k('"­ Reviewed by: a Theresa Buigas bt 11/2/2023 12:10 EDT